HomeMy WebLinkAboutMinutes - BOCCRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of March 7 — March 13., 2022
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a WEBEX Conference Call/Video option available.
MONDAY, MARCH 7, 2022
The Grant County Commissioners session began at 9:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:00 a.m. D Stone, Grant County COVID —19 Public Health and Healthcare Briefing
8:30 a.m. — 9:30 a.m. C Carter w/ Bruce Reim
9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update
• NovaTime —Reports
• Claims /Incidents and Accidents —Shane Heston
• Review of Ordinance amending Ch 2.04 of the Grant County Code re: Commissioner
Meetings/session/telephonic attendance
• 2022 Commissioners Office Budget Review -Jerry
• Solar/Wind Regulations Workshop
• Webex
10:30 a.m. —11:00 a.m. S Palacios, Juvenile Court and Youth Services Update
Pursuant to RCW 42.30.140(4)(a) Commissioner Stone called an Executive Session to order at
10:32 a.m. to go until 10:42 a.m. regarding Negotiations. In attendance were Commissioners
Carter, Stone and Jones, Suhail Palacios, Juvenile Court and Youth Services Administrator, Kirk
Eslinger and Decorah Anderson, Human Resources. Commissioner Stone continued the session
to go until 10:52 a.m. Commissioner Stone closed the session at 10:52 a.m.
11:00 a.m. —11:30 a.m. S Fode, New Hope/Kids Hope Update
12:00 p.m. —1:00 p.m. WSAC Virtual Assembly
1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion
• Wine Tourism promotion presentation —March 23, 2022, 6:15pm via Zoom
• Law and Justice Council BOCC Input (DS)
• Coordinated Entry Meeting (RJ)
• Potato Hill Road Speed Limit (RJ)
• New Travel Form (EW)
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA)
ACCOMODATIONS PROVIDED UPON REQUEST.
Page 2 of 9
Grant County Commissioners Minutes
Week March 7, 2022
• Jail Comp Plan Application
• Annual contributions to senior centers
TUESDAY, MARCH 8, 2022
The session was continued to 8:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
9:00 a.m. —10:30 a.m. K Eslinger, Human Resources Update
Calendar Items , ,:, .
Compensation, Benefits, Payroll,
Request
03/09/22 — Work in Ellensburg
04
&Leave
Guest Topics S�lred,ule `
No Action
05
9:00 AM To 9:30 AM Michele Jaderlund
Katie Smith Rachel Jorgensen
# ,' Discussion Items
"Request
.'Action`:-'
01 Change in Payroll Schedule
Direct
Directed
# ;� Authorization Requests =,
Request
Action. z
02 PMA—County Engineer
Approve
Approved
No Action
Direct
Directed
#
Compensation, Benefits, Payroll,
Request
Action
04
&Leave
FYI Only
No Action
03
Financial Family Work Group
FYI Only
No Action
04
Department Head Comp
FYI Only
No Action
05
New Hope Financial Position
FYI Only
No Action
#Recruitment
/Civil Service
Request
Action ';
06
Building Official
Guidance
Guided
07
District Court Administrator
FYI Only
No Action
08
Veteran's Services Officer
Guidance
Guided
# `
Employee:& Department Issues ,
Request .
Action
09
Grievance Hearing Process 03/14
FYI Only
No Action
10
Solid Waste
FYI Only
No Action
11
Renew
FYI Only
No Action
# '
Labor Relations -Association;
;Request
Action
(ASC)
12 Negotiations: 2021 Contract
(Courthouse)
Negotiations: 2021 Contract
(District Crt)
Negotiations: 2021 Contract
(Public Wrks)
Negotiations: 2021 Contract (Solid
Waste)
FYI Only No Action
Page 3 of 9
Grant County Commissioners Minutes
Week March 7, 2022
Negotiations: 2021 Contract
(Youth Srvcs)
#
Labor Relations -Deputy Sheriff
Request
Action
Negotiations: 2022 Contract —
(DS)
Clinical
13 Neaotiations: 2022 Contract FYI Only No Action
# "
Labor Relations -Corrections
Request
.Action
Negotiations: 2022 Contract —
(COR)
Clinical
14 Neaotiations: 2022 Contract FYI Only No Action
#
Labor Relations —Sheriff Support
Request
on:
Negotiations: 2022 Contract —
(SS)
Clinical
15 Neaotiations: 2022 Contract FYI Only No Action
#
Labor Relations'=':GrIS Teamsters
Request
Action
Negotiations: 2022 Contract —
(GT)
Clinical
16 Negotiations: 2022 Contract —
FYI Only No Action
Admin
Negotiations: 2022 Contract —
Clinical
# Legal Actions, ,
Request Acfion .,
17 Adame vs. Grant County
FYI Only No Action
18 Prince v. Grant County
FYI Only No Action
Pursuant to RCW 42.30.110(1)(g) Commissioner Stone called an Executive Session to order at
9:51 a.m. to go until 9:56 a.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, Kirk Eslinger and Decorah Anderson, Human Resources.
Commissioner Stone closed the session at 9:56 a.m.
Pursuant to RCW 42.30.140(4)(a) Commissioner Stone called an Executive Session to order at
9:58 a.m. to go until 10:18 a.m. regarding Negotiations. In attendance were Commissioners
Carter, Stone and Jones, Kirk Eslinger and Decorah Anderson, Human Resources. Commissioner
Stone closed the session at 10:18 a.m.
10:30 a.m. —11:30 a.m. T Gaines, Central Service Update
12:00 p.m. —1:30 p.m. C Carter, "Evolving the Behavioral Health System" series #4 (via Zoom)
1:00 p.m. -2:00 p.m. Public Works Update
1.0 Solid Waste (15 min.)
Discussion Items:
1.1 —Solid Waste 2022 Rate Study (Sam C)
• Includes Phase 4 Construction
1.2 —Solid Waste Management Plan (Sam C)
1.3 —Pre and Post Closure Liabilities (Sam C)
2.0 Public Works General Update (15 min.)
Page 4 of 9
Grant County Commissioners Minutes
Week March 7, 2022
3.0 Public Works Engineering/Roads (15 min.)
Discussion Items:
3.1—Susan Kovich Engineering Support Role (Sam C and Sam D)
• Adams County and Adams County Engineer Support
3.2 —Stratford Road Culverts (Sam D)
4.0 Equipment Repair and Replacement (15 min.)
2:00 p.m. — 3:00 p.m. Commissioner's Meeting
1. Call to order
2. Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None
3. Approval of Agenda A motion was made by Commissioner Carter, seconded by Commissioner
Jones, to approve the agenda as presented. The motion passed unanimously.
4. Correspondence (ie. Emails that have come in that need response, letters of support etc)
5. Commissioners Roundtable —Miscellaneous Discussion
6. Consent Agenda- (Items 1 through 38) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If separate discussion is desired,
that item may be removed and placed under Board Discussion/Decision. A motion was made by
Commissioner Jones, seconded by Commissioner Carter to approve the agenda. After
discussion, the motion was amended to amend item 19 to include a budget extension request.
A motion was made by Commissioner Jones to approve the agenda as amended, seconded by
Commissioner Carter. The motion passed unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and
those expense reimbursement claims certified by the auditing officer as required by
RCW 42.24.090, as recorded on a listing and made available to the Board. (In the
amount of $422,694.27)
2. Authorization of Canvassing Board Representatives - Auditor's Staff, to act under
authority given in RCW 29A.60 for Dedra Osborn, Kaylyn Orozco, and Aleanah Lopez to
act as representatives for the County; and for Alana DeGooyer, Sally Goodwin, Karrie
Stockton and Sherri Housknecht to handle the ballots through the mail room process for
a Special Election to be held on April 26, 2022.
3. Designation of County Commissioner Danny Stone to serve as the County Legislative
Authority on the Canvassing Board for the Special Election to be held on April 26, 2022.
COMMISSIONER'S OFFICE
4. Approval of Commissioners February 21, 2022 Minutes and AMENDED February 14,
2022 Minutes.
5. Invoices
Page 5 of 9
Grant County Commissioners Minutes
Week March 7, 2022
6. Reimbursement # 11 Request # 3 from Opportunities Industrialization Center (OIC) on
the Department of Commerce Eviction Rent Assistant Program (E -RAP) 2.0 Grant No. 21-
4619C-108 in the amount of #36,696.30.
7. Reimbursement request from HopeSource on the Department of Commerce Shelter
Program Grant No. 21-4610C-104 in the amount of $32,116.00 for January 2022
expenses.
8. Reimbursement request from HopeSource on the Department of Commerce Eviction
Rent Assistance Program (E -RAP) 2.0 grant No. 21-4619C-108 in the amount of
$52,169.56 for January 2022 expenses.
9. Proclamations of appreciation for Aaron Murray, Josh Pitts, and Will Murray for their
assistance when they came upon a serious auto accident on December 3, 2021.
10. Grant County Fair Advisory Committee denial application letter for Carol Hill.
11. Grant County Fair Advisory Committee denial application letter for Rachelle Haven.
12. Appointment letter for Alexandrea Hipolito to the Grant County Fair Advisory
Committee for a 3 -year term beginning March 8, 2022 through March 7, 2025.
13. Appointment letter for Scarlet Wilson to the Grant County Fair Advisory Committee for
a 3 -year term beginning March 8, 2022 through March 7, 2025.
14. Commercial Rental Agreement 2022-2024 with the Washington State Council Vietnam
Veterans of America, Inc., for the leasing of building property located at 1525 E Wheeler
Road, Moses Lake, Washington 98837.
15. Interlocal Agreement between Grant County, the Port of Moses Lake and the City of
Moses Lake regarding the local government review of the Port of Moses Lake's Crab
Creek Railroad Bridge Project. Term is upon signature till the project is complete.
Resolution No. 22 -027 -CC
16. Reimbursement request from Housing Authority on the Department of Commerce
Eviction Rent Assistance Program (E -RAP 2.0) grant No. 21-4619C-108 in the amount of
$1.,141.,774.90 for February 2022 expenses.
CENTRAL SERVICES
17. Request to authorize a "Notice to Proceed" for the Architect of record, CRA and
Associates to begin survey work on the new jail site. Approximate surveying costs will be
$60,000.00 funded from account No. 311.001.00.0000.594236100.
18. Budget extension request in the amount of $608.,110.00 from REET 1 to fund the
Bathroom Project (CSD2201fg) at the fairgrounds. This project was budgeted but the
final bid came in higher than projected. Public Hearing was set for April 5, 2022 at 3:15
p.m.
19. Request to authorize the posting of new position of additional groundskeeper at the
fairgrounds. During the meeting, a budget extension was approved to fund this
position in the approximate amount of $65,,000.00. The public Hearing was set for
April 5, 2022 at 3:15 p.m.
20. Budget extension in the amount of $20,548.41 from REET 1 funds to fund the Barn
Water Addition Project (CSD2202fg) at the fairgrounds. Public Hearing was set for April
5, 2022 at 3:15 p.m.
Page 6 of 9
Grant County Commissioners Minutes
Week March 7, 2022
FACILITIES AND MAINTENANCE
21. Request to purchase office furniture for the Prosecuting Attorney's Office from Contract
Design Associates in the amount of $6,394.94 to be paid from the Facilities and
Maintenance Capital for Interior Improvements account REET 1 Fund No.
126.168.00.9112.594186210.
22. Request to proceed with addition of 7 card readers for doors to the Law and Justice
Building from Convergint in the amount of $24.,793.94 to be paid for from the Facilities
and Maintenance Capital for Court Improvements Fund No.
121.163.00.9112.594186200.
PUBLIC WORKS
23. Interlocal Cooperation Agreement between the City of Moses Lake and Grant County
Public Works Department regarding the maintenance of Valley Road and Patton
Boulevard. Agreement term is March 8, 2022 through December 31, 2027. Resolution
No. 22 -025 -CC
24. Request to purchase high pressure fuel pump from Pape Machinery to repair #3115
John Deere grader in the amount of $5,712.50. Thic is %% colo so Greco p11%A ar�%.0 hac., o.
25. Request to purchase 1,000 72" brown carsonite delineators with stickers and barbs from
Traffic Safety Supply. Total purchase amount is $25,354.76 and will be purchased
through Washington State DES Contract #05115.
26. Request to award 2022 Broom Wafer quote to Ironclad Company in the amount of
$21.,937.50 not including sales tax.
27. Request to award 2022 Grader Bits & Cover Plates quote to Rebuilding and Hardfacing
in the amount of $13,080.00 not including sales tax.
28. Request to the County Road Department for the reimbursable work between Grant
County and Adams County. Grant County to complete bridge repair on Booker Rd. no
later than April 7, 2022 for a maximum payment of $20,000.00.
29. Recommendation to award 2022 Asphalt Materials as follows:
Item 1A
HFE-150,
Item 113
Item 2A
Item 2B
2.'000-
H FE -901 500 - 8 00
HMA %" PG 64-28,
HMA 3/8" PG 64-
5,000Tons
Tons
5,000- 8,000 Tons
28, 51000- 81000
$ per Ton,
$ per Ton, F.O.B.
$ perTon, F.O.B.
Tons
F.O.B.
Terminal
Terminal
$ perTon, F.O.B.
Terminal
Terminal
Central
$57.00
$59.00
Manufacturing Inc.
P.O. Box 939
Moses Lake, WA
Page 7 of 9
Grant County Commissioners Minutes
Week March 7, 2022
RFNF\A/
30. Out of state travel request for Dayana Ruiz to attend Civic Summit Behavioral Health
conference in Orlando, Florida May 1-5, 2022. Cost of travel is $2,,157.67.
31. Out of state travel request for Carrie Redding to attend ASAM 53rd Annual Conference in
Hollywood, Florida March 31, 2022, through April 3, 2022. Cost of travel is $3,227.38.
SHERIFF'S OFFICE
32. Request to surplus (2) Glock 22, 40 caliber duty pistols serial number VYX368, GC tag
104626, as well as serial number VSL744, GC tag 105203 to Old World Trading Company
in the amount $800.00. Resolution No. 22 -026 -CC
SUPERIOR COURT
33. Budget extension request in the amount of $109,041.00 to receive funds from
Northwest HIDTA Prevention and Treatment Initiative to fund the Drug Court Program
for the 2022 calendar year (001.103). Public Hearing was set for April 5, 2022 at 3:15
p.m.
TECHNOLOGY SERVICES
34. Purchase order No. 404 to Ednetics for NetAPP E2860 annual service renewal in the
amount of $8.,077.52.
35. Purchase order No. 403 to Ednetics for NeApp E2800 annual services renewal in the
amount of $5,,224.28.
36. Out of state travel request for Evan Little to attend Civic Plus Content training in
Orlando, FL from May 2-5, 2022, in the amount of $1,,943.88. Funding source is the GCTS
Travel budget.
TREASURER'S OFFICE
37. Request to transfer the first quarter 2022 Trial Court Improvement monies, per SSB
5454, from the Current Expense Fund to the Trial Court Improvement Fund in the
amount of $16,,875.00.
7. Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon individually)
8. Adjournment
$510.00
$510.00
Ergon Asphalt &
Emulsions, Inc. 4327
N. Thor Street
Spokane, WA
30. Out of state travel request for Dayana Ruiz to attend Civic Summit Behavioral Health
conference in Orlando, Florida May 1-5, 2022. Cost of travel is $2,,157.67.
31. Out of state travel request for Carrie Redding to attend ASAM 53rd Annual Conference in
Hollywood, Florida March 31, 2022, through April 3, 2022. Cost of travel is $3,227.38.
SHERIFF'S OFFICE
32. Request to surplus (2) Glock 22, 40 caliber duty pistols serial number VYX368, GC tag
104626, as well as serial number VSL744, GC tag 105203 to Old World Trading Company
in the amount $800.00. Resolution No. 22 -026 -CC
SUPERIOR COURT
33. Budget extension request in the amount of $109,041.00 to receive funds from
Northwest HIDTA Prevention and Treatment Initiative to fund the Drug Court Program
for the 2022 calendar year (001.103). Public Hearing was set for April 5, 2022 at 3:15
p.m.
TECHNOLOGY SERVICES
34. Purchase order No. 404 to Ednetics for NetAPP E2860 annual service renewal in the
amount of $8.,077.52.
35. Purchase order No. 403 to Ednetics for NeApp E2800 annual services renewal in the
amount of $5,,224.28.
36. Out of state travel request for Evan Little to attend Civic Plus Content training in
Orlando, FL from May 2-5, 2022, in the amount of $1,,943.88. Funding source is the GCTS
Travel budget.
TREASURER'S OFFICE
37. Request to transfer the first quarter 2022 Trial Court Improvement monies, per SSB
5454, from the Current Expense Fund to the Trial Court Improvement Fund in the
amount of $16,,875.00.
7. Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon individually)
8. Adjournment
Page 8 of 9
C Carter, WRCIP Fiscal Committee Meeting (Rescheduled to 3/10/22)
Grant County Commissioners
Minutes
Week March 7, 2022
R Jones, Grant County Leadership call COVID —19/Recovery &Resiliency
3:00 p.m. — 4:00 p.m.
D Hooper, Development Services Recruitment Planning
4:00 p.m. — 5:00 p.m.
D Stone, Emergency Food and Shelter Program (EPSP) Meeting
7:00 p.m. — 8:00 p.m.
R Jones, Moses Lake City Council Meeting (Did not attend)
7:00 p.m. — 8:00 p.m.
R Jones, Warden City Council Meeting (Did not attend)
WEDNESDAY. MARCH 9.2022
9:00 a.m. — 9:30 a.m.
C Carter, WRCIP Fiscal Committee Meeting (Rescheduled to 3/10/22)
10:00 a.m. —11:00 a.m.
LEOFF —1 Disability Board
11:00 a.m. —12:00 p.m.
R Jones, Grant County Leadership call COVID —19/Recovery &Resiliency
11:00 a.m. —11:30 a.m.
D Stone, PCC Rail Authority Executive Session
11:30 a.m. —1:00 p.m.
HEARINGS EXAMINER
1:00 p.m. — 2:00 p.m.
"Special meeting" to discuss New Jail Logistics (Rescheduled to
7:00 p.m. — 8:00 p.m.
3/14/22)
6:00 p.m. — 7:30 p.m.
D Stone, Grant County Health Board Meeting
THURSDAY. MARCH 10. 2022
8:00 a.m. — 9:00 a.m.
D Stone at Fairgrounds meeting to discuss Property Noise
9:00 a.m. — 9:30 a.m.
C Carter, WRCIP Fiscal Committee Meeting
9:00 a.m. —10:00 a.m.
R Jones, Multi Agency Communications Center (MACC) Meeting
1:30 p.m. — 3:00 p.m.
C Carter, Area Aging/Council of Governments Meeting
6:00 p.m. — 7:00 p.m.
FAIR ADVISORY COMMITTEE MEETING (Huck Fuller Building,
Fairgrounds)
7:00 p.m. — 8:00 p.m.
R Jones, Moses Lake School Board Meeting
Page 9of9
Grant County Commissioners Minutes
Week March 7, 2022
MISCELLANEOUS ITEMS
The Chair of the Board was authorized to sign the BAM Farms LLC (Port of Quincy FU 213 BLK 73 Short
Plat) File # P 21-0440 (preliminary P 21-0283); and the Lakes 1 LLC, Etal (Replat Columbia River Reserve
Phase III PUD) File # P 21-0395 (preliminary P 21-0296) Final Plat Submission and Reviews.
FRIDAY, MARCH 11, 2022
D Stone, Out
12:00 p.m. — 2:00 p.m. R Jones, WSAC Legislative Steering Committee Session Meeting
(Cancelled)
5:00 p.m. — 6:00 p.m. C Carter, Komaki City Exchange
Signed this 4�2 day of %!fQ`s"�`j , 2022.
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
D,n�n-y-E-. t-a,fe, C h a i r
es, Vice-Qgair
Attest: I I A 111 AN
Cindy Carte ) Member
IV --W W%OPI
Barbara J. Vas ez, CM
Clerk of the Bo rd