HomeMy WebLinkAboutGrant Related - BOCC (004)Housing Authority of Grant County
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November 2, 2021
Grant County Board of Commissioners
ATTN: Janice Flynn
PO Box 37/35 C Street
Ephrata, WA 98823
Dear Ms. Flynn:
1139 Larson Blvd. •Moses Lake, WA 98837-3308
Phone: (509) 762-5541 •Fax: (509) 762-2202
Toll Free: (800) 747-9202 •TTY: (800) 833-6388
Please consider this letter and attached documentation the Housing Authority's claim for draw #7 for
October, 2021, for the ESG-CV Program. I certify that:
The information on the A-19 and supporting documentation for the ESG-CV Program (ESG), contract #
20-46130-100, in the amount of $2,456.37 is a true and accurate report and that
all reported expenditures are properly chargeable to the ESG grant.
Sincerely,
iaLiChristopher A. Sutherland
Financial Director
Dated th is day of 20
Board of County Commissioners
Grant County, Washington
drove Disapprove Abstain
Dist #1 Dist # 1 Dist # 1
Dist #2' > Dist # 2 Dist # 2
Dist #3 Dist # 3 Dist # 3
1 � >
'RANT COUNTY
filr The HousingAuthority of Grant County, Washington is an equal opportunity provider and employer and does not discriminate on the basis of race, color, national ori in, r i ion, sex,
g g physical or mental
disability, orfamilial status, The Housing Authority of Grant County's policies and practices are designed to provide assurances that persons with disabilities will be given reasonable accommodations,
EQUAL HOUSING upon request, so that they may fully access and utilize the housing programs and related services.
OPPORTUNITY rf you or anyone in your family is a person with disabilities, and you require a specsfic accommodation in order to fully utilize our programs and services, please contact the Housing Authority.
Grant County/GCHA
Contract # 20-4613C- 001 (ESG) Submitted to GC by:
HAGC CL_
Date:
Request for Rela66yrsement No. #7
Grant County's Subrecipient Checklist:
State Auditor's Office Audit Procedures for Testing Activities Allowed
And Not Allowed, As Published In 2007
Questions to ask before submitting a payment request
Was the expenditure or cost:
_X Made for an allowable activity under the grant guidelines?
_X Authorized (or not prohibited) under state or local laws or regulations?
_X Approved by the federal awarding agency, if required?
_X Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43?
For payroll transactions:
_X Does the employee 7 st'ime and effort documentation meet the requirements of
Circular A-122?
_X Allocable to the program? (i.e., was the dollar amount char . ged to the program
relative to the benefits received by the program? Is the federalgrantor being
charged its fair share of the cost?)
_X Based on actual costs, not budgeted or projected amounts?'
_X_ Applied uniformly to federal and non-federal activities (i.e., is the federal
government being charged the same amount as if non-federal funds were being
used to pay the cost) ?
_X Given consistent accounting treatment within and between accounting periods?
(Consistency in accounting requires that costs incurred for the same purpose, in
like circumstances, be treated as either direct costs only or indirect costs only
with respect to final cost objectives).
_X Calculated in conformity with generally accepted accounting principles, or
another comprehensive basis of accounting, when required under the applicable
cost principles?
_X Not included as a cost (or used to meet cost sharing requirements) of other
federally -supported activities of the current or a prior period?
_X Net of all applicable credits? (e.g., volume or cash discounts, insurance
recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and
scrap sales).
_X Not included as both a direct billing and as a component of indirect costs?
_X Properly classified (e.g., some costs may be incorrectly claimed as a direct cost
instead of being incorporated as part of the indirect cost rate).
_X Supported by appropriate documentation? (e.g., approved purchase orders,
receiving reports, vendor invoices, canceled checks, and time and attendance
records.) Documentation maybe in an electronic form.
X Correctly charged to the proper account code andgrant period?
HAACC0UNTING\L0TUS\L0TUS\ESG GRANT\ESG Subrecipient Checklist.docx Page 1
General Ledger Detail Report
Summary Report for Period 10 Ending 10131/2021
HOUSING AUTHORITY OF GRANT COUNTY (GCH)
PROJECT 01 -
Account Number/Description
Beg Balance
Debit
Credit
Net Change
End Balance
401000-9-01
MGMT SALARIES - ESG
156.57
0.00
0.00
0.00
156.57
408200-9-01
MGMT FICA:ESG Grant -01
11.76
0.00
0.00
0.00
11-76
408201-9-01
MGMT SUTA:ESG Grant -01
1.78
0.00
0.00
0.00
1.78
408202-9-01
MGMT LMESG Grant -01
0.39
0.00
0.00
0.00
0.39
408204-9-01
MGMT RETIREMENT:ESG Grant -C
14.03
0.00
0.00
0.00
14.03
408205-9-01
MGMT MEDIDENTNIS/LI:ESG GrE
25.93
0.00
0.00
0.00
25.93
411000-9-01
ADMIN SALARIES-ESG Grant
194.05
84-70
0.00
84.70
278.75
417001-9-01
ADMIN FEES -GRANT CO-ESG Grc,
11500.00
0.00
0.00
0.00
11500.00
418200-9-01
ADMIN FICA-ESG Grant
14.50
6.30
0.00
6.30
20.80
418,201-9-01
ADMIN SUTA-ESG Grant
2.18
0.87
0.00
0.87
3.05
418202-9-01
ADMIN L&I-ESG Grant
0.93
0.34
0.00
0.34
1.27
418204-9-01
ADMIN RETIREMENT-ESG Grant
26.11
12.55
0.00
12.55
38.66
418205-9-01
ADMIN MED/DENTNIS/L-ESG Gra
56.57
25.61
0.00
25.61
82,18
PROJECT 01 -Total:
21004.80
130.37
0.00
130-37
23135.17
7
Run Date: 11/2/2021 11:20:02AM Page: I
GIL Date: 10/3112021 User Logon: CAS
General Ledger Detail Report
Summary Report for Period 10 Ending 1013112021
HOUSING AUTHORITY OF GRANT COUNTY (GCH)
PROJECT 07 -
Account Number/Description
Beg Balance
Debit Credit Net Change
End Balance
471501-9-07
HAP PAYMENTS RENT RR:ESG C 41913.80
895.00 0.00 895.00
5,808.80
471506-9-07
RENT RR DEPOSITS:ESG Grant -0 11545.00
0.00 0.00 0.00
1,545.00
PROJECT 07 - Total: 6,458.80
895.00 0.00 -8-95.00
71353.80
Run Date: 11/2/2021 11:20:02AM
GIL Date: 10131/2021
Page: 2
User Logon: CAS
General Ledger Detail Report
Summary Report for Period 10 Ending 10/3112021
HOUSING AUTHORITY OF GRANT COUNTY (GCH)
PROJECT 10 -
Account Number/Description Beg Balance Debit Credit Net Change End Balance
471501-9-10 PREVENTION HAP PAYMENTS R1 12,411.32 1,431.00 0.00 1,431.00 13,842.32
471506-9-10 PREVENTION RENT DEPOSITS:E 21264.00 0.00 0.00 0.00 21264.00
PROJECT 10 - Total: 14,675.32 1,431.00 0.00 11431.0( )6,106.32
Report Total: 23,138.92 21466.37 0.00 21456.37 25,595.29
1 30 a 37 +
8954DOO +
19431*00 +:
003
2 4 5 3 7
Run Date: 111212021 11:20:02AM
Page: 3
GIL Date: 10/31/2021
User Logon: CAS
General Ledger Detail Report
Detail Postings for Period 10 Ending 10/31/2021
Account Number/Description
Period Date Journal
471501-9-07
10 10/5/2021 AP -003969
471501-9-10
10 10/5/2021 AP -003969
10 10/5/2021 AP -003969
471506-9-07
471506-9-10
Run Date: 1112/2021 9:18:14AM
GIL Date: 11/212021
HOUSING AUTHORITY OF GRANT COUNTY (GCH)
Comments
Beg Balance
Debit
Credit
Net Change
End Balance
HAP PAYMENTS RENT RR:ESG Grg-
4,913.80
895.00
0.00
5,808.80
4,913.80
895.00
0.00
895.00
51808.80
PREVENTION HAP PAYMENTS REI
12,411.32
536.00
0.00
12,947.32
895.00
0.00
13,842.32
12,411.32
1,431.00
0.00
1,431.00
13,842-.32
RENT RR DEPOSITS:ESG Grant -07
- 1,645.00
0.00
0.00
11545.00
1,545.00
0.00
0.00
0.00
10545.00
PREVENTION RENT DEPOSITS:ES
2,264.00
0.00
0.00
21264.00
21264.00
0.00
0.00
0.00
21264.00
Report Total:
21,134.12
2,326.00
0.00
2,326.00
2314-60.12
Page: I
User Logon: SAB
Grantee Name: Lead Grantee List Sub Grantee Names Below Total
Report Month/Year: .GRANT COUNTY HA OF GRANT COUNTY MONTH'
BUDGET 0 21
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Shelter Case Management (including CE). 11
$0.00
Shelter Operations , , , .
. .
$0.00
.,
Leasing existing real property or temporary structures ,
: $0.00
ESG-CV
Acquisition .
:$0.00
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.9 9L. \,
$0.00
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Y ( q Y) . • ,, LL
.
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. RR . , ,: .
H Rental Assistance $40,466.00 . 895:00 �' '
$
41
$ ,361.00
... R ,
RH Other Finan i
c al Assistance: . : `$5,000:009.
$5,000.00
. 1.9.RRH C r
Case Mana emen : i , ,
t ncludrn CE) ' , . °$20,000:00 ',
$20,000
...
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H1. :.
. , _.
Y ( que actwity) „
91 . ._
Landlord `..
.es (unique activity) ,• ,
Incentiv
$0:00
V ..
of n ,
Volunteer Incentives (unique activity} , . , ;
. . -'
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` -
Homeless ess Prevention . . -
0.00
Subtotal Ra id Rehousing, g .
- :
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Homelessness Prevention , . , .
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Total
$0.00 $0.00 $0.00 $278,466.00 $0.00 $2,456.37 $0.00
Invoice Total: $280,922.37