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HomeMy WebLinkAboutAgenda - BOCCGRANT COUNTY BOARD r DRAFT MEETING AGENDA Week of July 4 —July 10, 2022 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings were held in person with a WEBEX Conference Call/Video option available. MONDAY, July 4, 2022 Fourth of July Holiday, Courthouse Closed TUESDAY, July 5, 2022 The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance. 8:00 a.m. — 8:15 a.m. D Stone w/ S Castro, Public Works Personnel Discussion 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update Pursuant to RCW 42.30.110(1)(i) Commissioner Stone called an Executive Session to order at 8:31 a.m. to go until 8:41 a.m. regarding Litigation. In attendance were Commissioners Carter, Stone and Jones, Rebekah Kaylor and Tara Renick, Prosecuting Attorney's Office, Sam Castro, Public Works Director, and Barbara Vasquez, Clerk of the Board. The session was continued to 8:46 a.m. and then again to 8:52 a.m. and finally 8:58 a.m. Commissioner Stone closed the session at 8:58 a.m. 9:00 a.m. —10:00 a.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items —Heath Board appointments: Need a sewer representative • Duplexes near Moses Lake (RJ) — In Code Enforcement Hands • Animal Outreach Emails (DS) —schedule meeting w/ Animal Control Officer • BOE Configuration /Alternate Member Vacancies (1G) —Make positions equally around county. • Printers in the BOCC Offices (JG) — Commissioners do not want them. • Meeting w/ City of Ephrata (BV) —Clerk will schedule • Tom Gaines: Behavioral health beds at the new jail, set meeting with new candidates? 10:00 a.m. —10:30 a.m. Conservation District Update • Kristina Ribellia, Executive Director, stated their new office will be out Rd 2 -NE and shared with Fire District 5 at their training center. • Columbia Basin Conservation District is their new name as they are going to be shared with Adams County. Page 2 of 7 Grant County Commissioners Minutes Week of July 4, 2022 • Voluntary Stewardship Program (VSP) — Shrub steppe was discussed. State Fish and Wildlife would like the county to utilize current county property with shrub steppe on it and make it better. • Critical Areas — State Comments — are they recommendations or requirements? • Odessa project — East High / NRCS is in support • ARPA Funds- MLIRD has not asked for funding yet. They can do an "assessment" but not a tax. • Received a complaint in Soap Lake regarding algae. They are going to work with the Health District and take samples. • Large area of chicken waste in an area of the county. Vector control is needed. 11:00 a.m. —12:00 p.m. Development Services Update • Workload Report —overview • Community Assistance Visit — Compliance Plan: Flood plain permits were issues and processes will be tightened up. • Title 14 Amendment —1500 square feet accessory structures: Clerk to schedule public hearing • Desert Diamond Short Plat • GIS Position Discussion: Position is desperately needed. Will repost the position. Contracted services? • Deputy Director Position 1:00 p.m. — 2:00 a.m. S Castro, Public Works Update 1.0 Solid Waste (15 min.) 2.0 Public Works General Update (15 min.) Discussion: ➢ Annual Bridge Report to Commissioners and Bridge Crew Recognition —Andy Booth discussed the bridges within Grant County. ➢ Mutual Aid Agreements Update —Emergency Aid and Local Aid: Washington State Department of Transportation (WSDOT), this would take place of Interlocal Agreements. 3.0 Public Works Engineering/Roads (15 min.) 4.0 Equipment Repair and Replacement (15 min.) Pursuant to RCW 42.30.110(1)(i) Commissioner Stone called an Executive Session to order at 1:03 p.m. to go until 1:13 p.m. regarding Litigation. In attendance were Commissioners Carter, Stone and Jones, Rebekah Kaylor, Prosecuting Attorney's Office, Sam Castro and David Bren, Public Works, Kirk Eslinger, Human Resources, and Barbara Vasquez, Clerk of the Board. The session was continued to 1:19 p.m. Commissioner Stone closed the session at 1:19 p.m. Pursuant to RCW 42.30.110(1)(f) Commissioner Stone called an Executive Session to order at 1:37 p.m. to go until 1:47 p.m. regarding Personnel Disciplinary Matter. In attendance were Commissioners Carter, Stone and Jones, Sam Castro and David Bren, Public Works, Kirk Eslinger, Human Resources, and Barbara Vasquez, Clerk of the Board. Commissioner Stone closed the session at 1:47 p.m. Page 3 of 7 Grant County Commissioners Minutes Week of July 4, 2022 2:00 p.m. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) Carmen Derting of Hands and Paws Animal Assistance is looking for funding, like Animal Outreach. They currently are fostering 90 animals. They offer aspay/neuter voucher program. Their annual budget is approx. $60k to $70k with between 8-15 volunteers. They work within Grant and Adams County. /Jim Hoersch discussed White Trail Road, traffic issues and the round -a -bout. • Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner Carter, to approve the agenda as presented. The motion passed unanimously. • Correspondence (ie. Emails that have come in that need response, letters of support etc.) Letter from Korea informing the commissioners of the new mayor elected. • Commissioners Roundtable —Miscellaneous Discussion Health Board configuration. Commissioner Carter feels that South Grant County should be represented. • Consent Agenda — (Items 1 through 12) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. A motion was made by Commissioner Carter, seconded by Commissioner Jones, to approve the consent agenda but move item 4 to the discussion/decision area and hold item 7 until 7/12/22. The motion passed unanimously. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. (In the amount of $536,,224.49) COMMISSIONER'S OFFICE 2. Approval of Commissioners May 30, 2022 Minutes. 3. Invoices — No invoices this period. 4. Lodging Tax Advisory Committee (LTAC) Tourism Promotion Agreements for the following LTAC Grants: These items were moved to the Discussion/Decision area below. 2022-37 Grant County Fairgrounds Grant County Fair $35,1000 2022-38 Grant County Fairgrounds Dia de los Muertos Festival $20.,000 2022-41 Masquers Theater The 39 Steps $5,000 2022-42 Masquers Theater Annie the Musical $5,,000 2022-43 Moses Lake Spring Festival Freedom Festival $30,000 2022-47 Royal City Summerfest Summerfest $9,000 5. Tourism Commission request for "Off -Site" 2023 Planning Retreat and provide lunch at this 2023 budget planning meeting to be held on July 20, 2022, in Grand Coulee, WA. 6. Letter of appointment to Laurissa Perez for the Health and Wellness Committee as the primary voting member representing Human Resources. 7. Recommendations from the Grant County Board of Health for appointments to serve on the Board as outlined in HB 1152. (Hold until 7/12/22) Page 4 of 7 Grant County Commissioners Minutes Week of July 4, 2022 8. Request from Grant County Fire Protection District 6 (Hartline) to utilize the $100,000.00 ARPA funding granted by the Commissioners to purchase a 2019 RAM 5500 vehicle with upfitting and training. 9. Professional Liability Insurance quote in the amount of $9,,472.84 from CRC Group for the Public Works Department to provide coverage for work performed by Dave Bren, County Engineer. NEW HOPE 10. Washington State Department of Social and Health Services Contract 1863-31475 Amendment No. 04 for their DVPA Domestic Violence Services contract to increase the amount by $69.,897.00 to a new total of $616,816.00 and extend the term to December 311 2022. 11. Request for the Director to DocuSign the Washington State Department of Commerce, Community Services and Housing Division, Office of Crime Victims Advocacy, Children's Advocacy Center Child Centered Services VOCA Initiative, Grant Agreement No. F20-31219-401. Term is July 1, 2022 —June 30, 2024 in the amount of $124,214.00. PURLIC WORKS 12. Recommendation to award the reconstruction project of Road 3 -NE from U -NE to X -NE (Phase 4) to Tommer Construction in the amount of $1,,129,,111.00 (CRP 22-01). Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) o Item 4: A motion was made by Commissioner Carter, seconded by Commissioner Stone, to approve the six (6) LTAC contracts listed above. Commissioner Jones abstained from the vote as he sits on some of the event groups. The motion passed by two commissioners. o Tom Gaines, Central Services attempted to have a walk on item but the Board decided to add it to the 7/12/22 Consent Agenda. • Adjournment 3:30 p.m. — 3:45 p.m. open Record Public Hearing, Ziply Fiber Northwest LLC dbs Ziply Fiber Franchise Application The Commissioners held an Open Record Public Hearing to consider a franchise agreement with Ziply Fiber Northwest dba Ziply Fiber to enter upon, construct, operate and maintain communications network over/under/across/along certain county roads in Grant County. The Clerk of the Board Barbara J. Vasquez realized that she had advertised the public hearing for 3:00 p.m. but the agenda stated 3:30 p.m. The hearing was opened then continued to 3:30 p.m. Page 5 of 7 Grant County Commissioners Minutes Week of July 4,, 2022 Ziply Wire Centers in Grant County - Franchise of all County Road Right of Ways and County Undeveloped Right of Ways within the boundaries of the Section, Township and Ranges listed T18N R **W* AM R23E T17N R24E T17N R25E I T17N R26E Zioy Wire Center SOAP LAKE SOLKWW R28E Ziply Wire Center QUINCY QNCYWAXX Grant County boy Wire Center GEORGE GERGWAXX Dave Bren, County Engineer described the application stating it is for telecommunication line, not fiber like their name would suggest. Public Works recommends approval. Dave Derting,, Engineer Tech., was available to answer any questions. Page 6 of 7 Grant County Commissioners Minutes Week of July 4, 2022 Jessica with Ziply Fiber was available via Webex to answer any questions. A motion was made by Commissioner Jones, seconded by Commissioner Carter, to close the public comment portion of the hearing. The motion passed unanimously. A motion was made by Commissioner Carter, seconded by Commissioner Jones to approve the franchise agreement as presented. The motion passed unanimously. (Franchise agreement signed and recorded) MISCELLANEOUS ITEMS The Commissioners approved and signed the Public Works County Payroll Salary Fund for their July 1, 2022 payroll. WEDNESDAY, July 6, 2022 9:30 a.m. — 2:30 p.m. D Stone, Shrubsteppe Long -Term Strategy Advisory Meetings (Cancelled) THURSDAY, July 7, 2022 10:00 a.m.-10:30 a.m. DStone w/ K Lince, Washington State Auditor's Office — Risk Assessment Discussion 1:00 p.m. — 3:00 p.m. R Jones, Coroner's Office GMP Presentation (Teams) (Did not attend) 2:00 p.m. — 3:30 p.m. C Carter at Crescent Bar Emergency Access Road —Conceptual Planning Meeting (Zoom) 7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School District Board Meeting MISCELLANEOUS ITEMS The Chair of the Board was authorized to sign the Blake VanDyke (VanDyke FU 114 Blk 72 Short Plat) File # P 22-0169 Final Plat Submission and Review. Page 7 of 7 Grant County Commissioners Minutes Week of July 4,,2022 FRIDAY, July 8, 2022 No Meetings Held Signed this day of dwv&/�-" 2022. Attest: Olt Barbara J. V uez., CM -c Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant C unty, Washington Danny E. er.Qhair wwwwal R o b J o ne%.sA, *itle-- 'Ch a i r x.1 Cindy Carter,, Member