HomeMy WebLinkAboutGrant Related - BOCCJi1
ars.ty of GCounty
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1139 Larson Blvd. • Moses Lake -
,'�A 98837 3308
Phone: (509) 762-5541 • Fax: (509) 762-2202
Toll Free: (800) 747-9202 • TTY: (800) 833-6388
www.hagc.net
February 8, 2022
Grant County Board of Commissioners
Janice Flynn ,
PO Box 37/35 C Street m
Ephrata, WA 98823,
Dear Ms. Flynn:
Please consider this letter and attached documentation the Housing Authority's claim for draw #10 for
January, 2022, for the ESG-CV Program. I certify that:
The information on the A-19 and supporting documentation for the ESG-CV Program (ESG), contract #
20-4613C-100, in the amount of $70.48 is a true and accurate report and that
all reported expenditures are properly chargeable to the ESG grant.
Sincerely,
C�� t�, 1EE=A
Christopher A. Sutherland
Financial Director
The Housing Authority of Grant County, Washington is an equal opportunity provider and employer and does not discriminate on the basis of race, color, national origin, religion, sex,
physical or mental
disability, or familial status. The Housing Authority of Grant County's policies and practices are designed to provide assurances that persons with disabilities will be given reasonable accommodations,
EQUAL HOUSING upon request, so that they may fully access and utilize the housing programs and related services.
OPPORTUNITY If you or anyone in yourfamily is a person with disabilities, and you require a specific accommodation in order to fully utilize ourprograms and services, please contact the Housing Authority.
Grant County/GCHA
Contract # 20-46130-100 (ESG) Submitted to GC by:
HAGC
Date:
Request for Reimbursement No. #10
Grant County's Subrecipient Checklist:
State Auditor's Office Audit Procedures for Testing Activities Allowed
And Not Allowed, As Published In 2007
Questions to ask before submitting a payment request
Was the expenditure or cost:
_X Made for an allowable activity under the grant guidelines?
_X Authorized (or not prohibited) under state or local laws or regulations?
_X Approved by the federal awarding agency, if required?
_X Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43?
For payroll transactions:
_X Does the employee's time and effort documentation meet the requirements of
Circular A-1 22?
_X Allocable to the program? (i.e,, was the dollar amount charged to the program
relative to the benefits received by the program? Is the federal grantor being
charged its fair share of the cost?)
_X Based on actual costs, not budgeted or projected amounts?
_X Applied uniformly to federal and non-federal activities (i.e., is the federal
government being charged the same amount as if non-federal funds were being -
used to pay the cost)?
_X Given consistent accounting treatment within and between accounting periods?
(Consistency in accounting requires that costs incurred for the samepurpose, in
like circumstances, be treated as either direct costs only or indirect costs only
with respect to final cost objectives).
_X Calculated in conformity with generally accepted accounting principles, or
another comprehensive basis of accounting, when required under the applicable
cost principles?
_X Not included as a cost (or used to meet cost sharing requirements) of other
federally -supported activities of the current or aprior period?
_X Net of all applicable credits? (e.g., volume or cash discounts, insurance
recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and
scrap sales).
_X Not included as both a direct billing and as a component of indirect costs?
_X Properly classified (e.g., some costs may be incorrectly claimed as a direct cost
instead of being incorporated as part of the indirect cost rate),
_X Supported by appropriate documentation? (e.g., approved purchase orders,
receiving reports, vendor invoices, canceled checks, and time and attendance
records.) Documentation may be in an electronic form.
_X Correctly charged to the proper account code and grant period?
HAACCOUNTINGEOTUSTOTUSTSG GRANT\ESG Subrecipient Checklist.docx Page I
TOTAL OF BALANCE
Apr -21 May -21 Jun -21 Jul -21 Aug -21 Sep -21 Oct -21 Nov -21 Dec -21 Jan -22 DRAWS REMAINING
DRAW #1 DRAW #2 DRAW# 3 DRAW #3 DRAWN DRAW# 4 DRAW #5 DRAW #6 DRAW# 5 DRAW #7
1783-97 10457 60.08 5618 130.37 79.81 758.62 70.48 $2,444.08 $75,555.92
$0.00 $20,000.00
$0.00 $20,000.00
$0.00 $45,000.00
$0.00 $80,Oo0.00
1109.8 1914 1645 895 895 895 895 $8,248.80 $32,217.20
$0.00 $51000.00
$0.00 $20,000.00
i637.1z[ 52sazSo�$z,a o0[3,o4so[ $Z,i70 oa� $za4s oa� $�,43L0; :, $io7z:oo` $17,178.32 $2,921.6$
$0.00 $5,000.00
$0.00 $5,000.00
$0.00 $278,466.00 $0.00 $70.48 $278,466.00
$0.00 $1,637.12 $4,052.30 $5,931.97 $4,796.27 $3,725.08 $2,996.28 $2,456.37 $974.81 $1,230.62 $70.48 $27,873-20 $529,060.80
Total $0.00 $0.00 $0.00 $278,466.00 $0.00 .$70.48 $0.00
Invoice Total:
General Ledger Detail Report
Summary Report for Period 01 Ending 113112022
HOUSING AUTHORITY OF GRANT COUNTY (GCH)
PROJECT 01 -
Account Number/Description
Beg Balance
Debit
Credit
Net Change
End Balance
411000-9-01
ADMIN SALARIES-ESG Grant
0.00
64.35
0.00
64.35
64.35
418200-9-01
ADMIN FICA-ESG Grant
0.00
4.83
0.00
4.83
4.83
418201-9-01
ADMIN SUTA-ESG Grant
0.00
1.04
0.00
1.04
1.04
418202-9-01
ADMIN L&I-ESG Grant
0.00
0.26
0.00
0.26
0.26
PROJECT 01 - Total:
0.00
70.48
0.00
70.
70-48
Report Total:
0.00
70.48
0.00
70.48
'T 70.48
'u -
Run Date: 217/2022 3:14:46PM Page: I
G/L Date: 12/31/2021 User Logon: CAS
HMIS Data Quality HA Grant County
Report [FY 2022] CoC Category Filter: Agency CoC
Date Range: 01/01!2022 thru 01/31/2022
Q1. Report Validation Table
Program Applicability: All Projects
Total number of persons served
5
Number of adults (age 18 or over)
1
Number of children (under age 18)
4
Number of persons with unknown age
p
Number of leavers
p
Number of adult leavers
p
Number of adult and head of household leavers
p
Number of stayers
g
Number of adult stayers
1
Number of veterans
p
Number of chronically homeless persons
p
Number of youth under age 25
p
Number of parenting youth under age 25 with children
p
Number of adult heads of household
1
Number of child and unknown -age heads of household
p
Heads of households and adult stayers in the project 365 days or more
0
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Wed Feb 2 12:22:28 PM 2022
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HMIS Data Quality
Repoft[FY 2022]CoC
HA Grant County
Category Filter: Agency CoC
Date Range: 01/01/2022 thru 01/31/2022
1
7
Q1. Report Validation Table
Program Applicability: All Projects
Total number of persons served
p
Number of adults (age 18 or over)
p
Number of children (under age 18)
p
Number of persons with unknown age
p
Number of leavers
Number of adult leavers
p
p
Number of adult and head of household leavers
p
Number of stayers
p
Number of adult stayers
p
Number of veterans
p
Number of chronically homeless persons
Number of youth under age 25
p
p
Number of parenting youth under age 25 with children
p
Number of adult heads of household
p
Number of child and unknown-age heads of household
p
Heads of households and adult stayers in the project 365 days or more
p
Wed Feb 2 12:19:44 PM 2022
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