HomeMy WebLinkAboutGrant Related - New Hope DV/SA0410
new beginnings. better tomorrows.
June 21, 2022
Board of Grant County Commissioners
PO Box 37
Ephrata, WA 98823
RE: Signature for Contract #S23-31108-004
Dear Board of County Commissioners:
Please see attached contract for review and approval.
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Contractor: Department of Commerce, Office of Crime Victims Advocacy
Term of Contract: 7.1.2022 to 6.30.2023
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Purpose: .0 Violence Against Women DVLA Grant
Amount: $23,247
There is no change in the amount of funding this year, this is just a renewal to continue on with
the same services and funding as previous year.
Suzi Fode is requesting permission to Docu-Sign electronically with the contractor.
Thank you for your consideration,
Suzi Fode, Director
Kids Hope and New Hope
DocuSign Envelope ID: 50D039E3-D137-4C6A-AE98-D7D842335F06
Grant Agreement with
Lim,, M. re =4Z, �,
through
Office of Crime Victims Advocacy
Community Services and Housing Division
To provide funding in support of the Domestic Violence Legal Advocacy
Program that ensures victims' interests are represented and their rights
upheld within the criminal and civil justice systems.
Start date: July 1, 2022
oocuSionEnvelope ID: 50oo39E3-Dl
DocuSign Envelope ID: 50D039E3-D137-4C6A-AE98-D7D842335F06
TABLE OF CONTENTS
FaceSheet...............................................................................................................................................1
SpecialTerms and Conditions..................................................................................................................2
1.
Authority.......................................................................................................................................2
2.
Billing Procedures and Payment.................................................................................................2
3.
Com pensation.............................................................................................................................
2
4.
Fraud ................................................. ........................................................................................
..3
5.
Grant Management.....................................................................................................................3
6.
Grant Modification .............................................. ........3
.................................................................
7.
Insurance.....................................................................................................................................
3
8.
Reporting.....................................................................................................................................4
9.
Subgrantee Data Collection........................................................................................................5
10.
Requirement to Report Breach of Personally Identifiable Information ........................................
5
11.
Order of Precedence...................................................................................................................5
General Terms and Conditions .......................... ........6
...............................................................................
1.
Definitions....................................................................................................................................6
2.
All Writings Contained Herein.....................................................................................................6
3.
Amendments............................................................................... ...............6
.................................
4.
Assignment..................................................................................................................................6
5.
Confidentiality/Safeguarding of Information................................................................................6
6.
Copyright .................. ............7
.......................................................................................................
7.
Disputes......................................................................................................................................7
8.
Governing Law and Venue..........................................................................................................7
9.
Indemnification............................................................................................................................8
10.
Licensing, Accreditation, and Registration..................................................................................8
11.
Recapture....................................................................................................................................
8
12.
Records Maintenance.................................................................................................................8
13.
Savings........................................................................................................................................8
14.
Severability..................................................................................................................................8
15.
Subgranting.................................................................................................................................8
16.
Survival........................................................................................................................................9
17.
Termination for Cause/Suspension.............................................................................................9
18.
Termination for Convenience......................................................................................................9
19.
Termination Procedures..............................................................................................................9
20.
Treatment of Assets..................................................................................................................10
21.
Waiver.......................................................................................................................................11
Attachment A - Scope of Work
Attachment B - Budget
DocuSign Envelope ID: 50D039E3-D137-4C6A-AE98-D7D842335F06
FACE SHEET
Grant Number: S23-31108-004
Washington State Department of Commerce
Community Services and Housing Division
Office of Crime Victims Advocacy
SFY 2023 Violence Against Women DVLA Grant Program
1. Grantee
2. Grantee Doing Business As (optional)
GRANT, COUNTY OF
New Hope
PO BOX 37
EPHRATA, WA 98823-0037
3. Grantee Representative
4. COMMERCE Representative
SuziFode
Mia Davidson PO Box 42525
Director
Program Coordinator 98504-2525
sfode@grantcountywa.gov
Phone: (360) 725-2835
(509) 764-8402
mia.davidson@commerce.wa.gov 1011 Plum Street SE
Olympia, WA 98501
5. Grant Amount
6. Funding Source
7. Start Date
8. End Date
$23;247.00
Federal: ❑ State: 2 Other: ❑ NIA: ❑
07/01/2022
06/30/2023
9. Federal Funds (as applicable)
Federal Agency
CFDA Number
N/A
N/A
N/A
10. Tax ID #
11. SWV #
12. UBI #
13. UEI #
N/A
SWV0002426-17
132001884
ZL6WM26K8KR5
14. Grant Purpose
To provide funding in support of the Domestic Violence Legal Advocacy Program that ensures victims' interests are
represented and their rights upheld within the criminal and civil justice systems.
COMMERCE, defined as the Department of Commerce, and the Grantee, as defined above, acknowledge and
accept the terms of this Grant and attachments and have executed this Grant on the date below to start as of the
date and year referenced above. The rights and obligations of both parties to this Grant are governed by this Grant
and the following other documents incorporated by reference: Grant Terms and Conditions including Attachment "A"
— Scope of Work, Attachment "B" — Budget, and Application for Funding.
FOR GRANTEE
FOR COMMERCE
Diane Klontz, Assistant Director
Signature
SuziFode
Date
Name
Director
APPROVED AS TO FORM ONLY
Title
BY ASSISTANT ATTORNEY GENERAL.
APPROVAL ON FILE
Date
DocuSign Envelope ID: 50D039E3-D137-4C6A-AE98-D7D842335F06
SPECIAL TERMS AND CONDITIONS
GENERAL GRANT
STATE FUNDS
1. AUTHORITY
COMMERCE and Grantee enter into this Grant pursuant to the authority granted by Chapter 39.34
RCW .
2. BILLING PROCEDURES AND PAYMENT
The Grantee shall submit all requests for reimbursement on the Invoice Voucher (A-19) form provided
by OCVA program staff.
Invoices shall be submitted at least quarterly, but not more often than monthly, on the Invoice Voucher
(A-19) Forms. The Invoice Voucher shall be submitted to Mia Davidson Program Coordinator, Office of
Crime Victims Advocacy. Invoices can be submitted electronically by email to
mia.davidson@commerce.wa.gov, or via Secure Access Washington and the Commerce Contract
Management System (CMS).
COMMERCE will pay Grantee upon acceptance of program activities provided and receipt of properly
completed invoices.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be made via electronic funds transfer.
COMMERCE may, in its sole discretion, terminate the Grant or withhold payments claimed by the
Grantee for services rendered if the Grantee fails to satisfactorily comply with any term or condition of
this Grant.
Payment will be on a reimbursement basis only.
Invoices and End of Fiscal Year
Invoices are due on the 20th of the month following the provision of services.
Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide
notification of the end of fiscal year due date.
The grantee must invoice for all expenses from the beginning of the contract through June 30,
regardless of the contract start and end date.
Duplication of Billed Costs
The Grantee shall not bill COMMERCE for services performed under this Grant, and COMMERCE
shall not pay the Grantee, if the Grantee is entitled to payment or has been or will be paid by any
other source, including grants, for that service.
Disallowed Costs
The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its Subgrantees.
3. COMPENSATION
COMMERCE shall pay an amount not to exceed $23,247.00 for the performance of all things
necessary for, or incidental to, the performance of work as set forth in Attachment A — Scope of Work.
Grantee's compensation for services rendered shall be based in accordance with Attachment B —
Budget.
Transfer of funds between line item budget categories must be approved by the Office of Crime
Victims Advocacy (OCVA) program staff. A cumulative amount of these transfers exceeding ten (10)
percent of the total program budget shall be subject to justification and negotiation between the
Grantee and OCVA, including approval from the Grantee's signature authority and the relevant OCVA
Section Manager.
Approved expenditures include salary and fringe benefits for the legal advocate and any goods and
oil
DocuSign Envelope ID: 50D039E3-D137-4C6A-AE98-D7D842335F06
SPECIAL TERMS AND CONDITIONS
GENERAL GRANT
STATE FUNDS
services incurred in the direct performance of the work program outlined in this Grant. All costs must be
itemized into the following four categories: salary, benefits, goods and services, and non -client operational
costs. No more than ten (10) percent of the total budget shall be expended for non -client operational costs.
Travel expenses incurred or paid by the Grantee shall be reimbursed at a rate not to exceed the
current state rate and in accordance with the State of Washington Office of Financial Management
Travel Regulations. Travel expenses are included in the maximum grant amount for this Grant.
Current rates for travel may be accessed at:
https:llwww.ofm.wa.gov/sites/default/files/public/resources/travel/colormap.pdf.
4. F RAU D
Grantee shall report in writing all known or suspected fraud or other loss of any funds or other
property furnished under this Grant immediately or as soon as practicable to the Commerce
Representative identified on the Face Sheet.
5. GRANT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person for
all communications and billings regarding the performance of this Grant.
The Representative for COMMERCE and their contact information are identified on the Face
Sheet of this Grant.
The Representative for the Grantee and their contact information are identified on the Face Sheet
of this Grant.
6. GRANT MODIFICATION
Notwithstanding any provision of this Grant to the contrary, at any time during the grant period,
COMMERCE may, by written notification to the Grantee and without notice to any known guarantor or
surety, make changes within the general scope of the program activities to be performed under this
Grant. All other modifications shall not be valid unless made in writing and signed by the parties. Any
oral understandings and agreements not incorporated herein, unless made in writing and signed by
the parties hereto, shall not be binding.
Notwithstanding any provision of this Grant to the contrary, at any time during the grant period,
COMMERCE may analyze grant expenditures as a proportion of the grant budget. If COMMERCE
determines, in its sole discretion, that the grant funding is underutilized, COMMERCE, in its sole
discretion, may unilaterally modify the Grant to reduce the balance of the grant budget. Funds de -
obligated by COMMERCE as a result of a budget reduction may be made available to other grantees
for the provision of eligible program activities.
7. INSURANCE
The Grantee shall provide insurance coverage as set out in this section. The intent of the required
insurance is to protect the state of Washington should there be any claims, suits, actions, costs,
damages or expenses arising from any loss, or negligent or intentional act or omission of the Grantee
or Subgrantee, or agents of either, while performing under the terms of this Grant. Failure to maintain
the required insurance coverage may result in termination of this Grant.
The insurance required shall be issued by an insurance company authorized to do business within the
state of Washington. Except for Professional Liability or Errors and Omissions Insurance, the insurance
shall name the state of Washington, its agents, officers, and employees as additional insureds under the
insurance policy. All policies shall be primary to any other valid and collectable insurance. The Grantee
shall provide COMMERCE thirty (30) calendar days advance notice of any insurance cancellation, non-
renewal or modification.
The Grantee shall submit to COMMERCE within fifteen (15) calendar days of a written request by
COMMERCE, a certificate of insurance which outlines the coverage and limits defined in this
insurance section. During the term of the Grant, if required or requested, the Grantee shall submit
renewal certificates not less than thirty (30) calendar days prior to expiration of each policy required
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DocuSign Envelope ID: 50D039E3-D137-4C6A-AE98-D7D842335F06
SPECIAL TERMS AND CONDITIONS
GENERAL GRANT
STATE FUNDS
under this section.
The Grantee shall provide at COMMERCE's request, copies of insurance instruments or certifications
from the insurance issuing agency. The copies or certifications shall show the insurance coverage, the
designated beneficiary, who is covered, the amounts, the period of coverage, and that COMMERCE will
be provided thirty (30) days advance written notice of cancellation.
The Grantee shall provide insurance coverage that shall be maintained in full force and effect during
the term of this Grant, as follows:
Commercial General Liability Insurance Policy. Provide a Commercial General Liability Insurance
Policy, including contractual liability, written on an occurrence basis, in adequate quantity to protect
against legal liability arising out of Grant activity but no less than $1,000,000 per occurrence.
Additionally, the Grantee is responsible for ensuring that any Subgrantees provide adequate
insurance coverage for the activities arising out of Subgrants.
Automobile Liability. In the event that performance pursuant to this Grant involves the use of
vehicles, owned or operated by the Grantee or its Subgrantees, automobile liability insurance
shall be required. The minimum limit for automobile liability is $1,000,000 per occurrence, using a
Combined Single Limit for bodily injury and property damage.
Professional Liability, Errors and Omissions Insurance. (This provision applies only if the
grantee or Subgrantees are using the services of licensed professionals to perform
services described under this Grant.) The Grantee shall maintain Professional Liability or
Errors and Omissions Insurance. The Grantee shall maintain minimum limits of no less than
$1,000,000 per occurrence to cover all activities by the Grantee and licensed staff employed or
under contract to the Grantee. The state of Washington, its agents, officers, and employees need
not be named as additional insureds under this policy.
Government Contractors that Participate in a Self -Insurance Program
Self-Insured/Liability Pool or Self -Insured Risk Management Program — With prior approval from
COMMERCE, the Grantee may provide the. coverage above under a self-insured/liability pool or self-
insured risk management program. In order to obtain permission from COMMERCE, the Grantee
shall provide: (1) a description of its self-insurance program, and (2) a certificate and/or letter of
coverage that outlines coverage limits and deductibles. All self-insured risk management programs or
self-insured/liability pool financial reports must comply with Generally Accepted Accounting Principles
(GAAP) and adhere to accounting standards promulgated by: 1) Governmental Accounting Standards
Board (GASB), 2) Financial Accounting Standards Board (FASB), and 3) the Washington State
Auditor's annual instructions for financial reporting. Grantees participating in joint risk pools shall
maintain sufficient documentation to support the aggregate claim liability information reported on the
balance sheet. The state of Washington, its agents, and employees need not be named as additional
insured under a self-insured property/liability pool or self-insured risk management programs, if the
pool or program is prohibited from naming third parties as additional insured.
Grantee shall provide annually to COMMERCE a summary of coverages and a letter of self-
insurance, evidencing continued coverage under Grantee's self-insured/liability pool or self-insured
risk management program. Such annual summary of coverage and letter of self-insurance will be
provided within fifteen (15) calendar days of a written request by COMMERCE.
8. REPORTING
The Grantee shall submit data quarterly in the InfoNet data collection system, relative to the provision
of domestic violence legal advocacy services. The report data will be due in InfoNet no later than
October 15, 2022; January 15, 2023; April 15, 2023; and with final invoice.
The Grantee shall submit non -personally identifying demographic, service and compliance data
required by state funding sources in the InfoNet data collection system. The Grantee shall maintain
documentation and records that support the data reported in InfoNet.
The Grantee shall establish and maintain written procedures for the security of InfoNet use at its site.
4
DocuSign Envelope ID: 50D039E3-D137-4C6A-AE98-D7D842335F06
SPECIAL TERMS AND CONDITIONS
GENERAL GRANT
STATE FUNDS
Procedures shall include:
• only authorized staff are provided access to the InfoNet data and files;
• staff are informed of the need for security and confidentiality of data and files maintained in or
available through the InfoNet system; and
• that the Grantee shall notify the appropriate OCVA Program Coordinator for this Grant when an
employee is no longer authorized to access the InfoNet system.
9. SUBGRANTEE DATA COLLECTION
Grantee will submit reports, in a form and format to be provided by COMMERCE and at intervals as
agreed by the parties, regarding work under this Grant performed by subgrantees and the portion of
Grant funds expended for work performed by subgrantees, including, but not necessarily limited to,
minority-owned, woman -owned, and veteran -owned business subgrantees. "Subgrantee" shall mean
subgrantees of any tier.
10. REQUIREMENT TO REPORT BREACH OF PERSONALLY IDENTIFIABLE INFORMATION
The Grantee must have written procedures in place to respond in the event of an actual or imminent
breach of personally identifiable information (as defined in RCW's 70.123.076, 5.60.060, and
70.123.075) if Grantee creates, collects, uses, processes, stores, maintains, disseminates, discloses,
or disposes of personally identifiable information within the scope of a DVLA grant -funded program or
activity.
The Grantee's breach procedures must include a requirement to report actual or imminent breach of
personally identifiable information to the authorized representative identified on the Face Sheet of this
Grant no later than twenty-four (24) hours after an occurrence of an actual breach, or the detection of
an imminent breach.
11. ORDER OF PRECEDENCE
In the event of an inconsistency in this Grant, the inconsistency shall be resolved by giving
precedence in the following order:
1. Applicable federal and state of Washington statutes and regulations
2. Face Sheet
3. Special Terms and Conditions
4. General Terms and Conditions
5. Attachment A — Scope of Work
6. Attachment B — Budget
7. Application for Funding
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DocuSign Envelope ID: 50D039E3-D137-4C6A-AE98-D7D842335F06
GENERAL TERMS AND CONDITIONS
GENERAL GRANT
STATE FUNDS
1. DEFINITIONS
As used throughout this Grant, the following terms shall have the meaning set forth below:
A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to
act on the Director's behalf.
B. "COMMERCE" shall mean the Department of Commerce.
C. "Grant" or "Agreement" means the entire written agreement between COMMERCE and the
Grantee, including any Exhibits, documents, or materials incorporated by reference. E-mail or
Facsimile transmission of a signed copy of this Grant shall be the same as delivery of an original.
D. "Grantee" shall mean the entity identified on the face sheet performing service(s) under this
Grant, and shall include all employees and agents of the Grantee.
E. "Personal Information" shall mean information identifiable to any person, including, but not limited
to, information that relates to a person's name, health, finances, education, business, use or
receipt of governmental services or other activities, addresses, telephone numbers, social
security numbers, driver license numbers, other identifying numbers, and any financial identifiers.
F. "State" shall mean the state of Washington.
G. "Subgrantee/subcontractor" shall mean one not in the employment of the Grantee, who is
performing all or part of those services under this Grant under a separate Grant with the Grantee.
The terms "Subgrantee" and "Subgrantees" means Subgrantee(s) in any tier.
2. ALL WRITINGS CONTAINED HEREIN
This Grant contains all the terms and conditions agreed upon by the parties. No other understandings,
oral or otherwise, regarding the subject matter of this Grant shall be deemed to exist or to bind any of
the parties hereto.
3. AMENDMENTS
This Grant may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4. ASSIGNMENT
Neither this Grant, nor any claim arising under this Grant, shall be transferred or assigned by the
Grantee without prior written consent of COMMERCE.
5. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION
A. "Confidential Information" as used in this section includes:
1. All material provided to the Grantee by COMMERCE that is designated as "confidential" by
COMMERCE;
2. All material produced by the Grantee that is designated as "confidential" by COMMERCE;
and
3. All "personal information" in the possession of the Grantee that may not be disclosed under
state or federal law.
B. The Grantee shall comply with all state and federal laws related to the use, sharing, transfer, sale, or
disclosure of Confidential Information. The Grantee shall use Confidential Information solely for the
purposes of this Grant and shall not use, share, transfer, sell or disclose any Confidential
Information to any third party except with the prior written consent of COMMERCE or as may be
required by law. The Grantee shall take all necessary steps to assure that Confidential Information
is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential
Information or violation of any state or federal laws related thereto. Upon request, the Grantee shall
provide COMMERCE with its policies and procedures on confidentiality. COMMERCE may
6
DocuSign Envelope ID: 50DO39E3-Dl37-4C6A-AE98-D7D842335FO6
GENERAL TERMS AND CONDITIONS
GENERAL GRANT
STATE FUNDS
require changes to such policies and procedures as they apply to this Grant whenever
COMMERCE reasonably determines that changes are necessary to prevent unauthorized
disclosures. The Grantee shall make the changes within the time period specified by
COMMERCE. Upon request, the Grantee shall immediately return to COMMERCE any
Confidential Information that COMMERCE reasonably determines has not been adequately
protected by the Grantee against unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Grantee shall notify COMMERCE within twenty-four (24)
hours of any unauthorized use or disclosure of any confidential information, and shall take
necessary steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Grant shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be
considered the author of such Materials. In the event the Materials are not considered "works for hire"
under the U.S. Copyright laws, the Grantee hereby irrevocably assigns all right, title, and interest in all
Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE
effective from the moment of creation of such Materials.
"Materials" means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. "Ownership" includes the right to copyright, patent, register and the
ability to transfer these rights.
For Materials that are delivered under the Grant, but that incorporate pre-existing materials not
produced under the Grant, the Grantee hereby grants to COMMERCE a nonexclusive, royalty -free,
irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Grantee warrants and
represents that the Grantee has all rights and permissions, including intellectual property rights, moral
rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Grantee shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials
furnished under this Grant, of all known or potential invasions of privacy contained therein and of any
portion of such document which was not produced in the performance of this Grant. The Grantee shall
provide COMMERCE with prompt written notice of each notice or claim of infringement received by the
Grantee with respect to any Materials delivered under this Grant. COMMERCE shall have the right to
modify or remove any restrictive markings placed upon the Materials by the Grantee.
7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As
an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE
This Grant shall be construed and interpreted in accordance with the laws of the state of Washington, and any
applicable federal laws, and the venue of any action brought hereunder shall be in the Superior Court for Thurston
County.
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DocuSign Envelope ID: 50D039E3-D137-4C6A-AE98-D7D842335F06
GENERAL TERMS AND CONDITIONS
GENERAL GRANT
STATE FUNDS
9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers, and agents.
10. LICENSING, ACCREDITATION, AND REGISTRATION
The Grantee shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Grant.
11. RECAPTURE
In the event that the Grantee fails to perform this Grant in accordance with state laws, federal laws,
and/or the provisions of this Grant, COMMERCE reserves the right to recapture funds in an amount to
compensate COMMERCE for the noncompliance in addition to any other remedies available at law or
in equity.
Repayment by the Grantee of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Grant.
12. RECORDS MAINTENANCE
The Grantee shall maintain books, records, documents, data and other evidence relating to this Grant
and performance of the services described herein, including but not limited to, accounting procedures
and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended
in the performance of this Grant.
The Grantee shall retain such records for a period of six (6) years following the date of final payment.
At no additional cost, these records, including materials generated under the Grant, shall be subject at
all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records
shall be retained until all litigation, claims, or audit findings involving the records have been resolved.
13. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Grant and prior to normal completion, COMMERCE may suspend or
terminate the Grant under the "Termination for Convenience" clause, without the ten (10) calendar
day notice requirement. In lieu of termination, the Grant may be amended to reflect the new funding
limitations and conditions.
14. SEVERABILITY
The provisions of this Grant are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the Grant.
15. SUBGRANTING
The Grantee may only Subgrant work contemplated under this Grant if it obtains the prior written
approval of COMMERCE.
If COMMERCE approves Subgranting, the Grantee shall maintain written procedures related to Subgranting,
as well as copies of all Subgrants and records related to Subgrants. For cause, COMMERCE in writing may:
(a) require the Grantee to amend its Subgranting procedures as they relate to this Grant; (b) prohibit the
Grantee from Subgranting with a particular person or entity; or (c) require the Grantee to rescind or amend a
Subgrant.
DocuSign Envelope ID: 50D039E3-D137-4C6A-AE98-D7D842335F06
GENERAL TERMS AND CONDITIONS
GENERAL GRANT
STATE FUNDS
Every Subgrant shall bind the Subgrantee to follow all applicable terms of this Grant. The Grantee is
responsible to COMMERCE if the Subgrantee fails to comply with any applicable term or condition of
this Grant. The Grantee shall appropriately monitor the activities of the Subgrantee to assure fiscal
conditions of this Grant. In no event shall the existence of a Subgrant operate to release or reduce the
liability of the Grantee to COMMERCE for any breach in the performance of the Grantee's duties.
Every Subgrant shall include a term that COMMERCE and the State of Washington are not liable for
claims or damages arising from a Subgrantee's performance of the Subgrant.
16. S U RVIVAL
The terms, conditions, and warranties contained in this Grant that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Grant shall
so survive.
17. TERMINATION FOR CAUSE/SUSPENSION
In the event COMMERCE determines the Grantee has failed to comply with the conditions of this
Grant in a timely manner, COMMERCE has the right to suspend or terminate this Grant. Before
suspending or terminating the Grant, COMMERCE shall notify the Grantee in writing of the need to
take corrective action. If corrective action is not taken within thirty (30) calendar days, the Grant may
be terminated or suspended.
In the event of termination or suspension, the Grantee shall be liable for damages as authorized by
law including, but not limited to, any cost difference between the original Grant and the replacement
or cover Grant and all administrative costs directly related to the replacement Grant, e.g., cost of the
competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the Grant, withhold further payments, or
prohibit the Grantee from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Grantee or a decision by COMMERCE to
terminate the Grant. A termination shall be deemed a "Termination for Convenience" if it is
determined that the Grantee: (1) was not in default; or (2) failure to perform was outside of his or her
control, fault or negligence.
The rights and remedies of COMMERCE provided in this Grant are not exclusive and are, in addition
to any other rights and remedies, provided by law.
18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Grant COMMERCE may, by ten (10) business days written
notice, beginning on the second day after the mailing, terminate this Grant, in whole or in part. If this
Grant is so terminated, COMMERCE shall be liable only for payment required under the terms of this
Grant for services rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of this Grant, COMMERCE, in addition to any other rights provided in this Grant,
may require the Grantee to deliver to COMMERCE any property specifically produced or acquired for
the performance of such part of this Grant as has been terminated. The provisions of the "Treatment
of Assets" clause shall apply in such property transfer.
COMMERCE shall pay to the Grantee the agreed upon price, if separately stated, for completed work
and services accepted by COMMERCE, and the amount agreed upon by the Grantee and COMMERCE
for (i) completed work and services for which no separate price is stated, (ii) partially completed work and
services, (iii) other property or services that are accepted by COMMERCE, and (iv) the protection and
preservation of property, unless the termination is for default, in which case the Authorized
Representative shall determine the extent of the liability of COMMERCE. Failure to agree with such
determination shall be a dispute within the meaning of the "Disputes" clause of this Grant. COMMERCE
9
DocuSign Envelope ID: 50D039E3-D137-4C6A-AE98-D7D842335F06
GENERAL TERMS AND CONDITIONS
GENERAL GRANT
STATE FUNDS
may withhold from any amounts due the Grantee such sum as the Authorized Representative
determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this Grant.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Grantee shall:
A. Stop work under the Grant on the date, and to the extent specified, in the notice;
B. Place no further orders or subgrants/subcontracts for materials, services, or facilities except as may
be necessary for completion of such portion of the work under the Grant that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized
Representative, all of the rights, title, and interest of the Grantee under the orders and subgrants
so terminated, in which case COMMERCE has the right, at its discretion, to settle or pay any or
all claims arising out of the termination of such orders and subgrants;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subgrants, with the approval or ratification of the Authorized Representative to the extent the
Authorized Representative may require, which approval or ratification shall be final for all the
purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed
by the Authorized Representative any property which, if the Grant had been completed, would
have been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the
Authorized Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for the
protection and preservation of the property related to this Grant, which is in the possession of the
Grantee and in which COMMERCE has or may acquire an interest.
20. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Grantee, for the cost of which the Grantee is entitled to be reimbursed as a direct item
of cost under this Grant, shall pass to and vest in COMMERCE upon delivery of such property by the
Grantee. Title to other property, the cost of which is reimbursable to the Grantee under this Grant, shall
pass to and vest in COMMERCE upon (i) issuance for use of such property in the performance of this
Grant, or (ii) commencement of use of such property in the performance of this Grant, or (iii)
reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first occurs.
A. Any property of COMMERCE furnished to the Grantee shall, unless otherwise provided herein or
approved by COMMERCE, be used only for the performance of this Grant.
B. The Grantee shall be responsible for any loss or damage to property of COMMERCE that results
from the negligence of the Grantee or which results from the failure on the part of the Grantee to
maintain and administer that property in accordance with sound management practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Grantee shall immediately notify
COMMERCE and shall take all reasonable steps to protect the property from further damage.
D. The Grantee shall surrender to COMMERCE all property of COMMERCE prior to settlement upon
completion, termination or cancellation of this Grant.
All references to the Grantee under this clause shall also include Grantee's employees, agents or
Subgrantees.
10
DocuSign Envelope ID: 50D039E3-D137-4C6A-AE98-D7D842335F06
GENERAL TERMS AND CONDITIONS
GENERAL GRANT
STATE FUNDS
21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default
or breach. Any waiver shall not be construed to be a modification of the terms of this Grant
unless stated to be such in writing and signed by Authorized Representative of COMMERCE
11
DocuSign Envelope ID: 50D039E3-D137-4C6A-AE98-D7D842335F06
ATTACHMENT A
SCOPE OF WORK
SFY 2023 Violence Against Women DVLA Grant Program
July 1, 2022 through June 30, 2023
New Hope shall provide staff and furnish goods and services necessary to accomplish the activities under
the Domestic Violence Legal Advocacy Program grant funding during the grant period.
This Grant is not a Benefit or Entitlement to the Grantee. It is not to be used to acquire property or
services for the state government's direct benefit. The principle purpose of this Grant is to provide funding
for New Hope to accomplish a public purpose.
Funding from this Grant must be used to support the grantee's domestic violence legal advocacy program
to ensure assistance is available to support a victim's recovery. Grantee must ensure that activities
funded under this Grant program are provided to victims/survivors of both intimate partner and non -
intimate partner domestic violence and are available during grantee's regular business hours. Activities
shall include, but not be limited to:
• active advocacy on behalf of the client;
• courtroom/hearing support and preparation for the courtroom;
• assistance with safety planning;
• legal education for a client on specific issues;
• assistance in procuring protection/no-contact/restraining/anti-harassment orders;
• assistance in gathering information for divorce/separation and/or child custody/visitation/parenting
plans; and
• referrals to other agencies which can provide information or assistance to the client.
The legal advocate shall have a background in both domestic violence and legal or court -based activities.
Grantee must comply with the provision of services to domestic violence clients as described in WAC
388-61A1015. The Grantee shall document in the individual's personnel file and record in InfoNet all
training that the legal advocate has received in accordance with WAC 366-61A-1080.
Funding from this Grant cannot be used for legal representation.
CLIENT RECORDS
Grantee shall maintain a written file for clients who are served pursuant to this Grant and records must
comply with standards found in WAC 388-61A-1060. At a minimum, files shall:
• include an intake that clearly demonstrates each client's eligibility for domestic violence services;
• be brief in documenting the advocacy services provided to the client if written documentation of
services is also maintained in the client file;
• document only sufficient information to identify the service provided, and not include any references
to client feelings, emotional or psychological assessments, diagnoses, or similar subjective
observations or judgments (documentation shall not include any direct quotes from the client); and
• include copies of all required releases and client notices.
DELIVERABLES
The grantee shall provide OCVA with the following deliverables:
1. Services — As detailed above
2. Reports — As described in Section 8 of Special Terms and Conditions
3. Vouchers — Must be submitted at least quarterly
12
DocuSign Envelope ID: 50D039E3-D137-4C6A-AE98-D7D842335F06
ATTACHMENT A
PERFORMANCE MEASURES
Provision of the deliverables listed above will be measured using the following performance measures:
• 90% of required data will be submitted on time.
13
DocuSign Envelope ID: 50D039E3-D137-4C6A-AE98-D7D842335F06
ATTACHMENT B
Budget
Total
Salaries
$12,707.00
Benefits
$8,370.00
Goods and Services
$2,.170.00
Total
$23,,247.00
Transfer of funds between line item budget categories must be approved by the Office of Crime Victims
Advocacy (OCVA) program staff. A cumulative amount of these transfers exceeding ten (10) percent of the
total program budget shall be subject to justification and negotiation between the Grantee and OCVA,
including approval from the Grantee's signature authority and the relevant OCVA Section Manager.
Travel expenses incurred or paid by Grantee shall be reimbursed at a rate not to exceed the current state
rate and in accordance with the State of Washington Office of Financial Management Travel Regulations.
Current rates for travel may accessed at:
https://www.ofm.wa.gov/sites/default/files/public/resources/travel/colorm
14
DocuSign Envelope ID: 50D039E3-D137-4C6A-AE98-D7D842335F06
LAW,% Washington Skate
CID .
I erc- e
% OYI IM'
DocuSign Contract Review and Routing Form
Office of Crime Victims Advocacy
Grant proofed documents
Mia Davidson Manager 16/13/2022 12:39 PM PDT
Section Matched approved Obligation Summary
Jodine Honeysett Memo and Allocation Spreadsheet 6/13/2022 14:39 PM PDT
Manager Reviewed entry and coding in CMS
Correct template from IntraCOM has
(Assistant) been used
Richard Torrance Managing OR 6/14/2022 17:16 AM PDT
Director Documentation has been included with
reason for exception
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Reviewed by:
Title:
I verify that I have:
Date:
Grant
Checked that Grantee has completed all
Manager
required certifications and/or forms
Updated 5/25/2022
.Certificate Of Completion
Envelope Id: 50DO39E3Dl374C6AAE98D7D842335FO6 Status: Sent
Subject: Please DocuSign: OCVA DVLA Grant - New Hope
Division:
Community Services and Housing
Program: OCVA
ContractNumber: S23-31108-004
DocumentType: Contract
Source Envelope:
Document Pages: 18 Signatures: 0
Envelope Originator:
Certificate Pages: 5 Initials: 0
Kelly Tracy
AutoNav: Enabled
1011 Plum Street SE
Envelopeld Stamping: Enabled
MS 42525
Time Zone: (UTC -08:00) Pacific Time (US & Canada)
Olympia, WA 98504-2525
kelly.tracy@commerce.wa.gov
IP Address: 198.239.106.153
:Recor ;Tr k n
d ac
Status: Original Holder: Kelly Tracy Location: DocuSign
6/9/2022 4:28:34 PM kelly.tracy@commerce.wa.gov
Security Appliance Status: Connected Pool: StateLocal
Storage Appliance Status: Connected Pool: Washington State Department of Commerce Location: DocuSign
Si ner Events Sr nature Ts
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Mia Davidson Completed Sent: 6/9/2022 4:32:24 PM
mia.davidson@commerce.wa.gov Viewed: 6/13/2022 2:34:43 PM
Commerce Specialist 1 Signed: 6/13/2022 2:39:26 PM
Washington State Department of Commerce Signed by link sent to
Security Level: Email, Account Authentication mia.davidson@commerce.wa.gov
(None) Using IP Address: 147.55.149.140
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jodine Honeysett Completed Sent: 6/13/2022 2:39:27 PM
jodine.honeysett@commerce.wa.gov Viewed: 6/13/2022 4:38:09 PM
Security Level: Email, Account Authentication Signed: 6/13/2022 4:39:12 PM
(None) Signed by link sent to
jodine.honeysett@commerce.wa.gov
Using IP Address: 147.55.149.217
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Richard Torrance Completed Sent: 6/13/2022 4:39:13 PM
richard.torrance@commerce.wa.gov Viewed: 6/14/2022 7:16:50 AM
Washington State Department of Commerce Signed: 6/14/2022 7:16:53 AM
Security Level: Email, Account Authentication Signed by link sent to
(None) richard.torrance@commerce.wa.gov
Using IP Address: 147.55.134.32
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signer Events Signafiure Timestamp
Suzi Fode
sfode@grantcountywa.gov
Director
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 7/22/20219:54:00 AM
I D: f9391 c86-5931-4a2b-9328-a83d20f3b27c
Diane Klontz
diane.klontz@commerce.wa.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sent: 6/14/2022 7:16:54 AM
Viewed: 6/14/2022 11:30:46 AM
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Electronic Record and Signature Disclosure created on: 8/11/2020 4:44:12 PM
Parties agreed to: Suzi Fode
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Washington State Department of Commerce (we, us or Company) may be
required by law to provide to you certain written notices or disclosures. Described below are the
terms and conditions for providing to you such notices and disclosures electronically through the
DocuSign system. Please read the information below carefully and thoroughly, and if you can
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DocuSign system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
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procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
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Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
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All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Washington State Department of Commerce:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: docusign@commerce.wa.gov
To advise Washington State Department of Commerce of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us at docusign@commerce.wa.gov and
in the body of such request you must state: your previous email address, your new email
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If you created a DocuSign account, you may update it with your new email address through your
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To request paper copies from Washington State Department of Commerce
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to docusign@commerce.wa.gov and in
the body of such request you must state your email address, full name, mailing address, and
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To withdraw your consent with Washington State Department of Commerce
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check -box indicating you wish to withdraw your consent, or you may;
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state your email, full name, mailing address, and telephone number. We do not need any other
information from you to withdraw consent.. The consequences of your withdrawing consent for
online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: htlps:Hsupport.docusi,_n.com/guides/signer_ giide-
si_Rning- system -requirements .
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To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please confirm that you have
read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for
your future reference and access; or (ii) that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check -box next to `I agree to use electronic records and signatures' before
clicking `CONTINUE' within the DocuSign system.
By selecting the check -box next to `I agree to use electronic records and signatures', you confirm
that:
You can access and read this Electronic Record and Signature Disclosure; and
You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
Until or unless you notify Washington State Department of Commerce as described
above, you consent to receive exclusively through electronic means all notices,
disclosures, authorizations, acknowledgements, and other documents that are required to
be provided or made available to you by Washington State Department of Commerce
during the course of your relationship with Washington State Department of Commerce.