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Home My WebLink AboutAgreements/Contracts - Central Servicesr�2- I -- I � � � DocuSign Envelope ID: 679ECA4F-0744-4FE7-93B9-A7FCFF3C2169 AGREEMENT FACE SHEET Agreement Number: K3675 Washington State Department of Agriculture FAIRS PROGRAM CAPITAL PROJECT GRANTS 1. Grantee 2. Fair Facility Grant County Grant County Fair PO Box 37 3953 Airway Drive NE Ephrata, WA 98823 Moses Lake, WA 98837 3. Grantee Representative 4. WSDA Representative Tom Gaines, Facilities Director Teresa Norman, Grant Program Administrator Phone: 509-237-2920 Phone: 360-628-3804 tqaines@grantcountMa.qov tnorman@agr.wa.gov 5. Grant Amount 6. Grant Start Date 7. Grant End Date $250)000 Date of Final Signature May 31, 2023 8. Biennium: 9. Project Must Be Completed By 21-23 May 31, 2023 10. Tax ID # 11. SWV # 12. UBI # 91-6001319 2426-40 132001 884 13. Grant Purpose WSDA and Grantee have entered into this Agreement to undertake a capital improvement project to make health or safety improvements to agricultural fairgrounds or fair facilities in order to benefit participants and the fair -going public pursuant to RCW 15.76.165. WSDA and Grantee agree to the terms of this Agreement as set forth In this AGREEMENT FACE SHEET, the TERMS AND CONDITIONS, and the following documents incorporated by reference: ATTACHMENT 1: GRANTEE'S APPLICATION FOR CAPITAL GRANT FUNDS; ATTACHMENT 11: CERTIFICATION OF AVAILABILITY OF FUNDS TO COMPLETE PROJECT. This Agreement governs the rights and obligations of both parties to this Agreement, which is executed on the date below to start as of the date and year last written below. FOR THE GRANTEE FOR THE WASHINGTON STATE DEPARTMENT OF AGRICULTURE By signing this agreement, I bind the Grantee to this Agreement and certify that I am authorized to do so. r—DocuSigned by: T�m aaim's e—Docuftned by: Ra" (hWAh� S. 9B4*?4r=B8q88489 Tom Gaines Q274 n76331477 --- Hannah Flournoy Central Services Department Director Administrative Regulations Manager 12/15/2021 1 5:23 PM PST 12/16/2021 7:32 AM 'PST Date Date ❑ Additional signatures on next page Check box if true APPROVED AS TO FORM ONLY Janis Snoey July 26, 2021 Assistant Attorney General K21-189 q AGREEMENT FACE SHEET Agreement Number: K3675 Washington State Department of Agriculture FAIRS PROGRAM CAPITAL PROJECT GRANTS 1. Grantee 2. Fair Facility Grant County Grant County Fair PO Box 37 3953 Airway Drive NE Ephrata, WA 98823 Moses Lake, WA 98837 3. Grantee Representative 4. WSDA Representative Tom Gaines, Facilities Director Teresa Norman, Grant Program Administrator Phone: 509-237-2920 Phone: 360-628-3804 t aq ines@grantcountywa aov tnorman(@,agr.wa.gov 5. Grant Amount 6. Grant Start Date 7. Grant End Date $250,000 Date of Final Signature May 31, 2023 8. Biennium: 9. Project Must Be Completed By 21-23 May 31, 2023 10. Tax ID # 11. SWV # 12. U B I # 91-6001319 2426-40 132 001 884 13. Grant Purpose WSDA and Grantee have entered into this Agreement to undertake a capital improvement project to make health or safety improvements to agricultural fairgrounds or fair facilities in order to benefit participants and the fair -going ublic pursuant to RCW 15.76.165. WSDA and Grantee agree to the terms of this Agreement as set forth In this AGREEMENT FACE SHEET, the TERMS AND CONDITIONS, and the following documents incorporated by reference: ATTACHMENT I: GRANTEE'S APPLICATION FOR CAPITAL GRANT FUNDS; ATTACHMENT II: CERTIFICATION OF AVAILABILITY OF FUNDS TO COMPLETE PROJECT. This Agreement governs the rights and obligations of both parties to this Agreement, which is executed on the date below to start as of the date and year last written below. FOR THE GRANTEE FOR THE WASHINGTON STATE DEPARTMENT OF AGRICULTURE By signing this agreement, I bind the Grantee to this Agreement and certify that I am authorized to do so. o �.-- Signature ,indy Caner, BOCC Chair Print Name ow - Title Date ❑ Additional signatures on next page Check box if true ' - t DocuSign Envelope ID: 679ECA4F-4744-4FE7-9389-A7FCFF3C2169 TERMS AND CONDITIONS Washington State Department of Agriculture Fairs Program CAPITAL PROJECT GRANT TERMS AND CONDITIONS 1. DEFINITIONS The following definitions apply throughout this Agreement. "Agreement" means this Capital Project Grant Agreement "Capital Project" means the capital improvement project described in Section 4. "Fair Facility" means the agricultural fairgrounds or fair facility owned by the Grantee and located at the address shown for the Fair Facility on the Agreement Face Sheet. "Grant Amount" means the total amount of funding under this Agreement, as set forth on the Agreement Face Sheet. "Grantee" means the entity identified as the Grantee on the Agreement Face Sheet, who is a Party to the Agreement, and includes all employees and agents of the Grantee. "WSDA" means the Washington State Department of Agriculture, who is a Party to the Agreement. 2. AUTHORITY AND PURPOSE Acting under the authority of RCW 15.76.165, WSDA has awarded the Grantee funding under this Agreement to undertake a capital improvement project to make health or safety improvements to agricultural fairgrounds or fair facilities in order to benefit participants and the fair -going public. Grantee will undertake, by whatever means, to construct, install, or otherwise cause the building of the Capital Project at the Fair Facility. Grantee must perform in accordance with this Agreement's terms and conditions and all applicable federal, state and local laws and ordinances, which by this reference are incorporated into this Agreement as though set forth fully herein. 3. FUNDING WSDA shall pay an amount not to exceed the awarded Grant Amount for the eligible costs necessary for or incidental to the performance of work as set forth for the Capital Project. 4. CAPITAL PROJECT Grantee must use the funding awarded by WSDA under this Agreement solely for the capital improvement project set forth in Attachment I, which includes installing lighting throughout the fairgrounds. 5. COMMUNITY BENEFITS In consideration for the funding under this Agreement, Grantee agrees to provide the following community benefits. a. Use of the Capital Project in the course of holding an agricultural fair as defined by RCW 15.76.110. b. If charging admission fees for the agricultural fair(s), a charge to the general public that is reasonable and consistent with the standard fees charged at other public agricultural fairs and, to the extent possible, discount or free admission to special populations such as military families, foster families, student groups, seniors, babies, and toddlers. c. Access to the Fair Facility and its exhibits and programs to persons of differing abilities. d. Where possible, availability of the Fair Facility for rental at reasonable or discounted cost for educational or public programs benefitting the public. e. Space for charity and other nonprofit community organizations to conduct fundraising or educational activities. Grant County Page 2 Fair Capital Project Grant K3675 DocuSign Envelope ID: 679ECA4F-0744-4FE7-9389-A7FCFF3C2169 f. Support other local groups and programs with similar interests in promoting the welfare of farm people and rural living including the exhibition of livestock and agricultural produce of all kinds, and exhibition of related arts and manufactures including products of the farm home, and exhibition of educational contests, displays and demonstrations designed to train youth. 6. CHANGE OF OWNERSHIP OR USE a. Grantee understands and agrees that Grantee must hold and use all real property and facilities acquired, constructed, improved or rehabilitated for a period of three (3) years following termination or expiration of this Agreement for the express purpose of or purposes of the Capital Project and the Community Benefits under Section 5. b. If the Grantee is found to be out of compliance with this section, the Grantee must repay to the state general fund the amount of the grant and interest as provided in the Recapture provision, Section 16. 7. CERTIFICATION OF NON -STATE MATCHING FUNDS OR IN-KIND SERVICES a. The release of state funds under this Agreement is contingent upon the Grantee certifying that it has expended or has access to non -state matching funds or in-kind services from other sources as set forth in ATTACHMENT II: CERTIFICATION OF THE AVAILABILITY OF FUNDS TO COMPLETE THE PROJECT to complete all construction and activities identified for the Capital Project. b. Grantee shall maintain records sufficient to evidence that it has access to or has expended funds from such sources, and shall make such records available for WSDA's review upon reasonable request 8. PROJECT EXPENDITURES ELIGIBLE FOR REIMBURSEMENT WSDA will make payments to the Grantee on a reimbursement basis only. For the purposes of this Agreement, eligible costs are construed to mean costs incurred and paid, or costs incurred and payable within thirty (30) days. Only costs incurred between (1) the grant start date and (2) grant end date, as shown in the Agreement Face Sheet, and timely invoiced are eligible for reimbursement under this Agreement. No final invoice voucher is eligible for reimbursement unless it is submitted at the same time as or after submittal of the Certified Project Completion Report in Section 10. Disallowed Costs: The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subcontractors. 9. BILLING PROCEDURES AND PAYMENT a. WSDA will reimburse Grantee for eligible project expenditures up to the maximum payable under this Agreement. Grantee must submit a signed and completed Invoice Voucher (Form A-19), referencing in the project activity performed, and any appropriate documentation. The Invoice Voucher must be certified by an official of the Grantee with authority to bind the Grantee. b. Grantee may submit a single Invoice Voucher for the full grant amount or no -more -than -monthly periodic Invoice Vouchers. WSDA will reimburse no more than seventy-five percent (75%) of the grant amount until all project activities are complete and the Grantee submits a complete Certified Project Completion Report as required by Section 10. c. Each Invoice Voucher must be accompanied by a Project Status Report, which describes, in narrative form, the progress made on the project since the last invoice was submitted, as well as a report of project status to date. WSDA will not release payment for any reimbursement request without receiving a Project Status Report. d. The Grantee shall submit all Invoice Vouchers and any required documentation to WSDA's Agreement Manager shown in Section 34. e. WSDA will process reimbursement after approving the Invoice Voucher and Project Status Report. f. Payment shall be considered timely if made by WSDA within thirty (30) calendar days after receipt of properly completed invoices. g. Grantee must submit the final invoice voucher no later than July 15, 2023. Unless the Legislature has re -appropriated the funding, WSDA will not make payment on vouchers submitted after July 15, 2023. 10. CERTIFIED PROJECT COMPLETION REPORT The Grantee shall complete a Certified Project Completion Report when the Capital Project is complete. The report must include: a. A certified statement that the Capital Project is complete and, if applicable, meets required standards. Grant County Page 3 Fair Capital Project Grant K3675 DocuSign Envelope ID: 679ECA4F-0744-4FE7-9389-A7FCFF3C2169 b. Before and after photographs, either hard copy or electronic, of the Fair Facility showing the Capital Project. c. A certified statement of the actual dollar amounts spent, from all funding sources, in completing the Capital Project. This includes the value of in-kind services performed. d. A copy of receipts associated with the project. e. Certification that all costs associated with the project have been incurred and accounted for. Costs are incurred when goods and services are received and/or Agreement work is performed. f. Consultation with Department of Archaeology and Historic Preservation (DAHP). Certification that Grantee consulted with DAHP, if required to do so. g. Certification that Grantee is and will continue to provide Community Benefits set forth in Section 5. h. A final invoice voucher for the remaining eligible funds, unless Grantee intends to submit the final invoice voucher after submitting the project completion report. 11. QUARTERLY REPORTS a. Grantee shall submit quarterly reports to WSDA by the due date on each report form. b. By December 31, 2022, Grantee must affirm in writing that the project will be completed by May 31, 2023, unless Grantee has prior submitted a Certified Project Completion Report. c. The Grantee shall furnish WSDA with other reports as WSDA may require. d. Failure to file reports as requested may result in termination of this Agreement. 12. LACK OF ADEQUATE PROGRESS Grantee's inability to affirm by December 31, 2022 that the project will be complete by May 31, 2023 is a basis for WSDA to terminate the Agreement in whole or in part for cause as provided in Section 27. At WSDA's discretion, the parties may modify this Agreement in lieu of termination. 13. EVALUATION AND MONITORING a. The Grantee shall cooperate with and freely participate in any monitoring or evaluation activities conducted by WSDA, including site inspections, if necessary. b. If requested by WSDA, Grantee must provide photographs, either hard copy or electronically, which visually depict the progress made on the project. c. WSDA or the State Auditor and any of their representatives shall have full access to and the right to examine all of the Grantee's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine, and make excerpts or transcripts from such records and to make audits of all contracts, invoices, materials, payrolls, and records of matters covered by this Agreement. Such rights last for six (6) years from the date final payment is made. 14. SIGNAGE, MARKERS, AND PUBLICATIONS If, during the period covered by this Agreement, the Grantee displays or circulates any communication, publication, or donor recognition identifying the financial participants in the project, any such communication or publication must identify "The State of Washington" and "The Washington State Department of Agriculture — Fairs Program" as participants. 15. CODE REQUIREMENTS All construction and rehabilitation projects must satisfy the requirements of applicable local, state, and federal building, mechanical, plumbing, fire, energy and barrier -free codes. Compliance with the Americans with Disabilities Act of 1990, 28 C.F.R. Part 35 will be required, as specified by the local building Department. 16. PREVAILING WAGE LAW The project funded under this Agreement is subject to state prevailing wage law (chapter 39.12 RCW). The Grantee is advised to consult the Industrial Statistician at the Washington Department of Labor and Industries to determine the prevailing wages that must be paid. WSDA is not responsible for determining the prevailing wages applying to this project or for any prevailing wage payments that may be required by law. 17. RECAPTURE PROVISION Grant County Page 4 Fair Capital Project Grant K3675 DocuSign Envelope ID: 679ECA4F-0744-4FE7-9389-A7FCFF3C2169 a. If Grantee fails to expend state funds in accordance with state law or the provisions of this Agreement, WSDA reserves the right to recapture state funds in an amount equivalent to the principal amount of the grant plus interest. Interest is calculated at the rate of interest on State of Washington general obligation bonds issued most closely to the date of authorization of the grant. Such right of recapture ends three (3) years following expiration or termination of this Agreement. b. Repayment by the Grantee of state funds under this recapture provision shall occur within thirty (30) days of demand. If WSDA is required to institute proceedings to enforce this recapture provision, WSDA is entitled to its cost thereof, including reasonable attorney's fees. c. If Grantee fails to perform this Agreement in accordance with state laws, federal laws, and/or the provisions of this Grant, WSDA reserves the right to recapture all funds disbursed under the Agreement, in addition to any other remedies available at law or in equity. 18. AMENDMENTS The parties may amend this Agreement by mutual agreement. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. 19. SAVINGS If funding from state or other sources is withdrawn, reduced, or limited in any way after the effective date of this Agreement and prior to normal completion, WSDA may terminate the Agreement for convenience under Section 27, without the ten (10) business days' notice requirement. In lieu of termination, the parties may amend the Agreement to reflect the new funding limitations and conditions. 20. NONDISCRIMINATION a. Grantee must comply with all applicable federal and state nondiscrimination laws ad regulations, including, but not limited to chapter 49.60, RCW Washington's law against discrimination, and 42 USC 12101 et seq., the Americans with Disabilities Act. b. If Grantee does not comply or refuses to comply with any nondiscrimination law, regulation or policy, WSDA may terminate this Agreement in whole or in part for cause as provided in Section 27. 21. HISTORICAL AND CULTURAL ARTIFACTS Pursuant to Executive Order 21-02, which is available at Governor's Executive Order 21-02 former) 05-05 Washington State Department of Archaeolog istoric Preservation DAHP and is incorporated into this Agreement by reference, if historical or cultural artifacts are discovered at the project site during construction, the Grantee shall immediately stop construction and notify the local historical preservation officer and the state historical preservation officer at the Department of Archaeology and Historic Preservation. 22. CONFLICT OF INTEREST Notwithstanding any determination by the Executive Ethics Board or other tribunal, WSDA may terminate this Agreement for cause if WSDA finds, after notice and examination, that there is a violation of the Ethics in Public Service Act, chapter 42.52 RCW; or any similar statute involving the Grantee in the procurement of, or performance under this Agreement. 23. DISPUTES Except as otherwise provided in this Agreement, when a dispute arises between the parties that cannot be resolved through discussion and negotiation, either party may request a dispute hearing. The parties shall select a dispute resolution team to resolve the dispute. The dispute resolution team shall consist of a representative appointed by the WSDA, a representative appointed by the Grantee, and a third party mutually agreed upon by both parties. The dispute resolution team shall attempt, by majority vote, to resolve the dispute. The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial setting. 24. HOLD HARMLESS a. This Agreement is solely for the benefit of the parties and gives no right to any other entity that is not a party to this Agreement. Each party is responsible and assumes liability for its own negligent acts or omissions, or those of its officers, agents, or employees to the fullest extent required by law. In the case of negligence of more than one party, any damages allowed shall be levied in proportion to the percentage of negligence attributable to each party, and each party shall have the right to seek contribution from the other party in proportion to the percentage of negligence attributable to the other party. Grant County Page 5 Fair Capital Project Grant K3675 DocuSign Envelope ID: 679ECA4F-0744-4FE7-9389-A7FCFF3C2169 b. This indemnification clause also applies to all causes of action arising out of the performance of work activities under this Agreement. Each contract for services or activities utilizing funds provided in whole or in part by this Agreement must include a provision that WSDA and the State of Washington are not liable for damages or claims from damages arising from any subcontractor's performance or activities under the terms of the contracts. 25. INDEPENDENT CAPACITY OF GRANTEE The Grantee and its employees or agents performing under this Agreement are not employees or agents of the state of Washington or WSDA. The Grantee will not hold itself out as or claim to be an officer or employee of WSDA or of the state of Washington by reason hereof, nor will the Grantee make any claim of right, privilege or benefit which would accrue to such officer or employee under law. Conduct and control of the work will be solely with the Grantee. 26. RECORDS MAINTENANCE The Grantee shall maintain books, records, documents, data and other evidence relating to this Agreement for a period of six (6) years following the date of final payment. At no additional cost, these records, including materials generated under the contract, shall be subject at all reasonable times to inspection, review or audit by WSDA, personnel duly authorized by WSDA, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 27. TERMINATION OR SUSPENSION a. For Cause: If WSDA determines the Grantee has failed to comply with the conditions of this Agreement in a timely manner, WSDA has the right to suspend or terminate this Agreement. Before suspending or terminating the Agreement, WSDA shall notify the Grantee in writing of the need to take corrective action. If corrective action is not taken within twenty (20) calendar days, WSDA may terminate or suspend the Agreement and seek recapture of funds as provided in Section 16. b. For Failure to Complete: If the Grantee fails to complete the Capital Project by the Project Completion Date shown on the Agreement Face Page, WSDA may terminate this Agreement and seek recapture of funds as provided in Section 16. c. For Convenience: Except as otherwise provided in this Agreement, WSDA may terminate this Agreement, in whole or in part, after ten (10) days written notice, beginning on the second day after the mailing. If this Agreement is so terminated, WSDA shall be liable only for payment required under the terms of this Agreement for services rendered or goods delivered prior to the effective date of termination. d. The rights and remedies of WSDA provided in this contract are not exclusive and are, in addition to any other rights and remedies, provided by law. 28. ORDER OF PRECEDENCE In the event of an inconsistency in this Agreement, the inconsistency shall be resolved by giving precedence in the following order: a. Applicable federal and state of Washington statutes and regulations b. Agreement Face Sheet c. Terms and Conditions d. Attachments 29. OWNERSHIP OF PROPERTY WSDA makes no claim to any real property improved or constructed with funds awarded under this Agreement, does not assert, and will not acquire any ownership interest in or title to the capital facilities and/or equipment constructed or purchased with state funds under this Agreement. This provision does not extend to claims that WSDA may bring against the Grantee in recapturing funds expended in violation of this Agreement. 30. ENTIRE AGREEMENT This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. Grant County Page 6 Fair Capital Project Grant K3675 DocuSign Envelope ID: 679ECA4F-0744-4FE7-9389-A7FCFF3C2169 31. GOVERNING LAW AND VENUE This Agreement shall be construed and interpreted in accordance with the laws of the state of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. 32. SEVERABILITY The provisions of this Agreement are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Agreement. 33. SURVIVAL The following sections will survive the expiration or termination of the this agreement and remain in effect until fulfilled: Capital Project, Community Benefits, Change of Ownership or Use, Evaluation and Monitoring, Recapture Provision, Hold Harmless, and Records Maintenance. 34. WAIVER WSDA's failure to insist on strict performance of any provision in this Agreement or to exercise any right based upon a breach of any provision or the acceptance of any performance during such breach, shall not constitute a waiver of any right under this Agreement. 35. GRANT MANAGEMENT The Agreement manager for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Agreement. The Agreement Manager for the Grantee is: The Agreement Manager for the Department is: Tom Gaines, Central Services Department Director Teresa Norman, Grant Program Administrator Grant County Fairgrounds Washington State Dept. of Agriculture 3953 Airway Dr. NE 1111 Washington Street SE Moses Lake, WA 98837 PO Box 42560 Telephone: 509-754-2011 x3276 Olympia, WA 98504-2560 E-mail: t-ciaines@grantcountywa.gov Telephone: 360-628-3804 E-mail: tnorman@,.ag,r.wa.gov Grant County Page 7 Fair Capital Project Grant K3675 DocuSign Envelope ID: 679ECA4F-0744-4FE7-9389-A7FCFF3C2169 ATTACHMENT Grant County K3675 DocuSign Envelope ID: 679ECA4F-0744-4FE7-9369-A7FCFF3C2169 Washington State Department of Agriculture 4* V Application for Capital Improvement Grant Funds 40%*4 Application deadline,: October 1, 20zi (See reverse for eligibility requirements & application process) Fairs Program PO Box 42560 Olympia WA 98504-2560 (360) 902-2043 Applicant - -- ------- Name of Fair Application Date Grant County Fair 09/30/2021 Street Address Mailing Address 3953 Airway Drive NE 3953 Afrway DriveNE City State Zip Code Dialling City State Zip Code Moses Lake WA 98837 Moses Lake WA 98837 Name of Requesting Officer (please print) Phone Number Email Address --------- James McKieram 509-237-2672 "c.mckl*eman@granteountywa.gov if you submit more than one .Applicant ion for Capital Improvement Grant Funds.. What priority'Is this app�licatlon (1 being the highest priority)? e n Th,I*s application Is priority number 1 of the 1 grant applications we intend to submit for this fair. ----------- ----- ----- N Capital improvement Detail — ---------— - - -------------- - Description of Capital improvement (use additional page's if necessary) We have several dark arcas on the fairgrounds that are. smed by lights that rarely work correctly or draw huge amounts of power. This grant request would allow us to install additional high intensity LED lighting to areas not currently'fit or very dark, areas,d io This would offer. ait' nalsafe.d ty for Fair patrons as well as security for facilities and equipment, r0i ---------------- ,Amount Requested from 1 D Total P JectArnount Typeofmatch $ 2501000.00 $ 495X000*00 Y Monetary El In -Kind Both Monetary & in -Kind E] No Mat*ch Has the owner of the facility approved this grant application? Yes n No Description of Match The Match will be capital funding in the 2022 Grant County Budget, approved by the Bo- ard of Cou A Conimissioners 'in the attached letter. Health /Safety/Legal, Requirement of Capital Improvement Healtli and Safety - To light areas of the Fairgrounds that are currently not lighted. or extremely dark. This grant, for lighting, willincrease the safety of Fair patrons and the security of the facifity and. equipment What is the impact if you were to receive a grant award less than requested? Can the project be completed by May 31, 2023 'e would not be able to light all the are -as identified Yes ❑ No Applicant Certification I hereby certify nder pen Ity of perjury that the foregoing information is true and correct to the best of my knowledge, Slj/a Keof Officer Completing Application Dat-- Signed ---------------- ---------- - ------ AGR-5543 (R/6/21)Vinformation collected by WSDA becomes a public record and may be disclosed unless exempted by federal or state law, Page 1 of 2 DocuSign Envelope ID: 679ECA4F-0744-4FE7-9369-A7FCFF3C2169 Grant County Fairgrounds Date: September 15t', 2021 King County Directors Association Master Project: 148772 Contract Number: 19-40-6 Quote #214677 Expiration: 02/28/2022 Musco Equipment — Rodeo Arena., Parking Areas, Holding Pens and Access Roads Light -Structure GreenT11 System delivered to your site 7 - Pre -cast concrete foundations 7 — 60' Galvanized steel poles # UL Listed remote electrical component enclosures 0 Pole length wire harnesses * 36 - Factory -aimed and assembled TLC - LED 1200 field lighting luminaries 0 12 - Factory-aimedand assembled TLC - LED 900 field lighting luminaries I s 0 Lighting control cabinets and Control Link (wireless control system) The above prices also include: energy savings of more than 40% over a standard lighting system 50% less spill and glare light than Musco's prior industry leading technology Mu.sco Constant 25TMwarranty and maintenance program that eliminates 100% of your maintenance costs for 25 years, including labor and materials Guaranteed constant light levels for 25 years, per I ESNA RP06.1 5 Control Link@) Control & Monitoring System for control and management of your lighting system Installation Breakdown 0 Unload Musco equipment 0 Auger and set Musco pre -cast concrete foundations 0 Assemble and stand Musco, equipment Installation of the Musco control and monitoring system Cutting/patching asphalt/hardscape • Boring/trenching, conduit and wire • Electrical connections at each pole/control cabinet I* Site clean up Scope of Work: The work shall be completed by Neppel Electric, a licensed Electrical Contractor, Licensed in the State of Washington, under contract to Musco Sports Lighting. Any necessary precautions will be taken to protect surfaces to provide access for drilling equipment, excavation equipment, trucks, crane, concrete truck, lift equipment and material handling equipment. DocuSign Envelope ID: 679ECA4F-0744-4FE7-93B9-A7FCFF3C2169 Remove and dispose of all existing wood poles, overhead wiring, lighting equipment and associated hardware. The Musco Lighting System will be unloading upon arrival to the job site, the foundations will be -augured, set, and backfilled with concrete per the detailed foundation design. The poles will be staged and assembled, the LED luminaires will be mounted, poles erected and .luminaire aiming. Wiring for the Lighting System is from the lights/luminaire assemblies down to the remote electrical. enclosure at the base of each pole where it will be terminated on the Musco supplied disconnect breaker. The Musco pole top assemblies, electrical enclosures and associated hardware will installed on the cell tower and will be wired and aimed. All packin9 material containers and shipping debris will be removed from site. Hardscape/landscape will be removed (as needed) to trench all conduit from the existing service i cabinet location to each pole location. In -ground boxes will be installed next to each new pole. Conduit will be installed from the in -ground boxes to each of the Musco poles. Trenches will be compacted and graded, finalgrading and seeding will be by others. Hardscape/landscape With be patched to match existing. Musco control and monitoring cabinet(s) will be installed next to the existinga service cabinet. Conductors will be pulled through the new conduits from each. pole to each in ground box and from each in* ground box to the Musco control and monitoring cabinet and from the Musco control and monitoring cabinet to the electrical distribution cabinet, all splicing, and terminations will be completed. The system will be energized, tested, and commissioned. Site will be cleaned up of all debris, packing and construction materials, We will take all precautions necessary to minimize impacts to the site. Electrical permit is included, any additional required permits will be by others. Total Breakout of Equipment and Electrical Installation: KCDAContract Price ...�1MMMMatrMNMKOMrMrllrrrMMraar/AIMaMtMMMMMMMk!/_MMNM.M4rrrrr.MY.$187,265.00 Adder — 3 — 60' poles and.foundations (3 @$8,400.00) ■r14arUaa000woom* *#**MMt/MYwkow*ttot*8arMMM#11M M,200p00j0 Adder a-* 16 — 1200 -Watt TLC — LED Luminaires (16 @ $66s320.00 Adder — 12 — 900 -Waft TLC — LED Luminaires (12 @ $3,5?0.00}sraaaasraasrsrararrarMraararrr• $42s840.00 Adder — Electrical Installation. 40400*40040 MMMMNMO o#mouvoo so*%omaoo son** a $1121500.00 Per and Payment Bond an$ VA*ftrft son 0 *aVaMa a$$ a an IN n% ggnavna an an $3,903*00 Total Price (Equipment and Installation): 1-42900 Notes: Performance and payment bond is included in the quote at a rate of $9.18/$ 000.00 Pricing does NOT include taxes. Purchase orders are to be sent directly to the KCDA along with a copy of this Quote, Delivery to the job site from the time of order, submittal approval, and confirmation of order details including voltage and phase, pole locations is 60 - 75 days. Current estimated delivery is April 2021. Due to the built-in custom light control, pole locations need to be confirmed prior to production, Light Levels and uniformities are guaranteed by MUSCO, any additional aiming required to meet the specified requirements shall be, done by MUSCO. DocuSign Envelope ID: 679ECA4F-0744-4FE7-93B9-A7FCFF3C2169 Email a copy of the Purchase Order to KCDA and Musco Sports Lighting: KCDA Attn: Valerie Buckbee P.O. Box 5550 Kent, WA 98064 Fax: 425-282-0675 E-mail: vbuckbee��kcda.ora Phonea, 800-422-5019 Musco Sports Lighting, LLC Attn: Ryan Tighe P.O. Box 260 Muscatine, JA 52761 Fax: 800-374-6402 E-mail: rvan.tIg,he(&_musco.corn Phone: 800-756-1205 Thank you for considering- Musco for your sports -lighting needs. Please contact me with any questions. Tim Butz Musco Sports Lighting, LLC Phone: 503/720-6625 E-mail: timbut z@rnuscocoo All! Costello Musco Sports Lighting, LLC Phone: 800-754-6025 ext. 4736 E-mail: all'i.costello@musco.com Grant County Fairgrounds Phase 3 MOSes LaWWA Lighting System MW Load QU A N Rodeo Arena 12.92 W 12 a Concourse 39.88 kW 36 Level Grki Nafna 4:01CW8110r; mettle v uminsfion ckcwtx Fixture Oly Mln, Max Mix/Min f AveHMn Concourse Horizontal 16.2 1 35 25.68 16.23 la 36 N Parking Lot Horizontal 10.5 1 22 22.107 10-51 13 36 N Rodwo-Arena Horizontal Illuminance 32.9 26 37 1.43 1 1.27 A 11 W, I W NGINEERED DESIGN By: Bryce Mile!; - File #21.46777.14 -Sep -21 0- 0 75 W 0 0 f-) From Hometown to Professional N R sg We Make R Happen. Not W be reproduced In whole or pan Wthof4 fho vMiten conview, of mtmco Spom Lkihilng, LLr— Olftl. 2021 MUSco SpW% Lighting, LLC. M (0 CO H LL 0 H ti (D 'NGINEEREO DESIGN By., Bryce Miles - File #214677A -,14-Sep-21 Q - _O LLI Pole. locatJon1s) +dimemlons are relative W0,0rel'vencepoints) 0 Grant County Fairgrounds Phase 3 Mos" L"WA Name: N Rodeo Arena Size: 220'x 130' Spacing: 30.0,1 x 30.01 Height a above tide 111AZIN, WINED WIT4ZOUTAL Entire Grid Guaranteed Average: $can Average: 32.99 Maximum. 37 Minimum. 26 Avx/Mln.-8 max/mimm1.2nw= UG (adjacent pts): 1:23 CU., 034 No. of Points; as Applied Circuits: A No. of Luminaires., JZ Total Load- 12.92 W Guaranteed Performance: 'Tice ItLUMINATION described above is guaranteed Peryour Musco Warranty document and includes a 0.95 dirt depreciation factor, Field Measurements.- Individual field measurements may vary from computer -calculated predictions and should be taken hr► accordance with IESNA RP -6-I5, Electrical System Requirements: Refer to Amperage Draw Chart and/or the 'Mus4o Control System SummM" for electrical sizing. Installation Requirements: Results assume.* 3% nominal voltage at fine side ref the driver and structures located Within 3 feet (1m) of design locations. We Make It Happen. Nat to be reproduced In Wh 018 of pan wi ft u t the wri t6n oo n so "10 at M us ro Sport a Lg Ming, LLC, 01 Del. 2021 fts sm Sports Ug Wing, LLC. aI :S 4, n ........... - -- ------------ (D 'NGINEEREO DESIGN By., Bryce Miles - File #214677A -,14-Sep-21 Q - _O LLI Pole. locatJon1s) +dimemlons are relative W0,0rel'vencepoints) 0 Grant County Fairgrounds Phase 3 Mos" L"WA Name: N Rodeo Arena Size: 220'x 130' Spacing: 30.0,1 x 30.01 Height a above tide 111AZIN, WINED WIT4ZOUTAL Entire Grid Guaranteed Average: $can Average: 32.99 Maximum. 37 Minimum. 26 Avx/Mln.-8 max/mimm1.2nw= UG (adjacent pts): 1:23 CU., 034 No. of Points; as Applied Circuits: A No. of Luminaires., JZ Total Load- 12.92 W Guaranteed Performance: 'Tice ItLUMINATION described above is guaranteed Peryour Musco Warranty document and includes a 0.95 dirt depreciation factor, Field Measurements.- Individual field measurements may vary from computer -calculated predictions and should be taken hr► accordance with IESNA RP -6-I5, Electrical System Requirements: Refer to Amperage Draw Chart and/or the 'Mus4o Control System SummM" for electrical sizing. Installation Requirements: Results assume.* 3% nominal voltage at fine side ref the driver and structures located Within 3 feet (1m) of design locations. We Make It Happen. Nat to be reproduced In Wh 018 of pan wi ft u t the wri t6n oo n so "10 at M us ro Sport a Lg Ming, LLC, 01 Del. 2021 fts sm Sports Ug Wing, LLC. Poleloradarlls) *dlmenslons are relative to 0,0 re(areme point(s) 0 Grant County Fairgrounds Phase 3 Moses Lake WA Name: Concourse Size. 220'x 13W Spacing., 20OX20j), Nei ht: 3.0' above grade Entire Grid Scan Average: -- 21725MAZI Maximum: 35 Minimum, I Avg I.Min; 22-W Max / Min: Ui�� UG (a "scent pts): 2.84 M 0.67 No, of Points.- 459 Applied Circuits: 8 No, of Luminaires., 36 Total Load- 39.98 kW Guaranteed Performance: The ILLUMINAMN described above is guaranteed peryour Musca Warranty document and includes a 0.95 dirt depreciation f3ctof. Field Measurements.- individual field measurements may vary from computer: calculated predictions and should be taken in accordance with IESNA RP -6-15. Electrical System Requirements. Refer to Amperage Elraw Chart and/or the "Musca Control System Summary" for electrical sizin& installation Requirements: Results assume t 3% nominal voltage at line side of the driver and structures located within 3 feet (1m) of design locations, ar D -- Y- W U9W- w9mue Make ft Happen., Not to be reproduced in whole or pan without file vMj*t6n consent of MUSS Sports UgWrtg. LLC, 01981. 202,1 Musca SPOMS Lighting, LLC, p air Luminaires W tWATM SIZE CRAM MOUNTING —MI -Off— LUMMAKA TYPE QTY I 7141S MLE rAp OTHER OR10i 60, 60, TMAED-1200 TLC-LED-9DD 211- 1 2W 4_ 1 1 P2 60 to, Tic -LED -1200 TI.C-EFD-9D0 3/2. 3 I 2 P3 60,TL 6W go, TLC TLC -LED -9W 2/1' 3 ?LI 2 2 Poleloradarlls) *dlmenslons are relative to 0,0 re(areme point(s) 0 Grant County Fairgrounds Phase 3 Moses Lake WA Name: Concourse Size. 220'x 13W Spacing., 20OX20j), Nei ht: 3.0' above grade Entire Grid Scan Average: -- 21725MAZI Maximum: 35 Minimum, I Avg I.Min; 22-W Max / Min: Ui�� UG (a "scent pts): 2.84 M 0.67 No, of Points.- 459 Applied Circuits: 8 No, of Luminaires., 36 Total Load- 39.98 kW Guaranteed Performance: The ILLUMINAMN described above is guaranteed peryour Musca Warranty document and includes a 0.95 dirt depreciation f3ctof. Field Measurements.- individual field measurements may vary from computer: calculated predictions and should be taken in accordance with IESNA RP -6-15. Electrical System Requirements. Refer to Amperage Elraw Chart and/or the "Musca Control System Summary" for electrical sizin& installation Requirements: Results assume t 3% nominal voltage at line side of the driver and structures located within 3 feet (1m) of design locations, ar D -- Y- W U9W- w9mue Make ft Happen., Not to be reproduced in whole or pan without file vMj*t6n consent of MUSS Sports UgWrtg. LLC, 01981. 202,1 Musca SPOMS Lighting, LLC, 0') ce) LL LL C) W C:) UJ rn (0 prvz SCALE IN FEET 1, 40 4(r W W NGINEERED DESIGN By: Bryce Miles - File #214677A .14 -Sep -21 CL 0 PoWtocationtsl +dirriertsions are relative t*O,Cl reference polw(s) (& Grant County Fairgrounds Phase 3 Moms Lakp,,WA N2me*., N Parking Lot Size: 2200 x130* Spacing., 200 x 20.0' Height. 3.0' above grade Entire Grid Scan Average: t,75FUM Maximum; 22 Minimum: I Avg I Min: 1033 Maio / K*n: UG (adjacent pts): 2,45 CU. 0.11 No, of Points; '11-6 Applied Circuits: 8 No. of Luminaires: 36 Total Load: 39,89 kW Guaranteed Performance. The ILLUMINATION described above is guaranteed per your Musca Warranty document and includes a 0.95 dirt depreciation factor Pield Measvremenmr Individual field measurements may vary from computer -calculated predictions and should be taken In accordance with IESNA RP -6-15, Electrical System Requirementst Refer to Amperage Draw Chart and/or the "`Masco Control System Summary" for electrical sizing. Insullation Requirements. Results assume 13% nominal voltage at line side of the driver and structures located within 3 feet (1m) of design kKalions, We Make It Happen. Not to be reproduced in whole or parl without lboi wdt!en consent of Mtjsco Sports Lighting. LLQ 01981, M21 Mutes Sports Llghft LLC. Pole locatton(s) +&n4ensions am relative Grant CountV Fairgrounds Phase 3 MOWS LaIMMA W!F 95.57r, 1 INCUIDES: - 14 Rodeo Arena Electrikal System Requirements: Refer to Amperage Draw Chart and/or the "Mush Control System Summary" for electrical sizing, installation Requirements: Results assume * 3% nominal voltage at line side of the driver and structures located within 3 feet (1m) of design locations. WWiAU I , 11 UMMW "' - T79 Ballast. Spedficatians Une Amper*ge Per Luminaire 51nole Phase Vb1to'ge 208 2201240"", [277 347 380 4W 01 M M 1 164 M I M 7.O 6's u 1-5.2 L 0 5-3 5.0 4.6 1 4,AO 1 31 z9 2.3 K -W Ing We Make It Happen,,, Not tot* tWoduced in *Wl&or partWiftut the WARen conseM of Muss Spar% Lighfing. LI -C.01981,2021 MUSCO Sports Ughting.LM