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Home My WebLink AboutGrant Related - BOCC7� l vwwv.hagc.net March 8, 2022 Housing Authority of Grant County Grant County Board of Commissioners ATTN: Janice Flynn Pd Box 37/35 C Street Ephrata, WA 98823 Dear Ms. Flynn: 1139 Larson Blvd. •Moses Lake, WA 98837-3308 Phone: (509) 762-5541 •Fax: (509) 762-2202 Toll Free: (800) 747-9202 •TTY: (800) 833-6388 Please consider this letter and attached documentation the Housing Authority's claim f � y or draw #11 for February, 2022, for the ESG-CV Program. I certify that: The information on the A-19 and supporting documentation for the ESG-CV ES Program g (% contract # 20-4613C-100, in the amount of $2,529.34 is a true and accurate report and that all reported expenditures are properly chargeable to the ESG grant. Sincerely, h ' 1 •J Chrisjh' er A. Sutherland Financial Director ti Et..f EIVE a , MAR 0 7 e X022 , F . rl 4 ,I`° � 11 �.d O POI I�.,P I � I �.� � E R S y �.•^�_+.� u..aa:- uos+Niwrausar rs.aarts�•na-nsm�cra�xmnawa� .xe. rnj Ie ilwThe Housing Authority of Grant County, Washington is an equal opportunity provider and employer and does not discriminate on the basis of race, color, national origin, religion, sex, physical or mental disability, or familial status. The Housing Authority of Grant County's policies and practices are designed to provide assurances that persons with disabilities will be given reasonable accommodations, EQUAL HOUSING upon request, so that they may fully access and utilize the housingprograms and related services. OPPORTUNITY Tf you or anyone in your family is a person with disabilities, and you require a specific accommodation in order to fully utilize our programs and services, please contact the Housing Authority. Contract # 20-46013 01 Grant County/GCHA (ESG) Submitted to GC by: HAGC Date: it V I., Request for Reimbursement No. #11 Grant County's Subrecipient Checklist: State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 Questions to ask before submitting a payment request Was the expenditure or cost: _X Made for an allowable activity under the grant guidelines? _X Authorized (or not prohibited) under state or local laws or'regulations? _X Approved by the federal awarding agency, if required? _X Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43? a For payroll transactions: _X Does the employee's time and effort documentation, meet the re*quirem'ents of Circular A-1 22? _X Allocable to the program?, (i.e., was the dollar amount charged to the program relative to the benefits received by the program? Is the federalgrantor being charged its fair share of the cost?) _X Based on actual costs, not *budgeted or projected amounts? _X_ Applied uniformly to federal and non-federal activities (Le., is the federal government being charged the same amount as if non-federal funds were being used to pay the cost)? _X Given consistent accounting treatment within and between accounting periods? (Consistency in accounting requires that costs incurred for the same purpose, in like circumstances, be treated as either direct costs only or indirect costs only with respect to final cost objectives). _X Calculated in conformity with generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? _X Not included as a cost (or used to meet cost sharing requirements) of other federally -supported activities of the current or a prior period? _X Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales). _X Not included as both a direct billing and as a component of indirect costs? _X Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of being incorporated as part of the indirect cost rate). _X Supported by appropriate documentation? (e.g., approved purchase orders, receiving reports, vendor invoices, canceled checks, and time and attendance records.) Documentation may be in an electronic form. _X Correctly charged to the proper account code and grant period? HAACCOUNTINGTOTUSTOTUSTSG GRANT\ESG Subrecipient Checklist.docx Page 1 Grantee Name: Lead Grantee I Total Report Month/Year: GRANT COUNT HA OF GRANT COUNTY MONTH RI 1nr.FT 50.00 5278,466.00 $0.00 $2,529.34 TOTALOF BALANCE Apr -21 May -21 Jun -21 Jul -21 Aug -21 Sep -21 Oct -21 Nov -21 Dec -21 Jan -22 Feb -22 DRAWS REMAINING DRAW #1 DRAW #2 DRAW# 3 DRAW #3 DRAW #4 DRAW# 4 DRAW #5 DRAW #6 DRAW# 5 DRAW #7 DRAW #8 1783.97 104.57 60.08 56.18 130.37 79.81 158.62 70.48 2529.34 $4,973.42 $13,026.58 $0.00 $20,000.00 1109.8 1914 1645 895 895 895 895 1637.121 $2,942.50 $2;234.00,: $3 00 ?046.70I $2,77.01 $2,045.001 $1;431.00 $0.00 $20,000.00 $0.00 $45,000.00 $0.00 $80,000.00 $8,248.80 $32,217.20 $0.00 $5,000.00 $0.00 $20,000.00 ,$1,072.00 $17,178.32 $2,821.68 $0.00 $5,000.00 $0.00 $5,000.00 $278,466.00 $0.00 $1,637.12 $4,052.30 $5,931.97 $4,796.27 $3,725.08 $2,996.18 $2,456.37 $974.81 $1,230.62 $70.48 $2,529.34 $30,400.54 $526,531.46 Grantee Name: Lead Grantee I List Sub Grantee Names Below T( Report Month/Year: GRANT COUNTY HA OF GRANT COUNTY MONTH r: _y BUDGET Feb -22 ., .. ,. , .,.. .a .r n : 1 . .:.:�:� : -,. r µ .. ,. e , �. .,. �Y.. .r. ,.. <.::. r. s ..v a ,.. a ..r ix ... .. . , Y i c -. .. .,_rl .r ,. ...£. ,Ss. Wo .a .,J'+r... .,.. <. t .,Zig fT �' "? '11 ,. v. w.. ... r _ .. .. .. .'. „. ... .,m. :: .,.. £ _s .. .:.., . ..' .. v ,. .. "f -..,. a .�. .. ...,... ,. y ,N. A u ,. . , J...., . ._ , v... t,. n., , r _ a.�. S 1 ....4. ... ,,,... .... ,. :,.-.... Y..:, w -h. K' . .»: '� .,.,. v,l.. '>. .. .). i. . ::i." .re.�:.�J .� �. S h'.. �.4.j . , -C.. -,. ,.. .... ,. f -.s, ...--.. .. ,t.:. .,. ......a .. F;. , ....v'i >y -S.: a.. . 'w K.., .,_ e. xe '..,.e.. ,... y T --:,'.,-n S .,i. ,y._c. --$ ... _.. ..... ...:...\....r.. s,,.\..rs.....«. v vx.-�"`a'-'. �, a. ,.�:,),. ..y .�...,.. _� :<r.x, > ;,,J -x, 'S� � ... �..,?t �,"�' `� a r ' h a :c ,' kti +r, �..,.a,� ,;_ �_.,-_$18;000:0:0 ,.��._ .'.,,.,.�, ; ).,�,. ;�.�.,;�,$2,529 34 � .� >; xV < HMIS - - - $20,000:00 11 Training (unique activity) .I _ . Street Outreach Outreach Essential Services $20,000.00 Hazard Pay (unique activity) Handwashing stations/portable bathrooms (unique activity) 1. Volunteer Incentives (unique activity) Training (unique activity) . Subtotal Street Outreach P er man n ,: e t Em% „ er en S helter cY1._ ,° , x.,, _. .: .. :.. ' k! a , :'.. , .,.,.., .: .. ..., ., .. ,. , h' ,,,..: a • .::.., V t:. - She (� 00 „ Iter. Case M „ ana e j� me t n . tncludm C� , ,. ., ,, g (. , -, , Z... \'� - 45 000 .,., .. .. !' a aC ,t :. .a. , .. ,,.. .. - G,... 1�11 h Iter 0 eato.., , r ins, ,....::.,,. ... ,. u 3. , .. .. .: i :. ... 4, .. ._i ,, ,.; a -.,,. ..... < >:..,. ... \, , .,.. .x F .: .. Re w _\ nov atio k , „, s ,-.. G.. , ,_ .. ,. r: .., ..... �. ..\ ,. ..... ,v. ... .�... _.11, .�. .. \ -\..5. . .... z:' ... t . 11 Ma or Re 4 „ „ habilitation 1, a .. :... -. .. 11 "I .. /'� .. .... e , ,.. ..... a , .. :: a. :.,. ,):... ,.., s ,... c.;' , .. .. ,.., :: , ,,: . , J .:�: ',: e, 9. :. ., .... ..:`a:. O% \ . ,. 1. V , r ,.,. .\ ,c o':'i... ..,„ ... n ersion , a s ,. ,... .. uF,,,:: ..-...:: ... ,�..:,... .:. .,.... , 1. „F.:.-4....:. ,.,i \ \: N .. .. .. , . .. �. ,. ,.... t... .. :;. .. :. .. ... 4 \. .1 11`ti: .,.. .. , . a;v. _ , A ,. T :: 1 .., _. .,....,. , a .+.. r ,., ,: ., .t i _. , a - ,. ... , ., .,n,. .,: ,c Haza � • a uni ue c \ fi.. , , a tivi Y( M { ., .. .. .. \ ,..,,, ... :.. ... v.. .. ... , a,. ,..._a ,.., x:: VO „ , , , ,., , lunteer 'c .,, .� u.., , , „ I ent v ,.,. ,, � „). , unt ue act ,,, . , . , . � ,. ,: ,.. ,. ( q t1/) ,. 4: Y. ., , .,, Tra mm uni ue active.19 �. g( tY) _, . .,. ... i ,.. ,,.+ ,..... . ..,. _ .. � .. t c ,� ,. \... .- ';;. .. .:. ,, .,.., , :�:.. .R x... % .. Su .c, r t \.Ll \ btot a P r e man n .. e t Emer en h , S elter. „ g . �Y , Temporary Emergency Shelter 9 9 Shelter Case Management :(including CE) Shelter Operations Leasing existing real `property or temporary structures ESG-CV Acquisition Renovation Hazard Pay (unique activity) . Volunteer Incentives (unique activity) Training (unique activity) , Other Shelter Costs Subtotal Temporary Emergency Shelter Rapid Rehousing RRH Rental Assistance * $40,466.00 , $0.00 RRH Other Financial Assistance1. < _$5;000.00 . RRH Case Mana ement' including'.CE $20,000.00 Hazard Pay (unique activity) Landlord Incentives (unique activity) .• . . Volunteer Incentives (unique activity) .1 .9 . Training (unique activity) Homeless Prevention Subtotal Rapid Rehousing Homelessness Prevention . . Prevent' - ion Rental Assistance ,% L., :, $20,000.001. $0.00 * Prevention Other Financ :. ial Assistance6 9 1. $5;000.00 Prevention Case Management (mcludmg CE) : " . >$5000.00 . . Hazard a and Pay.(unique activity) Landlord Incentives.(unique active ty) , .. Volunteer, . I; Incentives (unique activity) _ 9.T ,• . raining (uniqueactivity) . Subtotal Homelessness Prevention Total . . 4 $0.00 $0.00 $0.00 $278,466.00 $0.00 $2,529.34 $0.00 Invoice Total: Ledger Detail Report Report for Period 02 Ending 2/28/2022 Run Date: 3/2/2022 12:10:44PM G/L Date: 2128/2022 Page: User Logon: d. HOUSING AUTHORITY OF GRANT COUNTY {GCHQ ant N umber/Description -401000-9-01 Beg Balance Debit - Credit Net Change End Balance MGMT SALARIES - ESG 408200-9-01 MGMT FICA:ESG Grant -01 0.00 11546.75 0.00 1,546-75 11546.75 408201-9-01 MGMT SUTA:ESG Grant -01 0.00 114.74 0.00 114. 4 114.74 408202-9-01 MGMT LUESG Grant -01 0.00 24.90 0.00 24.90 24.90 408204-9-01 MGMT RETIREMENT:ESG GrantmC 0.00 5.85 0.00 5.85 5.85 411000-9-01 ADMIN SALARIES-ESG Grant 0.00 247.72 0.00 247.72 247.72 418200-9-01 ADMEN FICA-ESG Grant 64.35 46-31 0.00 46-31 110.66 418201-9-01 ADMIN SUTA-ESG Grant 4.83 3.37 0.00 3.37 8.20 418202-9-01 ADMIN L&1-ESG Grant 1.04 0.75 0.00 0.75 1.79 418204-9-01 ADMIN RETIREMENT-ESG Grant 0.26 0.25 0.00 0.25 0.51 418205-9-01 ADMIN MED/DENT/VIS/L-ESG Gra 0.00 11.79 0.00 11.79 11.79 PROJECT 01 - Total: - . 0.00 - 526.91 0.00 526.91 526.91 70 .48 21529-34 0.00 21529.34 2,599.82 Report Total: 70.48 2,529.34 0.00 2,52-9.-34 ,599.82 Run Date: 3/2/2022 12:10:44PM G/L Date: 2128/2022 Page: User Logon: d.