HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of November 22- 28, 2021
Grant County Courthouse/Commission Chambers
35 C Street NW, 15t Floor, Room 101
Ephrata, WA 98823
Public meetings were held in person with a WEBEX Conference Call/Video option available.
MONDAY, NOVEMBER 22, 2021
The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance.
8:30 a.m. —10:00 a.m. T Gaines, Facilities Planning Meeting
10:00 a.m. —10:45 a.m. Commissioner's Round Table- Miscellaneous Discussion
• Animal Outreach Contract
• Tourism Commission
• Pro -Gov QA
• Senior Center Yearly Support
• Columbia Basin Development League Invoice
• ARPA Timesheet
• Open Enrollment Reminder
• Alpha Omega GTA Bench Donation (NE Corner of Highway 282 & Rd. 19 Soap Lake)
• Heater Discussion
• Voucher Approval
10:45 a.m. —10:55 a.m. Citizen Public Comment Period
11:00 a.m. —12:00 p.m. 2022 Budget Discussion
Pursuant to RCW 42.30.110(1)(A)(ii) — Data Security Breach, Commissioner Carter called an
Executive Session to order at 11:19 a.m. to go until 11:24 a.m. In attendance were
Commissioners Carter, Stone and Jones, Michelle Jaderlund, Auditor, Damien Hooper,
Development Services Director, Jim McKiernan, Fairgrounds Director, and Tom Gaines, Central
Services Director. Commissioner Carter closed the session at 11:24 a.m.
12:00 p.m. —1:00 p.m. Department Head/Elected Officials Lunch Training
1:00 p.m. — 2:00 p.m. D Anderson, Renew Update
• Executive Director Report
o Crisis Solutions
o Enhancement Funds
Page 2 of 9
Grant County Commissioners Minutes
Week of November 22, 2021
Pursuant to RCW 42.30.110(1)(g) —Job Applicant/Evaluation and RCW 42.30.110 (1)(d) -Ongoing
Contract, Commissioner Carter called an Executive Session to order at 1:12 p.m. to go until 1:27
p.m. In attendance were Commissioners Carter, Stone and Jones, Dell Anderson and Troy
Wilson, Renew. Commissioner Carter closed the session at 1:27 p.m.
2:00 p.m. — 2:30 p.m. B Hill, Public Defense Update
2:30 p.m. — 3:30 p.m. J McKiernan, Fairgrounds Update
Staffing status
• Administrative position to support events
Open seat on Fair Advisory Committee
Budget look
• Revenue is starting to come in
• Comparative look
• American Resuce Plan Act (ARP) Grant Status
• Capital discussion
Fair Planning
• Entertainment higher look
• Waiting on County Lodging Tax Advisory Committee - LTAC
Budget for 2022
• Request for addition of another event person for 2022
o With $40k reduction in temporary help for 2022
• Look at proposed capital projects for discussion
Facilities Planning Committee
• Draft report development
3:30 p.m.- 4:30 p.m.
MISCELLANEOUS ITEMS
VOTER CHALLENGE HEARING
The Chair of the Board was authorized to sign the John and Jordan Jolley (Byington Farm Unit 169 Short
Plat) File # P 21-0317 (preliminary P 21-0244) Final Plat Submission and Review.
Page 3 of 9
Grant County Commissioners Minutes
Week of November 22, 2021
TUESDAY, NOVEMBER 23, 2021
The session was continued to 8:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:00 a.m. G Dano, Prosecuting Attorney's Office Update
9:00 a.m.-10:00 a.m. Kirk Eslinger, Human Resources Update
Page 4 of 9
Grant County Commissioners Minutes
Week of November 22, 2021
21 Negotiations: 2022 Contract
Labor Relations - GrIS Teamsters (GT)' ,
22 Negotiations: 2022 Contract —Clinical
23 PERC: 134594-E-21 Representation
Pursuant to RCW 42.30.140(4)(x) — Negotiations, Commissioner Carter called an Executive
Session to order at 9:09 a.m. to go until 9:25 a.m. In attendance were Commissioners Carter,
Stone and Jones, Sam Castro, Public Works Director, and Kirk Eslinger, Human Resources
Director. The session was continued until 9:30 a.m. Commissioner Carter closed the session at
9:30 a.m.
10:00 a.m. —10:30 a.m. C Carter at Canvassing Board Certification of Election (Elections
Department)
10:30 a.m. —11:00 p.m. K Allen, Clerk's Office Update
11:00 a.m. =11:30 p.m. S Palacios, Juvenile Court and Youth Services Update
• Financial
• Intakes
• Courts:
o Offender/Diversion:
o Truancy:
o Dependency
• Martin Hall
• Administration
11:30 a.m. —12:00 p.m. Department Head Review
Pursuant to RCW 42.30.110(1)(g) —Job Applicant/Evaluation, Commissioner Carter called an
Executive Session to order at 11:26 a.m. to go until 11:47 a.m. In attendance were
Commissioners Carter, Stone and Jones, and Suhail Palacios, Juvenile Court and Youth Services
Administrator. Commissioner Carter closed the session at 11:47 a.m.
12:00 p.m. —1:00 p.m. Grant PUD /Grant County Commissioner virtual lunch meeting
1:30 p.m. — 2:30 p.m. S Castro, Public Works Update
1.0 Solid Waste (15 min.)
Discussion Items:
1.1 — LSWFA Grant Agreement (Sam D.)
1.2 —Solid Waste Charge Accounts (Sam D.)
o Past Due Accounts
1.3 —Solid Wase Management Plan Overview (Sam D.)
1.4 —Scrap Metal Crushing (Sam D.)
Page 5 of 9
Grant County Commissioners Minutes
Week of November 22, 2021
2.0 Public Works General Update (15 min.)
Discussion Items:
2.1—Christmas Holiday (Sam D.)
2.2 —Liquid Deicer (Sam D.)
2.3 — Reclamation of Grant Orchard Quarry (Sam D.)
3.0 Public Works Engineering/Roads (15 min. )
Discussion Items:
3.11- Major Projects Update (Keith E.)
3.12 -Accident Update (Keith E.)
3.13 -Road Division Updates (Keith E.)
3.2 —Maintenance Agreement with the City of Moses Lake (Keith E.)
3.3 —Interlocal Cooperation Agreement with Washington State Parks (Keith E.)
3.4 —Jurisdictional Transfer to the City of Moses Lake (Keith E.)
o Portion of South Frontage Road
3.0 Public Works Engineering/Roads (15 min.) Cont'd
3.5—Annual Construction Program (Keith E.)
4.0 Equipment Repair and Replacement (15 min.)
Discussion Items:
4.1—Request to Purchase Stock Items for Central Shop (Keith E., John Spiess)
2:30 p.m. — 3:00 p.m. Consent Agenda (1 through 17)
A motion was made by Commissioner Jones, seconded by Commissioner Stone, to approve items 1
through 13, 16 and 17 on the agenda as presented. Item 14 was withdrawn and item 15 was amended
to state "6 vehicles". The motion passed unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amounts of
$81,,860.22 and $687,,413.10).
COMMISSIONERS OFFICE
2. Commissioners Office and Public Defense Vouchers for approval. (Approved).
3. Commissioners July 12, 19, and 26, 2021 Minutes for Approval. (Approved).
Page 6 of 9
Grant County Commissioners Minutes
Week of November 22, 2021
4. Reimbursement #21 request #1 from HopeSource on the Eviction Rent Assistance Program 2.0
(E -RAP) Grant from the Department of Commerce No. 21-4619C-108 in the amount of
$1,904.12. (Approved).
5. Reimbursement #41 request #4 from Opportunities Industrialization Center of Washington (OIC)
on the Community Development Block (CDBG-CV1) Grant from the Department of Commerce
No. 20-6221C-111 in the amount of $8,,484.05. (Approved).
6. Letter of appointment for Carmen Aguila to the Grant County Health and Wellness Committee
(HWC) as the primary voting member representing New Hope. (Approved).
7. Letter of appointment for Amy Paynter to the Grant County Health and Wellness Committee
(HWC) as the primary voting member representing the Commissioner's Office. (Approved).
8. Letter of appointment for Zayuri Arizmendi to the Grant County Health and Wellness Committee
(HWC) as the alternate, non-voting member representing the Department of Public Defense.
(Approved).
9. Letter of appointment for Robert Mensonides to the Grant County Current Use Advisory
Committee (CUAB) for a term beginning January 1, 2022 through December 31, 2022.
(Approved).
10. Letter to Brian Carstensen, no appointment to the Grant County Current Use Advisory
Committee (CUAB). (Approved).
11. Request to update Public Records GovgA platform to provide a better communication avenue.
Total update cost is $2,168.00. (Approved).
12. Budget extension request from Multi Agency Communications Center (MACC) in the amount of
$2,500,000.00 for Fund135-186 Emergency Comm. Serv. for the purchase of TAIT radios for all
of the MACC User Agencies. (Approved).
PUBLIC WORKS
13. Request to purchase grader tires through Tire Factory, Omnia contract No. 2019209 for the
Central Shop stock in the amount of $8,623.80. (Approved).
14. Request for public hearing to declare the following county owned property surplus through
public auction and order the sale thereof via www.publicsurplus.com: (Withdrawn)
EQUIPMENT YEAR MAKE MODEL SERIAL NUMBER MILEAGE VALUE DESCRIPTION
SILVERADO
CHEVROLET 1500
0431
2011
CHEVROLET
1500
1GCRKPEA2BZ320415
91,859
$2,759.71
4X4 PICKUP
FORD EXPEDITION
7042
2011
FORD
EXPEDITION
1FMJU1G55BEF36847
1241F451
$3,073.27
4X4
FORD EXPEDITION
0023
2008
FORD
EXPEDITION
1FMFU165X8LA67637
153,165
$2,891.70
4X4
DODGE CHARGER
7092
2016
DODGE
CHARGER
2C3CDXKT8GH211734
176,662
$2,984.97
PURSUIT
DODGE CHARGER
7112
2011
DODGE
CHARGER
2B3CL1CTOBH572282
116,045
$3,016.75
PURSUIT
SILVERADO
CHEVROLET 2500
1017
2017
CHEVROLET
2500
1GC2KUEG7HZ263979
160,755
$3,602.24
4X4 PICKUP
Page 7 of 9
Grant County Commissioners Minutes
Week of November 22, 2021
15. Budget extension request in the amount of $800,000.00 for Equipment Rental and Revolving
Fund (ER&R 510) due to delivery delays of . -all"9 1 or %.,mm+rl lrlc% 6 vehicles that were purchased in
2020 but not received until 2021 due to the pandemic. These items were not brought forward to
the 2021 budget. (Approved with amendment to verbiage to state "6 vehicles" instead of "2
dump trucks". The public hearing was set for December 28, 2021 at 3:00 p.m.)
16. Resolution No. 21 -118 -CC adopting the 2022 Annual Road Construction Program that was
reviewed at a Public Meeting on November 15, 2021. (Approved).
17. Agreement No. SWMLSWFA-2021-GrCoPw-00007 Solid Waste Management Local Solid Waste
Financial Assistance Agreement with the State of Washington Department of Ecology in the
amount of $439,326.67 to properly manage 80 tons of household hazardous waste and 35 tons
of tires; recycle 135 tons of cardboard and aluminum cans, divert 32 tons of organics, finish
updating the local solid waste management plan; and clean up 16 homeless encampments.
Term is July 1, 2021 through June 30, 2023. (Approved).
3:00 p.m. — 3:15 p.m. Adoption of the Redistricting of Commissioner Districts
The Commissioners held a meeting to adopt the redistricting of the Commissioner Districts, as
drafted by the Auditor, Assessor, and Treasurer. The precinct boundary changes will be
completed at a later date.
Darryl Pheasant, Treasurer, mentioned that Sammamish Data Systems was contracted with to
perform the service and they did a great job.
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to close the
public comment portion of the meeting. The motion passed unanimously. A motion was made
by Commissioner Jones, seconded by Commissioner Stone to approve the redistricting of
commissioner districts as presented. The motion passed unanimously. (Resolution No. 21 -119 -
CC adopting a Redistricting Plan, Ordinance No. 21 -120 -CC relating to Commissioner Districts,
adopting a redistricting plan pursuant to the 2020 Federal Decennial Census, amending Ch.
1.08 of the Grant County Code and providing an effective date.)
3:30 p.m. -3:40 p.m. Open Record Public Hearing, Intermountain Infrastructure Group LLC
Franchise Application
The Commissioners held an Open Record Public Hearing to consider a franchise agreement from
Intermountain Infrastructure Group, LLC to construct, operate, and maintain a fiber optic cable
on certain County Road Rights -of -Way within the County of Grant, State of Washington, for the
purpose of providing wholesale telecommunications services to enterprise customers. Within S
3, 4, 5, 6, 7, 8, 91 10, 11, 12, 14, 15, 16, 18, 2 0, 21, 2 3, 24, 2 7, 28,,31, 32,1 3 3, 3 4, 35,.36.T 20/21N,
R23/24 E WM.
Keith Elefson, County Engineer gave a brief description of the application, stating Public Works
recommends approval.
Bart Yeates, Intermountain Infrastructure Group, was there to answer any questions.
Page 8 of 9
Grant County Commissioners Minutes
Week of November 22, 2021
A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the
public comment portion of the meeting. The motion passed unanimously. A motion was made
by Commissioner Jones, seconded by Commissioner Stone to approve the franchise as
presented. The motion passed unanimously. (Franchise Agreement signed and recorded)
3:40 p.m. -3:45 p.m. Open Record Public Hearing, Auditor's Office and Clerk's Office Budget
Extension
The Commissioners held an Open Record Public Hearing to consider the following budget
extension requests:
Clerk's Office in the amount of $25,000.00 pay for extraordinary costs and Legal
Financial Obligations relating to the State v. Blake case, per the Interagency
Reimbursement Agreement with the Administrative Office of the Courts (AOC).
Auditor's Office in the amount of $3,000,000.00, and transfers for the ERP Reserve Fund
#312 for the cost of the anticipated 5 -year cost of the ERP System.
Madeline Prentice, Chief Accountant gave a brief description of the extension request.
A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the
public comment portion of the meeting. The motion passed with 2 Commissioners in
attendance. A motion was made by Commissioner Jones, seconded by Commissioner Stone to
approve the budget extensions as presented. The motion passed with 2 Commissioners in
attendance. (Resolution No. 21 -121 -CC)
MISCELLANEOUS ITEMS
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their
November 19, 2021 payroll.
WEDNESDAY, NOVEMBER 24, 2021
9:00 a.m. —11:00 a.m. R Jones, Lodging Tax Advisory Committee (LTAC) Meeting
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Grant County Commissioners Minutes
Week of November 22, 2021
THURSDAY AND FRIDAY, NOVEMBER 25 AND 26, 2021
Thanksgiving Holiday, Courthouse Closed
Signed this IKA day of 2022.
BOARD OF COUNTY COMMISSIONERS