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HomeMy WebLinkAboutMinutes - BOCC[ LTA 1:um t LeiTI i Week of May 23 — May 29, 2022 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings were held in person with a WEBEX Conference Call/Video option available. MONDAY, MAY 23, 2022 The Grant County Commissioners session began at 8:30 a.m. with Commissioners Stone and Carter in attendance. Commissioner Jones was out until 9:00 am. 8:30 a.m. — 9:30 a.m. Commissioners Hearing Room Technology Meeting Tom Gaines and Joe Carter discussed the hearing room technology and printing capabilities. • Recommends the BOCC hold all meetings from dais • New Office 365 9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update • NovaTime —Reports • Claims /Incidents and Accidents • BOCC Meeting Schedule/Times • BOCC /Department —select • Executive Session Pursuant to RCW 42.30.110(1)(g) Commissioner Stone called an Executive Session to order at 10:13 a.m. to go until 10:20 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter, Stone and Jones, Kirk Eslinger, Human Resources. Commissioner Stone closed the session at 10:20 a.m. 10:30 a.m. —10:55 a.m. Department Head Review Pursuant to RCW 42.30.110(1)(g) Commissioner Stone called an Executive Session to order at 10:31 a.m. to go until 10:50 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter, Stone and Jones, and Brett Hill, Public Defense Director. Commissioner Stone closed the session at 10:50 a.m. 11:00 a.m. —11:30 a.m. Fairgrounds /Central Services Staffing Discussion • Separation of Fairgrounds staff and Maintenance staff. o What is the staff management plan? (new schedule) o Weekly meetings? o Have Clear Risk come in and evaluate staff? Page 2 of 12 Grant County Commissioners Minutes Week of May 23, 2022 12:00 p.m. —1:00 p.m. R Jones, Luncheon w/ Bruce Reim 12:00 p.m. —1:00 p.m. WSAC Virtual Assembly 1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items • Mr. Lawrence Woolery— grazing of property —would like to pasture county land, grazing lease? • Safety Committee Sharps Container — at another meeting • Sand Dunes: Fencing and signing still up in the air. Possibly use 133 funds? • Commissioner Stone to reach out to Health District about required resolution on Health Board. • Employee BBQ — 2022, October 5 was decided. • Solar regulations hearing is May 24, 2022. 2:00 p.m. — 2:30 p.m. D Anderson, Renew Update • Leave Requests • Beacon is assisting with Grant Funds to build a Youth Mobile Crisis Team. • Encounter Reports: • Youth Mobile Crisis • DDA: 2:30 p.m. — 4:00 p.m. ARPA Funding Discussion • Corinne Isaak, Columbia Basin Foundation attended to inform the Commissioners that -they have software that could assist with ARPA funding and the tracking requirements for non -profits. • Janice Flynn stated that certain policies need to be put in place for managing these funds. MISCELLANEOUS ITEMS Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. In the amount of $9,,512.80. The Commissioners approved and signed the Public Works County Payroll Salary Fund for their May 20, 2022 payroll. TUESDAY, MAY 24, 2022 The session was continued to 8:30 a.m. with all Commissioners in attendance. Page 3 of 12 Grant County Commissioners Minutes Week of May 23, 2022 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update • Working on setting a meeting re: Landfill • ARPA — non -profits • Hwy 243 property — abatement process to begin. 9:00 a.m. —10:30 a.m. K Eslinger, Human Resources Update Calendar Items: 05/25/22 —Work in Ellensburg Discussion Items S: Request . Action 01. Commissioner Projects a. Department Head Evaluations Direct Directed b. Commissioner -DH Partnerships c. Labor Relations Outsourcing 02. Recruitment Incentive Form Direct Directed Authorization Requests „ :Request Action 03. Renew Mtnc Supervisor Direct Directed 04. Public Works — Out -of -Class Pay Direct Referred 05. Christopher Young PAR Sign Signed 06. Sam Castro PAR Sign Signed 07. Kirk Eslinger PAR Sign Signed Budget, Finance, &.Risk Request Action ; 08. Healthcare Budget/ Annual Report FYI Only Deferred Comp, Benefits, Payroll, &Leave Request ;: Action 09. Department Head Camp Direct Directed 10. Standard Comparables Direct Directed 11. New Hope — Specialty Pay Direct Directed Recruit /Civil Service - Request Action 12. Development Services Director Direct Directed 13. GIS Coordinator Direct Directed Em"ployee &;Departmet Issues Request Action 14. Public Works Direct Directed labor Relations: Association] (ASC) Request Action 15. Negotiations: Renew Admin — Pending FYI Only No Action 16. Negotiations: Courthouse — Signed FYI Only No Action 17. Negotiations: District Court — Signed FYI Only No Action 18. Negotiations: Public Works — Work FYI Only No Action Group 19. Negotiations: Solid Waste — Signed FYI Only No Action 20. Negotiations: Youth Services — Impasse Direct No Action labor Relations: DeputySheriff ®S) Request , Action 21. Negotiations: Benefits Discussion FYI Only No Action Labor Relations: Correction (COR) Request on 22. 22. Negotiations: Corrections — Not Started FYI Only No Action Page 4 of 12 Grant County Commissioners Minutes Week of May 23, 2022 23. PERC: Arbitration FYI Only No Action 24. Other: Arbitration Implementation FYI Only No Action labor Relations: Sheriff Support=(SS) Reque t Action 25. PERC: Mediation FYI Only No Action Labor Relations: GrIS Teamsters (GT) Request Action 26. PERC: Mediation FYI Only No Action Legal Actions., Request :Action 27. WSHRC Complaint FYI Only No Action 28. Adame v Grant County FYI Only No Action 29. Armstrong v Grant County FYI Only No Action Personnel Action Request (PAR) for the salary, wage and/or position change for: Chris Young, Development Services; Kirk Eslinger, Human Resources; and Sam Castro, Public Works. (Approved) Pursuant to RCW 42.30.110(1)(g) -Job Applicant/Evaluation and RCW 42.30.140(4)(a) — Negotiations, Commissioner Stone called an Executive Session to order at 9:30 a.m. to go until 9:50 a.m. In attendance were Commissioners Carter, Stone and Jones, Kirk Eslinger and Decorah Anderson, Human Resources. The session was continued to 10:05 a.m. Commissioner Stone closed the session at 10:05 a.m. 10:30 a.m. —11:00 a.m. K Allen, Clerk's office Update • Nickels Trial is still in the jury selection stage 10:30 a.m. —11:30 a.m. R Jones, Landfill Litigation Discussion 11:00 a.m. —11:30 a.m. S Palacios, Juvenile Court and Youth Services • Financial • Intakes - • Co u rts: ■ Offender/Diversion: ■ Truancy: ■ Dependency: • Martin Hall • Administration — Intends to move forward with a Probation Counselor position. 11:30 a.m. —12:00 p.m. T Gaines, Central Services Update • Technology Services: more crime at Fairgrounds • Facilities and Maintenance: Still looking for landscaper; stair rails for front steps are being worked on. Page 5 of 12 Grant County Commissioners Minutes Week of May 23, 2022 • Fairgrounds: Fairgrounds bathroom renovation; may need a budget extension for fuel; continues to work on the fence along the north part. • New Jail: looking to the Sheriff for a number of office space for deputies. • Morgue update: meeting today to discuss budget • Moses Lake School District: process is continuing for the Fairgrounds property purchase • Museum: County will begin taking over the preventative maintenance Pursuant to RCW 42.30.110(1)(8) -Job Applicant/Evaluation and RCW 42.30.110(1)(b) —Real Estate Acquisition, Commissioner Stone called an Executive Session to order at 11:45 a.m. to go until 11:50 a.m. In attendance were Commissioners Carter, Stone and Jones, and Tom Gaines, Central Services Director. Commissioner Stone closed the session at 11:50 a.m. 12:00 p.m. —1:30 p.m. C Carter "Evolving the Behavioral Health System" Did not attend 12:00 p.m. —12:55 p.m. Grant County /Grant PUD Commissioner (Tequila's Restaurant, Ephrata) 1:00 p.m. -2:00 p.m. S Castro, Public Works Update 1.0 Solid Waste (15 min.), ➢ Juneteenth Holiday —The County Offices are Closed. When County Offices are closed for the Holiday, we close the landfill with exception to Christmas Eve. Are there any concerns closing the landfill in recognition of the holiday? Close Landfill ➢ Pre &Post Liability Follow Up Estimates: Old 2022 - $11million /New Landfill 2022 $9.8 million A Parametrix Amendment Eight Change No. 5: Extending contract timeframe and add $80k. 2.0 Public Works General Update (15 min.) ➢ Safety Coordinator Posted Internal ➢ Office remodel update: Add engineering offices and cubicles ➢ #22-02 Public Works Services Fees Policy: Review of fee structure they are proposing 3.0 Public Works Engineering/Roads (15 min. ) ➢ STBG —Distribution Update (Dave) ➢ Frenchman Hills Update (Dave) ➢ WSDOT Coordination Update (Dave) ➢ M.5 NW Reduction in Speed Limit Report: PW Does not recommend lowering 4.0 Equipment Repair and Replacement (15 min.) ➢ Freeze on Purchases Extended Through Sept 2022 (Sam D) Pursuant to RCW 42.30.110(1)(8) Commissioner Stone called an Executive Session to order at 1:01 p.m. to go until 1:11 p.m. regarding Job Applicant/Evaluation. Page 6 of 12 Grant County Commissioners Minutes Week of May 23, 2022 In attendance were Commissioners Carter, Stone and Jones, Decorah Anderson, Human Resources, and Sam Dart and Dave Bren, Public Works. The session was then continued to 1:16 p.m. Commissioner Stone closed the session at 1:16 p.m. 2:00 p.m. — 3:00 p.m. Commissioner's Meeting 1. Call to order 2. Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None 3. Approval of Agenda: A motion was made by Commissioner Jones, seconded by Commissioner Carter, to approve the agenda. The motion passed unanimously. 4. Correspondence (ie. Emails that have come in that need response, letters of support etc.) Proclamation request for summer meals programs (hold); CERB meeting (add RJ). 5. Commissioners Roundtable —Miscellaneous Discussion 6. Consent Agenda — (Items 1 through 22) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. A motion was made by Commissioner Jones, seconded by Commissioner Carter, to approve the consent agenda with the following amendments as written below. The motion passed unanimously. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. In the amounts of $1,351,639.73 and $91,,854.56. 2. Authorization of Canvassing Board Representatives - Auditor's Staff, to act under authority given in RCW 29A.60 for Dedra Osborn, Kaylyn Orozco, and Aleanah Lopez to act as representatives for the County; and for Alana DeGooyer, Sally Goodwin, Karrie Stockton and Sherri Housknecht to handle the ballots through the mail room process for the Primary Election to be held on August 2, 2022. 3. Designation of County Commissioner Danny Stone to serve as the County Legislative Authority on the Canvassing Board for the Primary Election to be held on August 2, 2022. COMMISSIONER'S OFFICE 4. Invoices 5. Transfer request for the Noxious Weed Board Insurance, transfer of unallocated premium to Interfund (001.125) in the amount of $9,,049.24 due to return premium credits received. 6. Reimbursement #29 request #18 from the City of Moses Lake on the Department of Emergency Solutions Grant (ESG) No. 20-4613C-100 in the amount of $.306124009" $36,005.85 for April expenses. 7. Request from the Autism Support Group of Grant County to use the courthouse front lawn, access to power box and utilize Parking Lot F, for their Annual Autism Awareness Page 7 of 12 Grant County Commissioners Minutes Week of May 23, 2022 Walk to be held September 24, 2022. If approved, a 2022 Agreement regarding Use of County Property for Public Purpose will be signed. 8. Request from the Rotary Club of Ephrata to use the courthouse front lawn for the Sage n Sun Youth Parade to be held June 9, 2022. If approved, a 2022 Agreement regarding Use of County Property for Public Purpose will be signed. 9. 2 -New liquor license applications for Dollar General Store (23241 in Soap Lake) and for Dollar General Store (23478 in Warden), from the Washington State Liquor and Cannabis Board. 10. Letter of appointment for Brulee Hoskins to the Lodging Tax Advisory Committee for a one-year term beginning May 25, 2022 — December 31, 2022. 11. Lodging Tax Advisory Committee (LTAQ recommendations for funding: This item was moved to the #7 Board Discussion/Decision section. ORGANIZATION EVENT AMOUNT Central Basin Community Concert Assoc. (CBCAA) Seraph Brass $2,,000 Central Basin Community Concert Assoc. (CBCAA) The Everly Set $2,000 Columbia Basin Allied Arts (CBAA) John Cragie at Cave B $10"000 Columbia Basin Allied Arts (CBAA) Blue Suede Christmas $3,,000 Columbia Basin Cancer Foundation Craft Out Cancer $3,,000 Desert Aire Visitor Information Center Winecraft $1.,600 Ephrata Chamber of Commerce Wine &Art Walk $2,000 Ephrata Chamber of Commerce Sage -N -Sun Festival $15,,000 Grand Coulee Dam Area Chamber of Commerce Festival of America $10j'000 Grant County Fairgrounds Grant County Fair $35,.000 Grant County Fairgrounds Dia de los Muertos Festival $20,.000 Manta Ray Aquatics Sizzlin' Summer Splash Meet $3,,000 Manta Ray Aquatics Thankswimming Open Meet $3"000 Masquers Theater The 39 Steps $5.,000 Masquers Theater Annie —The Musical* $5.,000 Moses Lake Spring Festival ML Freedom Festival $30,,000 Port of Mattawa Community Days* $4.,500 Quincy Valley Historical Society Hometown Harvest Festival $8,000 Ridge Riders Inc. Riders Junior Rodeo $5,,000 Royal City Summerfest $9"000 Total Amount: $176,100 PROSECUTING ATTORNEY'S OFFICE 12. Request to expend up to $10.,000.00 to defend Stevens County Prosecutor Timothy Rasmussen in his capacity as Special Deputy Prosecuting Attorney, in bar complaints filed against him. Page 8 of 12 Grant County Commissioners Minutes Week of May 23, 2022 P11R1 1(' \AinRKI; 13. Request to surplus a 2016 Chevrolet Tahoe 4WD (VIN 1GNSKDEC4GR146766) with the intent to sell on www.publicsurplus.com. The public hearing was set for June 21, 2022 at 3:25 p.m. 14. Request to TRANSFER miscellaneous computer equipment and electronics through the Technology Services Department 'icing[ Tri .Ror„r,lC RENEW 15. Out of State Travel request for Kathy Vertrees to attend NWIAS Annual Conference from August 23 —August 26, 2022 in Portland, OR. SHERIFF'S OFFICE 16. Request to purchase HPE Storage controller and hard drives from CDW-G using a Domestic Preparedness Grant (001.114) in the amount of $16,105.76. 17. Hartline Police Protection and Law Enforcement Services Agreement with the Town of Hartline to provide police protection and law enforcement within the corporate limits of Hartline. The amount is $3,,000.00 per year with aone-year term ending on May 31, 2023. 18. Out of state travel request for Matt Klein to attend Advanced Training for a Planning Sect. Chif in an All -Hazards ICA response from June 27 — 30, 2022 in Portland,. OR. 19. Out of state travel requests for Michael Yashchuk and Andy Rolfe to travel to Evanston, WY to pick up an inmate/witness for the Nickels Trail. Travel dates will be within May 27 —June 11, 2022. 20. Budget extension request in the amount of $10.,779.61 to use Bob Feil Boats and Motors for emergent repairs of their Lifeproof Boat. Funding will come from VFR funds from a Washington State Parks and Rec grant (001.114). The public hearing was set for June 21, 2022 at 3:20 p.m. 21. 2022 — 2024 Law Enforcement Services Agreement with Live Nation Worldwide, Inc. for the Sheriff's Office to provide law enforcement services at the Gorge Amphitheater and Gorge Campground. Term is January 1, 2022 through December 31, 2024. (This item was placed on hold until the June 7, 2022 consent agenda) TECHNOLOGY SERVICES 22. Purchase Order No. 418 to Brightly Software dba Dude Solutions in the amount of $26,789.17 for the annual software renewal for SmartConnect and SaaS Annual Subscription used by Development Services. 7. Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) Commissioner Jones stated he must abstain from the vote as he has direct ties with the Moses Lake events. Page 9 of 12 Grant County Commissioners Minutes Week of May 23, 2022 8. A motion was made by Commissioner Carter, seconded by Commissioner Stone, to approve item 11 on the consent agenda as presented. Commissioner Jones abstained from the vote. The vote passed by 2 votes. 9. Adjournment 3:15 p.m. -3:30 p.m. Open Record Public Hearing, Ordinance amending Ch. 11.36 of the Grant County Code titled Wheeled All -Terrain Vehicles (WATVs) adding Desert Aire Roads The Commissioners held an Open Record Public Hearing to add a subsection to Ch. 11.36 titled "Wheeled All -Terrain Vehicles" adding Desert Aire roads within their Plat. Sam Dart, Assistant Public Works Director described the request and stated Public Works recommends approval. All roads are already 25 mph, so this is to only add WATV usage. Pam Thorsen, via Webex, stated they went through a 2.5 year process to get this done and thanked everyone. A motion was made by Commissioner Carter, seconded by Commissioner Jones, to close the public comment portion of the hearing. The motion passed unanimously. A motion was made by Commissioner Carter, seconded by Commissioner Jones to approve the WATV ordinance amending Ch. 11.36 as presented. The motion passed unanimously. (Ordinance No. 22 -054 -CC) 3:30 p.m. — 4:00 p.m. Open Record Public Hearing, Adoption of UDC Amendment for Solar Regulations (continued from 4/26/22) The Commissioners held an Open Record Public Hearing to consider an amendment made by the Grant County Commissioners to Unified Development Code to Chapters 23.04, 23.08, 25.02 (File# P 22-0055) relating to solar energy project development regulations at their previous public hearing that was held April 26, 2022. The proposed amendment would add language to the Development Agreement for a disposal plan of any damaged or decommissioned components. Any interested persons may appear regarding these matters. Tyler Lawrence, Interim Development Services Director didn't have any new information to add, he just reiterated what transpired at the last hearing. It was decided at the last hearing to readvertise to allow public comment on the proposed amendment as submitted. Commissioner Jones asked the difference between "disposal" vs "recycling". Commissioner Stone stated that he crossed out "recycling", so it just refers to the disposal of any non -working parts. Tyler Lawrence believes the verbiage is sufficient. Sam Dart, Assistant Public Works Director, reiterated that Public Works wants language to state that the parts will NOT be disposed of in the County Landfill. Page 10 of 12 Grant County Commissioners Minutes Week of May 23, 2022 Commissioner Stone discussed the 4 amendments that he previously made at the 4/26 hearing. He relayed that #1, #3 and #4 of his amendments were not passed. Only #2. He gave his statement that he is not in support of industrial solar. He also has an ethical struggle with where the parts are received from and their ties with slave labor. The financial gain is only to the property owner, parts people, and politicians. There is no sales tax benefit in the long run. Blair Fuglie, Planning Commission member, stated did recuse himself from this topic at the Planning Commission hearing. Caller 310-463- Sofie Keefer of JUWI Solar thanked the board. Caller 503-880- No comment Caller 281-728- Ally Weever, no comment Caller 509-990- asked who gave the rebuttal, Commissioner Stone stated it was him. Eric Hawkinson — no comment Tara Renick- no comment A motion was made by Commissioner Jones, seconded by Commissioner Carter, to close the public comment portion of the hearing. The motion passed unanimously. A motion was made by Commissioner Carter, seconded by Commissioner Jones to approve the UDC Amendment with the amendment verbiage relating to disposal of damaged or decommissioned components as presented. Commissioner Stone voted nay. The motion passed with a vote of 2-1. The moratorium is still in effect so this UDC amendment will go into effect August 1, 2022 end of business. (Ordinance No. 22 -055 -CC) 7:00 p.m. —8:00 p.m. 7:00 p.m. -8:00 p.m. MISCELLANEOUS ITEMS R Jones, Moses Lake City Council Meeting R Jones, Warden City Council Meeting The Chair of the Board was authorized to sign the Larry M. Spalding (Spalding Farm Unit 110 Short Plat) File # P 22-0046 Final Plat Submission and Review. WEDNESDAY, MAY 25, 2022 The session was continued to 8:00 a.m. with all Commissioners in attendance. Commissioner Jones attended via Webex. 8:00 a.m. —10:00 a.m. ARPA Funding Discussion 8:30 a.m. — 9:20 a.m. SAFETY COMMITTEE MEETING Page 11 of 12 Grant County Commissioners Minutes Week of May 23, 2022 10:00 a.m. —10:25 a.m. Tourism Commission Meeting with Commissioners Regarding Blue / Green Algae Tourism Commission asked if the County is able to help with funding for the blue/green algae issue in Moses Lake. Current funding comes from the Department of Ecology -EPA. Data showed that 72% of the people quit using the lake when the warning signs went up. 10:30 a.m. —1:00 p.m. C Carter at Department of Fish and Wildlife ORV Meeting (Fish and Wildlife Office, Ephrata) 12:00 p.m. —1:00 p.m. Grant County CHI Meeting 1:00 p.m. — 2:30 p.m. D Stone, PCC Rail Authority Executive Session 2:00 p.m. — 3:00 p.m. DA Davidson, New Jail Limited Tax Obligation Bond Discussion Treasurer Darryl Pheasant stated what needs to be determined is how much is going to be spent and when its going to start, are the first questions to be answered. His concern is the interest rate market. 3:00 p.m. — 4:00 p.m. K Foreman, After Action Review Improvement Plan: Suspicious Package Incident (Cancelled) 3:30 p.m. —4:30 p.m. LARRY MAINE OF PUBLIC WORKS —RETIREMENT PARTY 5:30 p.m. —7:00 p.m. C Carter at Royal School District Awards Banquet (Royal) MISCELLANEOUS ITEMS The Chair of the Board was authorized to sign the Accounts Payable batch for the Grant County Historical Society in the amount of $811.92. THURSDAY, MAY 26, 2022 6:00 a.m. — 7:00 a.m. C Carter w/ D Bren, County Engineer Road District No. 3 visit 10:00 a.m. —1:30 p.m. D Stone, Columbia River Counties Caucus Meeting (Public Works, Ephrata) 7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School Board Meeting Page 12 of 12. Grant County Commissioners Minutes Week of May 23,, 2022 FRIDAY, MAY 27, 2022 11:00 a.m. — 2:00 p.m. D Stone., Eastern Washington Council of Governments (EWCOG) Signed this day of 12022. BOARD OF COUNTY COMMISSIONERS Grant County, Washington Danny E. ST&e, Chair Jones, Vi Attest: o lit] Cindy C'Jaher, Me Barbara J. Osq .. ez, C Clerk of the Board