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Home My WebLink AboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS MEETING MINUTES Week of September 20-26, 2021 Grant County Courthouse/Commission Chambers 35 C Street NW, 1St Floor, Room 101 Ephrata, WA 98823 Public meetings were held in person with a WEBEX Conference Call/Video option available. MONDAY, SEPTEMBER 20, 2021 The Grant County Commissioners session began at 9:30 a.m. with all Commissioners in attendance. 8:30 a.m. — 9:30 a.m. D Stone, Grant County COVID-19 Healthcare and Public Health Briefing 9:30 a.m. —10:00 a.m. J Flynn, Administrative Services Coordinator Update 10:00 a.m. —11:00 a.m. Commissioners Roundtable — Miscellaneous Discussion • Call forwarding (AP) • Working from home accommodations? 10:45 a.m. —10:55 a.m. Citizen Public Comment Period 11:00 a.m. —11:30 p.m. T Jones, Sheriff's Office Update (Cancelled) 11:30 a.m.—12:00p.m. District Court Update 12:00 p.m. —1:00 p.m. WSAC Virtual Assembly 1:00 p.m. — 2:00 p.m. T Adkinson, Grant County Health District Update 2:00 p.m. — 2:30 p.m. T Gaines, Central Services Update • Technology Services: Personnel • Interfund Communications: Refresher Training • Facilities and Maintenance: Project Updates; Maintenance Updates • Fairgrounds: City of Moses Lake; Upcoming projects • Central Services: General Updates Page 2 of 7 Grant County Commissioners Minutes Week of September 20, 2021 TUESDAY, SEPTEMBER 21, 2021 The session was continued to 8:30 a.m. with all Commissioners in attendance. 8:30 a.m. — 9:00 a.m. G Dano, Prosecuting Attorney's Office Update 9:00 a.m. —10:00 a.m. Kirk Eslinger, Human Resources Update Pursuant to RCW 42.30.140(4)(a) Commissioner Carter called an Executive Session to order at 9:01 a.m. to go until 9:16 a.m. regarding negotiations. In attendance were Commissioners Carter (Webex), Stone and Jones, and Kirk Eslinger, Human Resources Director. The session was then continued to 9:27 a.m. Commissioner Carter closed the session at 9:27 a.m. 10:00 a.m. —11:00 a.m. J McKiernan, Fairgrounds Update Staffing status Open seat on FAC Budget look • Revenue is starting to come in • Comparative look • Turning in ARP Appication Fair Review • Attendance and Revenue Budget for 2022 • Request for addition of another event person for 2022 o With $40k reduction in temporary help for 2022 • Look at proposed capital projects for discussion Facilities Planning Committee • First meeting Sept 30th • Goal of project 11:00 a.m. —11:30 a.m. Department Head Review 11:30 a.m. —12:00 p.m. J Gingrich, Deputy Clerk of the Board Update (Rescheduled) 0 Veteran Service Officer Position Page 3 of 7 Grant County Commissioners Minutes Week of September 20, 2021 1:30 p.m. — 2:30 p.m. S Castro, Public Works Update Cn I i rl W -i ctA • Landfill surge protectors are ordered for the remediation site per MTCA • Landfill Permit expires at the end of December 2021. Parametrix is working on final permitting. Public Works General Update • Notice of Hearing 170928002 Gloyd Seeps • Notice of Hearing- Surplus of parcels and the sale to City of Quincy Public Works Engineering/Roads • Major Projects Update • Accidents Update • Road Division Updates • Annual Construction Program Budget 2022 2:30 p.m. — 3:00 p.m. Consent Agenda (items 1 through 24) A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve items 1 through 24 on the agenda as presented, but amending item 16 to remove the Health District soffit replacement. The motion passed unanimously. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. (Approved in the amounts of $93,984.50, $53,,936.95 and $697,,966.38) 2. Request to establish a new fund ##192 titled AOC — Blake Decision, to track the Interagency reimbursement Agreement IAA22169 payments for extraordinary expense reimbursements and LFO reimbursements under the State v. Blake decision. (Approved, Resolution No. 21 -101 -CC) COMMISSIONERS OFFICE 3. Commissioners Office and Public Defense Vouchers for approval. (Approved) 4. Request authorization for the release of Strategic Infrastructure Program funding to the Port of Warden/Port District No. 8, SIP Project #2021-04 for their Phase 2 Road and Road Infrastructure Expansion project -Road Design and Engineering Portion, first installment in the amount of $23.,500.00 grant. (Approved) 5. Reimbursement request #2 from the Housing Authority of Grant County on the Washington State Department of Commerce Consolidated Homeless Grant No. 22-46108-10 in the amount of $32.,394.63. (Approved) Page 4 of 7 Grant County Commissioners Minutes Week of September 20, 2021 6. Out of state travel requests as follows: (Approved) a. Barbara Vasquez / Rob Jones to attend International Association of Fairs and Expositions convention in San Antonio, TX from November 28 — December 17 2021. b. Rob Jones to attend RECon 2021 in Las Vegas NV from December 5 —71 2021. 7. Agreement amending Washington State Department of Commerce Community Services and Housing Division, Housing Assistance Unit, Emergency Solutions Grant (ESG) subrecipient agreement between Grant County and the City of Moses Lake signed the 16th day of November 2020. Contract No. 20-4613C-100 is being extended to September 30, 2022 and the amount is being decreased by $185,460.63 to a new total of $1,,273.,307.37. (Approved) 8. Housing Assistance Unit, Community Services and Housing Division, Shelter Program Grant Sub Recipient Agreement with the City of Moses Lake for the Washington State Department of Commerce Grant No. 21-4610C-104. Term is August 1, 2021 through June 30, 2023 in the. amount of $185,461.00. (Approved) 9. Reimbursement Request #5 on Washington State Department of Commerce Emergency Solutions Grant (ESG) #20-4613C-100, administered through the Housing Authority, in the amount of $3,,725.08. (Approved) 10. Request #5 from the Housing Authority of Grant County on their Washington State Department of Commerce Treasury Rent Assistance Program (TRAP) Grant Contract No. 21-4616C-108 in the amount of $428,709.45. (Approved) 11. Reimbursement #121 Request #4 from HopeSource on their Washington State Department of Commerce Treasury Rent Assistance Program (TRAP) Grant Conti act No. 21-4616C-108 in the amount of $47,081.12. (Approved) 12. Reimbursement #11, request #11 (August expenses) from HopeSource in the amount of $12.,404..00 on the Washington State Department of Commerce Shelter Program Grant No.. 21- 4610C. -J.04. (Approved) CENTRAL SERVICE 1.3. Budget extension request in the amount of $281,300.00 for the MUSCQ lighting. project (126.168). Previous extension request approved by Board in 2020. Funds.were put into the General Fund but were not carried into the Central Services 2021 budget. (Approved, the public hearing was set for October 26, 2021 at 3:00 p.m.) • . , FACILITIES AND MAINTENANCE 14. Contract with Cortez Fencing LLC in the amount of $4,341.42 for the fence replacement project at the Health District facility in Moses Lake. (Approved) 15. Contract with Stan's Construction and Son LLC in the amount of $129,,722.28 for the removal and replacement of the soffit on the Health District and Youth Services buildings in Moses Lake (FM2111 and FM2112). (Approved with the amendment that the Health District office will not be completed per this contract as it was completed earlier this year in a different project. Page 5 of 7 Grant County Commissioners Minutes Week of September 20, 2021 1:A1Qf"_`Qn1 ininc 16. Request to transfer $14,,900.00 from the Fairgrounds budget (116.159) to the Central Services Budget (001.112). This is for costs associated with preparation of buildings for the Fair.- (Approved) air:(Approved) GRANT INTEGRATED SERVICES 17. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services, during August 2021 in the amount of $915.00 on Washington State Department of Corrections (DOSA) contract. (Approved) 18. Amerigroup Washington, Inc. Provider Agreement to implement a rate update to be effective October 1, 2021 and an update to regulatory language. (Approved) 19. Request for out of state travel for Kayla Isaacson to attend Technology of Participation .training from October 19 — 20, 2021 in Phoenix, AZ. (Approved) 20. Request for out of state travel for Megan Watson to attend Technology of Participation training from October 19 — 201 2021 in Phoenix, AZ. (Approved) JUVENILE COURT AND YOUTH SERVICES 21. North Central Educational Service District No. 171 -Student Threat Assessment Program Memorandum of Understanding with Community Partners to build a student threat assessment. , program. Term is September 1, 2021 to August 31, 2022. (Approved) of iii it WnDVC 22. Resolution No. 21 -103 -CC notice of hearing to declare surplus,parcels for sale to the City of Quincy and setting assessed value as minimum. Parcel Nos. 040017000, 040018000, 040019000, 040020000 known as Lots 1-4, Block 3 Quincy Original ,Plat.. Hearing" is set for October 5, 2021 at 3:10 p.m. (Approved) 23. Resolution No. 21 -102 -CC notice of hearing to. declare property surplus for.sale to ,the United States Bureau'of Reclamation. Parcel No. 170928002 in S 141 T 20 N, R.28 E WM. Hearing is set for October 5, 2021 at 3:00 p.m. (Approved) TECHNOLOGY SERVICES 24. Purchase Order No. 380 in the amount of $42.,283.59 to CPCI —Cities Digital for the Laserfiche Annual Support and Updates—Software Maintenance. (Approved) 3:00 p.m. — 3:10 p.m. Open Record Public Hearing, Public Works Surplus of Misc Vehicles and Equipment The Commissioners held an Open Record Public Hearing to declare surplus certain county - owned property surplus and ordering the sale thereof. Page 6 of 7 Grant County Commissioners Minutes Week of September 20, 2021 VIN/ H_N� 0 U RS/ AE `VEHTLE ; YEAR MAKE MODEL SERIAL UMBEL �I I .�GE L E � .. � [�� 20.12 2012 RAM 1500 TC6RD FT C_.cj 56 137,617 $2;553.78 RAM 1500 4x4 PICKUP: 2015 2014 FORCE F150 lr7FXIEF2EKE58322 142,704 $2,920.87 F FA F` 0 4x4 PICKUP John Spiess gave a brief description of the property being surplus'd. A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the public comment portion of the hearing. The motion passed unanimously. A motion was made by Commissioner Stone, seconded by Commissioner Jones to approve the surplus as presented. The motion passed unanimously. (Resolution No. 21 -104 -CC) 3:10 p.m. — 3:20 p.m. Open Record Public Hearing, Sheriff's Office Budget Extension The Commissioners held an Open Record Public Hearing to consider a budget extension request from the Sheriff's Office in the amount of $332.,000.00 to receive a Paul Lauzier Charitable Foundation Grant to purchase new mobile radios for their vehicles. Ryan Rectenwald, Undersheriff, described their request stating this is a reimbursable grant and they will spend all of the funds in 2021 and will receive yearly reimbursements of approx. $110,000 for 3 years. A motion was made by Commissioner Stone, seconded by Commissioner Jones, to close the public comment portion of the hearing. The motion passed unanimously.. A motion was made by Commissioner Jones, seconded by Commissioner Stone to approve the budget extension as presented. The motion passed unanimously. (Resolution No. 21 -105 -CC) WEDNESDAY, SEPTEMBER 22, 2021 11:00 a.m. —12:00 p.m. R Jones, Grant County Leadership call on COVID —10 and recovery - resiliency (Zoom) THURSDAY, SEPTEMBER 23, 2021 5:00 p.m. — 6:00 p.m. C Carter, Japanese Exchange Student Conference Call 7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School District Board Meeting (Zoom) Page 7 of 7 Grant County Commissioners Minutes Week of September 20, 2021 FRIDAY, SEPTEMBER 24, 2002211- 11:00 a.m. —12:30 p.m. D Stone,, Easter WA Council of Governments Meeting Signed thisj 7,fy�. L-�- I day of[WPAW-2 11. est: BArbalra J. Vasquez, of the Board BOARD OF COUNTY COMMISSIONERS Gr nounty., i gton %j Cindy Carte Chair Danny E. tone, Vice-Ch-ai-') R o b J o•n e,! sAleer