HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of November 8-14, 2021
Grant County Courthouse/Com mission Chambers
35 C Street NW,, 1st Floor, Room 101
Ephrata, WA 98823
Public meetings were held in person with a WEBER Conference Call/Video option available.
MONDAY, NOVEMBER 8, 2021
The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 8:45 a.m. 2022 Grant County Preliminary Budget Adoption
The Commissioners met in an Open Public Meeting to sign a resolution (No. 21 -113 -CC) and
adopt a preliminary budget for fiscal year 2022, and set the meeting date for consideration of
the final budget, make tax levies, adopt the Capital Facilities Plan on December 6, 2021 at 8:30
a.m.
Madeline Prentice, Chief Accountant, stated the preliminary budget total amount is
$194,838,017.00; the current expense portion is $52.,318,.564.00.
A motion was made by Commissioner Jones, seconded by Commissioner Stone, to adopt the
preliminary budget as presented. The motion passed unanimously.
8:45 a.m.-9:00 a.m. Coroner's Office Budget Meeting
9:00 a.m. — 9:15 a.m. District Court Budget Meeting
9:15 a.m. — 9:25 a.m. Commissioner's Office., Public Records and Historical Preservation
Budget Meeting
9:30 a.m.' 9:50 a.m. Fairgrounds Budget Meeting
10:00 a.m. —10:20 a.m. Grant County Museum Budget Meeting
10:20 a.m. —10:35 a.m. Public Defense/Law Library Budget Meeting
10:35 a.m. —11:00 a.m. Bonds/Operational Transfer/Emergency Communications Budget
Hearing
11:00 a.m. —11:15 a.m. WSU Extension Budget Meeting
11:15 a.m. —11:35 a.m. Public Works Budget Meeting
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Week of November 8, 2021
11:35 a.m. —12:00 p.m. Auditor/NAVA/Elections/ERP Reserve Budget Meeting
12:30 p.m. —1:00 p.m. Fairgrounds/Central Services -Capital Expenditures Discussion
1:00 P.M. —1:15 P.M. New Hope Budget Meeting
1:15 p.m. — 2:15 p.m. GCSO/EMS/Drug/INET/Forfeiture/Criminal Justice/Jail Conc/Prop 1 Sales
Tax Budge Meeting
2:15 p.m. — 2:30 p.m. REET Rules/LTAC RCW Budget Meeting
2:30 p.m. — 2:50 p.m.
3:00 p.m. -4:00 p.m.
4:00 p.m. — 4:30 p.m.
MISCELLANEOUS ITEMS
Clerks Budget Meeting
2022 Budget Discussion
R Jones, E Zepeda Discussion
The Chair of the Board was authorized to sign the David and Sandra North (David and Sandra North
Short Plat) File # P 21-0322 (preliminary P 21-0158) Final Plat Submission and Review.
T -he Commissioners approved and signed the Public Works County Payroll Salary Fund for their
November 5, 2021 payroll.
TUESDAY, NOVEMBER 9, 2021
The session was continued to 8:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 8:40 a.m. Superior Court Budget Meeting
8:40 a.m. — 8:50 a.m. Juvenile Court and Youth Services Budget Meeting
8:50 a.m. — 9:10 a.m. Misc. General Government/Grants Admin/Strategic Infrastructure
Program (SIP)/American Rescue Plan Act (ARPA) Budget Meeting
9:10 a.m. — 9:20 a.m. Development Services Budget Meeting
9:20 a.m. — 9:40 a.m. Treasurer Budget Meeting
9:40 a.m. —10:00 a.m. Board of Equalization/Lodging Tax Advisory Committee/Disability
Board/Veterans Assistance Budget Meeting
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Week of November 8, 2021
10:15 a.m. —11:15 a.m. Central Services/Facilities and Maintenance/Technology
Services/Interfund Communications Budget Meeting
11:15 a.m. —11:30 a.m. Assessor's Office Budget Meeting
11:30 a.m. —11:40 a.m. Human Resources Budget Meeting
11:40 a.m. —12:00 p.m. Benefits/Compensation Budget Meeting
1:00 p.m. —1:20 p.m. RENEW (formerly Grant Integrated Services) Budget Meeting
1:20 p.m. —1:30 p.m. Noxious Weed Control Board Budget Meeting
1:30 p.m. —1:50 p.m. Prosecuting Attorney's Office/Crime Victim/Blake Decision Budget
Meeting
1:50 p.m. — 2:50 p.m. Capital Expenditures/Law and Justice/REET/New Jail Bond Budget
Meeting
3:00 p.m. — 3:15 p.m. Consent Agenda (1 through 25)
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve items 1
through 25 on the agenda as presented. The motion passed unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
$697,906.31)
COMMISSIONERS OFFICE
2. Commissioners Office and Public Defense Vouchers for approval. (Approved)
3. Reimbursement Request #1 from the Housing Authority of Grant County on the Washington
State Department of Commerce Eviction Rent Assistance Program 2.0 (E -RAP 2.0) Grant No. 21-
4619C-108, in the amount of $129,538.30. (Approved)
4. Reimbursement Request # 4 from the Housing Authority of Grant County on the Washington
State Department of Commerce Consolidated Homeless Grant (CHG) No. 22-46108-10, in the
amount of $43,067.52. (Approved)
5. Reimbursement Request # 7 from the Housing Authority of Grant County on the Washington
State Department of Commerce Treasury Rent Assistance Program (T -RAP) No. 21-4616C-108, in
the amount of $411,669.39. (Approved)
6. Reimbursement Request # 7 from the Housing Authority of Grant County on the Washington
State Department of Commerce Emergency Services Grant Covid-19 (ESG-CV) No. 20-4613C-100,
in the amount of $2,456.37. (Approved)
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Week of November 8, 2021
7. Housing Assistance Unit, Community Services and Housing Division, Shelter Program Grant,
subrecipient agreement with the City of Moses Lake on Washington State Department of
Commerce Contract No. 21-4610C-104 in the amount of $185,,461.00. Term is August 1, 2021 -
June 30, 2023. (Approved)
8. Reimbursement #17, request #6 from Opportunities Industrialization Center (OIC) on the
Treasury Rent Assistance Program (T -RAP) Grant from the Washington State Department of
Commerce No. 21-4616C-108 in the amount of $1,500.00. (Approved)
9. Agreement amending Community Services and House Division, Housing Assistance Unit,
Emergency Solutions Grant (ESG),, Subrecipient agreement with the City of Moses Lake (signed
November 16, 2020). This amendment to Contract No. 20-4613C-100 decreases subrecipient
budget by $185,460.63 for a new total of $1,273,307.37. (Approved)
10. Amendment C to Washington State Department of Commerce, Community Services and
Housing Division, Housing Assistance Unit, Emergency Solutions Grant- COVID 19 Contract No.
20-4613C-100. This amendment adjusts spending amongst categories. (Approved)
11. Reimbursement #191 request #6 from HopeSource on the Treasury Rent Assistance Program (T-
RAP) Grant No. 21-4616C-108, in the amount of $1,500.00. (Approved)
12. Washington State Department of Commerce Eviction Rent Assistance Program 2.0 (ERAP 2.0),
subrecipient agreement with the Opportunities Industrialization Center (OIC) on Contract No.
21-4619C-108 in the amount of $540,725.00 with a term of October 1, 2021, through June 30,
2023. (Approved)
13. Washington State Department of Commerce Eviction Rent Assistance, subrecipient agreement
with HopeSource for Program 2.0 (ERAP 2.0) Contract No. 21-4619C-108 in the amount of
$757,015.00 with a term of October 1, 2021, through June 30, 2023. (Approved)
14. City of George request to move completion date for their Strategic Infrastructure Program
Grant, Well No. 3 Generator Project, SIP No. 2019-04 to a new date of December 31, 2022.
(Approved)
15. A19 for the Administrative Office of the Courts for reimbursements relating to Interagency
Reimbursement Agreement IAA22169, State v Blake. The amount is $2,,673-99 to reimburse the
Prosecuting Attorney's Office for expenses. (Approved)
CENTRAL SERVICES
16. Request to pay retainage for the Ag building project to Stan's Construction in the amount of
$4.,499.05 with the remaining funds from the MUSCO lighting project this year which is
$69,383.08. This would leave a balance of $64,884.03 that we will be asking Accounting to carry
over into 2022 to be applied to the next MUSCO lighting project. (Approved)
FAIRGROUNDS
17. Request for out of state travel for Rebecca Martinez and Darci Homesley to attend the Fair Entry
Training on February 23-24, 2022, in Las Vegas, NV. (Approved)
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Week of November 8, 2021
PUBLIC WORKS
18. Request to purchase 545 Tons of Meltdown Inhibited liquid road deicer in the amount of
$98,.508.75., excluding sales tax and fuel surcharges, from EnviroTech Inc. Purchases will be
made through Washington State Department of Enterprise Services Contract No. 02714.
(Approved)
19. Request to purchase equipment parts and repair for Public Works, Road District #2 Chevrolet
Silverado 1500, equipment #2211. Work will be performed by Bud Clary Chevrolet in Moses
Lake, WA. Estimated cost of parts and labor is $5,947.00. (Approved)
20. Reimbursement Request (A-19) for contract work performed by renew, Prevention and
Recovery Center (PARC)., during August 2021, in the amount of $10,156.11 on Washington State
Health Care Authority Contract No. K3919. (Approved)
21. Reimbursement Request (A-19) for contract work performed by renew, Prevention and
Recovery Center (PARC), during September 2021, in the amount of $8,321.39 on Washington
State Health Care Authority Contract No. K3919. (Approved)
22. Reimbursement Request (A-19) for contract work performed by renew, Prevention and
Recovery Center (PARC)., during September 2021, in the amount of $10,507.05 on Washington
State Health Care Authority Contract No. K5536. (Approved)
23. Memorandum of Understanding between Coordinated Care of Washington, Inc. and Grant
Integrated Services (renew) for the purpose of formalizing the payment to Provider 2021
Behavioral Health Enhancement Fund dollars in the amount of $120,00.00. (Approved)
24. Amendment #14 to Beacon Facility Agreement with Beacon Health Options, Inc. for crisis
services in our region. The amendment is effective July 1, 2021 to numerous parts of the
agreement. (Approved)
TECHNOLOGY SERVICES
25. Purchase Order No. 386 in the amount of $20,250.00 to Collective Data for the annual renewal
for Quartermaster SAAS Subscription used by Grant County Sheriff Office and Grant County
Technology Services. (Approved)
3:15 p.m. — 4:00 p.m. 2022 Budget Discussion Meeting
WEDNESDAY, NOVEMBER 10, 2021
10:00 a.m.-11:00 a.m. D Stone, LEOFF — I Disability Board Meeting
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Week of November 8, 2021
11:00 a.m. —11:30 a.m. Open Record Public Hearing, Capital Facilities Plan Amendment and
Budget Extension for New Jail Property (continued from October 19,
2021)
The Commissioners held an Open Record Public Hearing to consider a Capital Facilities Plan
Amendment and Budget Extension for New Jail Property (Ephrata Racetrack). This original
hearing was held October 19, 2021 but was continued to this date to gather further information.
Tom Gaines, Central Services Director to the Capital Facilities Plan Appendices and a concurrent
budget amendment/extension for the acquisition of certain real property. The total purchase
price for all three properties is $785.,000.00 plus associated closing and filing fees (if any).
Damien Hooper, Director of Development Services stated the Capital Facilities Amendment
totals approximately 86.90 acres and include Parcel Nos. 16-0866-002, 16-0866-003, and 16-
0853-000. The subject properties are located just outside of Ephrata at the corner of Road B.3
NW and SR 282 West (Ephrata Racetrack).
There was clarification requested on the fund being used for the budget extension. The funding
is coming from Fund #311 which is fed by the Proposition 1, New Jail Tax.
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to close the
public comment portion of the hearing. The motion passed unanimously. A motion was made
by Commissioner Jones, seconded by Commissioner Stone to approve the budget extension and
amendment to the Capital Facilities Plan as presented. The motion passed unanimously.
(Budget Extension Resolution No. 21 -114 -CC; Capital Facilities Plan Resolution No. 21 -115 -CC)
11:30 a.m. —1:00 p.m. HEARINGS EXAMINER
1:00 p.m. — 3:00 p.m. Roberts Rule of Order Training (Jurassic Parliament)
4:00 p.m. — 5:00 p.m. VETERANS ADVISORY BOARD MEETING
6:00 p.m. — 7:30 p.m. D Stone, Health Board Meeting
THURSDAY, NOVEMBER 11, 2021
Veteran's Day Holiday, Courthouse Closed
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Week of November 8, 2021
FRIDAY, NOVEMBER 12, 2021
9:00 a.m. —10:00 a.m. C Carter at Desert Aire Owners Association (DACIA) Security/Safety
Committee Meeting (Wahluke High School Auditorium)
1:00 p.m. — 2:30 p.m. R Jones at Stoke Technologies Tour (Port of Moses Lake)
Signed this lfl,44 day of Jr"""ro 2022.
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
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