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Home My WebLink AboutGrant Related - BOCC (005)E GRANT COUNTY BOARD OF COUNTY COMMISSIONERS 1' I l=�_I_I_.�J To: Board of County Commissioners From: Janice Flynn, Administrative Services Coordinator Date: May 5, 2022 Re: Authorization for Release of Funds, Dept of Commerce, CDBG #21-62210- 005, Reimbursement #1, Subrecipient O/C Request #1 01C has requested reimbursement regarding the above -referenced grant in the amount of $16,781.51 for January 2022 expenses. Their documentation is attached for review. I am requesting the release of funds for payment to 01C in the amount of $16,781.51. Thank you. "i 2022 ` zf'":'c'1^y 4�`� i�''syP �"t�Rir4? w4Q� i�,u r= IVY DATE _. STATE OF WASHINGTON COMMUNITY DEVELOPMENT BLOCK GRANT - PUBLIC SERVICES GRANTS DEPT OF COMMERCE .ATTiN': CDBG PROGRAM u PO 42525 �;.'I:± a"I':.T: l~.iF that therlls.1: on this form is a OLYMPlA, WA 985U4-2525 true and accurate report of the cash status and that ail reported expenditures are properly chargeable to the referenced grant- C-0JNFNIUrNI'I• r ACTION AGENCY SUBRECIPIENT: CONTRACT NO: Signature: j GIC OF WA.SHINGTON 21-62210-005 a� 815 FRUITVALE BLVD REPORT PERIOD: Printed Name: DEREJE MEIKURI?i YAKIMA Wei 98902 Jan-22 REPORT NUMBER: Title: CFO 7 Date: 5/4I2022.. 1.VI'. kL AMOUNT REQUESTED THIS PERIOD: $16.r7$1.51 I _ Name of Service Program: Asset Development & Other Asset 120 CDBG amount requested for r these�r��aetivities his period : $1 1,495.60 Description of service program howlow- and moderate -income (LMI) persons were served this period: Housing counseling, credit coaching, foreclosure services, business start-up, financial education workshops and high school classes. Free tax -prep. 2. Name of Se..r.vice Program: Energy Assistance ISI ti ]ICDB(; amount requested for these program activities thisperiod: $3,062.o54 Description of service program how low- and moderate income (LMI) persons were served this period. Energy assistance and conservation education. 13.Name of Service Activity: Asset Develo /Ener v Assist Ad CDBG amount requested for these program activities t ' � �. chin -Indirect A g � i his period: 52,223.86 tv �� dmin Descri tion. of service program h p p � ow law- and moderate -.come {LMI} persons Were served this period: General administration expenses associated :With managing energy assistance and asset development activities oversight and assessments. Indirect admin. General Ledger System OIC OF WASHINGTON For User. INGRID FRANK RW Expenditure report for: 267 - 267 CDBG Report year: 7/1/2021 thru 6/30/2022 Period ending: January 2022 .. ........ .. .. . ..... . .... .. ..... .. ... ..... .... . ... . .... .. .................. . . ... . .... ............ . ............... --monthly- To Date --- Account Bud , t: �ge, Expenditures Pet Budget Expenditures PCt Admn Admin - Asset Dev/Energy Asst $0.00 $2,223.86 0.00 1 % $0.00 $2,223.86 0.00% Asst Asset Development $0.00 $111495.60 0.00% $0.00 $11,495.60 0.00% Ener Energy Assistance $0.00 $31062.05 0.00% $0.00 $3,062.05 0.00% Report Totals $0-00 C$16,781,51') 0.00% $0.00 $16,781.51 0.00% Page: Page 1 of I Date: 514/2022 TIme: 10:26:02 AM Annual budget Unexpended $0.00 ($2,223.86) $0.00 ($11,495.60) $0.00 ($3,062-05) $0.00 ($16,781-51) General Ledger System OIC OF WASHINGTON For User: 1NGRIQ FRANK Fund Expenditure report for: 267 - CDBG PS 711/21-0130/22 (Fund status: Active) Page: Page 1 of 8 Date: 412912022 Report year: 711 /2021 thru 0130/2022 Period ending: January 2022 Time: 11:00:41 AM Account Budget Expenditures Pct Budget Expenditures Pct Annual budget Unexpended Department: 009 INDIRECT ADMIN Program: 02 ADMIN. POOL -BASE 5312 SALARY ACM. ALLOCATION $0.00 $17160.76 0.00% $0.00 $1,160.76 0.00% $0.00 ($1,160-76) 5354 P/R TAX & BEN_ ADM ALLOC. $0.00 $667,45 0.00% $0.00 $667.45 0.00% $0.00 ($667.45) 5999 NON PERSONNEL ADM. ALLOC. $0.00 $395.65 0.00% $0.00 $395.65 0.00% $0.00 ($395.65) Total for sub program ----> $0.00 $22223.86 0.00% $0.00 $2223.86 0.00% Total for program 02 $0.00 $2,223.86 0.00% $0.00 $21223.86 0.00% $0.00 (,$2,223.86) Total for department 009 ---•} $0.00 $2,223.86 0.00% $0.00 $2,223.86 0.00% Department.: 010 PROGRAM 0%00 Program: 25 PROGRAM SUPPORT 5311 SALARI ES,WAGES EXPENSE $0.00 $72726.94 0.00% $0.00 $71726.94 0.00% $0.00 ($7,726.94) 5351 FICA,OIC EXP $0.00 $563.33 0.00% $0.00 $563.33 0.00% $0.00 ($563.33) 5352 L AND I,OIC SHARE $0.00 $45.05 0.00% $0.00 $45.05 0.00% $0.00 ($45.05) 5353 STATE UCI(ES),OIC EXP $0.00 $124.40 0.00% $0.00 $124.40 0.00% $0.00 ($124.40) 5355 PAID FAMILY MEDICAL LEAVE $0.00 $46.37 0.00% $0.00 $46.37 0.00% $0.00 ($46.37) 5360 DISABILITY OIC EXPENSE $0.00 $101.24 0.00% $0.00 $101.24 0.00% $0.00 ($101.24) 5361 MEDICAL I NSURANCE,OIC EXP $0.00 $11599.99 0.00% $0.00 $1,599.99 0.00% $0.00 ($1, 599.99) 5362 LIFE INSURANCE,OIC EXP $0.00 $40.14 0.00% $0,00 $40.14 0.00% �� $0.00 ($40.14) 5363 PENS ION, OI C EXP $0.00 $540.89 0.00% $0.00 $540.89 0.00% $0.00 ($540.89) 5364 ACCRUED PTO EXP $0.00 $684.00 0.00% $0.00 $684.00 0.00% $0.00 ($684.00) 5910 INSURANCE $0.00 $23.25 0.00% $0.00 $23.25 0.00% $0.00 ($23.25) Total for sub program ----> $0.00 $11,495.60 0.00% $0.00 $117495.60 0.00% $0.00 ($11,495.60) program: Sub 54 ENERGY ASSISTANCE 5311 SALARIES,WAGES EXPENSE $0.00 $1,967.35 0.00% $0.00 $1,967.35 0.00% $0.00 ($1,967.35) 5351 FICA,OIC EXP $0.00 $140.65 0.00% $0.00 $140.65 0.00% $0.00 ($140.65) 5352 LAND I,OIC SHARE $0.00 $12.38 0.00% $0,.00 $1 Z38 0.00% $0.00 ($12.38) 5353 STATE UCI(ES),OIC EXP $0.00 $31.68 0.00% $0.00 $31.68 0.00to ° $0.00 ($31.68) General Ledger System OIC OF WASHINGTON For User: INGRID FRANK Fund Expenditure report for: 267 - CDBG PS 711/21-6/30122 (Fund status: Active) Page: Page 2 of 8 Date.- 4/29/2022 Report year: 7/112021 thru 6/3012022 Period ending: January 2022 Time: 11:06:43 AM Monthly_ . ......... To Date - Account Budjpt Expenditures Pct Budget Expenditures Pct Annual budget Unexpended 5355 PAID FAMILY MEDICAL LEAVE $0.00 $12-23 0.00% $0.00 $12.23 0.00% $0.00 ($12.23) 5360 DISABILITY OIC EXPENSE $0.00 $27.10 0.00% $0.00 $27.10 0.00% $0.00 ($27.10) 5361 MEDICAL INSURANCE,01C EXP $0.00 $504-84 0.00% $0.00 $504.84 0.00% $0.00 ($504.84) 5362 LIFE INSURANCE,01C EXP $0.00 $10.79 0-00% $0-00 $10.79 0-00% $0.00 ($10.79) 5363 PENSION,01C EXP $0.00 $142.59 0.00% $0.00 $142-59 0.00% $0.00 ($142-59) 5364 ACCRUED PTO EXP $0.00 $202.71 0.00% $0.00 $202.71 0.00% $0.00 ($202.71) 5910 INSURANCE $0.00 $9.73 0.00% $0.00 $9.73 0.00% $0.00 ($9.73) Total for sub program 54 $0.00 $3.062,L5. 0.00% $0.00 $3,062-05 0.00% $0.00 ($3,062.05) Total for program 25 $0.00 $147557.65 0-00% $0.00 $14,557.65 0.00% $0.00 ($14,557.65) Total for department 010 $0.00 $14,557.65 0.00% $0.00 $14,557.65 0.00% $0.00 ($14,557.65) Fund Totals $0.00 $16,781.51 0.00% $0.00 $161781.51 0.00% $0-00 ($16,781.51) Contract 21-62210-006 Submitted to GC by: OIC OF WASHINGTON Request for Reimbursement No. 07 JANUARY 2022 Grant County's Subrecipient Checklist: State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 Questions to ask before submitting a payment request Was the expenditure or cost: X Made for an allow -able activity under the grant guidelines? X Authorized (or not prohibited) under state or local laws or regulations? X Approved by the federal awarding agency, if required? N/A Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43? For payroll transactions: X Does the employee's time and effort documentation meet the requirements of Circular A-122? X Allocable to the program? (i.e., was the dollar amount charged to the program relative to the benefits received by the program? Is the federal grantor being charged its fair share of the cost?) X Based on actual costs, not budgeted or projected amounts? X Applied uniformly to federal and non-federal activities (i.e., is the federal government being charged the same amount as if non-federal funds were being used to pay the cost)? X Given consistent accounting treatment within and between accounting periods? (Consistency in accounting requires that costs incurred for the same purpose, in like circumstances, be treated as either direct costs only or indirect costs only with respect to final cost objectives). X Calculated in conformity with generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? X Not included as a cost (or used to meet cost sharing requirements) of other federally -supported activities of the current or a prior period? X Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales). N/A Not included as both a direct billing and as a component of indirect costs? N/A Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of being incorporated as part of the indirect cost rate). X Supported by appropriate documentation? (e.g., approved purchase orders, receiving reports, vendor invoices, canceled checks, and time and attendance records.) Documentation may be in an electronic form. X Correctly charged to the proper account code and grant period? ]:\DATANONSHARED\ACCOUNTING\ingrid's stufACD13G\CD13G ML 267 2021-22\Subrecipient Checklist 2020-21.docPage 1