Loading...
HomeMy WebLinkAboutMinutes - BOCCPublic meetings were held in person with a WEBEX Conference Call/Video option available. MONDAY, FEBRUARY 28, 2022 The Grant County Commissioners session began at 8:00 a.m. with all Commissioners in attendance. 8:00 a.m. — 9:00 a.m. Meeting to discuss Real Estate Sale/Acquisition (Executive Session RCW 42.30.110(1)(b and c)) Pursuant to RCW 42.30.110(1)(b) — Real Estate Acquisition and RCW 42.30.110(1)(c) — Real Estate Sale, Commissioner Stone called an Executive Session to order at 8:01 a.m. to go until 8:21a.m. In attendance were Commissioners Carter, Stone and Jones, Tom Gaines, Central Services Director, Tom Jones, Sheriff, Kevin McCrae and Rebekah Kaylor, Prosecuting Attorney's Office, and Damien Hooper, Development Services Director. The session was continued to 8:27 a.m. Commissioner Stone closed the session at 8:27 a.m. 9:00 a.m. — 9:30 a.m. B Vasquez, Clerk of the Board Update • NovaTime-Reports • Claims /Incidents and Accidents • Review of Ordinance amending Ch. 2.04 re: Commissioner Meetings/session/telephonic Attendance • New Agenda Format- Change 2-3? Hearings 3:15? • Boards/Committees- Update (JG) 9:30 a.m. —10:30 a.m. Discussion on ARPA Committee Recommendations 10:30 a.m. —11:00 a.m. WA State Auditor's Office Exit Conference for the 2020 Financial Audit 11:00 a.m. —11:30 a.m. Budget and Finance Update 11:30 a.m. -12:00 p.m. D Stone, Finance Committee Meeting 12:00 p.m. —1:00 p.m. WSAC Virtual Assembly 1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion • Grant County Board of Health Membership • Solar Regulations Hearing Page 2 of 8 Grant County Commissioners Minutes Week February 28, 2022 • Special Use Lease between Department of Natural Resources and Grant County for Sand Dunes property • Point in Time Count • Letter from City of Moses Lake — Resolution; WDFW email; Animal Control Areas discussion; Proclamation for saving life 2:00 p.m. — 3:00 p.m. D Anderson, Renew Update • Vehicle Purchases • Preparing Bids for Front Lobby • Signage Update • Encounter Reports 3:00 p.m. - 3:30 p.m. District Court Update 3:30 p.m. — 4:00 p.m. D Leavitt, City of Ephrata — Real Estate Sale Discussion MISCELLANEOUS ITEMS The Commissioners approved and signed the Public Works County Payroll Salary Fund for their February 25, 2022 payroll. Purchase and Sale Agreement: This agreement controls the terms for conveyance of real property. This agreement is between Grant County and Karl Northrup and Corina Northrup for the purchase of a building located at 21 C Street NW, Ephrata (Parcel No. 14-0905-000) for the amount of $455,.000.00. (This agreement was not accepted by the seller and is now null and void) TUESDAY, MARCH 1, 2022 8:00 a.m. — 8:30 a.m. C Carter w/ J Martins, Water Banking Discussion (C Carter Office) 8:15 a.m. — 8:30 a.m. Z Kennedy, 2022 Legislative Session Updates 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update Page 3 of 8 Grant County Commissioners Minutes Week February 28, 2022 9:00 a.m. —10:00 a.m. K Eslinger, Human Resources Update # ` Discussion Items Request Action 01 COVID Situation Update Guidance Guided a. Mask Mandate # Authorization Requests :Request r Action . 02 Leave Request Sign Signed 03 PAR — Arianna Echeagaray Sign Signed 04 PMA— Katherine Smith Sign Signed 05 Leave Donation — Rene Martini Sign Signed # Compensation, Beinefits, Payroll, & Request .- Action 07 ..Leave FYI Only No Action 06 Financial Family Work Group FYI Only No Action 07 Public Works Compensation FYI Only No Action # Recruitment /,Civil, Service Request Action 08 Veteran's Service Officer Direct Directed `Employee &Department Issues Request -: Action 09 Public Works FYI Only No Action 10 Public Works FYI Only No Action # i Labor Relations'= Association (ASC) Request Action 11 Negotiations: 2021 Contract (Public Authority Authority Wrks) Provided # or-, , Relations—'Sheriff Support (SS) Request ` Action '. 12 Negotiations: 2022 Contract Authority Authority Provided # :Legal Actions Request Action 13 Adame vs. Grant County FYI Only No Action 14 Prince v. Grant County FYI Only No Action Personnel Action Request (PAR) for the salary, wage and/or position change for Arianna Echeagaray, Human Resources; and Katherine Katie Smith, Auditor's Office —Accounting. (Approved) Recommendation Memorandum to initiate the Sick Leave Donation Program for Renee Marthini of the Clerk's Office (#22-01). (Approved) Pursuant to RCW 42.30.110(1)(g) Commissioner Stone called an Executive Session to order at 9:19 a.m. to go until 9:26 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter, Stone and Jones, Kirk Eslinger, Arianna Echeagaray and Decorah Anderson, Human Resources. Commissioner Stone closed the session at 9:26 a.m. Pursuant to RCW 42.30.110(1)(f) —Personnel Disciplinary Matters and RCW 42.30.140(4)(a) — Negotiations, Commissioner Stone called an Executive Session to order at 9:26 a.m. to go until 9:46 a.m. In attendance were Commissioners Carter, Stone and Jones, Kirk Eslinger, Arianna Echeagaray and Decorah Anderson, Human Resources. The session was continued to 9:51 a.m. Commissioner Stone closed the session at 9:51 a.m. Page 4of8 Grant County Commissioners Minutes Week February 28, 2022 11:00 a.m. —12:00 a.m. D Hooper, Development Services Update 1:00 p.m. — 2:00 p.m. Public Works Update 1.0 Solid Waste (15 min.) Discussion Items: 1.1 —Dispute Resolution with the City of Ephrata (Sam C) • March 14, 2022 2.0 Public Works General Update (15 min.) Discussion Items: 2.1—Potato Hill Road WA AN (Sam C and Sam D) • Speed Reduction 2.2 — RFQ County Engineer Consultant (Sam C) 2.3 —HMP Committee (Sam C) 2.4 -Request to Purchase New Laminating Worktable with Rollers (Sam D) 2.5 -Request to Purchase New Printer/Plotter and Supplies (Sam D) 3.0 Public Works Engineering/Roads (15 min.) Discussion Items: 3.1— 5 -NW Part B (Sam C) 3.2 — M.5 -NW Road Discussion (Danny). 3.3 —Cochran Road and Ottmar Road (Sam C) 3.4—Grape Drive and Maple Drive (Sam C) 3.5 -Primitive Road Classification (Sam C) 4.0 Equipment Repair and Replacement (15 min.) 2:00 p.m. — 3:30 p.m. Commissioner's Meeting 1. Call to order 2. Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) (None) 3. Approval of Agenda Commissioner Stone asked to add awalk-on item, a proclamation in support of Grant County's Slavic residents. A motion was made by Commissioner Jones, seconded by Commissioner Carter to approve the agenda as presented with 1 walk-on being added. The motion passed unanimously. 4. Correspondence (ie. Emails that have come in that need response, letters of support etc) 5. Commissioners Roundtable —Miscellaneous Discussion 6. Consent Agenda- (Items 1 through 15) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. Page 5 of 8 Grant County Commissioners Minutes Week February 28, 2022 If separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. A motion was made by Commissioner Jones, seconded by Commissioner Carter to approve all items of the consent agenda except item 14 as there is no budget for the drug court yet. The motion passed unanimously. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. In the amount of $357,371.55. COMMISSIONER'S OFFICE 2. Approval of February 14, 2022 Commissioners Minutes 3. Invoices 4. Reappointment letter for Jim Brakebill to the Grant County Veterans Advisory Board for another 4 -year term beginning March 13, 2022 through March 12, 2026. 5. Appointment letter for Elliot Delong to the Grant County Solid Waste Advisory Committee representing the Conservation District as a primary, voting member. 6. Amendment B on the Washington State Department of Commerce Community Services and Housing Division Housing Assistance Unit Consolidated Homeless Grant (CHG) No. 22-46108-10 which adds CHG standard funding in the amount of $120,060.00 for a new contract amount of $1,735.606.00. Amendment start date is February 1, 2022 through June 30, 2023. 7. Special occasion liquor license application for Big Bend Community College and their event to be held at the ATEC Building, 7611 Bolling St., Moses Lake on May 7, 2022. 8. Request from City of Warden to extend the project completion date for Strategic Infrastructure Program (SIP) project No. 2020-04, Commercial Truck Parking Facility project to August 10, 2022. 9. Request from the City of Moses Lake to utilize HopeSource as a subcontractor to provide services identified in the Washington State Department of Commerce Grant #22-46108-10 Consolidated Homeless Grant funds for Hotel Leasing and Rapid Re - Housing, to end homelessness. CENTRAL SERVICES 10. Budget extension request in the amount of $34,,102.03 to perform enhancements to the current MUSCO lighting project at the fairgrounds to add fiber and network cables to allow the possibility of cameras as well as a new PA system. This will be a change order to Neppel Electric. Funding will come from REET 2 funds 132.178.00.9112.594736214 for this capital project. Page 6 of 8 Grant County Commissioners Minutes Week February 28, 2022 FACILITIES AND MAI NTE NACE 11. Request to proceed with CDB HVAC replacement project (#FM2206) utilizing Basin Refrigeration and Heating Inc. The amount of the project is $39, 809.90 including tax and will be funded from REET 132.178.00.9112.594186210 for this Capital project. PROSECUTING ATTORNEY 12. Appointment and Oath of Office of Special Deputy Prosecuting Attorney for Leslie Nellermoe of Nossaman, LLP to perform and render legal assistance and advice relative to environmental, Superfund Site and Landfill matters. Oath expires December 31, 2022. RENEW 13. Request to purchase four 2022 Ford Bronco Sport 4x4's from Bud Clary Ford Hyundai through Department of Enterprise Services to add to current fleet in the amount of $117,848.14. This is included in the 2022 budget and will be purchased from fund 108.15 0.00.0000.5 64.00.6400 . SUPERIOR COURT 14. Request to purchase a copier for Drug Court personnel in the amount of $7,978.24 including sales tax. Grant funds for Drug Court program will be used to purchase copier. This item was denied as there is no drug court fund set up yet. TECHNOLOGY SERVICES 15. Purchase order No. 402 to Adobe for software renewal in the amount of $31,135.96. 7. Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) A motion was made by Commissioner Carter, seconded by Commissioner Jones to approve the walk-on item as presented. The motion passed unanimously. • Walk-on item: Proclamation in support of Grant County's Slavic Citizens and condemn the violence being perpetrated upon the people of Ukraine and urge compassion. 8. Adjournment Page 7 of 8 Grant County Commissioners Minutes Week February 28, 2022 3:30 p.m. — 3:35 p.m. Open Record Public Hearing, Public Works Surplus of Vehicles/Miscellaneous Equipment The Commissioners held an Open Record Public Hearing to consider a request from Public Works to surplus the following vehicles and equipment and sell them on www. ublicsur lus.com: VIN/ HOURS/ SALVAGE _ . \/G41(/'IC VCAQ �AAIrC �Ar1P1CI C[DInI AIIIKAM7D nAll c-n�r ,��Arrrr- nrri+n�rir�i�w� nrwr.... r+:..... 0424 2003 JOHN DEERE 330C LC FF330CX082409 7,312 $20,312.18 LARGE EXCAVATOR AGE AND DEPRECIATION 3227 2006 JOHN DEERE 770D DW770DX606561 14,286 $21,750.61 ROAD GRADER REACHED AGE & HOURS/ BAD ENGINE 2112 2012 DODGE RAM 2500ST 3C6LD5AT9CG197300 121,005 $2,495.37 PICKUP AGE & MILEAGE/ ENGINE NOISE 7085 2016 CHEVROLET TAHOE 1GNSKDEC9GR134712 156,116 $3,627.73 POLICE PURSUIT SUV AGE & MILEAGE 7097 2016 CHEVROLET TAHOE 1GNSKDEC6GR364644 153,551 $4,457.78 POLICE PURSUIT SUV AGE & MILEAGE 70841 20161 CHEVROLET TAHOEI 1GNLCDEClGR136634 154,6031 $3,321.671 POLICE PURSUIT SUV AGE & MILEAGE Sam Dart, Assistant Public Works Director, went through the item list. A motion was made by Commissioner Jones, seconded by Commissioner Carter, to close the public comment portion of the hearing. The motion passed unanimously. A motion was made by Commissioner Jones, seconded by Commissioner Carter to approve the surplus and sale of the items presented. The motion passed unanimously. (Resolution No. 22 -024 -CC) WEDNESDAY, MARCH 2, 2022 9:00 a.m. —4:00 p.m. C Carter, Evolving the Behavioral Health Series -In Person (Wenatchee) (Did not attend) 9:30 a.m. — 2:30 p.m. D Stone, Shrubsteppe Long —Term Strategy Advisory Meetings (zoom) 1:00 p.m. -2:00 p.m. RJones, White House Council on Environmental Quality 3:00 p.m. —4:00 p.m. R Jones, Grant/Adams CE TA 4:00 p.m. — 5:30 p.m. VETERANS ADVISORY BOARD MEETING 7:00 p.m. — 9:00 p.m. PLANNING COMMISSION Page 8 of 8 Grant County Commissioners Minutes Week February 28, 2022 THURSDAY, MARCH 3, 2022 7:00 a.m. — 8:00 a.m. R Jones, Moses Lake Chamber Response Team Meeting 9:00 a.m. —11:00 a.m. Discussion on ARPA Committee Recommendations 1:00 p.m. — 2:00 p.m. D Stone w/ K McCrae and D Hooper re: Solar Regulations 7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School Board Meeting MISCELLANEOUS ITEMS The Chair of the Board was authorized to sign the following Final Plat Submission and Reviews: • Jeff Cochran (Cochran Farm Unit 82, Block 86) File # P 21-0367 (preliminary P 21-0202) • Carl Shipley (Shipley Short Plat) File # P 21-0450 (preliminary P 21-0209) • Jeff Cochran (Cochran Farm Unit 18, Block 86) File # P 21-0349 (preliminary P 21-0201) • Wayne Schimke (Schimke FU 144 Blk 71 Short Plat) File # P 21-0391 (preliminary P 21- 0289) • Louis and Joan Schuler (Joan Schuler Short Plat) File # P 21-0447 (preliminary P 21-0299) FRIDAY, MARCH 4, 2022 D Stone, Out 12:00 p.m. — 2:00 p.m. R Jones, WSAC Legislative Steering Committee Session Meeting Signed this /�7d day of 2022. Attest: Ora, Barbara J. Vahquez, CM Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Danny E. one, Chair Jo es,?Vce- air Indy ter, Mem er