HomeMy WebLinkAboutAgreements/Contracts - BOCC (002)SECO COUNTY Coordinator Professional Development (CPD) Contract SFY2023
CONTRACT FACE SHEET
1. Contractor Name and Address:
2. Contract Amount:
3. Contract Number
Grant County Agency (COUNTY)
208 S Hamilton Road
$42,055
E23-013
Moses Lake, Washington 98837
4. Contractor's Contact Person, phone number:
5. Contract Start Date
6. Contract End Date
D.T. Donaldson / 509.793.1771
July 1, 2022
August 15, 2023
d.donaldson@macc911.org
7. MD Program Manager/phone number:
8. Unique Entity Identifier(UEI #):
9. UBI # (state revenue):
Teresa Lewis / 253.512.7481
ZL6WM26K8KR5
601-647-157
teresa.lewis@mil.wa.gov
10. Funding Authority: Washington State Military Department and State 911 Funds
11. Funding Source Agreement #:
12. Program Index# & Obj/SubObj:
13. CFDA # & Title:
14. TIN or SSN:
RCW 38.52.510, .540, .545
7928A and 79281/ NZ
NA
91-6001319
WAC Chapter 118-66
15. Service Districts:
16. Service Area by County(ies):
17. Women/Minority-Owned, State Certified?
(BY LEGISLATIVE DIST): 7th, 13th, & 15th
Grant
® N/A ❑ NO[] YES, OMWBE #
BY CONGRESSIONAL DIST
( : 4th )
18. Contract Classification:
19. Contract Type (check all that apply):
❑ Personal Services ❑ Client Services ® Public/Local Gov't
® Contract ❑ Grant ❑ Agreement
❑ Collaborative Research ❑ A/E ❑ Other
❑ Intergovernmental RCW 39.34 ❑ Interagency
20. Contractor Selection Process:
21. Contractor Type (check all that apply):
® "To all who apply & qualify" ❑ Competitive Bidding
❑ Private Organization/Individual ❑ For -Profit
❑ Sole Source ❑ A/E RCW ❑ N/A
® Public Organization/Jurisdiction ® Non -Profit
❑ Advertised? ❑ YES ® NO
❑ VENDOR ❑ SUBRECIPIENT ® OTHER
22. BRIEF DESCRIPTION:
This is a reimbursement contract per WAC 118-66-050 and the Washington State Military Department (DEPARTMENT) State
911 Coordination Office (SECO) policies, which are incorporated by reference. Reimbursements amounts are detailed in the
attached Budget Sheet Attachment E).
IN WITNESS THEREOF, the DEPARTMENT and COUNTY (Parties) have executed this Contract on the day and year last
specified below. This Contract Face Sheet, Special Terms and Conditions (Attachment A), General Terms & Conditions
(Attachment B), Statement of Work (Attachment C), SECO Contract Reimbursement Schedule (Attachment D), and the
Budget Sheet (Attachment E), govern the rights and obligations of the Parties to this Contract.
In the event of an inconsistency in this Contract, unless otherwise provided, the inconsistency shall be resolved by giving
precedence in the following order:
(a) Applicable State Statutes and Regulations
(b) Statement of Work
(c) Special Terms and Conditions
(d) General Terms and Conditions, and
(e) Any other provisions of the contract incorporated by reference.
This Contract contains all the terms and conditions agreed upon by the Parties. No other understandings, oral or otherwise,
regarding the subject matter of this Contract shall be deemed to exist or to bind any of the Parties hereto.
WHEREAS, the Parties hereto executed this Contract on the day and year last specified below.
FOR THE DEPARTMENT: FO THE COUNTY:
f �12,
Signature Date Signature Date
Regan Anne Hesse, Chief Financial Officer Danny Stone, Chairman
Washington State Military Department Grant County Board of Commissioners
APPROVED AS TO FORM
Dierk Meierbachtol (signature on file) 5/9/2022
Assistant Attorney General
V
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SECO COUNTY CPD Contract Page 1 of 14 GRANT COUNTY, E23-013
ATTACHMENT A
SPECIAL TERMS AND CONDITIONS
I. INTRODUCTION:
The DEPARTMENT, through the State 911 Coordination Office (SEGO), coordinates and facilitates the
implementation and operation of 911 emergency communications throughout the state. It is authorized to
enter into agreements for statewide services and to reimburse COUNTY for eligible expenses from
appropriated excise tax revenue retained in the state 911 account.
II. KEY PERSONNEL:
The individuals listed below shall be considered Key Personnel; however, either party may designate a
substitute by advance written notification to the other party.
COUNTY:
DEPARTMENT:
Name:
D.T. Donaldson
Name:
Teresa Lewis
Title:
Director / 911 Coordinator
Title:
SECO 911 County Assistance Program
.Manager
E -Mail:
J.donaldson(@_macc911.or
E -Mail:
teresa.lewis@mil.wa.gov
Phone:
509.793.1771
Phone:
253.512.7481
III. ADMINISTRATIVE REQUIREMENTS:
The Parties shall use the following to determine allowable cost principles: State Office of Financial
Management (OFM) Regulations -State Administrative and Accounting Manual (SRAM) and the Local
Government Budget and Accounting Reporting System (BARS).
IV. ELIGIBLE EXPENSES AND PRIORITIES ESTABLISHED BY THE LEGISLATURE:
Priorities for expenditure of state 911 funds have been established by both the state legislature and the
DEPARTMENT:
A. RCW 38.52.540(1) provides that funds from the state 911 account should be "used to support the
priorities established in RCW 38.52.545, procure, fund, and manage the statewide 911 emergency
communications system network, purchase goods and services that support the counties and
Washington state patrol public safety answering points in providing 911 baseline level of service
statewide, assist the counties and Washington state patrol public safety answering pints to provide
911 emergency communications systems and associated administrative and operational costs
acquire 911 hardware, software, and technology appropriate to support a 911 emergency
communications system, 911 emergency communications training and police education, support the
statewide coordination and management of the 911 emergency communications system, and for
modernization needs as technology evolves of the 911 emergency communications systems
statewide";
B. RCW 38.52.540(3) provides that the State 911 Coordinator is "authorized to enter into statewide
agreements to improve the efficiency of the 911 emergency communications system and shall specify
by rule the additional purposes for which moneys, if available, may be expended from this account";
C. RCW 38.52.545 provides that "In specifying rules defining the purposes for which available state 911
moneys may be expended, the state 911 coordinator, with the advice and assistance of the 911
advisory committee, must consider needs necessary to provide a baseline level of 911 service by
individual counties and their designated Washington state patrol public safety answering points.
Priorities for available 911 emergency communications system funding are as follows: (1) To
procure, fund, and manage the statewide 911 network and supporting services, and assure that 911
dialing is operational statewide; (2) To assist counties and Washington state patrol public safety
answering points to provide 911 emergency communications systems and associated administrative
and operational costs as necessary to assure that they can achieve a baseline level of service for 911
operations; and (3) To assist counties and their designated Washington state patrol public safety
answering points to acquire 911 hardware, software, and technology to support a 911 emergency
communications system baseline level of service";
D. WAC 118-66-020 reiterates the 911 funding purposes and priorities established by the legislature;
SECO COUNTY CPD Contract Page 2 of 14 GRANT COUNTY, E23-013
E. WAC 118-66-040 describes COUNTY eligibility for funding; and
F. WAC 118-66-050 lists expenses that "may be eligible for reimbursement based on a reasonable
prioritization by the state 911 coordinator" and "in accordance with the purposes and priorities
established by statute and regulation
V. THE PARTIES AGREE THAT THE FOLLOWING ELIGIBLE- EXPENSES AND PRIORITIES ARE
ESTABLISHED IN CONTRACT:
A. Consistent with the statutes and regulations cited herein, this Contract allows reimbursement solely
for certain approved eligible expenses described in WAC 118-66 incurred by the COUNTY, in support
of 911 calls originating in the county, including eligible expenses in the following prioritization: (1) 911
statewide dialing, (2) 911 baseline level of service, and (3) capital items. This Contract includes
Statewide Services that benefit all counties and does not require local revenue to be expended prior
to reimbursement through county contracts. Statewide services reimbursed through this Contract
include:
1. Coordinator Professional Development (CPD), including travel expenses for attending the
following: Advisory Committee meetings, Advisory Committee briefings, Advisory Committee
Subcommittee meetings, three Coordinator Forums, State Supported training, and National
Conference attendance;
2. Reimbursement of selected Public Education expenses, selected 911 salaries, benefits and
training;
3. 911 Call Receiver trainina: ore-armroved NG911 modernization eXDenses and interDretative
services;
4. Connection to the Emergency Services Internet Protocol Network (ESINet).
a. Payment for ESINet services and the originating network trunking, are contingent upon
available funding, only for eligible approved expenses identified in RCW 38.52.545 and WAC
118-66-050.
b. To receive ESINet services, the county must enter into, and require all staff for all PSAPs
operated within the county, a non -disclosure agreement with SECO for confidential
information.
c. In the event of the unavailability or loss of state funding, responsibility for the continued
operation of the statewide 911 network, and all related costs, including the ESINet, will be
transferred to the individual counties, on a pro rata basis
B. Expenses.
1. General Reimbursement Requirements for COUNTY:
a. Contingent upon funding availability, reimbursement will be made only for eligible approved
expenses identified in RCW 38.52.545 and WAC 118-66;
b. Approved eligible expenses will be reimbursed at amounts not to exceed limits established
in SECO Policy, as provided in Section VII D of this Contract;
c. In the event, funding will not cover all contract eligible amounts, individual line items will be
funded in full or not at all;
d. Funding is for use in the primary Public Safety Answering Points (PSAPs) only, unless
otherwise specified in applicable DEPARTMENT policy, as provided in Section VII D of this
Contract;
2. Ineligible Items:
Expenses not listed in WAC 118-66-050(1), (2) and/or (3), and not directly associated with the
operation of the 911 emergency communications system are not eligible for state financial
assistance or reimbursement under this Contract.
3. Expense Documentation and Approval:
a. COUNTY must submit documentation of eligible expenses to the DEPARTMENT, including
identification of vendor, warrant number, date, and applicable 911 eligible expense
categorization as set out in Section VII E below;
b. COUNTY must submit eligible Monthly Expense Reports and/or requests for reimbursement,
(including additional hard copy documentation required by an "Action Plan" due to audit
findings), so they are received by the DEPARTMENT by the last day following the month in
which payment was made;
SECO COUNTY CPD Contract Page 3 of 14 GRANT COUNTY, E23-013
c. Expenses contained in Monthly Expense Reports not submitted by the last day following
payment, including additional hard copy documentation as required by "Action Plans", will
not be reimbursed;
d. Monthly Expense Reports will be processed in the order received by the DEPARTMENT;
e. The DEPARTMENT may request additional documentation and/or information from
COUNTY pertaining to reimbursement requests, and any delay in providing the requested
information may result in delay in reimbursement or reduced reimbursement;
f. All approved training expenses must be submitted as a whole after the training has been
attended, with the exception of conference registration fee(s), which may be submitted for
reimbursement in advance.
g. Training expenses are exempt from the 30 -day submittal requirement but must be submitted
for reimbursement within 90 days of the actual training.
h. Prior to purchasing or leasing any equipment or software, the COUNTY must submit a
written quote to the DEPARTMENT for review and approval. Without prior written approval,
the purchase or lease will not be eligible for reimbursement by the DEPARTMENT.
VI. PERFORMANCE PERIOD AND PAYMENT:
Payment by the DEPARTMENT to the COUNTY shall only be made as reimbursement for eligible
expenses approved by the DEPARTMENT and incurred between July 1, 2022, and June 30, 2023 (the
Performance Period). Work started prior to July 1, 2022, and/or not complete by June 30, 2023, will be
considered outside the Performance Period and therefore not eligible for reimbursement. The COUNTY
shall not request payment in anticipation of expenditures not yet incurred.
VII. THE COUNTY AGREES TO:
A. Local Funding: The COUNTY warrants that it has authorized collection of the local 911 excise tax
authorized under RCW 82.146.030(1), RCW 82.146.030(2) and/or RCW 82.146.030(3) and that
these funds are being used for wireline and/or wireless eligible expenses listed in WAC 118-66 to
operate the 911 system in the county. Consistent with RCW 38.52.540(2), the COUNTY will not
request, receive, or expend funds under this Contract for wireline and wireless eligible expenses if it
has not imposed the maximum county 911 tax allowed under RCW 82.146.030(1) for switched
access lines. The COUNTY further warrants that it will not request, receive, or expend funds under
this Contract for wireless eligible expenses if it has not imposed the maximum county 911 tax allowed
under RCW 82.146.030(2) for radio access lines.
B. Use of Funding: The COUNTY warrants that the funds provided by the DEPARTMENT as
described in the Budget Sheet (Attachment E), shall be used by the COUNTY solely for
reimbursement of those approved incurred eligible expenses as described in WAC 118-66 and the
SECO policies incorporated herein that are necessary to operate 911 countywide. Reimbursement
shall be made consistent with SECO policies, as set out in Section VII D of this Contract, for
approved expenses described in WAC 118-66 that are incurred during the Performance Period.
C. Consolidation: If the COUNTY receives funds under this Contract in support of a consolidated
Primary Public Safety Answering Point (PSAP), the COUNTY warrants to maintain and operate the
consolidated PSAP for three (3) years from the date of the consolidation and thereafter for the life of
this Contract. Failure to comply with this requirement requires the COUNTY to repay all funds and will
result in a recapture of funds as provided in the General Terms and Conditions. For purposes of this
Contract, a consolidated PSAP is one operated by or on behalf of a county as the primary PSAP for
all operations of 911 call -taking and call transfer activities in that county. The consolidated PSAP may
also be engaged in, pursuant to interlocal agreement, the dispatching of public safety resources
serving several jurisdictions. A primary PSAP is one that initially answers all 911 calls within the
county.
D. SECO Policies: The COUNTY agrees to abide by all of the following SECO Policies, as written
and/or amended, available at SECO Policies Link and incorporated by reference:
• SECO County Contract Policy (PDF)
• SECO Public Education Policy (PDF)
• SECO Statewide Services Support Policy (PDF)
• SECO Salaries and Benefits Summary (PDF)
SECO COUNTY CPD Contract Page 4 of 14 GRANT COUNTY, E23-013
E. Reimbursement Requests and Reporting Requirements: Not more often than monthly, the
COUNTY shall submit invoice vouchers (Form A-19) to the DEPARTMENT requesting reimbursement
for expenses. The COUNTY agrees to use forms and/or systems provided by the DEPARTMENT for
necessary reports.
In addition to any reports as may be required elsewhere in this Contract, the COUNTY shall prepare
and submit the following reports to the DEPARTMENT's Key Personnel:
Financial Reports
Monthly Expense Reports
Local Travel Policy/Procedures
3rd Quarter Review
Training Certification(s)
Final Reimbursement Request
#/Copies Completion Date
1
No later than the last day following the
end of the month.
1
30 days after signatures on this Contract
and then annually.
1
March 31, of each year
1
June 30, of each year
1
July 31, 2023
All contract work must not start prior to July 1, 2022, and must be delivered, installed/completed, and
accepted by June 30, 2023. The COUNTY may submit the final report by July 31, 2023, as described
above. Final billing not received by July 31, 2023, will not be processed.
F. Attendance Obligations: The COUNTY agrees to send the designated 911 personnel to the following
events:
• Advisory Committee Meetings: The COUNTY agrees to send the 911 Coordinator or designee to
as many of the Advisory Committee meetings as possible each contract period, but no less than
three-quarters of the scheduled Advisory Committee meetings per contract period; and
• Advisory Committee Briefinqs: The COUNTY agrees to send the 911 Coordinator or designee to
as many of the Advisory Committee briefings as possible each contract period, but no less than
half of the scheduled Advisory Committee meetings per contract period; and
• Coordinator Forums: The COUNTY agrees to send the 911 Coordinator or designee and
additional appropriate 911 representatives to the Spring, Summer, and Fall Coordinator Forums
of each contract period; and
• Public Education Training: The COUNTY agrees to send the 911 Public Education Coordinator
or appropriate 911 representative to attend the Public Education Forum or a public education
class per contract period and participate in half of the scheduled Public Education Subcommittee
meetings; and
• Training Coordinator Training: The COUNTY agrees to send the 911 Training Coordinator or
appropriate 911 representative to attend the Training Forum or a training class per contract
period and participate in half of the scheduled Training Subcommittee meetings, in accordance
with the Statement of Work (Attachment C).
• GIS Coordinator: The COUNTY agrees to send the 911 GIS Coordinator or appropriate 911
representative to participate in sixty-six percent of the schedule GIS Workgroup meetings, in
accordance with the Statement of Work (Attachment C).
G. Reallocation of Funds: The COUNTY is allowed to reallocate funds within the coordinator professional
development category as needed. Budget categories are as specified or defined on the budget sheet of
the Contract. Any changes to budget categories other than in compliance with this paragraph will not be
reimbursed.
H. Compliance with Law: The COUNTY will comply with all state and federal laws applicable to counties.
VIII. THE MILITARY DEPARTMENT AGREES TO:
A. Within thirty (30) days of receipt and approval of signed, dated invoice vouchers (state form A-19),
and upon satisfactory completion of tasks and documentation of costs, as required under this
Contract, the DEPARTMENT will reimburse the COUNTY up to the maximum of $42,055, or actual
cost, whichever is lower, pursuant to the schedule set out in the SECO Contract Reimbursement
Schedule (Attachment D) and as authorized by this Contract and WAC 118-66.
SECO COUNTY CPD Contract Page 5 of 14 GRANT COUNTY, E23-013
B. If a question arises about the requested reimbursement, the COUNTY will be notified via e-mail
and/or telephone call and will have five (5) working days to provide the requested information. If
information satisfactory to the DEPARTMENT has not been provided within that time, the expense in
question will be subtracted and the balance of approved eligible incurred expenses will be processed
for reimbursement.
C. Conditioned upon the COUNTY's fulfillment of its obligations under this Contract, the DEPARMENT
will provide ESINet services to the COUNTY within available funds.
SECO COUNTY CPD Contract Page 6 of 14 GRANT COUNTY, E23-013
ATTACHMENT B
GENERAL TERMS & CONDITIONS
1) DEFINITIONS: As used throughout this Contract the following terms shall have the meanings set forth
below:
a."DEPARTMENT )) shall mean the Washington State Military DEPARTMENT (WMD), or any of the
officers or other officers lawfully representing that DEPARTMENT and includes the State 911
Coordination Office (SECO).
b. "COUNTY" shall mean the named county performing services under this Contract or grant. It shall
include any subcontractor retained by the COUNTY as permitted under the terms of this Contract.
c. "Subcontractor" shall mean one, not in the employment of the COUNTY, who is performing all or
part of those services under this Contract under a separate contract with the COUNTY. The terms
"subcontractor" and "subcontractors" mean subcontractor(s) in any tier.
d. "PSAP" means Public Safety Answering Point as defined in WAC 118-66.
e. "WAC" is defined and used herein to mean the Washington Administrative Code.
f. "RCW" is defined and used herein to mean the Revised Code of Washington.
2) ACCESS TO PUBLIC RECORDS:
a. The Parties acknowledge that the DEPARTMENT is subject to the Public Records Act, Chapter
42.56 RCW, and that records prepared, owned, used, or retained by the DEPARTMENT relating to
the conduct of government or the performance of any governmental or proprietary function are
available for public inspection or copying, except as exempt under RCW 42-56 or other statute
which exempts or prohibits disclosure of specific information or records.
b. The COUNTY shall provide access to data generated under this Contract to the DEPARTMENT
and the State Auditor at no additional cost. This includes access to all information that supports the
findings, conclusions, and recommendations of the COUNTY's reports, including computer models
and methodology for those models.
c. Access to Data - State law prohibits state agencies from entering into agreements when the
contractor could charge additional costs to the agency, the Joint Legislative Audit and Review
Committee, or the Office of the State Auditor for access to data generated under the Contract.
Therefore, all such data will be provided at no additional expense. For the purposes of this
requirement, "data" includes all information that supports the findings, conclusions, and
recommendations of the contractor's reports, including computer models and methodology for those
models.
3) ADVANCE PAYMENTS PROHIBITED: No payments in advance or in anticipation of services or
supplies to be provided under this Contract shall be made by the DEPARTMENT.
4) AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-3369 42 U.S.C. 12101 et
seq. (also referred to as the "ADA") and its implementing regulations at 28 CFR Part 35. The COUNTY
must comply with the ADA, which provides comprehensive civil rights protection to individuals with
disabilities in the areas of employment, public accommodations, state and local government services,
and telecommunication.
5) ATTORNEYS FEES: Except as provided in the section entitled "Recapture Provisions", in the event of
litigation or other action brought to enforce the terms of this Contract or alternate dispute resolution
process, each party agrees to bear its own attorney's fees and costs.
6) COMPLIANCE WITH APPLICABLE STATUTES, RULES AND DEPARTMENT POLICIES: The
COUNTY shall comply with, and the DEPARTMENT is not responsible for determining compliance with,
any and all applicable federal, state, and local laws, regulations, executive orders, and/or policies. This
obligation includes, but is not limited to, nondiscrimination laws and/or policies; the ADA; ethics in laws
and policies; Covenant Against Contingent Fees (e.g., Federal Acquisition Regulation 48 CFR Sec.
52.203-5); Public Disclosure (RCW 42.56); and safety and health regulations. In the event of the
COUNTY's noncompliance or refusal to comply with any applicable law, regulation, executive order, or
policy, the DEPARTMENT may rescind, cancel, or terminate the Contract in whole or in part in its sole
discretion. The COUNTY is responsible for all costs or liability arising from its failure to comply with
applicable law, regulation, executive order, or policy.
7) CONTRACT MODIFICATIONS: The Parties may, from time to time, request changes to the Contract.
All mutually agreed changes shall be incorporated by written amendment. No alteration or variation of
the terms of this Contract shall be valid unless made in writing and signed by the Parties, and any oral
understanding or agreements shall not be binding. It is mutually agreed and understood that the
SECO COUNTY CPD Contract Page 7 of 14 GRANT COUNTY, E23-013
8)
9)
10)
11)
12)
13)
14)
15)
COUNTY is
needed.
COUNTY'S
allowed to reallocate funds within the coordinator professional development section as
EMPLOYEES NOT EMPLOYEES OF DEPARTMENT: The COUNTY, and/or employees,
sub -contractors, or agents performing under this Contract, are not employees or agents of the
DEPARTMENT in any manner whatsoever. The COUNTY will not be presented as nor claim to be an
officer or employee of the DEPARTMENT or of the State of Washington for any reason, nor will the
COUNTY make any claim, demand, or application to or for any right, privilege, or benefit applicable to
an officer or employee of the DEPARTMENT or of the State of Washington, including, but not limited to,
Workers' Compensation coverage, unemployment insurance benefits, social security benefits,
retirement membership or credit, or privilege, or benefit which would accrue to a civil service employee
under RCW 41.06. It is understood that if the COUNTY is another state agency, the officers and
employees are employed by the State of Washington in their own right.
DISCLOSURE: The use or disclosure by any Party of any information concerning the DEPARTMENT,
or its ESINet provider, for any purpose not directly connected with the administration of the
DEPARTMENT's or the COUNTY's responsibilities with respect to services provided under this
Contract is prohibited except by prior written consent of the DEPARTMENT or as required to comply
with, RCW 42.56, the Public Records Act or court order. Disclosure of any information concerning the
ESI Net is controlled by the Non -Disclosure Agreement between the Parties.
DISPUTES: Except as otherwise provided in this Contract, when a bona fide dispute arises between
the Parties and it cannot be resolved through discussion and negotiation, either party may request a
dispute hearing. The Parties shall select a dispute resolution team to resolve the dispute. The team
shall consist of a representative appointed by the DEPARTMENT, a representative appointed by the
COUNTY, and a third party mutually agreed upon by both Parties. The team shall, by majority vote,
resolve the dispute. The Parties agree that this dispute process shall be final and there will be no
appeal of the decision.
GOVERNING LAW AND VENUE: This Contract shall be governed by the laws of the State of
Washington. In the event
County. The COUNTY, by
Washington in this matter.
of a lawsuit involving this Contract, venue shall be proper only in Thurston
execution of this Contract, acknowledges the jurisdiction of the courts of
HOLD HARMLESS: The COUNTY agrees to defend, hold harmless, and indemnify the State of
Washington and the DEPARTMENT, their officers, agents, employees, and assigns against any and all
damages or claims from damages resulting or allegedly resulting from the COUNTY's performance or
activities hereunder, including the performance of any subcontractor(s).
INSURANCE, INDUSTRIAL COVERAGE: Prior to performing work under this Contract, the COUNTY
shall provide industrial insurance coverage for the COUNTY's employees, as may be required by Title
51 RCW. The DEPARTMENT will not be responsible for payment of industrial insurance premiums or
for any other claim or benefit for a consultant or any subcontractor or employee of the COUNTY, which
may arise during the performance of services under this Contract. Before the start of any work required
by this Contract, the COUNTY shall deliver to the DEPARTMENT certificates of insurance reflecting
that the COUNTY has obtained all the insurance coverage required by this section.
INSURANCE, GENERAL COVERAGE: The DEPARTMENT and its officers, employees, and agents,
while acting in good faith within the scope of their official duties, are covered by the State of
Washington Self -Insurance Program and the Tort Claims Act (RCW 4.92.060 et seq.), and successful
claims against the DEPARTMENT and its employees, officers, and agents in the performance of their
official duties in good faith under this Contract will be paid from the tort claims liability account as
provided in RCW 4.92.130. COUNTY hereby notifies the DEPARTMENT that as a County Government
of the State of Washington and in accordance with Washington law, COUNTY has full loss coverage for
itself, its officers, employees, and agents, through self-insurance and/or the purchase of insurance.
Upon the DEPARTMENT's request, COUNTY will provide the DEPARTMENT with details of its self-
insured retention, proof of its additional insurance, and all loss coverage. This program of self-
insurance and/or purchased insurance includes general liability, automobile liability, workers
compensation, and employers' liability.
LEGAL RELATIONS: To the extent permitted by applicable law, each party to this Contract shall be
responsible for injury or death to persons and damage to property resulting from negligence on the part
of itself, its employees, agents, officers, contractors, or subcontractors. Neither party assumes any
responsibility to the other party for *the consequences of any act or omission of any third party.
SECO COUNTY CPD Contract Page 8 of 14 GRANT COUNTY, E23-013
16) LIABILITY: To the extent permitted by applicable law, each party to this Contract shall be responsible
for injury or death to persons and damage to property resulting from negligence on the part of itself, its
employees, agents, officers, contractors, or subcontractors. Neither party assumes any responsibility to
the other party for the consequences of any act or omission of any third party.
17) LIMITATION OF AUTHORITY: Only the assigned Authorized Signature for the DEPARTMENT or an
assigned delegate by writing (delegation to be made prior to action) shall have the express, implied, or
apparent authority to alter, amend, modify, or waive any clause or condition of this Contract.
Furthermore, any alteration, amendment, modification, or waiver of any clause or condition of this
Contract is not effective or binding unless made in writing and signed by the authorized person.
18) LOSS OF FUNDING: In the event funding from state or federal sources is withdrawn, reduced, or
limited in any way after the effective date of the Contract, the DEPARTMENT may suspend or
terminate, or renegotiate the Contract without cause under the "Termination" clause and without the
thirty (30) day notice requirement.
19) NONASSIGNABILITY: Neither this Contract, nor any claim arising under this Contract, nor the work to
be provided under this Contract, and any claim arising thereunder, shall be assigned, or delegated by
either party in whole or in part, without the express prior written consent of the other party, which
consent shall not be unreasonably withheld.
20) NONDISCRIMINATION: During the performance of this Contract, the COUNTY shall comply with all
federal and state nondiscrimination statutes and regulations. These requirements include, but are not
limited to:
a. Nondiscrimination in Employment: The COUNTY shall not discriminate against any employee or
applicant for employment because of race, creed, color, national origin, citizenship or immigration
status, family with children, sex, marital status, sexual orientation, age, honorably discharged
veteran or military status, or the presence of any sensory, mental, or physical disability or the use of
trained dog guide or service animal by a person with a disability. This requirement does not apply,
however, to a religious corporation, association, educational institution, or society with respect to
the employment of individuals of a particular religion to perform work connected with the carrying on
by such corporation, association, educational institution, or society of its activities.
b. The COUNTY shall take action to ensure that employees are employed and treated during
employment without discrimination because of their race, creed, color, national origin, citizenship or
immigration status, family with children, sex, marital status, sexual orientation, age, honorably
discharged veteran or military status, or the presence of any sensory, mental, or physical disability
or the use of trained dog guide or service animal by a person with a disability. Such action shall
include, but not be limited to, the following: Employment, upgrading, demotion, or transfer,
recruitment, or recruitment selection for training, including apprenticeships and volunteers.
21) RECAPTURE PROVISION: In the event the COUNTY fails to expend funds under this Contract in
accordance with applicable federal, state, and local laws and/or the provisions of the Contract, the
DEPARTMENT reserves the right to recapture funds in an amount equivalent to the extent of
noncompliance. Such right of recapture shall exist for the life of the project following Contract
termination. Repayment by the COUNTY of funds under this recapture provision shall occur within thirty
(30) days of demand.
In the event the DEPARTMENT is required to institute legal proceedings to enforce the recapture
provision, the DEPARTMENT shall be entitled to its costs thereof, including attorney fees from the
Contractor.
22) RECORDS, MONITORING, AND AUDIT ACCESS:
a. The COUNTY shall perform under the terms of the Contract and the DEPARTMENT may conduct
reasonable and necessary monitoring of the COUNTY's performance.
b. To permit such monitoring, the COUNTY shall maintain books, records, documents, and other
evidence, and accounting procedures and practices that sufficiently and properly reflect all direct
and indirect costs of any nature expended in the performance of this Contract. These records shall
be subject at all reasonable times to inspection, review, or audit by personnel duly authorized by the
DEPARTMENT, the Office of the State Auditor, and federal officials so authorized by law, rule,
regulation, or agreement.
c. The COUNTY will retain all books, records, documents, and other materials relevant to this
Contract for six (6) years from the date final payment is made hereunder and make them available
for inspection by persons authorized under this provision.
SECO COUNTY CPD Contract Page 9 of 14 GRANT COUNTY, E23-013
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d. The DEPARTMENT or the State Auditor or any of their representatives and federal officials so
authorized by law, rule, regulation, or agreement shall have full access to and the right to examine
during normal business hours and as often as the DEPARTMENT or the State Auditor may deem
necessary, all of the COUNTY's records with respect to all matters covered in this Contract. Such
rights last for six (6) years from the date final payment is made hereunder.
e. The COUNTY shall cooperate with and freely participate in any monitoring, audit or evaluation
activities conducted by the DEPARTMENT that are pertinent to the intent of this Contract.
SEVERABILITY: If any provision of this Contract or any provision of any document incorporated by
reference shall be held invalid, such invalidity shall not affect the other provisions of this Contract which
can be given effect without the invalid provision, and to this end the provisions of this Contract are
declared to be severable.
SUB -CONTRACTING: The COUNTY shall comply with all applicable procurement laws, rules, and
requirements. This will include the use of a competitive procurement process in the award of any
contracts with its contractors and sub -contractors that are entered into under this Contract. All
contracting and sub -contracting agreements entered into pursuant to this Contract shall incorporate this
Contract by reference.
TERMINATION:
a. If, through any cause, the COUNTY or its contractors or sub -contractors shall fail to fulfill in a timely
and proper manner its obligations under this Contract or if the COUNTY or its contractors or sub-
contractors shall violate any of its covenants, agreements, or stipulations of this Contract, the
DEPARTMENT shall there upon have the right to terminate this Contract and withhold the
remaining allocation if such default or violation is not corrected within thirty (30) days after
submitting written notice to the COUNTY describing such default or violation.
b. Notwithstanding any provisions of this Contract, either party may terminate this Contract without
cause by providing written notice of such termination, specifying the effective date thereof, at least
thirty (30) days prior to such date. If this Contract is so terminated, the DEPARTMENT shall be
liable only for payment required under the terms of this Contract for services rendered or goods
delivered prior to the effective date of termination. Upon notice of such termination, the
DEPARTMENT reserves the right to suspend all or part of the Contract, withhold further payments,
and prohibit the COUNTY from incurring additional obligations of funds.
c. Reimbursement for eligible expenses incurred by the COUNTY prior to the effective date of such
termination shall be as the DEPARTMENT reasonably determines."
d. The DEPARTMENT may unilaterally terminate or suspend all or part of this Contract without cause,
or may reduce its scope of work and budget, if there is a reduction in funds by the source of those
funds, and if such funds are the basis for this Contract.
TRAVEL AND SUBSISTENCE REIMBURSEMENT: If reimbursement of travel or subsistence
expenses are included as part of this Contract, they shall be paid in accordance with rates set pursuant
to RCW 43.03.050 and RCW 43.03.060 as now existing or amended. The COUNTY is required to
provide to the DEPARTMENT copies of receipts for any travel related expenses other than meals and
mileage that are authorized under this Contract.
TREATMENT OF ASSETS: Upon successful completion of the terms of this Contract, all assets,
including equipment, purchased through this contract will be owned by the COUNTY unless otherwise
specified by the funding source. The COUNTY shall be responsible for any and all operation and
maintenance expenses and for the safe operation of said equipment including all questions of liability.
WAIVER OF DEFAULT: Waiver of any default shall not be deemed to be a waiver of any subsequent
default. Waiver of breach of any provision of the Contract shall not be deemed to be a waiver of any
other or subsequent breach and shall not be construed to be a modification of the terms of the Contract
unless stated to be such in writing, signed by the Director or Contracts Administrator and attached to
the original Contract.
SECO COUNTY CPD Contract Page 10 of 14 GRANT COUNTY, E23-013
ATTACHMENT C
STATEMENT OF WORK
SECO COUNTY CPD CONTRACT - SFY2023
July 1, 2022 — June 30, 2023
CPD1 911 Coordinator
1. Coordinate 911 within the county, act as a designated point of contact for the SECO, monitor the 911
system, and report 911 outages to the SECO.
2. 911 Coordinator or pre-approved/designated alternate attend 75% of Advisory Committee (AC)
meetings held per contract period.
3. 911 Coordinator or pre-approved/designated alternate attend 50% of Advisory Committee (AC)
briefings held per contract period.
4. 911 Coordinator or pre-approved/designated alternate attend all three (3) Coordinator Forums per
contract period. If forum is virtual, 911 Coordinator or preapproved/designated alternate will participate
in at least the coordinator/director roundtable meeting and one training session.
5. Cooperate with and freely participate in monitoring or evaluation activities by the SECO and State
Auditor.
6. Retain all contract records for six (6) years after contract closure.
CPD 4 IVISAG/Mapping/GIS Coordinators
1. Maintain, deliver, and improve GIS data (Road Centerlines and Address Points) for location validation
(LVF).
a. Site Structure Address Points (SSAP) data MUST be submitted. By the end of the contract period
(June 30), SSAPs published must at least be equivalent to 10% of the total number of ALI records.
b. To check the total SSAP required, no later than August 31 of the contract period, the GIS
Coordinator will report to the SECO GIS Manager the number of ALI Records they have.
2. ALI discrepancy reports (DR) WILL be submitted via Comtech's ALI DBMS.
3. 90% of all Spatial MSAG location validation change (LVF) requests (CR) MUST be acknowledged within
three (3) business days of being notified via email, and the remainder acknowledged with 10 business
days. Acknowledgement of CRs is made by logging into the ALI DBMS and making a status change or
entering a comment on CR.
4. Required GIS data layers pass critical quality checks and are published at least quarterly. More
frequently is recommended and preferred, but not required.
5. Participate in 66% of any scheduled GIS Workgroup meetings held during the contract period.
CPD4 IT Coordinator
1 Participate in the selection, installation, and/or maintenance of 911 equipment/software (IE: CPE, CAD,
Net Clock, network, network security).
2. Submit certification that the county has provided a minimum of 16 hours of training for their IT
personnel related to security and maintenance of equipment that touches the ESINet, during the current
contract period.
CPD5 Call Receiver Training
1. Submit certification that all telecommunicators/call receivers have received a minimum of 24 -hours of
continuing education, during the current contract period.
CPD3 Public Education
1. Attend a 911 Public Education forum or a public education class (in person or virtual) to enhance job
skills.
2. Participate in 50% of any scheduled 911 Public Education Subcommittee meetings. Participation can
be in-person, virtual, or participation on a work group/project.
3. Submit an annual report that outlines the agency's public education activities and highlights any
changes the agency has made to the program during the contract period.
4. Utilize messaging consistent with content created by the 911 Public Education Subcommittee.
CPD2/CPD5 Training Coordinator
1. Attend a 911 Training Coordinator Forum or a training class (in person or virtual) to enhance job skills.
2. Participate in 50% of any scheduled 911 Training Subcommittee meetings. Participation can be in-
person, virtual, or participation on a work group/project.
SECO COUNTY CPD Contract Page 11 of 14 GRANT COUNTY, E23-013
ATTACHMENT D
SECO CONTRACT REIMBURSEMENT SCHEDULE
SECO COUNTY CPD CONTRACT - SFY2023
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SECO CONTRACT REIMBURSEMENT SCHEDULE
More detailed information regarding reimbursements can be found in the following SECO Policies: SECO
County Contract, SECO Public Education, SECO Statewide Services Support, and SECO Salary and
Benefits Summary.
Due to 911 modernization initiatives, important time -critical information is shared at meetings. Therefore, it is
crucial the 911 Coordinator or designee attend all meetings, if possible.
Understanding that scheduling conflicts occur, if the 911 Coordinator is unable to attend a
meeting/forum/training and would like to send a representative on their behalf to fulfill contractual
obligations, a written request via email must be submitted to the SECO County Assistance Program
Manager, prior to attending and incurring expenses.
_
CPD n fi 11
be a is a counties and do not require local revenue fio be used rior to state reimburserment. -h
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ELIGIBLE ITEM STATE REIMBURSEMENT
Advisory Committee (AC) Meetings: Travel reimbursement expenses
for the 911 Coordinator or pe -approved designee to attend all AC
meetings. 911 Coordinator or pre -approved designee must attend 75%
of all AC meetings held. Attendees other than AC members, 911
Coordinator or pre -approved designee will not be reimbursed for travel
expenses for attending AC meetings.
AC Subcommittee Meetings: Travel reimbursement expenses for all
Subcommittee members to participate in subcommittee meetings. No
more than one county representative per subcommittee, except standing
subcommittees as designated in the AC By -Laws.
CPD1Coordinator Forums: Travel reimbursement expenses for a total of two
Meeting Attendance PSAP/911 employees to attend Spring, Summer, and Fall Coordinator
Forums. One of the attendees must be the 911 Coordinator or pre -
approved designee.
Communications Training Officer (CTO) Workshops: Travel
reimbursement expenses for one CTO per county to attend a CTO
Workshop per contract period.
SECO supported: Travel reimbursement expenses for the 911
Coordinator and/or a PSAP/911 employee to attend training, meetings,
or events the SECO determines to have an overall benefit as designated
in writing. 911 Coordinators may request SECO Supported designation
by email to the SECO County Assistance Program Manager.
The 911 Coordinator or pre -approved designee and a PSAP/911
employee is authorized up to $6,000 (per contract period) to attend
national NG911 related conferences, trainings, and/or training materials
CPD2 911 Coordinator Training to enhance job skills.
For counties with a population of 1.5 million or more the authorized
amount for the 911 Coordinator is doubled for an additional person to
attend training $12,000 (per contract period)
SECO COUNTY CPD Contract Page 12 of 14 GRANT COUNTY, E23-013
SECO COUNTY CPD Contract Page 13 of 14 GRANT COUNTY, E23-013
Up to $5,000 (per contract period) is authorized for expenses directly
CPD3
911 Public Education
related to public education training and training materials, for informing
the public of the capabilities, limitations and proper use of 911 and
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public education materials. (See: SECO Public Education Policy)
Up to $13,500 (per contract period) is authorized for salaries/ benefits,
911 Technical
training, and training material expenses for the following positions:
CPD4
Salaries/Benefits and
MSAG, Mapping/GIS, and/or Information Technology Coordinator(s).
Training
Backfill salary is not eligible under this line item. Expenses must directly
link to the support and maintenance of WAC eligible 911 equipment.
Total training funds calculated at $500 (per contract period) per full-time
call receiver and training coordinator at the primary PSAP(s) with a cap
not to exceed 30 call receivers (or $15,000) per county.
These funds are to be used for training and training materials that
support the roles and functions of the call receiver and the 911 Training
911 Call Receiver
Coordinator. Training maybe internal or external.
CPD5
Training
Funds may also be used for a new hire call receiver salary while in
training status up to $2,000 per new hire (this is the only time regular
salary can be claimed for call receivers under this line item), 911
Training Coordinator regular salary, overtime, and CTO; and call
receivers' overtime and backfill while in training status.
Regionalized Counties, only the Host County is eligible for this line item.
Costs related to modernization of the 911 System as authorized and
pre -approved by the State 911 Coordinator. Including, but not limited to,
pre -approved software necessary for the MSAG/GIS data
synchronization, text to 911 security/authentication fobs (capped at 1
per authorized call taking position), and other pre -approved expenses
CPD6
NG911 Modernization
related to text -to -911 implementation.
Should there be additional funds available following the fulfillment of
BSO, WSP, and CPD contracts, the SEGO may authorize additional
funds for each of the 39 counties and the WSP to be used solely for the
purpose of NG911 MSAG/GIS Modernization.
CPD7
911 Interpretive
Costs incurred for use of interpretive services to facilitate 911 call
Services
taking.
SECO COUNTY CPD Contract Page 13 of 14 GRANT COUNTY, E23-013
ATTACHMENT E
BUDGET SHEET
SECO COUNTY CPD CONTRACT- SFY2023
July 1, 2022 - June 30, 2023
SFY2023
Coordinator Professional Development (CPD) $ 42,055
TOTAL CONTRACT NOT TO EXCEED $ 42,055
SECO COUNTY CPD Contract Page 14 of 14 GRANT COUNTY, E23-013
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SIGNATURE AUTHORIZATION
ORM- -
WASHINGTONN STATE MILITARY DEPARTMENT`
CAMP MURRAY, WASHINGTON 98430-5122
NEW FORM WILL REPLACE PREVIOUS FORMS
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NAME OF ORGANIZATION
DATE SUBMITTED
GRANT COUNTY
07.,/ 20z
PROJECT DESCRIPTION
CONTRACT NUMBER
Y23 SEGO County Coordinator Professioal
D V o r nt (CPD) Contract
E231- 013
- - -- --- - ---------
!!MR1
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SIGNATURE ---
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PRINT OR TYPE NAME
TITLEITER.M OF OFFICE
Danny Stone
Chair BOCC
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---
-------
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.....
VQNTRAQMCONTRA UMENQME N."
SIGNATURE
PRINT OR TYPE NAME
TITLE/TERM OF OFFICE
Rob Jones
Vice BOCC
-Chair,
I Cindy Carter
Member, BOCC
F&:,; `T� ... :. -rid:., .r"1�-::,'�jl�r� :-i >:;�.:..I�_ FIS
----------- -
SIGNATURE
PRINT OR. TYPE NAME
TITLE/TERM OF OFFICE
a`ti
C.T.x Donaldson
MACC Director
i.
C hist I White
MACC Financial Manager
Please complete form with any new contract or any time personnel changes.
Submit one original to State E911 Office
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