HomeMy WebLinkAboutGrant Related - BOCC64'v*,A Washington State
As 1h Department of
IP440V Commerce
Grantee: Grant County
Person(s) completing the form: Janice Flynn
Title: Administrative Services Coordinator
Phone/Email: (509) 754-2011 jflynn@grantcountywa.gov
Date submitted to Commerce: Click or tap here to enter text.
N
Provide details of the restructuring, the timeframe for which this has/is occurring and the status of
the change.
® Check box if no relevant organizational restructuring has occurred within the last 12 months,
Has the organization expanded services or created new services relevant to the administration of
federal grant funding from the Office of Family and Adult Homelessness within the last 24 months?
•
If yes, please describe and list the new or existing resources that support the expansion in services.
Describe turnover in key positions during the past 12 months in those areas of the organization that
administer or support the administration of federal grant funding from the Office of Family and Adult
Homelessness for the following categories. Along with the description, include the number of
3 positions/FTEs for each category.
Executive Management/Tribal Executive Management Staff
Fiscal
Describe your plan and tirrict'rame for filling, training, or covering t, ie duties of any vacant positions.
Click or tap here to enter text.
® Check box if there has been no turnover in key positions during the past 12 months.
Does your organization have any pending litigation or legal action that's occurred in the last 3 years?
Yes ❑ No
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If yes, please describe the litigation or legal action.
No pending litigation or legal action regarding grants.
Has your organization terminated or has the Dept. of Commerce terminated any contracts in the last
24 months because of performance or compliance issues?
5
El Yes ® No
If yes, please explain the circumstances.
Click or tap here to enter text.
Does your organization have funders other than the Dept. of Commerce Housing Assistance Unit who
monitor (non -audit) contracts and grants?
6
El Yes ® No
If yes, please list them and include the frequency in which monitoring is conducted.
Click or tap here to enter text.
Has your organization had a federal compliance audit in the last 24 months?
® Yes ❑ No
If no, explain why an audit was not needed or required.
7
Click or tap here to enter text.
If you have had an audit, explain the type of audit (e.g. financial, federal compliance, internal control,
etc).
Federal Single Audit performed by the Washington State Auditor's Office
List any audit findings you have received from an external entity within the last 24 months.
The County lacked adequate internal controls for ensuring compliance with federal requirements for subrecipient
monitoring.
If findings were included in the audit, please describe the corrective action plan and state if it is either
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in progress (providing detail on the status for implementation) or has been completed.
Subrecipients were contacted to provide proof of eligibility of direct recipients as well as direct/indirect costs,
documentation was reviewed and submitted to the Department of Commerce.
Risk assessments have been completed for other subrecipients on various grants. Additional requests for proof of
eligibility have been made to subrecipients.
I certify that the information provided is true and correct.
12�Z
Signature Date
Danny E Stone, BOCC Chair
Completed form due: July 20, 2022
Direct all questions and return form to: Teresa Lovell at teresa.lovell@commerce.wa.gov
The process of performing riF'---,ssessments of subrecipients has been est,' -';shed and requests for eligibility back-
up will be made, and on-going ii the future. Additionally, the County will �_,cablish a subrecipient
agreement/contract checklist which will be completed at the department level and a review to ensure all required
items have been addressed, performed at least annually, if not more frequently.
❑ Check box if there were no findings,
What percent of your organization's annual budget is government funding (federal and state)?
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0 _ o _ o 0
® Under 10% ❑ 10 30/ ❑ 30 50/ ❑ More than 50/
Explain your organizations upper management/executive role and the board/or council's role in the
following (if you don' thave have board or council, just explain the management/executive role) :
• Monitoring financial and programmatic compliance
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• Reviewing programmatic and performance results
Every reimbursement request from a subrecipient is reviewed by each Commissioner prior to approval
and payment. Included in the requests are reports indicating services rendered to individuals and
businesses needing assistance.
How many years has your organization administered federal or state government funds?
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• Federal funds: ❑ less than 2 years ❑ 2 — 5 years ® more than 6 years
• State funds: ❑ less than 2 years ❑ 2 — 5 years ® more than 6 years
List current and overall experience in government grant /contract administration for the following:
• Executive management staff: ❑ less than 2 years ❑ 2 — 5 years ® more than 6 years
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• Fiscal/Bookkeeping staff: ❑ less than 2 years ❑ 2 — 5 years ® more than 6 years
Include the total number of years experience for each of the categories above.
I certify that the information provided is true and correct.
12�Z
Signature Date
Danny E Stone, BOCC Chair
Completed form due: July 20, 2022
Direct all questions and return form to: Teresa Lovell at teresa.lovell@commerce.wa.gov