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HomeMy WebLinkAboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS D RAFT M E ETI N G AG E N DA AMENDED (see mtg added 3/24/22) Week of March 21— March 27, 2022 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings are in person with a WEBEX Conference Call/Video option available. (info below) MONDAY, MARCH 21, 2022 Event address for https://grantcowa.webex.com/grantcowa/onstage/g.php?MTID=e94c5alb3Of69b5988c94cd6641 attendees: a0ac61 Event number: 2482 009 8625 Event password: BOCC-MAR21 Video Address: 1469742596@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 Show all global call-in numbers Access code: 2482 009 8625 C Carter, Remote 8:30 a.m. — 9:30 a.m. D Stone, Grant County COVID —19 Public Health and Healthcare Briefing 9:30 a.m. —10:00 a.m. B Vasquez, Clerk of the Board Update • NovaTime —Reports • Claims /Incidents and Accidents 10:00 a.m. —11:00 a.m. K McCrae, Prosecuting Attorney's Office Update 0 Ephrata Memorandum of Understanding (MOU) Discussion (anticipated Executive Session) 11:00 a.m. —11:30 a.m. T Jones, Sheriff's Office Update 11:30 a.m. —12:00 p.m. District Court Update 12:00 p.m. —1:00 p.m. R Jones, Ephrata Chamber of Commerce 12:00 p.m. —1:00 p.m. WSAC Virtual Assembly 1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Page 2 of 6 Grant County Commissioners Agenda Week March 21, 2022 • Letter to City of Ephrata & GTA for Bus Stop in Front of the Courthouse (CC) • Veteran Burial Claim (JG) 2:00 p.m. — 2:30 p.m. 2:30 p.m. — 3:30 p.m. TUESDAY, MARCH 22, 2022 B Hill, Public Defense Update K Eslinger, Labor Relations Update Event address for https•//grantcowa webex com/grantcowa/onstageZg.php?MTID=e4d9bf6d32c566ac5fO759950ec attendees: 2b160f Event number: 2497 085 9788 Event password: BOCC-MAR22 Video Address: 1469742596@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 Show allI� obal call-in numbers Access code: 2497 085 9788 8:30 a.m. -- 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update 9:00 a.m. —11:00 a.m. K Eslinger, Human Resources Update 11:00 a.m. —11:30 a.m. S Palacios, Juvenile Court and Youth Services Update 1. Financial 2. Intakes 3. Co u its i. Offender/Diversion ii. Truancy iii. Dependency 4. Martin Hall 5. Administration 11:30 a.m. —1:00 p.m. R Jones, lunch w Lars Leland f Page 3of6 Grant County Commissioners Agenda Week March 21, 2022 1:00 p.m. — 2:00 p.m. Public Works Update 1.0 Solid Waste (15 min.) Discussion Items: 2.0 Public Works General Update (15 min.) Discussion Items: 3.0 Public Works Engineering/Roads (15 min.) Discussion Items: 4.0_Equipment Repair and Replacement (15 min.) Discussion Items: 2:00 p.m. -3:00 p.m. Commissioner's Meeting 1. Call to order 2. Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) 3. Approval of Agenda 4. Correspondence (ie. Emails that have come in that need response, letters of support etc) 5. Commissioners Roundtable —Miscellaneous Discussion Consent Agenda- (Items 1 through 11) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. COMMISSIONER'S OFFICE 2. Reimbursement request from the City of Moses Lake on the Department of Emergency Solutions Grant (ESG) No. 20-4613C-100 in the amount of $64,285.48. CENTRAL SERVICES 3. Fairgrounds Hall Addition contract with Black Rock Construction and Development in the amount of approximately $1,486,239.00. Page 4 of 6 Grant County Commissioners Agenda Week March 21, 2022 4. Request for budget transfer in the amount of $23,440.09 from the transfer account 126.168 to the approved account 132.178 to complete the purchase and update of the PA system at the Fairgrounds. 5. Fairgrounds Barn Water addition contract with JM Pacific Construction Inc, in the amount of approximately $74.,444-00. 6. Fairgrounds Mowing Services contract with KJs Lawn Care and Maintenance LLC, in the amount of $5,300.00/month (plus tax) from March 2022 through March 2024. P1 IRI it XninRKq 7. Award letter to Central Manufacturing, Inc. for Hot Mix Asphalt. 8. Award letter to Ergon Asphalt & Emulsions, Inc. for HFE 150 Liquid Asphalt and for HFE 90 Liquid Asphalt. 9. Request for Reimbursable Work with the Town of Coulee City for Chip Seal Replacement up to $130.,000.00. 10. Request for Hearing to Declare the Following Certain County Owned Property Surplus: VEHICLE YEAR MAKE MODEL VIN/SERI MILEAGE SALVAGE DESCRIP SURPLUS NUMBER AL VALUE TION REASON NUMBER 3114 2015 FORD F250 1FT7X213 1621652 $3,340.54 FORD AGE, 66FEA46 F250 MILEAGE 662 11. Request to Purchase Equipment Parts (Transmission) for Freightliner Water Truck in the amount of $9,595.85. 6. Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon individually) 7. Adjournment 3:15 p.m. — 3:20 p.m. Open Record Public Hearing, Fairgrounds and Central Services Budget Extensions *Fairgrounds request for funding to make the final payment to Community Attributes Inc. (CAI) in the amount of $9,381.88 for the Economic Impact Study that was completed in 2021. Funds will be paid from REST Fund# 133.184. *Central Services in the amount of $34,,102.03 to perform enhancements to the current MUSCO lighting project at the fairgrounds to add fiber and network cables to allow the possibility of cameras as well as a new PA system. Funding will come from BEET funds 132.178 for this capital project. Page 5 of 6 Grant County Commissioners Agenda Week March 21, 2022 3:20 p.m.- 3:25 p.m. Open Record Public Hearing, Facilities and Maintenance Surplus of Honda ATV *Facilities and Maintenance to surplus a Honda ATV (Asset #102635) with an estimated value of $2,500.00 and place it on www.publicsurplus.com for sale at public auction. Any interested persons may appear regarding these matters. 7:00 p.m. — 8:00 p.m. R Jones, Moses Lake City Council Meeting 7:00 p.m. — 8:00 p.m. R Jones, Warden City Council Meeting WEDNESDAY. MARCH 23. 2022 Event address for https://grantcowa.webex.com/grantcowa/onstage/g.php?MTID=e4d9bf6d32c566ac5fO759950ec attendees: 2b160f Event number: 2493 484 8681 Event password: BOCC-MAR23 Video Address: 1469742596@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 Show all global call-in numbers Access code: 2493 484 8681 9:00 a.m. —10:00 a.m. D Stone @Public Works Interviews (Public Works Office) 10:00 a.m. —11:00 a.m. BOCC, Meeting w Public Works re: Ephrata Landfill Litigation (anticipated executive session) 12:00 p.m. —1:00 p.m. Grant County CHI Meeting 12:00 p.m. —1:00 p.m. T Jones, Meeting of the Law and Justice Council 1:00 p.m. —1:30 p.m. R Jones, w Tyler Lawrence 1:30 p.m. -2:30 p.m. D Stone, meeting w Columbia Basin Foundation Page 6of6 Grant County Commissioners Agenda Week March 21, 2022 THURSDAY, MARCH 24, 2022 10:00 a.m. —12:00 p.m. Martin Hall Board Meeting 10:00 a.m. —12:00 p.m. "Special Meeting" to discuss the reconstruction of Frenchman Hills Road 7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School Board Meeting FRIDAY, MARCH 25, 2022 11:00 a.m. — 2:00 p.m. D Stone, Eastern Washington Council of Governments (EWCOG) GRANT COUNTY BOARD OF COMMISSIONERS DRAFT MEETING AGENDA Week of March 21—March 27, 2022 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings are in person with a WEBEX Conference Call/Video option available. (info below) MONDAY, MARCH 21, 2022 Event address for https://grantcowa.webex.com/grantcowa/onstage/g.php?MTID=e94c5alb3Of69b5988c94cd6641 attendees: a0ac61 Event number: 2482 009 8625 Event password: BOCC-MAR21 Video Address: 1469742596@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 Show all global call-in numbers Access code: 2482 009 8625 C Carter, Remote 8:30 a.m. — 9:30 a.m. D Stone, Grant County COVID —19 Public Health and Healthcare Briefing 9:30 a.m. —10:00 a.m. B Vasquez, Clerk of the Board Update • NovaTime —Reports • Claims /Incidents and Accidents 10:00 a.m. —11:00 a.m. K McCrae, Prosecuting Attorney's Office Update • Ephrata Memorandum of Understanding (MOU) Discussion (anticipated Executive Session) 11:00 a.m.-11:30 a.m. TJones, Sheriff's Office Update 11:30 a.m. —12:00 p.m. District Court Update 12:00 p.m. —1:00 p.m. R Jones, Ephrata Chamber of Commerce 12:00 p.m. —1:00 p.m. WSAC Virtual Assembly 1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANYACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Page 2 of 6 Grant County Commissioners Agendas Ds Week March 21, 2022 4� • r Cit of Ephrata & GTA for Bus Stop in Front of the Courthouse (CC) Letter to to y p p ( • Veteran Burial Claim (JG) 2:00 p.m. — 2:30 p.m. B Hill, Public Defense Update 2:30 p.m. -3:30 p.m. TUESDAY(, MARCH 22, 2022 K Eslinger, Labor Relations Update Event address for https://grantcowa webex com/grantcowa/onstage/g.php?MTID=e4d9bf6d32c566ac5fO759950ec attendees: 2b160f Event number: 2497 085 9788 Event password: BOCC-MAR22 Video Address: 1469742596@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 Show all global call-in numbers Access code: 2497 085 9788 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update 9:00 a.m. —11:00 a.m. K Eslinger, Human Resources Update 11:00 a.m. —11:30 a.m. S Palacios, Juvenile Court and Youth Services Update 1. Financial 2. Intakes 3. Courts i. Offender/Diversion ii. Truancy iii. Dependency 4. Martin Hall 5. Administration 11:30 a.m. —1:00 p.m. R Jones, lunch w Lars Leland Page 3 of 6 Grant County Commissioners Agenda Week March 21, 2022 1:00 p.m. -2:00 p.m. Public Works Update 1.0 Solid Waste (15 min.) Discussion Items: 2.0 Public Works General Update (15 min.) Discussion Items: 3.0 Public Works Engineering/Roads (15 min.) Discussion Items: 4.0 Equipment Repair and Replacement (15 min.) Discussion Items: 2:00 p.m. -3:00 p.m. Commissioner's Meeting 5 D' 1. Call to order 2. Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) 3. Approval of Agenda C C_ qjYW3'--C 4. Correspondence (ie. Email s that have come in that need response, letters of support etc) 5. Commissioners Roundtable —Miscellaneous Discussion (p. Consent Agenda- (Items 1 through 11) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. �C �.i AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. COMMISSIONER'S OFFICE 2. Reimbursement request from the City of Moses Lake on the Department of Emergency Solutions Grant (ESG) No. 20-4613C-100 in the amount of $64,285.48. CENTRAL SERVICES 3. Fairgrounds Hall Addition contract with Black Rock Construction and Development in the amount of approximately $1,486,239.00. Page 4 of 6 Grant County Commissioners Agenda Week March 21, 2022 4. Request for budget transfer in the amount of $23,440.09 from the transfer account 126.168 to the approved account 132.178 to complete the purchase and update of the PA system at the Fairgrounds. 5. Fairgrounds Barn Water addition contract with JM Pacific Construction Inc, in the amount of approximately $74,444.00. 6. Fairgrounds Mowing Services contract with KJs Lawn Care and Maintenance LLC, in the amount of $5.,300-00/month (plus tax) from March 2022 through March 2024. 171 IRI 1(' \A/r)PVC, 7. Award letter to Central Manufacturing, Inc. for Hot Mix Asphalt. 8. Award letter to Ergon Asphalt & Emulsions, Inc. for HFE 150 Liquid Asphalt and for HFE 90 Liquid Asphalt. 9. Request for Reimbursable Work with the Town of Coulee City for Chip Seal Replacement up to $130,,000.00. 10. Request for Hearing to Declare the Following Certain County Owned Property Surplus: VEHICLE YEAR MAKE MODEL VIN/SERI MILEAGE SALVAGE DESCRIP SURPLUS NUMBER AL VALUE TION REASON NUMBER 3114 2015 FORD F250 1FT7X2B 162,652 $3,340.54 FORD AGE, 66FEA46 F250 MILEAGE 662 11. Request to Purchase Equipment Parts (Transmission) for Freightliner Water Truck in the amount of $9,595.85. Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon individually) �1b&2.. �. Adjournment 3:15 p.m. — 3:20 p.m. Open Record Public Hearing, Fairgrounds and Central Services Budget Extensions *Fairgrounds request for funding to make the final payment to Community Attributes Inc. (CAI) in the amount of $9.,381.88 for the Economic Impact Study that was completed in 2021. Funds will be paid from REET Fund# 133.184. *Central Services in the amount of $34.,102.03 to perform enhancements to the current MUSCO lighting project at the fairgrounds to add fiber and network cables to allow the possibility of cameras as well as a new PA system. Funding will come from REET funds 132.178 for this capital project.