HomeMy WebLinkAboutAgreements/Contracts - BOCCDocuSign Envelope ID: D7797FDC-3C21-48DE-AAF1-OFE857A57750
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Interagency Agreement with
New Hope
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Office of Crime Victims Advocacy
Community Services and Housing Division
I
K21-190 19
STOP Violence Against Women Formula Grant Program, grant pass through
allocation to improve the community response to violence against women.
Start date: January 1, 2022
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DocuSign Envelope ID: D7797FDC-3C21-48DE-AAF1-OFE857A57750
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DocuSign Envelope ID:- D7797FDC-3C21-48DE-AAF1-OFE857A57750
TABLE OF CONTENTS
FaceSheet....................................................................................................................................................1
SpecialTerms and Conditions...................................................................................................................... 2
1.
Authority........................................................................................................................................... 2
2.
Acknowledgement of Federal Funding............................................................................................ 2
3.
Audit................................................................................................................................................. 2
4.
Billing Procedures and Payment...................................................................................................... 2
5.
Compensation.................................................................................................................................. 3
6.
Conferences Meetings and Trainings.............................................................................................. 3
7.
Debarment....................................................................................................................................... 4
8.
Grant Management.......................................................................................................................... 5
9.
Grant Modification............................................................................................................................ 5
10.
Indirect Costs................................................................................................................................... 5
11.
Insurance......................................................................................................................................... 5
12.
Non -Compliance With Non -Discrimination Laws............................................................................. 5
13.
Non-Supplanting.............................................................................................................................. 5
14.
Political Activities.............................................................................................................................. 6
15.
Potential Fraud, Waste, Abuse and Similar Misconduct.................................................................. 6
16.
Procurement Standards for Federally Funded Programs................................................................ 6
7.
Reporting.......................................................................................................................................... 7
18.
Services to Limited -English Proficient (LEP) Persons..................................................................... 7
19.
Statutory and Regulatory Requirements.......................................................................................... 7
20.
Subcontractor Data Collection......................................................................................................... 7
21.
VAWA 2013 Non -Discrimination Provision ...............................................
22.
Order of Precedence........................................................................................................................ 8
General Terms and Conditions..................................................................................................................... 9
1.
Definitions ..................................................
2.
All Writings Contained Herein..........................................................................................................
9
3.
Amendments....................................................................................................................................
9
4.
Assignment......................................................................................................................................
9
5.
Confidentiality and Safeguarding of Information..............................................................................
9
6.
Copyright........................................................................................................................................10
7.
Disputes.........................................................................................................................................10
8.
Governing Law and Venue............................................................................................................11
9.
Indemnification.........................................................................
10.
Licensing, Accreditation and Registration......................................................................................11
11.
Recapture.......................................................................................................................................11
12.
Records Maintenance....................................................................................................................11
13.
Savings..........................................................................................................................................11
14.
Severability.....................................................................................................................................11
15.
Subcontracting/Subgranting...........................................................................................................11
16.
Survival..........................................................................................................................................12
17.
Termination for Cause....................................................................................................................12
18.
Termination for Convenience.........................................................................................................12
19.
Termination Procedures.................................................................................................................12
20.
Treatment of Assets.......................................................................................................................13
21.
Waiver..........................................................................................................................................14
Attachment A -Certification of Compliance with Federal Regulations
Attachment B - U.S. Department of Justice Certified Standard Assurances
Attachment C -Certification Form -Compliance with the Equal Employment Opportunity Plan (EEOP)
Requirements
DocuSign Envelope ID: D7797FDC-3C21-48DE-AAF1-OFE857A57750
TABLE OF CONTENTS
Attachment D — Restrictions and Certifications Regarding Non -Disclosure Agreements and Related
Matters
Attachment E — Scope of Work
Attachment F — Budget
DocuSigh Envelope ID: D7797FDC-3C21-48DE-AAF1-OFE857A57750
FACE SHEET
Grant Number: F21-31103-062
Washington State Department of Commerce
Community Services and Housing Division
Office of Crime Victims Advocacy
FFY 2021 Violence Against Women STOP Grant Program
1. Grantee 2. Grantee Doing Business As (optional)
Grant, County Of New Hope
PO Box 37
Ephrata, WA 98823-0037
3. Grantee Representative 4. COMMERCE Representative
SuziFode Ashley Storey PO Box 42525
Director Program Coordinator 98504-2525
Phone: (509) 764-8402 Phone: (360) 725-2881
Email: sfode@ ntcountvwa.gov ashleicole.stor2&com m erce. ov 1011 Plum Street SE
,g ra wa.g
Olympia, WA 98501
5. Grant Amount 6. Funding Source 7. Start Date 8. End Date
$337178.00 L Federal: Z State: El Other: El NIA: R 01/01/2022 12/31/2022
9. Federal Funds Federal Agency CFDA Number Indirect Cost Rate
(as applicable) Department of Justice, OvW 16.588 N/A
10. Tax ID # 11. SwV # 12. UBI # 13. DUNS #
N/A SWV0002426-17 13 2001884 010202562
14. Grant Purpose
STOP Violence Against Women Formula Grant Program, grant pass through allocation to improve the community
response to violence against women.
COMMERCE, defined as the Department of Commerce, and the Grantee, as defined above, acknowledge and accept the
terms of this Grant and Attachments and have executed this Grant on the date below and warrant they are authorized to
bind their respective agencies. The rights and obligations of both parties to this Grant are governed by this Grant and the
following other documents incorporated by reference: Grantee Terms and Conditions including Attachment A — Certification
of Compliance with Federal Regulations; Attachment B — U.S. Department of Justice Certified Standard Assurances;
Attachment C — Certification Form — Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements;
Attachment D — Restrictions and Certifications Regarding Non -Disclosure Agreements and Related Matters; Attachment
E — Scope of Work; Attachment F — Budget; and Grantee's Application for Funding as submitted and approved by
COMMERCE.
FOR GRANTEE FOR COMMERCE
I r�DocuSlgned by: r—DocuSigned by:
Signature
Diane Klontz, Assistant Director
CindyCarter12/16/2021 16:42 AM PST
Name Date
Board of County Commissioners, Chair
Title APPROVED AS TO FORM ONLY BY ASSISTANT
ATTORNEY GENERAL 07/1712019
12/15/2021 11:51 PM PST APPROVAL ON FILE
Date
1
DocuSign Envelope ID: D7797FDC-3C21-48DE-AAF1-OFE857A57750
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
1. AUTHORITY
COMMERCE and Grantee enter into this Grant pursuant to the authority granted by the Interlocal
Cooperation Act, Chapter 39.34 RCW.
2. ACKNOWLEDGEMENT OF FEDERAL FUNDING
Federal Award Date: 09/13/2021
Federal Award Identification Number (FAIN): 15JOVW-21-GG-0058-MUMU
Total amount of the federal award: $3,449,421.00
Total amount of federal award 15JOVW-21-GG-0058-MUMU funding in this Grant: $33,178.00
The Grantee agrees that all materials and publications (written, web -based, audio-visual, or any other
format) resulting from grant activities shall contain the following statement:
"This project was supported by Subgrant No. F21-31103-062 awarded by the state
administering office for the Office on Violence Against Women, U.S. Department of Justice's
STOP Formula Grant Program. The opinions, findings, conclusions, and recommendations
expressed in this publication/program/exhibition are those of the author(s) and do not
necessarily reflect the views of the state or the U.S. Department of Justice."
Grant funds are administered by the Office of Crime Victims Advocacy, Community Services and
Housing Division, Washington State Department of Commerce.
3. AUDIT
If the Grantee is a subrecipient and expends $750,000 or more in federal awards from any and/or all
sources in any fiscal year, the Grantee shall procure and pay for a single audit or a program -specific
audit for that fiscal year. Upon completion of each audit, the Grantee shall:
A. Submit to COMMERCE the reporting package specified in OMB Super Circular 2 C.F.R.
200.501, reports required by the program -specific audit guide (if applicable), and a copy of
any management letters issued by the auditor.
B. Submit to COMMERCE follow-up and developed corrective action plans for all audit findings.
If the Grantee is a subrecipient and expends less than $750,000 in federal awards from any and/or all
sources in any fiscal year, the Grantee shall notify COMMERCE they did not meet the single audit
requirement.
The Grantee shall send all single audit documentation to auditreview@commerce.wa.gov
4. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Grantee upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the Representative for COMMERCE. The Grantee shall submit
all requests for reimbursement on the Invoice Voucher (A-19) form provided by OCVA program staff.
Invoices shall be submitted at least quarterly, but not more often than monthly, on the Invoice Voucher
(A-19) Forms. The Invoice Voucher shall be submitted to Ashley Storey, Program Coordinator, Office
of Crime Victims Advocacy, Post Office Box 42525, Olympia, Washington 98504-2525. Invoices can
also be submitted electronically by email to ash le-nicole.store cornmerce.wa. ov or via Secure
Access Washington to the Commerce Contract Management System (CMS).
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be made via electronic funds transfer.
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SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
COMMERCE may, in its sole discretion, terminate the Grant or withhold payments claimed by the
Grantee for services rendered if the Grantee fails to satisfactorily comply with any term or condition of
this Grant.
No payments in advance or in anticipation of services or supplies to be provided under this Grant shall
be made by COMMERCE.
The Grantee agrees to comply with the financial and administrative requirements set forth in the current
edition of the U.S. Department of Justice, Grants Financial Guide, which can be found at
httr)s://www.iustice.gov/ovw/r)acie/file/l 1 16786/download.
Duplication of Billed Costs
The Grantee shall not bill COMMERCE for services performed under this Grant, and COMMERCE shall
not pay the Grantee, if the Grantee is entitled to payment or has been or will be paid by any other
source, including grants, for that service.
Disallowed Costs
The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organization
or that of its subgrantees.
5. COMPENSATION
COMMERCE shall pay an amount not to exceed $33,178.00 for the performance of all things necessary
for or Incidental to the performance of work as set forth in Attachment E — Scope of Work. Grantee's
compensation for services rendered shall be in accordance with Attachment F — Budget.
Victim services grantees cannot be required to provide match. Grantee can provide match voluntarily,
including "in kind" match. However, such provision of match must be truly voluntary. Grantee has
volunteered to provide a match of 0.00. An expenditure amount of match funds must be identified on
the invoice voucher form provided by COMMERCE.
Transfer of funds between line item budget categories must be approved by the Office of Crime Victims
Advocacy (OCVA) program staff. A cumulative amount of these transfers exceeding ten (10) percent
of the total program budget shall be subject to justification and negotiation between the Grantee and
OCVA, including approval from the Grantee's signature authority and the relevant OCVA Section
Manager.
Payment will be on a reimbursement basis only.
Consultant fees may not exceed $650 per day (excluding travel and subsistence costs) for an eight-
hour day or may not exceed $81.25 per hour for less than an eight-hour day.
Travel expenses incurred or paid by the Grantee shall be reimbursed at a rate not to exceed the current
state rate and in accordance with the state of Washington Office of Financial Management Travel
Regulations. Travel expenses are included in the maximum grant amount for this Grant. Current rates
for travel may be accessed using the following link:
htt s://www.ofm.wa. ov/sites/default/files/ ublic/resources/travel/colorma df.
6. CONFERENCES, MEETINGS, AND TRAININGS
The Grantee, and any Subgrantee, must comply with all applicable laws, regulations, policies, and
official Department of Justice (DOJ) guidance (including specific cost limits, prior approval and reporting
requirements, where applicable) governing the use of federal funds for expenses related to conferences
(as that term is defined by DOJ), including the provision of food and/or beverages at such conferences,
and costs of attendance at such conferences. Information on the pertinent DOJ definition of
conferences and the rules applicable to this award appears on the Office of Violence Against Women
(OVW) website at hftr)s://www.justice.,gov/ovw/conference-planning.
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DocuSign Envelope ID: D7797FDC-3C21-48DE-AAF1-OFE857A57750
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
OVW Traininq Guiding Principles
The Grantee understands and agrees that any training or training materials developed or delivered with
funding provided under this award must adhere to the OVW Training Guiding Principles for Grantees
and Subgrantees, available at https://www.iustice.gov/ovw/grantees#Resources.
Food and Beverage Costs
The Grantee agrees STOP Formula Grant Program funds will not be used to purchase food and/or
beverages for any meeting, conference, training, or other event, with the exception of supportrou s
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or training volunteers. Additional information may be found in the Frequently Asked Questions (FAQs)
About STOP Formula Grants available at: htt s://www.iustice. o //Ovwf a e/file/100881 /download.
7. DEBARMENT
A. Grantee, defined as the primary participant and it principals, certifies by signing these Terms and
Conditions that to the best of its knowledge and belief they:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency;
2. Have not within a three-year period preceding this Grant, been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public or private agreement or transaction,
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,
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bribery, falsification or destruction of records, making false statements, tax evasion, receiving
stolen property, making false claims, or obstruction of justice;
3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph
(1)(b) of federal Executive Order 12549; and
4. Have not within athree-year period preceding the signing of this Grant had one or more public
transactions (Federal, State, or local) terminated for cause of default.
B. Where the Grantee is unable to certify to any of the statements in this Grant, the Grantee shall
attach an explanation to this Grant.
C. The Grantee agrees by signing this Grant that it shall not knowingly enter into any lower tier covered
transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded
from participation in this covered transaction, unless authorized by COMMERCE.
D. The Grantee further agrees by signing this Grant that it will include the clause titled "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered
Transaction," as follows, without modification, in all lower tier covered transactions and in all
solicitations for lower tier covered transactions:
LOWER TIER COVERED TRANSACTIONS
1. The lower tier Grantee certifies, by signing this Grant that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency.
2. Where the lower tier Grantee is unable to certify to any of the statements in this Grant, such
Grantee shall attach an explanation to this Grant.
E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered
transaction, person, primary covered transaction, principal, and voluntarily excluded, as
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DocuSign Envelope ID: D7797FDC-3C21-48DE-AAF1-OFE857A57750
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
used in this section, have the meanings set out in the Definitions and Coverage sections of the
rules implementing Executive Order 12549.
8. GRANT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person for
all communications and billings regarding the performance of this Grant.
The Representative for COMMERCE and their contact information are identified on the Face Sheet of
this Grant.
The Representative for the Grantee and their contact information are identified on the Face Sheet of
this Grant
9. GRANT MODIFICATION
Notwithstanding any provision of this Grant to the contrary, at any time during the Grantp eriod,
COMMERCE may, by written notification to the Grantee and without notice to any known guarantor or
surety, make changes within the general scope of the program activities to be performed under this
Grant. All other modifications shall not be valid unless made in writing and signed by the parties. Any
oral understandings and agreements not incorporated herein, unless made in writing and signed by the
parties hereto, shall not be binding.
Notwithstanding any provision of this Grant to the contrary, at any time during the Granfip eriod,
COMMERCE may analyze Grant expenditures as a proportion of the Grant budget. If COMMERCE
determines, in its sole discretion, that the Grant funding is underutilized, COMMERCE, in its sole
discretion, may unilaterally modify the Grant to reduce the balance of the Grant budget. Funds de -
obligated by COMMERCE as a result of a budget reduction may be made available to other Grantees
for the provision of eligible program activities.
10. INDIRECT COSTS
Grantee shall provide their indirect cost rate that has been negotiated between their entity and the
federal government. If no such rate exists a de minimis indirect cost rate of up to ten (10) percent of
modified total direct costs (MTDC) may be used.
11. INSURANCE
Each party certifies that it is self-insured under the State's or local government self-insurance liability
program, and shall be responsible for losses for which it is found liable.
12. NON-COMPLIANCE WITH NON-DISCRIMINATION LAWS
During the performance of this Grant, the Grantee shall comply with all federal, state, and local
nondiscrimination laws, regulations and policies. In the event of the Grantee's non-compliance or
refusal to comply with any nondiscrimination law, regulation or policy, this Grant may be rescinded,
canceled or terminated In whole or in part, and the Grantee may be declared ineligible for further Grants.
The Grantee shall, however, be given a reasonable time in which to cure this noncompliance. Any
dispute may be resolved in accordance with the "Disputes" procedure set forth herein.
13. NON -SUPPLANTING
The Grantee agrees that Grant funds will be used to supplement, not supplant, non-federal funds that
would otherwise be available for the activities under this Grant. Violation of the non -supplanting
requirement can result In a range of penalties, including suspension of future funds under this Grant,
recoupment of monies provided under this Grant, and civil and/or criminal penalties.
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DocuSign Envelope ID: D7797FDC-3C21-48DE-AAF1-OFE857A57750
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
14. POLITICAL ACTIVITIES
Political activity of Grantee's employees and officers are limited by the State Campaign Finances and
Lobbying provisions of Chapter 42.17A RCW and the Federal Hatch Act, 5 U.S.C. 1501 — 1508.
No funds may be used to work for or against ballot measures or for or against the candidacy of any
person for public office.
15. POTENTIAL FRAUD WASTE ABUSE AND SIMILAR MISCONDUCT
The Grantee agrees to promptly refer to the Department of Justice Office of the Inspector General OIG
any credible evidence that a principal, employee, agent, subgrantee, or other person has, in connection
with funds under this award — (1) submitted a claim that violates the False Claims Act; or (2) committed
a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be
reported to the OIG by — (1) mail directed to: Office of the Inspector General, U.S. Department of
Justice, Investigations Divisions, 950 Pennsylvania Avenue, N.W. Room 4706, Washington, DC 20530•
2) email to: of .hotline usdo". ov; and/or (3) the DOJ OIG hotline: (800) 869-4499 (phone) or 202
616-9881 (fax).
16. PROCUREMENT STANDARDS FOR FEDERALLY FUNDED PROGRAMS
A Grantee which is a local government or Indian Tribal government must establish procurementp olicies
and procedures in accordance with 2 C.F.R. Part 200, for all purchases funded by this Grant.
The Grantee's procurement system should include at least the following:
A. A code or standard of conduct that shall govern the performance of its officers, employees, or
agents engaged in the awarding of contracts using federal funds.
B. Procedures that ensure all procurement transactions shall be conducted in a manner torovide, to
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the maximum extent practical, open and free competition.
C. Minimum procedural requirements, as follows:
1. Follow a procedure to assure the avoidance of purchasing unnecessary or duplicative items.
2. Solicitations shall be based upon a clear and accurate description of the technical requirements
of the procured items.
3. Positive efforts shall be made to use small and minority-owned businesses.
4. The type of procuring instrument (fixed price, cost reimbursement) shall be determined by the
Grantee, but must be appropriate for the particular procurement and for promoting the best
interest of the program involved.
5. Contracts shall be made only with reasonable subcontractors who possess the potential ability
to perform successfully under the terms and conditions of the proposed procurement.
6. Some form of price or cost analysis should be performed in connection with every procurement
action.
7. Procurement records and files for purchases shall include all of the following:
a. Contractor selection or rejection.
b. The basis for the cost or price.
c. Justification for lack of competitive bids if offers are not obtained.
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SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
8. A system for contract administration to ensure subcontractor conformance with terms,
conditions and specifications of this Grant, and to ensure adequate and timely follow-up of all
purchases.
D. The Grantee and Subgrantees must receive prior approval from COMMERCE for using funds from
this Grant to enter Into a sole source contract or a contract where only one bid or proposal is
received when value of this contract is expected to exceed $5,000.
Prior approval requests shall include a copy of proposed contracts and any related procurement
documents and justification for non-competitive procurement, if applicable.
17. REPORTING
The Grantee shall submit an annual progress report electronically on a form provided by COMMERCE
for the work performed. The electronic report is due to COMMERCE January 15, 2023 (for the
performance period January 1, 2022 through December 31, 2022). The Grantee shall maintain
documentation and records that support the progress report.
18. SERVICES TO LIMITED -ENGLISH -PROFICIENT (LEP) PERSONS
To ensure compliance with Title VI and the Safe Streets Act, Grantees are required to take reasonable
steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may
entail providing language assistance services, including interpretation and translation services, where
necessary. Grantees are encouraged to consider the need for language services for LEP persons
served or encountered both in developing their programs and budgets and in conducting their programs
and activities. Reasonable costs associated with providing meaningful access for LEP individuals are
considered allowable program costs. Additional assistance regarding LEP obligations and information
may be found at www.ler).gov.
19. STATUTORY AND REGULATORY REQUIREMENTS
The Grantee agrees to comply with all relevant statutory and regulatory requirements which may
include, among other relevant authorities, the Violence Against Women Act of 1994, P.L. 103-322,
Violence Against Women Act of 2000, P.L. 106-386, Omnibus Crime Control and Safe Streets Act of
19687 42 U.S.C. 3711 et seq., the Violence Against Women and Department of Justice Reauthorization
Act of 2005, P.L. 109-162, the Violence Against Women Reauthorization Act of 2013, P.L. 113-4, and
OVW's implementing regulations at 28 C.F.R. Part 90.
20. SUBCONTRACTOR DATA COLLECTION
Grantee will submit reports, in a form and format to be provided by COMMERCE and at intervals as
agreed by the parties, regarding work under this Grant performed by subcontractors and the portion of
grant funds expended for work performed by subcontractors, including but not necessarily limited to
minority-owned, woman -owned, and veteran -owned business subcontractors. "Subcontractors" shall
mean subcontractors of any tier.
21. VAWA 2013 NON-DISCRIMINATION PROVISION
The Grantee acknowledges that 34 U.S.C. § 12291(b)(13) prohibits recipients of OVW awards from
excluding, denying benefits to, or discriminating against any person on the basis of actual or perceived
race, color, religion, national origin, sex, gender identity, sexual orientation, or disability in any program
or activity funded in whole or in part by this Grant. Grantees may provide sex -segregated or sex-specific
programming if doing so is necessary to the essential operations of the programs, so long as the
Grantee provides comparable services to those who cannot be provided with sex -segregated or sex-
specific programming. The Grantee agrees that it will comply with this provision.
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SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
22. ORDER OF PRECEDENCE
In the event of an inconsistency in this Grant, the inconsistency shall be resolved by giving precedence
in the following order:
• Applicable federal and state of Washington statutes and regulations
• Face Sheet
• Special Terms and Conditions
• Attachment A —Certification of Compliance with Federal Regulations
• Attachment B — U.S. Department of Justice Certified Standard Assurances
• Attachment C —Certification Form -Compliance with the Equal Employment Opportunity Plan
(EEOP) Requirements
• Attachment D —Restrictions and Certifications Regarding Non -Disclosure Agreements and
Related Matters
• Attachment E —Scope of Work
• Attachment F —Budget
• General Terms and Conditions
• Application for Funding as submitted and approved by COMMERCE
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DocuSign Envelope ID: D7797FDC-3C21-48DE-AAF1-OFE857A57750
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
1. DEFINITIONS
As used throughout this Grant, the following terms shall have the meaning set forth below:
A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to
act on the Director's behalf.
B. "COMMERCE" shall mean the Department of Commerce.
C. "Grant" or "Agreement" means the entire written agreement between COMMERCE and the
Grantee, including any attachments, documents, or materials incorporated by reference. E-mail or
facsimile transmission of a signed copy of this Grant shall be the same as delivery of an original.
D. "Grantee" shall mean the entity identified on the face sheet performing service(s) under this Grant,
and shall include all employees and agents of the Grantee.
E. "Personal Information" shall mean information identifiable to any person, including, but not limited
to, information that relates to a person's name, health, finances, education, business, use or receipt
p
of governmental services or other activities, addresses, telephone numbers, social security
numbers, driver license numbers, other identifying numbers, and any financial identifiers.
F. "State" shall mean the state of Washington.
G. "Subgrantee', shall mean one not in the employment of the Grantee, who is performing all orP art
of those services under this Grant under a separate grant with the Grantee. The terms "subgrantee"
and "subcontractors" mean subgrantee(s) in any tier.
2. ALL WRITINGS CONTAINED HEREIN
This Grant contains all the terms and conditions agreed upon by the parties. No other understandings,
oral or otherwise, regarding the subject matter of this Grant shall be deemed to exist or to bind any of
the parties hereto.
3. AMENDMENTS
This Grant may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4. ASSIGNMENT
Neither this Grant, work thereunder, nor any claim arising under this Grant, shall be transferred or
assigned by the Grantee without prior written consent of COMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. "Confidential Information" as used in this section includes:
1. All material provided to the Grantee by COMMERCE that is designated as "confidential" by
COMMERCE;
2. All material produced by the Grantee that is designated as "confidential" by COMMERCE; and
3. All personal information in the possession of the Grantee that may not be disclosed under state
or federal law.
B. The Grantee shall comply with all state and federal laws related to the use, sharing, transfer, sale,
or disclosure of Confidential Information. The Grantee shall use Confidential Information solely for
the purposes of this Grant and shall not use, share, transfer, sell or disclose any Confidential
Information to any third party except with the prior written consent of COMMERCE or as may be
required by law. The Grantee shall take all necessary steps to assure that Confidential Information
is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential
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GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
Information or violation of any state or federal laws related thereto. Upon request, the Grantee shall
provide COMMERCE with Its policies and procedures on confidentiality. COMMERCE may require
q
changes to such policies and procedures as they apply to this Grant whenever COMMERCE
reasonably determines that changes are necessary to prevent unauthorized disclosures. The
Grantee shall make the changes within the time period specified by COMMERCE. Upon request,
the Grantee shall immediately return to COMMERCE any Confidential Information
that
COMMERCE reasonably determines has not been adequately protected by the Grantee against
unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Grantee shall notify COMMERCE within 24-
twenty-four Y ( )
hours of any unauthorized use or disclosure of any confidential information, and shall take
necessary steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Grant shall be considered "works for hire"
as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be
considered the author of such Materials. In the event the Materials are not considered "works for hire"
under the U.S. Copyright laws, the Grantee hereby irrevocably assigns all right, title, and interest in all
Materials, including all Intellectual property rights, moral rights, and rights of publicity to COMMERCE
effective from the moment of creation of such Materials.
"Materials" means all items in any format and includes, but is not limited to, data, reports, documents
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films tapes,
p,
and/or sound reproductions. "Ownership" includes the right to copyright, patent, register and the ability
to transfer these rights.
g
For Materials that are delivered under the Grant, but that incorporate pre-existing materials not
produced under the Grant, the Grantee hereby grants to COMMERCE a nonexclusive, royalty -free,
irrevocable license (with rights to sublicense to others i
n such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Grantee warrants and
represents that the Grantee has all rights and permissions, including intellectual property rights, moral
g license to COMMERCE
rights and rights of publicity, necessaryto rant such a lic g
.
The Grantee shall exert all reasonable effort to advise COMMERCE, at the time of deliver of Materials
furnished under this Grant, of all known or potential invasions Y
p asions of privacy contained therein and of any
portion of such document which was not produced in the performance of this Grant. The Grantee shall
provide COMMERCE with prompt written notice of each notice or claim of infringement received b the
Grantee with respect to any Materials delivered under this Gran Y
Grant. COMMERCE shall have the right to
modify or remove any restrictive markings placed upon the Materials by the Grantee.
7. DISPUTES
In the event that a dispute arises under this Grant, it shall be determined by a Dispute Board in the
following manner: Each party to this Grant shall appoint one member to the Dispute Board. The
members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute
Board shall review the facts, Grant terms and applicable statutes p
pp tes and rules and make a determination
of the dispute. The Dispute Board shall thereafter decide the dispute with the Yp prevailing. revailin . The
determination of the Dispute Board shall be final and binding on the parties hereto. As an alternative to
this process, either of the parties may request intervention by the Governor, asrovided b RCW
p y
43.17.330, in which event the Governor's process will control.
10
DocuSign Envelope ID: D7797FDC-3C21-48DE-AAF1-OFE857A57750
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
8. GOVERNING LAW AND VENUE
This Grant shall be construed and interpreted in accordance with the laws of the state of Washington,
g n,
and any applicable federal laws, and the venue of any action brought hereunder shall be in the Superior
Court for Thurston County. p
9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers, and agents.
10. LICENSING, ACCREDITATION AND REGISTRATION
The Grantee shall comply with all applicable local, state, and federal licensing, accreditation and
nd
registration requirements or standards necessary for the performance of this Grant.
11. RECAPTURE
In the event that the Grantee fails to perform this Grant in accordance with state laws federal laws,
and/or the provisions of this Grant, COMMERCE reserves the right to recapture funds in an amount to
compensate COMMERCE for the noncompliance in addition to any other remedies available at law or
in equity.
Repayment by the Grantee of funds under this recapture provision shall occur within the timeeri
p od
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds froma ments
due under this Grant. p Y
12. RECORDS MAINTENANCE
The Grantee shall maintain books, records, documents, data and other evidence relatingto this Grant
nt
and performance of the services described herein, including but not limited to accountingprocedures
and practices that sufficient) and properly reflect all
Y p p y direct and Indirect costs of any nature expended
in the performance of this Grant.
The Grantee shall retain such records for a period of six (6) years following the date of finalmen
a
p y t.
At no additional cost, these records, including materials generated under the Grant, shall be subject
� at
all reasonable times to inspection, review or audit by COMMERCE, personnel dui authorized
Y by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) yeareriod, the records shall
all
be retained until all litigation, claims, or audit findings involving the records have been resolved.
13. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in completion, any way
after the effective date of this Grant and prior to normal
p p etion, COMMERCE may suspend or
terminate the Grant under the "Termination for Convenience" clause, without the ten(10) requirement. In lieu business day
notice re
q eu of termination, the Grant may be amended to reflect the new funding
limitations and conditions.
14. SEVERABILITY
The provisions of this Grant are intended to be severable. If any term or provision is illegal or invalid for
or
any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the
Grant.
15. SUBCONTRACTING/SUBGRANTING
The Grantee may only subgrant work contemplated under this Grant if it obtains therior written
approval of COMMERCE. p
11
DocuSign Envelope ID: D7797FDC-3021-48DE-AAF1-OFE857A57750
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
If COMMERCE approves subgranting, the Grantee shall maintain written procedures related to
subgranting, as well as copies of all subgrants and records related to subgrants. For cause,
COMMERCE in writing may: (a) require the Grantee to amend its subgranting procedures as they relate
to this Grant; (b) prohibit the Grantee from subgranting with a particular person or entity; or (c) require
the Grantee to rescind or amend a subgrant.
Every subgrant shall bind the Subgrantee to follow all applicable terms of this Grant. The Grantee is
responsible to COMMERCE if the Subgrantee fails to comply with any applicable term or condition of
this Grant. The Grantee shall appropriately monitor the activities of the Subgrantee to assure fiscal
conditions of this Grant. In no event shall the existence of a subgrant operate to release or reduce the
liability of the Grantee to COMMERCE for any breach in the performance of the Grantee's duties.
Every subgrant shall include a term that COMMERCE and the state of Washington are not liable for
claims or damages arising from a Subgrantee's performance of the subgrant.
16. SURVIVAL
The terms, conditions, and warranties contained in this Grant that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Grant shall
so survive.
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Grantee has failed to comply with the conditions of this Grant
in a timely manner, COMMERCE has the right to suspend or terminate this Grant. Before suspending
or terminating the Grant, COMMERCE shall notifythe Gran p g
tee in writing of the need to take corrective
action. If corrective action is not taken within thirty (30) calendar days, the Grant may be terminated or
suspended.
In the event of termination or suspension, the Grantee shall be liable for damages as authorized b law
including, but not limited to, any cost difference between the Y
original Grant and the replacement or
cover grant and all administrative costs directly related to the replacement grant, e.g., cost of the
competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the Grant, withhold furthera ments, or
P Y
prohibit the Grantee from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action b the Gran g
Y� tee Or a decision by COMMERCE to
terminate the Grant. A termination shall be deemed a Termination for Convenience" if it is determined
that the Grantee: (1) was not in default; or (2) failure to perform was outside of his or her control fault
or negligence.
The rights and remedies of COMMERCE provided in this Grant are not exclusive and are in addition to
any other rights and remedies provided by law.
18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Grant, COMMERCE may, by ten (10) business days written notice,
,
beginning on the second day after the mailing, terminate this Grant, in whole or inp art. If this Grant is
so terminated, COMMERCE shall be liable only for payment required under the terms of this Grant for
services rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of this Grant, COMMERCE, in addition to any other rights provided in this Grant may
require the Grantee to deliver to COMMERCE any property specifically produced or acquired for the
performance of such part of this Grant as has been terminated. The provisions of the "Treatment of
Assets" clause shall apply in such property transfer.
M
DocuSign Envelope ID: D7797FDC-3C21-48DE-AAF1-OFE857A57750
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
COMMERCE shall pay to the Grantee the agreed upon price, if separately stated for completed ted work
and services accepted by COMMERCE, and the amount agreed upon by the Grantee and COMMERCE
for (i) completed work and services for which no separate price is stated,ii
() partially completed p ted work
and services, (iii) other property or services that are accepted by COMMERCE, and(iv) r
( ) the protection
and preservation of property, unless the termination is for default, in which case the Authorized
Representative shall determine the extent of the liability of COMMERCE. Failure to agree with
determination shall be a dispute within the 9 th such
p meaning of the Disputes clause of this Grant. COMMERCE
may withhold from any amounts due the Grantee such sum as the Authorized Representative
to protect COMMERCE p tive
determines to be necessary p RCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and
are in
addition to any other rights and remedies provided by law or under this Grant.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Grantee shall:
A. Stop work under the Grant on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities except as may ay be
necessary for completion of such portion of the work under the Grant that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed b the Authorized
horized
Representative, all of the rights, title, and interest of the Grantee under the orders and subcontracts
so terminated, in which case COMMERCE has the right, at its discretion, to settle ora
p Y any or all
claims arising out of the termination of such orders and subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent the
Authorized Representative may require, which approval or ratification shall be final for all
the
purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by
the Authorized Representative any property which, if the Grant had been completed, would have
ave
been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the Authorized
Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct f
y , or the
protection and preservation of the property related to this Grant, which is in theossession of the
Grantee and in which the Authorized Representative p
p tative has or may acquire an interest.
20. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all
property
furnished by the Grantee, for the cost of which the Grantee is entitled to be reimbursed as a direct item
of cost under this Grant, shall pass to and vest in COMMERCE upon deliver property Y of such p p ert
y by the
Grantee. Title to other property, the cost of which is reimbursable to the Grantee under this Grant, shall
pass to and vest in COMMERCE upon (i) issuance for use of such property in theerformance of this
is
Grant, or (ii) commencement of use of such property in the performance of this Grant
COMM or (iii)
reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first occurs.
A. Any property of COMMERCE furnished to the Grantee shall, unless otherwiserovided herein or
y the performance of this GrantP
approved by COMMERCE, be used only for .
13
DocuSign Envelope ID: D7797FDC-3C21-48DE-AAFI-OFE857A57750
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
B. The Grantee shall be responsible for any loss or damage to propertyof COMMERCE
from the negligence of the Grantee or that results
which results from the failure on the part of the Grantee to
maintain and administer that property in accordance with sound managementp ractices.
C. If any COMMERCE property is lost, destroyed or damaged, the Grantee shall immediately notify
COMMERCE and shall take all reasonable steps to protect the property from further damage.
D. The Grantee shall surrender to COMMERCE all property of COMMERCErior to settlement menfi upon
completion, termination or cancellation of this Grant
All reference to the Grantee under this clause shall also include Grantee's employees,
Subcontractors/Subgrantees. agents or
21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of an subsequent default Y q It or breach.
Any waiver shall not be construed to be a modification of the terms of this Grant unless stated to be
such in writing and signed by Authorized Representative of COMMERCE.
14
DocuSign Envelope ID: D7797FDC-3C21-48DE-AAF1-OFE857A57750
ATTACHMENT A
CERTIFICATION OF COMPLIANCE WITH FEDERAL REGULATIONS
All OVW award recipients, and any subrecipient ("subgrantee") at any tier, must comply with the requirements
ements
below. In addition, the general terms and conditions applicable to all OVW grants and cooperative agreements
s://www.'ustice. p g ments
are available at htt
pgov/ovw/grantees#award-conditions. These do not supersede any specific
conditions in this award document.
1.
!Applicability of Part 200 Uniform Re uirements and DOJ Grants Financial Guide
The recipient agrees to comply with the Uniform Administrative Requirements, Cost Principlesand
Requirements in 2 C.F.R. Part 200, as adopted and supplemented p � Audit
p pp mented by the Department of Justice (DOJ) in 2
C.F.R. Part 2800 (together, the Part 200 Uniform Requirements"), and the current edition of the DOJ Grants
Financial Guide as posted on the OVW website, including any updated version that may p ibe posted during
the period of performance.
2. Re uirements Pertaining to Prohibited Conduct Related to Trafficking in Persons (including
reporting requirements and OVW authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
ents(including requirements to report allegations) pertaining to prohibited conduct related
to the trafficking of
persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined for purposes
of this condition) as em to ees" of the recipient ( p p
p Y p or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to traffickingin
posted on the OVW web site at htt s://www.'ustice, ov/ovw/award-c persons are
�nditi�ns (Award Condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements
y
p reference here
and OVW authority to terminate award)), and are incorporated b p g
.
3. Employment Eligibility Verification for Hirinq Under the Award
The recipient must ensure that, as part of the hiring process for any position within the United States that is
or will be funded (in whole or in part) with award funds, the recipient (or any subrecipient properly verifies
the employment eligibility of the individual ) p p Y s
g Y who is being hired, consistent with the provisions of 8 U.S.C. §
1324a(a)(1) and (2). The details of the recipients ibligations under this condition areosted on the O
website at htt s://www.'ustice. ov/ovw/award-condition p �
s (Award Condition. Employment eligibility
verification for hiring under award), and are incorporated by reference here.
4. Determinations of Suitability to Interact with Participating Minors
The recipient, and any subrecipient at any tier, must make determinations of suitabilitybefore cert
in
individuals may interact with participating minors. The requirement as'
q applies regardless of an individuals'
employment status. Details of this requirement are posted on the OVW website at
httos://www.iustice.qov/ovw/award-conditions (Award condition: Determination of suitabilityrequired
advance, for certain individuals who may interact with participating �n
p p g minors), and are incorporated
q orporated by
reference here.
5. Com liance with DOJ Re ulations Pertaining to Civil Rights and Nondiscrimination - 28 C.F.R.
Part
38 and 28 C.F.R Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
of 28 C.F.R. Part 38.
Pp
Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on
the
basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate i
religious practice. Part 38 also sets out rules and requirements that p p n a
q pertain to recipient and subrecipient
("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules
and
requirements that pertain to recipients and subrecipients that are faith -based or religious or anizations. The
recipient, and any subrecipient ("subgrantee" at an tier, must comply g
Y � p y with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "educationro rams."
p 9
DocuSign Envelope ID: D7797FDC-3C21-48DE-AAF1-OFE857A57750 .
ATTACHMENT A
6. General Appropriations — Law Restrictions on the use of Federal Funds
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on
the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, for each fiscalY ear
are set out at ht,tps://www.jusfice.-gov/ovw/award-conditions (Award Condition: General appropriations -law
restrictions on use of federal award funds), and are incorporated by reference here.
7. Unreasonable Restrictions on Competition Under the Award; Association with Federal Government
No recipient (or subrecipient, at any tier) may (in any procurement transaction) discriminate an against
person or entity on the basis of such person or entity's status as an "associate of the federal government" Y
Y
(or on the basis of such person or entity's status as a parent, affiliate, or subsidiary of such an associate
except as expressly set out in 2 C.F.R. 200.319(a) or as specifically authorized by DOJ. The details of the
recipient's obligations under this condition are posted on the OVW website at
https://www.'ustice.gov/ovw/award-conditions (Award Condition: Unreasonable restrictions on competition
under the award; association with federal government), and are incorporated p
p by reference here.
8. Restrictions on "Lobbying" and Policy Development
In general, as a matter of federal law, federal funds may not be used by the recipient, or any subrecipient
ient
("subgrantee") at any tier, either directly or indirectly, in support of the enactment, repeal, modification or
adoption of any law, regulation or policy, at any level of government, in order to avoid violation of 18 U.S.C.
§ 1913. The recipient, or any subrecipient ("subgrantee") may, however, use federal funds to collaborate
with and provide information to federal, state, local, tribal and territorial public officials and agencies to
develop and implement policies and developand promote state local, g
p I, or tribal legislation or model codes
designed to reduce or eliminate domestic violence, dating violence, sexual assault, and stalkingas those
terms are defined in 34 U.S.C. 12291 a when (
§ ()) n such collaboration and provision of information is consistent
with the activities otherwise authorized under this Grant program.
Another federal law generally prohibits federal funds awarded by OVW from being used by the recipient, or
any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal any agency, a
Member of Congress, or Congress (or an official or employee of of them)
p y y em) with respect to the awarding
of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to
actions such as renewing, extending, or modifying an such award. Se p
Y g Y e 31 U.S.C. § 1352. Certain
exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations.
9. Compliance with 41 U.S.C. 4712(including- Prohibitions on reprisal; notice to employees
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicablep rovisions
of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances
discrimination against an employee as reprisal for the employee's disclosure of information related toross
mismanagement of a federal grant, a gross waste of federal funds an abuse of g
authority relating to a federal
grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation
related to a federal grant. g
The recipient also must inform its employees, in writing (and in the predominant native language of the
workforce), of employee rights and remedies under 41 U.S.C. 4712
10. Notification of Findings of Discrimination or Non -Compliance
In the event a state or federal court or a state or federal administrative agency makes a findingof
discrimination after a due process hearing on the basis of actual or perceived
p d race, color, religion, national
origin, sex, gender identity, sexual orientation, age, or disability against the recipient, or a program partner
or participant receiving contract funds, the recipient will forward a co g
P copy of the finding to the U.S. Department
of Justice, Office of Justice Programs, Office of Civil Rights (OCR), and the Department of Commerce
(COMMERCE).
The recipient, and any subrecipient ("subgrantee") at any tier, shall include a statement clear) statin
whether or not the finding is related to an contract activity supported Y g
Y y pp rted with a contract in which U.S.
Department of Justice funds are involved, and identify all open contracts utilizing U.S. Department of Justice
funding by contract number and program title.
DocuSign Envelope ID: D7797FDC-3C21-48DE-AAF1-OFE857A57750
ATTACHMENT A
11. Confidentiality and Information Sharing
The recipient agrees to comply with the provisions of 34 U.S.C. § 12291(b)(2), non -disclosure of confidential
or private information, which includes creating and maintaining documentation of compliance, such as
policies and procedures for release of victim information. The recipient also agrees to comply with the
regulations implementing this provision at 28 CFR 90.4(b) and "Frequently Asked Questions (FAQs) on the
VAWA ConfidentialityProvision 3 )
(4 U.S.C. 12291(b)(2))" on the OVW website at
https://www.justice.gov/ovw/resources-and-faqs-grantees. The recipient also agrees to ensure that all
subrecipients ("subgrantees") at any tier meet these requirements.
12. Policv for Response to Workp lace -related. Incidents of Sexual Misconduct Domestic Violence and
Dating Violence
The recipient, and any subrecipient at any tier, must have a policy, or issue a policy within 270 days of award
date, to address workplace -related incidents of sexual misconduct, domestic violence, and dating violence
involving an employee, volunteer, consultant, or contractor. The details of this requirement are posted on the
OVW website at https://www.justice.clov/ovw/award-conditi.ons (Award Condition: Policy for response to
work place related sexual misconduct domestic violence, and dating violence), and are incorporated b
reference here. Y
13. Copyrighted Works
Pursuant to 2 C. F.R. 200.315(b): the recipient may copyright any work that is subject to copyright and was
developed, or for which ownership was acquired, under this award. The Office on Violence Against Women
reserves a royalty -free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work,
in whole or in part (including in the creation of derivative works), for federal purposes, and to authorize others
to do so.
OVW also reserves a royalty -free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise
use, in whole so.
or in part (including in the creation of derivative works), any work developed by a subrecipient
( subgrantee) of this award, for federal purposes, and to authorize others to do p
In addition, the recipient (or subrecipient, contractor, or subcontractor of this award at any tier) must obtain
advance written approval from the Office on Violence Against Women program manager assigned to this
award, and must comply with all conditions specified by the program manager in connection with that
approval, before: 1) using award funds to purchase ownership of, or a license to use, a copyrighted work; or
2) incorporating any copyrighted work, or portion thereof, into a new work developed under this award.
It is the responsibility of the recipient (and of each subrecipient, contractor, or subcontractor as applicable)
pP )
to ensure that this condition is included in any subaward, contract, or subcontract under this award.
As the duly Authorized Representative of the Grantee, I hereby certify that the Grantee (and any 9 sub rantees)
will comply with the above regulations, as applicable
New Hope
Agency Name
Cindv Carter Board of County Commissioners Chair
Name of Authorized Official Title of Authorized Official
--11 Docuftne
t . �^ I d b
Signature o
uthorized Official
12/15/2021 11:51 PM PST
Date
DocuSign Envelope ID: D7797FDC-3C21-48DE-AAF1-OFE857A57750
ATTACHMENT B
U.S. DEPARTMENT OF JUSTICE
CERTIFIED STANDARD ASSURANCES
On behalf of the Applicant, and in support of this application for a grant or cooperative agreement, I certify
under penalty of perjury to the U.S. Department of Justice ("Department"), that all of the following are true
and correct:
I. I have the authority to make the following representations on behalf of myself and the Applicant. I
understand that these representations will be relied upon as material in any Department decision to
make an award to the Applicant based on its application.
2. 1 certify that the Applicant has the legal authority to apply for the federal assistance sought b the
g Y
application, and that It has the institutional, managerial, and financial capability (including funds
sufficient to pay any required non-federal share of project costs) to plan, manage, and complete the
project described In the application properly.
3. 1 assure that, throughout the period of performance for the award (if any) made by the Department
based on the application--
A. the Applicant will comply with all award requirements and all federal statutes and regulations
applicable to the award;
B. the Applicant will require all subrecipients to comply with all applicable award requirements and all
applicable federal statutes and regulations; and
C. the Applicant will maintain safeguards to address and prevent any organizational conflict of interest
and also to prohibit employees from using their positions in any manner that poses, or appears to
pose, a personal or financial conflict of interest.
4. The Applicant understands that the federal statutes and regulations applicable to the award (if any)
made by the Department based on the application specifically include statutes and regulations
pertaining to civil rights and nondiscrimination, and, in addition --
A. the Applicant understands that the applicable statutes pertaining to civil rights will include section
601 of the Civil Rights Act of 1964 (42 U.S.C. § 2000d); section 504 of the Rehabilitation Act of
1973 (29 U.S.C. § 794); section 901 of the Education Amendments of 1972 (20 U.S.C. § 1681);
and section 303 of the Age Discrimination Act of 1975 (42 U.S.C. § 6102);
B. the Applicant understands that the applicable statutes pertaining to nondiscrimination may include
section 809(c) of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 (34 U.S.C. §
10228(c)); section 1407(e) of the Victims of Crime Act of 1984 (34 U.S.C. § 20110(e)); section
299A(b) of the Juvenile Justice and Delinquency Prevention Act of 2002 (34 U.S.C. § 11182(b));
and that the grant condition set out at section 40002(b)(13) of the Violence Against Women Act (34
U.S.C. § 12291(b)(13)),which will apply to all awards made by the Office on Violence Against
Women, also may apply to an award made otherwise;
C. the Applicant understands that it must require any subrecipient to comply with all such applicable
statutes (and associated regulations); and
D. on behalf of the Applicant, I make the specific assurances set out in 28 C.F.R. §§ 42.105 and
42.204.
5. The Applicant also understands that (in addition to any applicable program -specific regulations and to
applicable federal regulations that pertain to civil rights and nondiscrimination) the federal regulations
applicable to the award (if any) made by the Department based on the application may include, but are
not limited to, 2 C.F.R. Part 2800 (the DOJ "Part 200 Uniform Requirements") and 28 C.F.R. Parts 22
(confidentiality -research and statistical information), 23 (criminal intelligence systems), 38 (regarding
faith -based or religious organizations participating in federal financial assistance programs), and 46
(human subjects protection).
OMB APPROVAL NO. 1121-0140
DocuSign Envelope ID: D7797FDC-3C21-48DE-AAF1-OFE857A57750
ATTACHMENT B
6. 1 assure that the Applicant will assist the Department as necessary (and will require subreci ie
q p nts and
contractors to assist as necessary) with the Department's compliance with section 106 of the National
Historic Preservation Act of 1966 (54 U.S.C. § 306108), the Archeological and Historical Preservation
Act of 1974 (54 U.S.C. §§ 312501-312508), and the National Environmental PolicyAct of 1969
(42
U.S.C. §§ 4321-4335), and 28 C.F.R. Parts 61 (NEPA) and 63 (floodplains and wetlands).
7. 1 assure that the Applicant will give the Department and the Government AccountabilityOffice through
roug h
any Authorized Representative, access to, and opportunity to examine, all paper or electronic records
related to the award (if any) made by the Department based on the application.
8. 1 assure that, if the Applicant is a governmental entity, with respect to the awardif any) y) made by the
Department based on the application
A. it will comply with the requirements of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (42 U.S.C. §§ 4601-4655), which govern the treatment of persons
displaced as a result of federal and federal) -assisted programs;
Y p g ms, and
B. it will comply with requirements of 5 U.S.C. §§ 1501-1508 and 7324-7328, which limit certain
political activities of State or local government employees whose employment principal is in
p
connection with an activity financed in whole or in part by federal assistance.
9. If the Applicant applies for and receives an award from the Office of CommunityOriented Policing
olicing
Services (COPS Office), I assure that as required by 34 U.S.C. § 10382 c 11 , it will to the ex
O( ) tent
practicable and consistent with applicable law --including, but not limited to, the Indian Self -
Determination and Education Assistance Act --seek, recruit, and hire qualified members of racial
and
ethnic minority groups and qualified women in order to further effective law enforcement b increasing
their ranks within the sworn positions, as provided under y ng
p 34 U.S.C. § 10382(c}(11).
10. If the Applicant applies for and receives a DOJ award under the STOP School Violence Actro
a 3 that p gram,
assure as required by 34 U.S.C.10552
( )( ), at it will maintain and report such data, records, and
information (programmatic and financial) as DOJ may reasonably require.
I acknowledge that a materially false, fictitious, or fraudulent statement (or concealment or omission of a
material fact) in this certification, or in the application that it supports, may be the subject of criminal
1 nal
prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also
may subject me and the Applicant to civil penalties -and administrative remedies for false claims or otherwise
(including under 31 U.S.C. §§ 3729-3730 and 3801-3812). 1 also acknowledge that the Department's
g
awards, including certifications provided in connection with such awards, are subject to review by the
Department, including by its Office of the Inspector General.
New Hope
Agency Name
Cindy Carter Board of Countv Commissioners
Chair
Name of Authorized Official Title of Authorized Official
DaouSigned by:
Signa 'ure4o`'Authorized Official
OMB APPROVAL NO. 1121-0140
12/15/2021 1 1 -.51 Pnn r qT
Date
DocuSign Envelope ID: D7797FDC-3C21-48DE-AAF1-OFE857A57750
ATTACHMENT C
DocuSign Envelope ID: D7797FDC-3C21-48DE-AAF1-OFE857A57750 s
ATTACHMENT D
RESTRICTIONS AND CERTIFICATIONS REGARDING NON -DISCLOSURE AGREEMENTS AND
RELATED MATTERS
No recipient or subrecipient ("subgrantee") under this award, or entity that receives ap rocurement contract
or subcontract with any funds under this award, may require any employee or contractor to sign an internal
confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict
the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement
representative of a federal department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414(which
relates to sensitive compartmented information), or any other form issued by a federal department or
agency governing the non -disclosure of classified information.
1. In accepting this award, the recipient --
A. represents that it neither requires nor has required internal confidentiality agreements or statements
from employees or contractors that currently prohibit or otherwise currently restrict (orur ort to
P P
prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described
above; and
B. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to
execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or
restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further
obligations of award funds, will provide prompt written notification to the federal agency making this
award, and will resume (or permit resumption of) such obligations only if expressly authorized to
do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement
contracts, or both--
A. it represents that --
1) it has determined that no other entity that the recipient's application proposes may or will
receive award funds whether through a su " Y
( g baward (subgrant ), procurement contract, or
subcontract under a procurement contract) either requires or has required internal
confidentiality agreements or statements from employees or contractors that currently prohibit
or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from
reporting waste, fraud, or abuse as described above; and
2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this
representation; and
B. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that
receives funds under this award is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict),
reporting of waste, fraud, or abuse as described above, it will immediately stop any further
obligations of award funds to or by that entity, will provide prompt written notification to the federal
agency making this award, and will resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
New Hope
Agency Name
Cindv Carter Board of County Commissioners Chair
Name of Authorized Official QacuSigned by* Title of Authorized Official
12/15/2021 1:51 PM PST
Signature of Authorized Official Date
DocuSign Envelope ID: D7797FDC-3C21-48DE-AAF1-OFE857A57750
ATTACHMENT E
SCOPE OF WORK
January 1, 2022 through December 31, 2022
New Hope shall provide staff and furnish goods and services necessary to accomplish the activities under
the STOP Violence Against Women Formula Grant Program during the Grant period.
This Grant is not a Benefit or Entitlement to the Grantee. It is not to be used to acquire property or services
for the state government's direct benefit. The principle purpose of this Grant is to provide funding for New
Hope to accomplish a public purpose.
Funding from this Grant must be used to support the Grantee's STOP Violence Against Women Formula
Grant Program. Grantee must ensure that activities funded under this Grant program are available to adult
or youth victims (ages 11 or older) of domestic violence, sexual assault, stalking or dating violence during
Grantee's regular business hours and shall include, but not be limited to:
• Active advocacy, medical advocacy and/or legal advocacy on behalf of the client;
• ensuring that crisis intervention and assistance in the development of individual safety plans are
available;
• assistance with obtaining orders of protection and court accompaniment;
• ensuring outreach is provided to inform victims of existing services;
• assistance in accessing Crime Victims Compensation benefits;
• ensuring funding for training is focused on topics or issues related to adult or youth victims of domestic
violence, sexual assault, dating violence, and/or stalking;
• active collaboration with law enforcement and prosecution to ensure a supportive and strong
coordinated response for victims of domestic violence; sexual assault, dating violence, and stalking;
and
• ensuring that goods and services, supplies or direct costs supported by this Grant program are related
to issues involving adult or youth victims of domestic violence, sexual assault, dating violence or
stalking.
Services provided must be consistent with current state and federal laws and mandates.
Domestic Violence Advocacy:
Provision of services to domestic violence clients must comply with the service model indicated in WAC-
61A- 1015.
Sexual Assault Advocacy:
Sexual assault services provided shall meet the requirements set forth by Washington State RCW 70.125
and by the standards defined by the state of Washington Sexual Abuse/Assault Services Standards.
Outreach, Public Awareness and Education Activities: Grant funds may only be used to support, inform,
and provide outreach to victims about available services. Grantee agrees grant funds will not be used to
conduct public awareness or community education campaigns or related activities.
Coordinated Community Response Team: The Grantee and Subgrantees, if applicable, shall participate
at least quarterly, In the county's Coordinated Community Response Team to increase the safety of victims
of domestic violence, sexual assault, dating violence and/or stalking and hold offenders accountable. OCVA
Program Staff may conduct periodic checks for compliance with participation in the CCR. Noncompliance
may result in suspension of payments to Grantee under this Grant.
Victim Safety and Recovery: The Grantee and Subgrantees, if applicable, agree that these funds will not
support activities that compromise victim safety and recovery and undermine offender accountability, such
as.
1. Procedures or policies that exclude victims from receiving safe shelter, advocacy services, counseling
and other assistance based on their actual or perceived sex, age, immigration status, race, religion,,
DocuSign Envelope ID: D7797FDC-3C21-48DE-AAF1-OFE857A57750
ATTACHMENT E
sexual orientation, gender identity, mental health condition, physical health condition, criminal record,
work in the sex industry, Income or lack of income, or the age and/or sex of their children.
2. Procedures or policies that compromise the confidentiality of information and/or privacy ofP ersons
receiving services.
3. Procedures or policies that require victims to take certain actions (e.g., seek an order of protection
receive counseling, participate in couples counseling or mediation, report to law enforcement, seek civil
or criminal remedies) in order to receive services.
4. Procedures or policies that fail to include conducting safety planning with victims.
5. Project designs, products, services, and/or budgets that fail to account for the unique needs of
individuals with disabilities, with limited English proficiency, or who are Deaf or hard of hearing,
including accessibility for such individuals.
The Office on Violence Against Women (OVW) does not fund activities that jeopardize victim safety, deter
or prevent physical or emotional healing for victims, or allow offenders to escape responsibility for their
actions.
DELIVERABLES
The Grantee shall be responsible for the following deliverables:
1. Participation in coordinated community response meetings at least quarterly — As detailed above
2. Reports — As described in Section 17 of the Special Terms and Conditions
3. Vouchers — Must be submitted at least quarterly
PERFORMANCE MEASURES
Provision of the deliverables listed above will be measured using the following performance measures:
1. Participation in at least 75% of coordinated community response meetings
2. 100% of required reports will be submitted on time
3. 90% of vouchers will be completed on time
ATTACHMENT
BUDGET
January 1.2022through December 31,2022
Adams
Grant
County
Cou
Tota.
Salaries: $97425.00
$10.809.00
$20.284.00
Benefits: $3,064.00
$4'386.00
$8.050.00
Goods and Services: $27327.00
$27507.00
$4,834.00
rotal Grant Amount: $157416.00 $17,762.00 $337178.00
Transfer of funds between line item budget categories must be approved by the Office of Crime Victims
Advocacy (UCWA)program staff. Acumulative amount of these transfers exceeding ten (1O)�����o
total program budget oh8U be subject to justification and negotiation(� ` '0n between the e and (]CVA
including approval from the Grantee's signature authority and the relevant OCVA Section Manager. ~
The cost of allowable equipment purchased with these funds must be prorated to Grant activity uoogo'
unless items are used QD96ornmoreon<�rentactivities. Equipment outhohzedbobepurchased vvwith Grant
funds must be documented in an inventory system indicating, at a minimum, date of purchase, quantity
` ''
Printing of Materials: DCVA must forward requests to print broohunas, billboards, and other publications to
the Office on Violence Against Women not less than twenty (20) days prior to public release of the materials.
If approved, the printing must be completed within the first three (3) months of the Grant.
Food and Beverage Coate: The Grantee agrees Grant funds will not be used to purchase food end/or
beverages for any meeting' conference, tnaining, or other event' with the exception of support groups or
training volunteers. Additional information may befound inthe Frequently Asked Questions (FAQs)About
STOP Fomnu|aGrants available at: own
Consultant fees may not exceed $650 per day (excluding travel and subsistence costs) for an eight-hour
day ormay not exceed $81.25per hour for less than eneight-hour day. '
No Grant funds may be used to maintain or establish a computer network unless such network blocks the
viewing, downloading, and exchanging of pornography. However, this does not apply to law enforcement
agencies orany other entity carrying outohmina/invuotigoUono.prooacution,oradiudicaUonaotivitiem. '
DocuSign Envelope ID: D7797FDC-3C21-48DE-AAF1-OFE857A57750 . t
.�109 4
rIZ
Wash ngton State
Department of
C
DocuSign Contract Review and Routing Form
Office of Crime Victims Advocacy
d�e.
r e.
Ashley Storey
Grant
Manaer
g
Proof ed documents
12/8/2021 11:27 PM PST
Section
Matched approved Obligation Summary
Jodi Honeysett
Manager
Memo and Allocation Spreadsheet
2/8/2021 12:00 PM PST
Reviewed entry and coding in CMS
Correct template from IntraCOM has
Managing
been used
Rick Torrance
OR
12/8/2021 12:14 PM PST
Director
Documentation has been included with
reason for exception
Updated 10/27/2021
Certificate Of Completion
Envelope Id: D7797FDC3C2148DEAAF10FE857A57750
_
Status: Completed
Subject: Please DocuSign: OCVA STOP Grant -
New Hope
Division:
Community Services and Housing
Program: OCVA
ContractNumber: F21-31103-062
DocumentType: Contract
Source Envelope:
Document Pages: 29
Signatures: 6
Envelope Originator:
Certificate Pages: 5
Initials: 0
Mia Davidson
AutoNav: Enabled
1011 Plum Street SE
Envelopeld Stamping: Enabled
MS 42525
Time Zone: (UTC -08:00) Pacific Time (US & Canada)
Olympia, WA 98504-2525
mia.davidson@commerce.wa.gov
IP Address: 198.239.10.242
Re cord Track! n g
Status: Original
Holder: Mia Davidson
Location: DocuSign
12/7/2021 11:23:53 AM
mia.davidson@commerce.wa.gov
Security Appliance Status: Connected
Pool: StateLocal
Storage Appliance Status: Connected
Pool: Washington State Department of Commerce
Location: DocuSign
Sli ner. E�rent.
g _
Signature
T irn s,
estamp
Ashley Storey
Completed
Sent: 12/7/2021 11:33:50 AM
Ashley-Nicole.Storey@commerce.wa. g ov
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Using IP Address: 198.180.5.100
Electronic Record and Signature Disclosure:
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Jodi Honeysett
jodine.honeysett@commerce.wa.gov
Security Level: Email, Account Authentication
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Electronic Record and Signature Disclosure:
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Richard Torrance
richard.torrance@commerce.wa.gov
Washington State Department of Commerce
Security Level: Email, Account Authentication
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Electronic Record and Signature Disclosure:
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Cindy Carter
ccarter@grantcountywa.gov
Cindy Carter BOCC Chairperson
Grant county, Washington
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Signer Events Signature Timestam
p
Diane Klontz DaauSigned by: Sent: 12/15/2021 1:51:27 PM
diane.klontz@commerce.wa.gov ViaU,(, khVjy� Viewed: 12/16/2021 6:42:21 AM
Assistant Director 96!]D7776cA2E4F8...
Signed: 12/16/2021 6:42:27 AM
Washington State Department of Commerce
Security Level: Email, Account Authentication Signature Adoption: Pre -selected Style
(None) Using IP Address: 147.55.149.208
Electronic Record and Signature Disclosure:
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In Person Si ner Evens
g
Si Ona
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-_
Timestam p
di or.Del ove vents
ry .
Status
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Tim
Suzi Fode
Sent. 12/8/2021 2.14:57 PM
sfode@grantcountywa.gov
I E W E
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Electronic Record and Signature Disclosure:
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ID: f9391c86-59314a2b-9328-a83d20f3b27c
BOCC Consent Group
commissioners@grantcountywa.gov
Security Level: Email, Account Authentication
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taPayment Events Status
Times m s
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 8/11/2020 4:44:12 PM
Parties agreed to: Cindy Carter, Suzi Fode, BOCC Consent Group
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GRANT COUNTY
Deposit Transmittal
REVENUE SOURCE
ERAP 2.0
FUND DEPT PROG PROJ ACCT
190 001 00 0000 333210000
By: Janice Fivnn, Administrative Services Coordinator
AMOUNT
$151185292.52
TOTAL DISTRIBUTED $1,904.12
Deposit Verification — Treasurer' s Office
and Administrative Services Coordinator:
Checks:
Cash:
E -Deposit $
Treasurer's Office initials:
ASC Initials:
Dated: