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HomeMy WebLinkAboutRequest for Proposal - Fairgrounds1 1 � Thursday, 9/29/2021 To: Board of County Commissioners Re: Authorization to *implement 2022 rates Grant County Fairgrounds 3953 Airway Dr NE Moses Lake WA 98837-1029 (509) 765-3581 Fax: (509) 766.-7940 Wwwagdaim'- rounds.c6m y,t2aiitcoLtil,tNrf-air3rounds O ,coarant.wg.us Dated this day of 20 Board. of CO.Unty Commissioners Grant CQunty, was hing*ton drove Disprove Abp Dist #1 Dist# I Distl I. Dist #2 Dist# 2 Digt-#2; Dist #3 Dist r Dist #-3 We are already booking 2022 events and are requesting the following rate changes attached. Raise the admission rates for Fair Raise the rates for Inside and VIP Parking Raise the price for vendor parking inside the fence. Very few fairgrounds allow vendor parking inside the fences and the space i's usually prune space, Raise the electrical and garbage fee for Fair vendors Allow Vendor trailer parking 'inside the fences Raise the carnival presale rates whatever Davis shows requests Raise the hourly rental price on the Huck Fuller to cover cleaning costs Raise the rental rates on the Ag Building Raise the ECC Meeting room hourly rate Raise the Ardell and Harwood rates Raise the Centerfield rental rate Raise southfield rental. rates Raise parki ' ng lot rates Raise the rodeo arena rental rates Raise canopy and movie screen rental rates Raise our security rates due to the minimum wage rate increases Raise the rate we charge to set up tables and chairs Raise the rental rates for CBBRC andWBRA Please authorize the above rate changes for 2022. We have not raised many of these since 2020 or even 2019. Usage is high and these rates will not severely impact any events planning to use the Fairgrounds. Tl�-&nYyqu for your consideration feIy, McKiernan, Director R E C DY 'E"Z: .�'� 01 4 Season Riss (fYt-- dncpsd'uy-Satitr,(Iay) (Tuesday is Free) General M- ME - um- itiliVt • y. .,- '.Jt .. . w,i v. u✓ 'µTa•.. A..xa. a. �ul. .; �«ti .Y r..,c:_i�t`o�a .1i1 ♦ G 'G..yr� k7.St�ei �tSaty. Exhibitor Adults Exhibitor (18+) $10.00 'Youth Exhibitor (7 thru 17) $5.00 Special Volunteer(Aattested to by Supers/Office)( xn 4 hours Volunteering) $5.00 , Vendor(A.dditional)$10.00 I or 6 Bedding Fees(Includes Tax) Open(per Animal) Horse $1.75.00 ly ' Beef $145.00 00"', Swine/Sheep/Goats $.9:00 Rabbit/Poultry $9'.00 4-MFFA(peg-Anir a1) $200;00 ' .Horse X9:00 9�0 Beed` $9.00 Swine/Sheep/Goats $:345.00 Rabbit/Poultry Rm W - Non -reserved Outside Parking ,.• tv _ it f .. ,., ., i S u 1' M rrt"'°" r .a.ta� ., + ,Si..;, s1 . r N .. �W'a -�..-.,. .". ttr.i?. ' "Ys )�r,i.{.i. . 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' k...k^G' Y. � i .. i"' 'K -iia'( ... +r•r J'12if5,a''A`'t::' • + ., r r ° , ,' a :. .i a r V � �t � Q � ..K.ry ;R r t :,� t% . 1 ° x. ,Jt.- .. l .: f %< ` a x �. tfh0. f •tP- a ,fjta .tr 1r.. r M, -C }7 T b o ,�. rr <k' x T. 1,. ik JrS ,,•s..�S ,�b '�' . - - - ---- — - d 1�•.. .;�� �+�h•xb�.48 t-«�r�•t •.w'�t�h ,�.ki.. .:b;..'"l�'ii. .hr>a t7��rL `p`zKa�, r..��irM'L,r Jyy ii °l"_.,^'�-': :�'.'} r �' r Camping Pavilion Campground(Water, Electric, Sewer) $1.75.00 ly ' North. Campground(Water & Electric) $145.00 1 .t o..,..... Limit to 27 feet .East Campground(Water & Electric) $145.00' General Caniping Pavilion. Campground (Water, :Electric, 'Sewer) $200;00 ' North Campground(Water &:Electric) •$1.75.00 � l ��.�� : `` `Limit to .27 feet East Campground(Water & Electric) Tent(Designated .Areas)(NO PASSES INCLUDED) $:345.00 2or6 Commercial Vendors(.5 Entrance Passes Included per Vendor) Minimum Fee All Concessionaires (Due- at Contracting) . ndoor Vendors(hichid'e.v -1 table and 2 chairs per 10.00) S ommission • . .. .,• u.J, 10x10 in-line Booth; $300.00 .�3t�. 1 Ox 10 Corner Booth $450.00 $4 4: 0 Electrical and Garbage Fee Otiti oor Vendor(No Tables and Chairs Incl.) =r y Ice'Fee 70/A IOx10Booth Space .$250.00 i. f ,.,. . , ..w,.,.1..» f -..r.•._..> ..v.Q, is'../. 4Y.t7��� yS' .. M-a" N,f,'N�I ' .. .. .1' � w.�.}W+�,..f'.'.•�wi:r wV. ...., ,fY ,:...r,.Yr„st*.,r... {�t y� 6 p� ,-t ;a "#�k::ES,'11L`1:t v ^I.4 }!r� ,J-,. Each. Additional 10ft Frontage(•A.fter First 10ft) $200.00 r � Mise Vendmi Items ; Fr Vendor Carnpng(Space Limited). $65.00 .. t,*mY' 5 e^ 4 ny{ err.• r :y xa•. f• p tnY f .cru r, ne . y .. °,?'`1+"t:+nWO 5 .!rrt.t ,• ,, t t , t ,.YY �. ... ', r R W'.. .. »A• p '�. ON ` 7, C ,..j.r1a� S�� Y i _ +EF'a '^':'} d} t k > H Ytl7�t' � !ib i ...>.� ... _ ,�,trk:. Rectangular `Fable .1' •' $10.00 -: r,K lf}fta?; ti•:�"J,ib a}. �" A :+ f x • �1� 00' �r' •�..f��.II.�S•l:tF Chairs $2.00 A R: { . w A af}',t� �y+.Mry tX�yY;tjF`. ➢i , , y wR...-.yn'6r. r0.' M}• sr�', � ,"., \:. 1 own 111' a �'i`1 a ar ,� cw "�rr�i,, •, r�+W . ' ' f f ffi' C f ,•^rr.,.. a.,. <. MEN " t . .i 4x Y.. .x - - ss�;i i. :4.Liii.r.t.r.Yf � - :,. . ..z ;I ..,.. f• - „- :, i' �W � � L - .r i r _.:..f:.:_:.s_, .'a a.. g .. dafh_.trfwdr}r. <:.ri.�,.a.:,: ' I.w,..,✓r a:+. _>wrrr ;,.. .fe, ,..,.. , ... :•«ra.n< " .i;... ..., , r i t :+'��,r,•',l ?7'$ . , �,...+«. ' ..••y.,;:.w.•r- M. ,, .cm. '!{': hi � 4H Friday vendor space - I day only Inside 4H Buiiding (20 spaces) Inchid s (1) 8foot table and .2 chairs 10 x 10 indoor booth 1,$75.00 .t .... . Food Concessionaires (# Entrance.. Passes Included 7 .BD) Minimum Fee All Concessionaires (Due- at Contracting) $500.00 S ommission • . .. .,• u.J, n. '.. •f�P! t - <. j` � �00 Profit .Food 'vendor(% of Gross) 20.0% Non- :Profit Status Food Vendor(% of Gross) 15:•0% 7' ,. �,..• :,n-. Electrical and Garbage Fee $0:00, =r y Ice'Fee 70/A 11 e are not doing ice this year, contracted out 3 or 6 r1 roe . .. .. .- ...., ... .... .., .. _, :. •..Cn-e, .... ..-rr..,�,f..:. x �.. •. ., Y. :.. ♦ u. :t�1r.,Y .. ,F ,.,t a � ... z4. ' N.S. .i , _v rl. .�U-,�� Y,r .. ! t' A' .. .. .. v f . �t. „.'hef f „. 4 �.. r. '�. i.,N .. .. ..T :T „. ,,... :: ...r. .»: •, ,�e , �. "k vx ... .?x. , %V w `-�^$ fX� Y'. 2 T. "Yf.{- ,.,.. �� p �7...t.I+h l{�...•(� NO ,r• - . . . -,. .:.2 ', • . .. .,• u.J, n. 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Camping - .Full hookups / night $35`:00 4or6 Equipment Stall rental per day Tables - 8' Rectangle $2t ♦0o. n $9000 $�0 $10.0 Tables - 5' Round $9:00 • $12.0 Chairs -'White resin wedding chair Dirt fee/Day (If ether stalls are brought in) $3.00 Chairs - Black stacking $8:0O $2.00 Stall Fee ovemight/camping with Gleaning Chairs - Folding $1.00 $1 0a $6.25 Stage per section. 8'x 4' $ I.5:0Q S115-.:60`-,,::, ;$75;:30 Portable PA Labor per hour with equipment $75.00 1755:00: Adding pole and drape for stage $300.00. $75.0 3 v Damage Deposit ;..�... '.r ..�Y7yw'-'cckc �^`Pf �`l,`' � ":4.pn0,a • .`.. �. _;a -• i Y'S: ;.. ... ..,, � *.ff..r a r - w • 4 ..a. �. ..�� �S. , ,., f� x ,, � •�1 - . cAs•l,. r•. �..-.w. +..> !' .iL y(v.,. s., .+ «l4 �c, � . •f'':'?? tor r "ris' •r;,p•'.' :�,,�. z.t � r $ '•�. ,�r, 41 i :^r+Ps" i a + � '[yy.��'x,• - L ' e' rkti. ,y 7tr, hh ,(, x'rti an :V s,�;„q-,: -'� t# � ii���.,�:�.d�w�,,.ti�r j��'+\il�ki' '2! i'�*S.` , "�.r,.•,rN�"yr.-f.� da .'.: •., , .w MAINS .rr WON ;'� '`rf. �+['St. • �... .36d�'... .,. +. �i#�54� +i' •s1. ».,� n!� .qtr .i. tC!aFi' Y.. .{�;�€ ••y,a• a'r•;�ys�,�sy�,� Tgr r • � Y;. , � ,Z �S I;, .'�,3* ;,1oss•'; Yary ,{ %., kk ..,N, ,54:,•5 .r �f ... { .. {-� ', : ,.v{ .e+x<+ 3�.7Y •>f. W • W �; s'�,r.,�>f... .'.>"�w(4� 14<v'?.�'�.::i,.a `Y> h.,4:. Security .f 'iEhf 'M!i'�ICp�%�'{�L°y �� .. `�'iK - ... y .:r�'� a• .i :�N.yM. r'..'- �.. a.. � .,. .r.."( 081 .ak t:i'��ii; � r. "tF ,..i ,.�, .�, �qy ..ii rF•jj}}i.A,yk�� . < ' �y +c �. �i_.,9,6: l,.. r.F}'! +..•+..+iu ,.9 ;t4cx'is, a4u.ah.:'4iiy.w,.L. c'rM!: ..�.tnr.a ,,w ez.., rde•.. rCt!'�:r�... C"u. :+�'fn +Mi$.. � � �,i{ ^.�,..'.4i,. �m� .b.,,. , t. • .+ . Sheriff with car $85.00 $ S.oO` Per hour :Miscellaneous Fees Stall rental per day $20.00 $2t ♦0o. n Tack stall .fee $10.0 Stall Cleaning fee $12.0 Dirt fee/Day (If ether stalls are brought in) $1.00 Temporary stall fee/Day $8:0O Stall Fee ovemight/camping with Gleaning $32.00 Shavings per bale $6.25 ISx::75 Labor per hour no -equipment $7.5.00 ;$75;:30 Labor per hour with equipment $1,00.00 $I �. Reservation fee $300.00. -$300.00,1-,-,-':,! Damage Deposit $750.00 ,$750. Daily Venue Rental for Set Up time (daily) $ i 75.00 charmed for all. days except clay of event: After Hours Set Up time (hourly) $50:00 �� C�� y ,per hour .tivith two hour niinirnum .. c F . rI ' � ' ° ' '" ,' . � '. ` ^ ♦ ../..7�,?.�rrf"._ f, `t5"�J Of ;` Id :� .. ♦ t .r t . 'F �1� •• 5 r. a { r n :� .;�r�. ' t» 1i^ �tlY- { �.!'. u'M,: nM1f.'�vw\. J�!�L�R�i,1 r.�S 'l'. .,9. %(. ' ! 91,11 •. I a fa ii"•4, S, 1L .I+I+ .f7�N���2���� .21i�+...UX ��i��rtYi. L� i2, �,.aLu4� � ,M.•;���.� �. h.`��n...,.A 2d �iiiAaM• �M.J3i..4h. a'1.a' .WJYA1' r. 14i! �8}:iA,! ICtiwri ll++.V?. d+ 7Jiit♦�TMI:iL 1•i '�awF�.l.'N.t.. »i, •T:,O, Mfhi44� ,IC'M :: \',ir!w'11'.vw.4F /vl. ti♦ 5 or 6 Special Rates apAroved by BOCC Boys and Girls Club Youth Interaction. Educational Dayeare. N/A $500 Per Day -Approved November 2020 For Events grossing $15k or more to the Fairgrounds Approved duly 2019 Mall sate 18.00 $ 18.00 Camping $ 30.00 $ 30.00 Plus 20% discount For Events grossing $25k or more to the Fairgrounds Approved. Sept 2020 Stall Rate $ 16.00 $ 16.00 Temporary Stall. Rate (Basically dirt rental) $ 3.00 $ ;,00 Camping $ 30.00 $ 30.00 Plus *?0% discount Dry Camping rate $ 20,00 20.00 Cine.-tf1ne charge, not per day County agency rate $- 100:00 $ 1.00,00 Approved October 2019 All other government agencies $ 250.00 $ 250.00 Approved. October 20 19 Youth Equestrian Events Approved December 2019 Harwood or Ardell Rental - Hourly $ 25.0.0 $ 25.00 or $300/day Stall Fees - 4H and FFA $ 12.00 $ 1.2.00 Offly-cleaning. fee Damage deposit and reservation fees waived CBBRC and WBRA Rates i 4 t t F?r � y'•��it'��+',k..lY•k..„tt•,;�0:+i� `w 'fie i { . • � � y, ' ;.':. fD.....�....�' '� .+ �,.>,....,�.._<, .,,. +.,a, +•+..,,.,-er.a. a • ,.:�?'+.s r: { Jk • i .i1'r _ r z n .' 1 SYrir i Y - O. h < • 9 I,aw��1 M M ,r I IWINE, ! �} aWILMM �01��MVMM�M . 1.4' { • 'h :$-lv`l': '•.fi'r f �e:teitr,t,i- 4H or FFA .Rate youth rate Free Free Approved July2020, applies to any open dates in any building Wo e