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HomeMy WebLinkAboutGrant Related - BOCC2 GRANT COUNTY BOARD OF COUNTY COMMISSIONERS To: Board of County Commissioners From: Janice Flynn, Administrative Services Coordinato Date: October 5, 2021 Re: Authorization for Release of BOCC Approved Funds, Dept of Commerce, Emergency Solutions Grant #20-4613C-100, Reimbursement #16, Housing Authority of Grant County, Request #6 The Housing Authority of Grant County has requested reimbursement for the above - referenced grant, per the contracted guidelines in the amount of $2,996.18. The invoice and supporting documentation are attached for review. I am requesting the release of funds for payment to the Housing Authority of Grant County in the amount of $2,996.18. Thank you. F2 Dated this day of 0� L,at Board Of COUnty Commissioners Grant County. Washington A rove LY1 -5, at �-r o �ve Abs its Dist # I Dist #I Dist #I Dist #2 Dist #2 Nst #2 Dist ........ Disl Pr3 . . ........ . .. . ...... . ........ Nst #3 Octo be r 4, 2021 Housing Authority of Grant County Grant County Board of Commissioners ATTN:lanice Flynn PO Box 37/35 C Street Ephrata, WA 98823 Dear Ms. Flynn: 1139 Larson Blvd. •Moses Lake, WA 98837-3308 Phone: (509) 762-5541 •Fax: (509) 762-2202 Toll Free: (800) 747-9202 •TTY (800) 833-6388 Please consider this letter and attached documentation the Housing Authority's claim for draw #6 for September, 2021, for the ESG-CV Program. I certify that: The information on the A-19 and supporting documentation for the ESG-CV Program (ESG), contract # 20-4613C-100, in the amount of $2,996.18 is a true and accurate report and that all reported expenditures are properly chargeable to the ESG grant. Sincerely, Christopher A. Sutherland Financial Director The Housing Authority of Grant County, Washington is an equal opportunity provider and employer and does not discriminate on the basis of race, color, national origin, religion, sex, physical or mental disability, or familial status. The Housing Authority of Grant County's policies and practices are designed to provide assurances that persons with disabilities will be given reasonable accommodations, EQUAL HOUSING upon request, so that they may fully access and utilize the housingprograms and related services. OPPORTUNITY If you or anyone in your family is a person with disabilities, and you require a specific accommodation in order to fully utilize our programs and services, please contact the Housing Authority. Contract # 20-1461 Grant County1GCHA HAGCC�� ; M — (ESG) Submitted t© GC by: Date: - )bl k I. I Request for Relmbu&r�_s_ement No. #6 Grant County's Subrecipient Checklist: State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 Questions to ask before submitting a payment request Was the expenditure or cost: _X Made for an allowable activity under the grant guidelines? _X Authorized (or not prohibited) under state or local laws or regulations? _X Approved by the federal awarding agency, if required.? _X Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43? For payroll transactions: _X Does the employee's time and effort documentation meet the requirements of Circular A-122? _X Allocable to the program? (i.e., was the dollar amount charged.to the program relative to the benefits received by the program? Is the federal grantor being charged its fair share of the cost?) _X Based on actual costs, not budgeted or projected amounts? _X Applied uniformly to federal and non-federal activities (i.e., is the federal government being charged the same amount as if non-federal funds were being used to pay the cost)? _X Given consistent accounting treatment within and between accounting periods? (Consistency in accounting requires that costs incurred for the same purpose, in like circumstances, be treated as either direct costs only or indirect costs only with respect to final cost objectives). _X Calculated in conformity with generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? _X Not included as a cost (or used to meet cost sharing requirements) of other federally -supported activities of the current or a prior period? _X Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales). _X Not included as both a direct billing and as a component of indirect costs? _X Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of being incorporated as part of the indirect cost rate). _X Supported by appropriate documentation? (e.g., approved purchase orders, receiving reports, vendor invoices, canceled checks, and time and attendance records.) Documentation may be in an electronic form. _X Correctly charged to the proper account code and grant period? HAACCOUNTINGTOTUSTOTUSTSG GRANT\ESG Subrecipient Checkfist.docx Page I Total Grantee Name: Lead Grantee Ust Sub Grantee Names Below T( Report Month/Year: GRANTCOUNTY HA OF GRANT COUNTY .. .... .. .. R I 117)G FT eD�Ilk V .."VAUM. Z , V qiispkiftt Q441, iiii4t, A F�rdl_ W -%=iX ,I. ... nt Wkt� �, n - ;, .. .... ....... a It 4 .43 4; no., -�j "A W Il !� 54 -ttv In un querta g, . ........ Street Outreach Outreach'Esseiltial Services $20,000.00 Hazard* PaV (u ntiq'u.e zictiviW) Handwashing stations/portable bathrooms (unlqueb�fkVity) Volunteer Incentives (uniqueactivitV). Training (unique. activity) Subtotal Street Outreach gp, X4. U., "y" lit P" T- un" PC. I ! t,Mtt6t.TA., '. , -Pa .1 P -, ��a , _; g- ., " 1. . I "M Rtk, M-10 W 011 s- 1M too OR I "i PJA �4, P13P N P h 'A' NMI lia yS....... ..... .. f; qn Age�rp As, u i y .,.pm 1�pr cqqlR . ..... ...... -ee tt e ... ......... ............ ... .. . 89 ... ....... . . RRWR0htal,.*As .... . ........ . .. . . . t.......... .... ...... ... ... ..... ... .. ... .. . . . .... .... ...... . .. .... . ... .... s' e- ....... . .. . ..... ..... . . .. .. .... ... ..a ty p .. ....... . .... . ... .... .. .... .. tant loed3h q pin . ....... .... V .. ....... ...... . ...... ........ ......... .... ...... .. V sit: tomeil, n . ..... . .. .. ...... ..teV6 .............. ...... ... pusin&� ..... ..... me dig:: ptibn PVP .... .. ... ... dhtl ft nanda t. 6V ... ... .. .... . P on itoffiiifflific U Anag di M Mn I Vit" zardif y ... . .... ..... . . n tiv niu0A 777 I:o.un 'q u vi .. ......... ... ....... . :.� IT "ing.; u ft i 4U Siibtd .reve e -r% nr% 6-3 clel r_ Q ctn nn invoice Total: $0.00 $278,466.00 $0.00 $0.00 TOTAL OF BALANCE Apr -21 May -21 Jun -21 Jul -21 Aug -21 Sep -21 Oct 21 Nov 21 Dec -21 Jan -22 DRAWS REMAINING DRAW #1 DRAW #Z DRAW# 3 DRAW #3 DRAW #4 DRAW# 4 DRAW ##5 DRAW ##6 DRAW# 5 DRAW #7 1783.97 104.57 60.08 56.18 $2,004.80 $15,995.20 $0.00 $20,000.00 1109.8 1914 1645 895 895 1637.12[ .$2,942 SD� $2,234 OQ $3,046 70' $2,770 00� $2Q4 QU: $0.00 $1,637.12 $4,05230 $5,931.97 $4,796.27 $3,725.08 $2,996.18 $0.00 $20,000.00 $0.00 $45,000.00 $0.00 $80,000.0o $6,458.80 $34,007.20 $0.00 $5,000.00 $0.00 $20,000.00 $14,675.32 $5,324.68 $0.00 $5,000.00 $0.00 $5,000.00 $278,466.00 $2-3,138.92 $533,793.08 General Ledger Detail Report Summary Report for Period 09 Ending 913012021 Run Date: 10/412021 11:08:24AM Page: I G/L Date: 9/30/2021 User Logon:- CAS HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 01 - Account Number[Description Beg Balance Debit Credit Net Change End Balance 401000-9-01 MGMT SALARIES - ESG 156.57 0.00 0,00 0.00 156.57 408200-9-01 MGMT FICA:ESG Grant -01 11.76 0.00 0.00 0.00 11.76 408201-9-01 MGMT SUTA:ESG Grant -01 1.78 0.00 0.00 0.00 1.78 408202-9-01 MGMT L&I:ESG Grant-01 0.39 0.00 0.00 0.00 0.39 408204-9-01 MGMT RETIREMENT:ESG Grant -C 10.95 3.08 0.00 3.08 14.03 408205-9-01 MGMT MED/DENTNIS/LI:ESG GrE 19.41 6.52 0.00 6.52 25.93 411000-9-01 ADMIN, SALARIES-ESG Grant 151.31 42.74 0.00 42.74 194.05 417001-9-01 ADMIN FEES -GRANT CO-ESG Grc 11500.00 0.00 0.00 0.00 11500.00 418200-9-01 ADMIN FICA-ESG Grant 11.27 3.23 0.00 3.23 14-50 418201-9-01 ADMIN SUTA-ESG Grant 1.70 0.48 0.00 0.48 2.18 418202-9-01 ADMIN L&I-ESG Grant 0.80 0.13 0.00 0.13 0.93 418204-9-01 ADMIN RETIREMENT-ESG Grant 26.11 0.00 0.00 0.00 26.11 418205-9-01 ADMIN MED/DENTNIS/L-ESG Gra 56.57 0.00 0.00 0.00 56.57 PROJECT 01 -Total: 11948.62 56.18 0.00 56.18 21004.80 fe- C, ,yam Run Date: 10/412021 11:08:24AM Page: I G/L Date: 9/30/2021 User Logon:- CAS General Ledger Detail Report Summary Report for Period 09 Ending 9/30/2021 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 07 - Account Number/Description Beg Balance Debit Credit Net Change End Balance 471501-9-07 HAP PAYMENTS RENT RR:ESG C 41018.80 895.00 0.00 895.00 41913.80 471506-9-07 RENT RR DEPOSITS:ESG Grant -0 11545.00 0.00 0.00 0.00 11545.00 PROJECT 07 - Total: 51563.80 895.00 0.00 895.00 61458.80 Run Date: 10/412021 11:08:24AM Page: 2 GIL Date: 9/30/2021 User Logon: CAS General Ledger Detail Report Summary Report for Period 09 Ending 913012021 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 10 - Account Number/Description Beg Balance Debit Credit Net Change End Balance 471501-9-10 PREVENTION HAP PAYMENTS RI 10,366.32 21045.00 0.00 21045.00 12,411.32 471506-9-10 PREVENTION RENT DEPOSITS:E 21264.00 0.00 0.00 0.00 21264.00 PROJECT 10 - Total: 121630.32 21045.00 0.00 21045.0 1 3 14,679.32 9) 5 Report Total: 20,142.74 21996.18 0.00 23996.18 23J38-92 N� 0*00 "YS 56x1,8 + -8. 9:5 a 0:0 + 29045Q0o 003 2 t 996 *'18 Run Date: 101412021 11:08:24AM Page: 3 G/L Date: 913012021 User Logon: CAS General Ledger Detail Report Detail Postings for Period 09 Ending 9/30/2021 HOUSING AUTHORITY OF GRANT COI Account Number/Description Perio Date Journal Comments A Beg Balance Debit Credit Net Change 471501-9-07 HAP PAYMENTS RENT RR:ESG Gr 4,018.80 09 9/1/2021 AP -003947 895.00 0.00 41018.80 895.00 0.00 895.00 471501-9-10 PREVENTION HAP PAYMENTS RE 10,366.32 09 9/1/2021 AP -003947 614.00 0.00 09 9/1/2021 AP -003947 536.00 0.00 09 9/1/2021 AP -003947 895.00 0.00 10,366.32 21045.00 0.00 21045.00 471506-9-07 RENT RR DEPOSITS:ESG Grant -07 11545.00 0.00 0.00 1j545.00 0.00 0.00 0.00 471506-9-10 PREVENTION RENT DEPOSITS:E,"' 21264.00 0.00 0.00 21264.00 0.00 0.00 0.00 Report Total: 18,194.12 21940.00 0.00 21940.00 I Run Date: 10/412021 8:52:41AM JNTY(GCH) End Balance 4,913.80 41913.80 10,980.32 11,516.32 12,411.32 12,411.32 1,545.00 11545.00 21264.00 21264.00 21,134.12 Page: 1 Grantee Name: Report Month/Year: Lead Grantee Total GRANT COUNT HA OF GRANT COUNTY MONTH BUDGET September -21. �' .car �, � F�� HMIS. $20,000 00 $0.00 Training uni ue activi $000 Street Outreach Outreach Essential Services $20,000.00 Hazard Pay unique activity $000 Handwashing stations/portable bathrooms (unique activity) Volunteer Incentives (unique activity) ;:$0.00 $0.0a Training unique activity) Subtotal Street Outreach '_$0:00 . . . . . • ,.. 2 } 1 \. \ ' ;000.00SheeE $45 M lud000 a. , , \$0:00 ,.>d�.. _ ., .�:.....,,,\.�.N Shelter=0 er•.ations.., �: ;�,,:,�� �� .��:,.,, � ,,���,.\>,w�,,,f\..n.,F,>�� ����: �a. , � .. ,.,a,,,,:,�,<.d{,a,,F ,,.... F,. ,, a,..tti .\, >!.. �: \-<.. { <. ,... „x \,. a>•. ,. Y... ., ,a., a . t 't ,q \ \ ki�.2„ at. ._,. ..,. .._.. ia,....0. -` t1y a,y 37t r •xs.ra,cr, :Renovation 'd. .. \....... a. :. f . .u:\ 3:a a' \ \ >, 'ar• r'. \ �. " ,":»\:t:,, .: a71 ,, { ,.. .v `.J.. . ... ..�, l r: ...•: ..:'..,.., .,.t:\'.:,, _.a ,r.t ..,. ,s..� �..•:,.,;,� .f. a.. �;; .dye. ,t, N ,?, a a.:>a. \: 3 VF 1. 1,�, r t - F f 1 a \o- \ t kY 1 M ✓ Ma oc:RehabiUtatron .\„ ,..., v,. �r .., _ ��..y .,s,� u .Ra�.a�..�3'� � � .\. ,ku:,, r„..�, a;off, M ••'y. \ , �. \ \. .a \ as Yg y\ w 33 /� rr d. .Hd 3' .ti• ':r`1 \.. ..5. ,\�s .,.So -b..: �-a\ y.. '-Z ,•, \ O.OU 1F:\ wk,. :�t, J. .�Co ,... •n \a ��,'tn,.rb�. n%.:t. 'b:,a. _\..iv,. .,ra0.�.. .,F,.,..,{� .$ ,\ .2., .z-� Conxersion,. ,"\._i N�,af>,",P. ra._l�.:�.ke..>�a�Yzx�r•.i .\ �.'.w,3•,,.,e+C•.,adk+A'2i,'�d.�d>y�>,... :,1sk.. . u w � � ,.r, r ,}q .,.,'Z' kd t4 t' } itF. ..:,, + ..xx. > �� � � \ , �.'' .G\ya , \V \xi+ )• �\e a , Kat."a':: s' VI a*,:\ ,at..a, .r\� aay�.ala n '..z, ;",< '4ef!;,.'., aa;tr.o.:u\�t;,:..\•"c...nF,R�,s."?Rta:..r..a:�: a~ a1t'•ry ,.... �... . �..,,.�.,,:>., Hazard,P.a uni ue,aeti .�..>.��;,...< p.��_,,,u�._...�.�,,,,.,\,, . ... , .• .....d. r > v :�, `\ .Y,£.., .L.. ...-. •A 1. . i 3 'e, ti \t., \.\ N^• 1 a �j::k0. h d '\'. -._t. ... ...,..ry th,r. A}., .. :. d .: ... .: `. a. ,4, ,,_. �kY ..... x ,c a • � ~ <� s• , o u tee •,, ce t ve u ue::a Pit u:.:a ,, 4 n .�� a, 'T �a :. .. a, . � c 4 • , a e�,,::: , z.,, aa\ aj F,\, • \ axd, d.. V I n r n n i _s., nr ct r�, , . , t ._. S .. a.x.,.i . $0 0 0 ,,, a,a ,. 3 ;_:' a\..o: ",:;,. a,',,';,{ - ,. ,. \ :,,,',:� \ .:. F n, y, ..,,. .,...,r.. .. .. r.v,.. :.ie.,. . Z. ,:.,:a: .r •k „ .....;... .n+y x ,.. n„ % „< t ... , ,., a v\`��M V.vt .Lr' T1 i.✓...4\,.. ,�M .k`.,'v. \t '�. ¢ ..C. I .\ �+.,.. k . r:e r ,..z •�a\\\. � hal. ,.k ,.�.�fr .�t���",�... a� ...h a. ..t. _ �.., ��.,A.. ,\�'s:;r.,aS).1,5'a.: ... -•:', Trainin ,. i ueractivi �>� di r,..M.�!\_ ,�_ ,:���,_�:.:.. 0.00 , 1... ..1 � .\n4rG jR\.. dy.,\ (.i^A i .`.1!:� 4 �,.` .i .Y1 ..4.1 i!. 1. dW� i..�' F �4�x �j a\Q \".d Su btotal, P e rma fie nt:.Einer enc. ,:Shelter,�f.>> ,>;,�. `1• \li .�l K;i�M�i1�:� nM v.... ..v.`SX?. �:\,. 4i .�1.5 .�:F.S\.S h1 0.00 Temporary Eme enShelter Shelter 6:se'Manag6rn6nt,(ihciudi6g CE $0.00 Shelter Operations-. $0.00 Leasingixisting realro ert or`tem ora structures ;$0:00 Acquisition: ;,,$p 00 : Renovation :. $000 Haard Pa` uni ue activit ;$0;00 Volunteer Incentives uni ue activit ':$0:00 Train in : um ue activit $0.00 OtherSh'elter Costs $0.00 Subtotal Tem poraryEiner enc Shelter;. ' $0:00 Rapid Rehousing ;. RRH Rental Assistance $46,466.00 ;` $0.00 RRH L.Other FinancialAssistance* ,$5,000.0.0 $0.00 RRH'Case;Mana emerit" includin CE $20,000.00 ' $0:00 Hazard Pa uni 6e`activit $0.00 Landlord Incentives' (uniqueactivity)<$0.00 Volunteer Incentives uni ue'activit $0'00 Trainin ' (unique activity) $0.00 HomelessPrevention :"$0.00. Subtotal Rapid Rehousing =', . `:;`$0.00 Homelessness Prevention:: :< Pre vent�on,Rental Assistance.. .. $20,000.0U$0:00 PreventionOther Financial Assistance* ;.: < ; , : $5,000.00 '° t $0:00 Pre Vention`Case.'Mana ement. includin 'CE $5,000.00 ; :;$0.00 Hazard. Pa uni ue'activit `; ,.' $0:00 Landlord ncentives' uni 'ue activit :$0:00 Volunteer Incentives uni ue acfivit ; $0.00 Trainin uni ue activi °$0.00 Subtotal Homelessness Prevention $0.00' TOTAL OF BALANCE Apr -21 May -21 Jun -21 Jul -21 Aug -21 Sep -21 Oct -21 Nov -21 Dec -21 Jan -22 DRAWS REMAINING DRAW #1 DRAW #2 DRAW# 3 DRAW #3 DRAW #4 DRAW# 4 DRAW #5 DRAW #6 DRAW# 5 DRAW #7 2 004. 80 15 995.20 8 56.18 $ $ , 1783.97 104.57 60.0 , $0.00 $20,000.00 1109.8 1914 1645 895 895 1637.12[. 942.50 $2;234,001 $3,,04.6 7_I0 ., $2,770.00 ';$2,045:00: ..... l , . ,- .,. I... $0.00 $20,000.00 $0.00 $45,000.00 0.00 $80,000.00 $6,458.80 $34,007.20 $0.00 $5,000.00 $0.00 $20,000.00 $14,675.32 $5,324.68 $0.00 $5,000.00 $0.00 $5,000.00 HIVIIS Data Quality HA Grant County Repoft FY 2022 CoC Category Filter: Agency CoC � � Date Range: 09/01/2021 thru 09/30/2021 Q1. Report Validation Table Program Applicability: All Projects Total number of persons served 3 Number of adults (age 18 or over) 2 Number of children (under age 18) 1 Number of persons with unknown age Number of leavers 0 0 Number of adult leavers 0 Number of adult and head of household leavers 0 Number of stayers Number of adult stayers 3 2 Number of veterans 0 Number of chronically homeless persons 0 Number of youth under age 25 2 Number of parenting youth under age 25 with children 2 Number of adult heads of household 1 Number of child and unknown -age heads of household 0 Heads of households and adult stayers in the project 365 days or more 0 Mon Oct 4 10.23:55 AM 2021 Powered By 1/81 HMIS Data Quality HA Grant County Report [FY 2022]CoC Category Filter: Agency CoC Date Range: 09/01/2021 thru 09/30/2021 Q1. Report Validation Table Program Applicability: All Projects Total number of persons served 15 Number of adults (age 18 or over) 5 Number of children (under age 18) 10 Number of persons with unknown age 0 Number of leavers 0 Number of adult leavers 0 Number of adult and head of household leavers 0 Number of stayers 15 Number of adult stayers 5 Number of veterans 0 Number of chronically homeless persons 0 Number of youth under age 25 1 Number of parenting youth under age 25 with children 1 Number of adult heads of household 4 Number of child and unknown -age heads of household 0 Heads of households and adult stayers in the project 365 days or more 0 1/8 Mon Oct 4 10:20:10 AM 2021 Powered ByLAR11 _Y 5 FULMAN SERVICES