HomeMy WebLinkAboutMinutes - BOCCPublic meetings were held in person with a WEBEX Conference Call/Video option available.
MONDAY, MARCH 21, 2022
The Grant County Commissioners session began at 9:30 a.m. with Commissioner Stone and Jones in
person, Commissioner Carter attended remotely.
8:30 a.m.-9:30 a.m. D Stone, Grant County COVID-19 Public Health and Healthcare Briefing
9:30 a.m. —10:00 a.m. B Vasquez, Clerk of the Board Update
• NovaTime —Reports
• Claims/ Incidents and Accidents
10:00 a.m. —11:00 a.m. K McCrae, Prosecuting Attorney's Office Update
11:00 a.m. —11:30 a.m. TJones, Sheriff's Office Update
11:30 a.m. —12:00 p.m. District Court Update
• Follow up re: sound issues in room 301
• Rescheduled date/time so Judge Barlow can attend
• Staffing Shortages -FYI
12:00 p.m. —1:00 p.m. R Jones, Ephrata Chamber of Commerce
12:00 p.m. —1:00 p.m. WSAC Virtual Assembly
1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion
• Letter to City of Ephrata >A for Bus Stop in Front of the Courthouse (CC)
• Veteran Burial Claim (JG)
• Motor Pool Vehicles- Get Jumper Cables in cars
• Pump Station —Canals- Bridges, Adams Co said there is state/federal funding available
• Article 9 with Irrigation District — S Dart
• Jail Bond — D Pheasant
2:00 p.m. — 2:30 p.m. B Hill, Public Defense Update
Page 2 of 7 -
Grant County Commissioners Minutes
Week March 21, 2022
2:30 p.m. — 3:30 p.m. K Eslinger, Labor Relations Update
Pursuant to RCW 42.30.140(4)(a) Commissioner Stone called an Executive Session to order at
2:33 p.m. to go until 3:03 p.m. regarding Negotiations. Commissioner Stone extended the
session to 3:30 p.m. In attendance were Commissioners Carter (remote),, Stone and Jones,
Decorah Anderson and Kirk Eslinger, Human Resources, and Sam Castro and Sam Dart, Public
Works. Commissioner Stone closed the session at 3:30 p.m.
TUESDAY, MARCH 22, 2022
The session was continued to 8:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
9:00 a.m. —11:00 a.m. K Eslinger, Human Resources Update
'With
Discussion Items
; Request,
Action
Change in Payroll Schedule
FYI Only
No Action
Recruitment Planning Discussion
FYI Only
No Action
Authorization Requesfs,
4' Request
Action,
New Hope —Enhancement Funds
Sign
Declined
Compensation, Benefits, Payroll, &
Request
Action
Leave
FYI Only
Deferred
Comparable Worth Work Group
FYI Only
Deferred
Department Head Comp
FYI Only
Deferred
New Hope Financial Position
FYI Only
Deferred
Auditor's Office —Accounting
FYI Only
Deferred
Recruitment / Ciuil Service„ ,'
,.,.Request
Action
Building Official
Direct
Directed
County Engineer
Direct
Directed
District Court Administrator
FYI Only
No Action
Development Service Director
Direct
Directed
Veteran's Service Officer
Direct
Directed
Development Services
Direct
Directed
`Employee &Y`Department Issues`
Request
YAction
Solid Waste
FYI Only
Deferred
Renew
FYI Only
Deferred
Public Works
FYI Only
Deferred
Labor Relations
Request,
Action
Bargaining Update &Authority
Authority
Authority
a) 2022 CPI
Provided
b) Reopeners for 2023 Comp
c) Sick Leave Payout
Page 3 of 7
Grant County Commissioners Minutes
Week March 21, 2022
d) Retiree Benefits Program
e) PW Market Adjustment
Legal Actions '.
Request.. Action, '
Adame v Grant County
FYI Only No Action
Armstrong v Grant County
FYI Only No Action
Prince v Grant County
FYI Only No Action
Pursuant to RCW 42.30.110(1)(f) -Personnel Disciplinary Matters, RCW 42.30.110(1)(8) -Job
Applicant/Evaluation, and 42.30.140(4)(a) —Negotiations, Commissioner Stone called an
Executive Session to order at 9:31 a.m. to go until 10:00 a.m. In attendance were Commissioners
Carter, Stone, Kirk Eslinger and Decorah Anderson, Human Resources. Commissioner Stone
continued the session until 10:30 a.m., then once again until 10:50 a.m. Commissioner Stone
closed the session at 10:50 a.m.
11:00 a.m. —11:30 a.m. S Palacios, Juvenile Court and Youth Services Update
1. Financial
2. Intakes
3. Courts
i. Offender/Diversion
ii. Truancy
iii. Dependency
4. Martin Hall
S. Administration
11:30 a.m. —1:00 p.m. R Jones, lunch w/ Lars Leland
1:00 p.m. -2:00 p.m. Public Works Update
1.0 Solid Waste (15 min.)
Discussion Items:
2.0 Public Works General Update (15 min.)
Discussion Items:
3.0 Public Works Engineering/Roads (15 min.)
Discussion Items:
4.0 Equipment Repair and Replacement (15 min.)
Discussion Items:
Page 4 of 7
Grant County Commissioners Minutes
Week March 21, 2022
2:00 p.m. — 3:00 p.m. Commissioner's Meeting
1. Call to order
2. Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
Doug Robins came to discuss zoning issues for a potential 12000 sq ft facility w/ truck
parking. Ran into issues that could only build 6000 due to area zoning. Cannot sell
spirits, bldg. has to be 10,000 sq ft.
3. Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner
Carter, to approve the agenda as presented. The motion passed unanimously.
4. Correspondence (ie. Emails that have come in that need response, letters of support etc)
5. Commissioners Roundtable —Miscellaneous Discussion
6. Consent Agenda- (Items 1 through 11) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If separate discussion is desired,
that item may be removed and placed under Board Discussion/Decision. A motion was made by
Commissioner Carter, seconded by Commissioner Jones, to approve the consent agenda as
presented. The motion passed unanimously.
AUDITOR'S OFFICE
1, Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and
those expense reimbursement claims certified by the auditing officer as required by
RCW 42.24.090, as recorded on a listing and made available to the Board. In the amount
of $74,,870.82 and $1,,053,,578.14.
COMMISSIONER'S OFFICE
2. Reimbursement #26 request #15 from the City of Moses Lake on the Department of
Emergency Solutions Grant (ESG) No. 20-4613C-100 in the amount of $64,285.48.
CENTRAL SERVICES
3. Contract with Black Rock Construction and Development in the amount of
approximately $1,608,110.60 to complete the Fairgrounds Additions Project
(CSD2201fg) for the bathrooms, plumbing/electrical etc.
4. Request for budget transfer in the amount of $23,440.09 from the transfer account
126.168 to the approved account 132.178 to complete the purchase and update of the
PA system at the Fairgrounds.
5. Fairgrounds Barn Water addition (CSD 2202fg) contract with 1M Pacific Construction Inc,
in the amount of 80,548.41.
6. Fairgrounds Mowing Services contract with KJs Lawn Care and Maintenance LLC, in the
amount of $5,734.60/month from March 2022 through March 2024.
PHRLIC WORKS
7. Award letter to Central Manufacturing, Inc. for Hot Mix Asphalt.
Page 5 of 7
Grant County Commissioners Minutes
Week March 211 2022
8. Award letter to Ergon Asphalt & Emulsions, Inc. for HFE 150 Liquid Asphalt and for HFE
90 Liquid Asphalt.
9. Request to the County Road Department for Reimbursable Work with the Town of
Coulee City for Chip Seal Replacement up to $130,000.00.
10. Request for Hearing to Declare the Following Certain County Owned Property Surplus:
Public hearing was set for May 10, 2022 at 3:25 p.m.
VEHICLE YEAR MAKE MODEL VIN/SERI MILEAGE SALVAGE
DESCRIP
SURPLUS
NUMBER AL VALUE
TION
REASON
NUMBER
3114 2015 FORD F250 1FT7X2B 162,652 $3,340.54
FORD
AGE,
66FEA46
F250
MILEAGE
662
11. Request to Purchase Equipment Parts (Transmission) for Freightliner Water Truck in the
amount of $9,595.85.
7. Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon individually) None
8. Adjournment
3:15 p.m. -3:20 p.m. Open Record Public Hearing, Fairgrounds and Central Services Budget
Extensions
The Commissioners held an Open Record Public Hearing to consider the following budget extension
requests:
• Fairgrounds Economic Enhancement Fund #133, Department #184 in the amount of
$9,381.88 for the final payment be made to Community Attributes Inc. (CAI) for the
Economic Impact Study that was completed in 2021. Funds will be paid from REET Fund#
133.184.00.9931.531105100; and also, to Fund #116, Department #159 Fairgrounds in the
amount of $9,381.88 to transfer these funds.
• Central Services Fund #132, Department #178 in the amount of $34,,102.03 to perform
enhancements to the current MUSCO lighting project at the fairgrounds to add fiber and
network cables to allow the possibility of cameras as well as a new PA system. This will be a
change order to Neppel Electric. Funding will come from REET2 funds
132.178.00.9112.594736214 for this capital project.
Tom Gaines, Central Services Director discussed his request.
Katie Smith, Chief Financial Officer, was available to discuss the Fairgrounds request.
Page 6 of 7
Grant County Commissioners Minutes
Week March 21, 2022
A motion was made by Commissioner Jones, seconded by Commissioner Carter, to close the public
comment portion of the hearing. The motion passed unanimously. A motion was made by
Commissioner Jones, seconded by Commissioner Carter to approve the budget extensions as
presented. Katie Smith mentioned that the budget extension for the Fairgrounds Economic
Enhancement needs to be amended to the amount of $7.,381.88 as she found $2,,000.00 within this
fund (133.184) to assist with the expense. The motion passed unanimously, as amended.
(Resolution No. 22 -30 -CC)
3:20 p.m.- 3:25 p.m. Open Record Public Hearing, Facilities and Maintenance Surplus of
Honda ATV
The Commissioners held an Open Record Public Hearing to consider a request from Facilities
and Maintenance to surplus their Honda AN (Asset No. 102635) and sell for public auction at
www.publicsurplus.com.
Tom Gaines, Central Services Director, discussed the request.
A motion was made by Commissioner Carter, seconded by Commissioner Jones, to close the
public comment portion of the hearing. The motion passed unanimously. A motion was made
by Commissioner Jones, seconded by Commissioner Carter to approve the surplus and sale as
presented. The motion passed unanimously. (Resolution No. 22 -031 -CC)
7:00..p.m. — 8:00 p.m. RJones, Moses Lake City Council Meeting
7:00 p.m. — 8:00 p.m. R Jones, Warden City Council Meeting (Did not attend)
WEDNESDAY, MARCH 23, 2022
9:00 a.m. —10:00 a.m. D Stone at Public Works Interviews (Public Works Office)
10:00 a.m. —11:00 a.m. BOCC, Meeting w Public Works re: Ephrata Landfill Litigation
(anticipated executive session)
Pursuant to RCW 42.30.110(1)(i) Commissioner Stone called an Executive Session to order at
10:03 a.m. to go until 10:33 a.m. regarding Litigation. In attendance were Commissioners
Carter, Stone and Jones, Kevin McCrae and Rebekah Kaylor, Prosecuting Attorney's Office, Leslie
Nellermoe, Brian Pippin, and Sam Castro and Sam Dart, Public Works. Commissioner Stone
extended the executive session until 10:48 a.m., and then again to 10:58 a.m. Commissioner
Stone closed the session at 10:58 a.m.
12:00 p.m. —1:00 p.m. Grant County CHI Meeting
Page 7 of 7
Grant County Commissioners Minutes
Week March 21, 2022
12:00 p.m. —1:00 p.m. T Jones, Meeting of the Law and Justice Council
1:00 p.m. —1:30 p.m. R Jones w/ Tyler Lawrence, Development Services
1:30 p.m. -2:30 p.m. D Stone, meeting w Columbia Basin Foundation
THURSDAY, MARCH 24, 2022
The session was continued to 10:00 a.m. with all Commissioners in attendance.
10:00 a.m. —12:00 p.m. Martin Hall Board Meeting
10:00 a.m. —12:00 p.m. Special Meeting —Commissioners at Frenchman Hills Road
Reconstruction Site Visit with Quincy Columbia Basin Irrigation District
(7877 SW Frenchman Hills Road)
7:00 p.m. -8:00 p.m. RJones, Moses Lake School Board Meeting
FRIDAY, MARCH 25, 2022
11:00 a.m. — 2:00 p.m. D Stone, Eastern Washington Council of Governments (EWCOG)
Signed this IV 1 Uday of 2022.
Attest:
BOARD OF COUNTY COMMISSIONERS
raht County, W ingt
Danny Etone, Chair
FroJto ,' i �et a i r
Cindy Carte; Member