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HomeMy WebLinkAboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS MEETING AGENDA AME NDED C2-Webex links added to 6129122) Week of June 27— July 3, 2022 Commission Chambers 35 C Street NW Ephrata,. WA 98823 Public meetings are in person with a WEBER Conference Call/Video option available. (info below) MONDAY, JUNE 27, 2022 Event address for https://grantcowa.webex.com/grantcowa/onstage/g.php?MTID=e686ca813292dc97a05f attendees: 7e666d37790b5 Event number: 2486 107 3426 Event password: BOCC-JUN27 Video Address: 24861073426@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 Show all global call-in numbers Access code: 2486 107 3426 9:00 a.m. — 9:30 a.m. S Heston, Trask Insurance / WRCIP Insurance Update 9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update • NovaTime —Reports • Claims/ Incidents and Accidents • Interfund • GR 33 • Jail Bond Questions • Municode Invoices 10:30 a.m. —11:00 a.m. B Walters, North Central Washington Regional Library Update 11:00 a.m. —11:30 a.m. Budget and Finance Update 11:30 a.m. —12:00 p.m. D Stone, Finance Committee Meeting 12:00 p.m. —1:00 p.m. WSAC Virtual Assembly 1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items • Health Board appointment discussion NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND JUNE BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD JUNE ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, JUNE BE ACTED UPON BY THE BOARD AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Page 2 of 7 Grant County Commissioners Agenda AMENDED Week of June 27, 2022 2:00p.m. — 3:30 p.m. 3:30 p.m. — 4:00 p.m. TUESDAY, JUNE 28, 2022 K Eslinger, Human Resources Update Treasurer's Office discussion on Sneeze Guards Event address for htti)s://,grantcowa webex com/grantcowa/onstage/g.php?MTID=e94ac3c985889a4cO778 attendees: 1 a88157cf3b45 Event number: 2496 444 5031 Event password: BOCC-J U N28 Video Address: 24964445031 @grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 Show all global call-in numbers Access code: 2496 444 5031 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update 10:00 a.m. —10:30 a.m. T Gaines, Central Services Update 10:30 a.m. —11:00 a.m. K Allen, Clerk's Office Update 11:00 a.m. —11:30 p.m. S Palacios, Juvenile Court and Youth Services Update • Financial • Intakes • Courts: i. Offender/Diversion: ii. Truancy: iii. Dependency: • Martin Hall • Administration 11:30 a.m. —12:00 p.m. T Jones, Sheriff's Office Update 12:00 p.m. —1:00 P.M. R Jones w/ N Poplawski, Fireworks Discussion Page 3 of 7 Grant County Commissioners Agenda AMENDED Weep of June 27, 2022 1:00 p.m. — 2:00 p.m. S Castro, Public Works Update 1.0 Solid Waste (15 min.) Discussion Items: ➢ Ecology: (Sam C.) • POC -Point of Compliance -Landfill Boundary & Drum Source Area • RI -Remedial Investigation -Final Due to Ecology by July 30th • Ecology Review Final RI by August 30th • FS -Draft Feasibility Study Due to Ecology September 30th • Ecology Review Draft Feasibility and Reply with Comments by October 30th ➢ WACSWM Spring Meeting (Sam D.) 2.0 Public Works General Update (15 min.) Discussion Items: ➢ Frenchman Hills Road — Open to the Public (Sam C.) • Will Be Seeking Reimbursement • REET Funds for Road Work • REET Funds for Building Upgrades • Gated Public Right of Ways ➢ Parcel Discussion 18-0634-000 (Sam C.) ➢ Blue Lake Roads — Hearing on July 5t" to amend Ordinance 11.34 (Sam D.) ➢ District Updates (Sam D.) ➢ Parcel Discussion 12-1275-000 in Krupp (Sam D.) ➢ Coulee City Reimbursable (Dave B.) 3.0 Public Works Engineerinq/Roads (15 min.) Discussion Items: ➢ Accident —Martin Road North of Quincy (Sam C.) 4.0 Equipment Repair and Replacement (15 min.) Discussion Items: 2:00 p.m. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) • Approval of AgendaU I b • Correspondence (ie. Emails that have come in that need response, letters of support etc. p pp ) • Commissioners Roundtable — Miscellaneous Discussion % �"l 1('- t \/A C 6/i L V YJ t'L.q .... ,. •. �,1 V, ody t a 011 i� m ov IL- 4) ✓i c v 2Ast mac ' b coex. -0 ir �,- " , ,q" f L� ti 1--- 1 rt e4o, 14td - - 444, W( #,t Pr -A LAJ f>MJej vil TrtAs t NOW) Page 4 of 7 Grant County Commissioners Agenda AMENDED Week of June 27, 2022 Consent Agenda — (Items 1 through 27) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item June be removed and placed under Board Discussion/Decision. C / P ---­ - � 6, J , rt -t -"W— t"A-4 L -J16 AUDITOR'S OFFICE 2 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. 2. Cash transfer request in the amount of $500,000.00 from the Healthcare Reserve Fund #525.000 to Interfund Benefits #505.184 due to the increase in claims. COMMISSIONER'S OFFICE 3. Invoices t 4. Resolution to appoint an Interim Grant County Sheriff — Ryan Rectenwald, until such time a successor is either elected or appointed as required by law. 5. Insurance Renewal Quotation for Crum & Forster Storage Tank Pollution Liability Coverage in the amount of $4,919.00 for insurance coverage on Grant County aboveground and underground storage tanks. Policy period is 7/7/2022 — 7/7/2023. 6� Interlocal Agreement with the City of Moses Lake for the 2021 Byrne Justice Assistance Grant a (JAG) Program Award For the Moses Lake Police Department's Cellbrite software license. 7. Reimbursement #2 request #1 from New Hope on the Washington State Department of Commerce Consolidated Homeless Grant No. 22-46108-10 in the amount of $12,983.11. Reimbursement #1 request #1 from Renew on the Washington State Department of Commerce Consolidated Homeless Grant No. 22-46108-10 in the amount of $270.22. 9. Washington State Department of Commerce, Community Development Block Grant Program Civil Rights Certification for CDBG-CV grantees and state subrecipients on Grant No. 20-62210- 111: Equal Opportunity and Nondiscrimination, Accessibility for persons with disabilities, Fair Housing and Civil Rights Documentation. y 10. Reimbursement #23, request #7 from Opportunities Industrialization Center (OIC) of Washington on the Washington State Department of Commerce Eviction Rent Assistance Program 2.0 (E -RAP 2.0) No. 21-4619C-108 in the amount of $26,601.09. .,/ 11. Agreement amending Community Services and House Division, Housing Assistance Unit, Emergency Solutions Grant (ESG), Subrecipient agreement with the City of Moses Lake (signed November 16, 2020). This amendment to Contract No. 20-4613C-100 increases subrecipient budget by $248,065.46 for a new total of $1,521,372.83. 12. Budget extension request in the amount of $500,000.00 to Economic Enhancement Strategic Infrastructure Program fund #113.155 for SIP #2022-02 Hospital District No. 4, McKay Healthcare, Phase 1 Capital Improvement Plan — Emergency generator Expansion project. 13. Reimbursement #30, request #19 from City of Moses Lake on the Department of Commerce Emergency Solutions Grant (ESG) No. 20-4613C-100 in the amount of $16,694.65. 14. Thank you for your service letter to Dick Pulis for his years of service on the Board of Equalization. 4--15. Letter of appointment to Teresa Crawford for the Health and Wellness Committee as the primary voting member representing Juvenile Court and Youth services. Page 5of7 Grant County Commissioners Agenda AMENDED Week of June 27, 2022 -, :16. Washington State Military Department SECO County Coordinator Professional Development (CPD) Contract No. E23-013 for SFY2023 in the amount of $42,055.00 with Grant County/Multi Agency Communications Center (MACC) for State Enhanced 911 Funds; and Signature Authorization Form. Term is July 1, 2022 through August 15, 2023. 17. Request from the Ephrata Chamber of Commerce to use county property to hold their Car Show on July 16, 2022 using County Parking Lot F and power. If approved, contract will be signed. 18. Grant County Title Company Closing Agreement and Escrow Instructions No. 23587 for the purchase and sale transaction of property being purchased from the Moses Lake School District located on N Paxson Drive in S16, T 19N, R 28 E WM (Parcel No. 170613002) for the amount of $112021711.03. s . 19. Reimbursement request from HopeSource on the Department of Commerce Shelter Program Grant (SPG) No. 21-46100-104 in the amount of $29,607.00. CI FRw,; nFFICF 20. Request for consideration and approval of an amended salary structure for the Clerk's Office 6 t n staff. NF A/ HnPF 21. Washington State Department of Social and Health Services County Program Agreement No. 2263-43066 in the amount of $161,400.00 for the FVPSA Domestic Violence Health Supports and Covid Mitigation (Family Violence and Prevention Services Act). PUBLIC WORKS 22. After a petition was received and reviewed, recommendation to not approve the petition to reduce the speed limit on Potato Hill Road to allow Wheeled All -terrain Vehicles (WATV) unless Sand Dunes Road is included. 23. Request to the County Road Department for Reimbursable Work for the Town of Coulee City for the purchase of gravel in the amount not to exceed $1,500.00. SHERIFF'S OFFICE .--24. Request to purchase a 2018 Dodge Caravan in the amount of $11,800.00 from the Washington State Department of Enterprise Services utilizing Fund 109.151. -' 25. Washington Association of Sheriffs and Police Chiefs Interagency Agreement for the Registered Sex Offender Address Verification Program, Agreement No. RSO 2022-23 to receive grant funds in the amount of $102,903.00. Funding cycle is 7/1/22 — 6/30/23. TECHNOLOGY SERVICES 26. Purchase Order No. 423 to LEFTA Systems in the amount of $11.227.00 for the Annual Subscription /Software Maintenance. 27. Purchase Order No. 424 to SmartDraw in the amount of $101838.92 for the annual renewal of the license. Page 6 of 7 Grant County Commissioners Agenda AMENDED Week of June 27, 2022 • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) 1 O'L- 01' �`. CV --1 r 0z C)i e, 1 4 ,/ C Oe5 C v- • Adjournment P,Jr /cc 3:15 p.m. — 3:25 p.m. Open Record Public Hearing, Public Works Services — Fees Policy Approval To consider a Public Works Services -- Fees Policy that will implement new fees for certain services. Full context of the policy can be requested by contacting the Commissioner's Office. 3:25 p.m. — 3:40 p.m. Open Record Public Hearing, Capital Facilities Plan Amendment and Budget Amendment for New Coroner's Office; and Purchase Property Located at 21 C -St SW, Ephrata To consider an amendment to the Capital Facilities Plan Appendices and a concurrent budget amendment/extension to construct a new Coroner's Office. The total price is $6,000,000.00 using REET funds. Also, to purchase property located at 21 C -St SW, Ephrata for the amount of $500,000.00 using REET funds. 4:00 p.m.l4:30 p.m. RJones, Meeting w/ Pam Thorsen, Desert Aire WEDNESDAY, JUNE 29, 2022 Event address for https://grantcowa webex corn/grantcowa/onstage/q_php?MTID=eaO8l50100db2aadc67b attendees: ec08fa89f35cc Event number: 2495 463 1183 Event password: BOCC-JUL29 Video Address: 24954631183@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 Show all global call-in numbers Access code: 2495 463 1 183 9:00 a.m. — 10:00 a.m. Public Works Personnel — Wage Discussion 10:00 a.m. —12:00 p.m. ARPA Funding Discussion Page 7of7 Grant County Commissioners Agenda AMENDED Week of June 27),2022 1I0pm.-2:30p.nm. BOCCatEmergency Management Training (Emergency Operations Centerl Ephrata) Join from the meeting link Join by meeting number Meeting number (access code): 966 682 655 Join by phone +1-408-418-9388 THURSDAY, JUNE 30y 2022 6:00 p.nm.-7:8O p.m. FRIDAY, JULY It 2077 22 Nomeetings held TOM JONES RETIREMENT GATHERING (Ephrata Recreation Center) RJones etAssociation ofGrant County Cities and Towns (AG[CT) meeting (Ephrata Recreation Center)