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Home My WebLink AboutAgenda - BOCC (002)GRANT COUNTY BOARD OF COMMISSIONERS AMENDED DRAFT MEETING AGENDA Week of January 31—February 4, 2022 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings are in person with a WEBEX Conference Call/Video option available (info below) MONDAY, JANUARY 31, 2022 Event address for htti)s:Hgrantcowa.webex.com/cirantcowa/onstage/g php?MTID=ec8b45al &724c436c1538 attendees: 533fo1 cda2 Event number: 2488 654 9167 Event password: BOCC-JAN31 Video Address: 1469742596@grantcowa.webex.com grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 Show all global call-in numbers Access code: 2488 654 9167 8:30 a.m. — 9:30 a.m. S Castro, Public Works — Short Plat Discussion (Anticipated Executive Session 9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update • Go over the week's meeting schedule • NovaTime —Reports • Claims /Incidents and Accidents • Commissioner Boards/Committees —Appointment Process (Jerry) • Martin Hall meetings • Ordinance amending Ch 2.04 of the Grant County Code re: Commissioner Meetings/session/telephonic attendance • Consent Agenda Item Submission Form: • New Agenda Format - 4,1" - - �� CC 11:00 a.m. —11:30 a.m. Budget and Finance Update 11:30 a.m.- 12:00 p.m. D Stone, Finance Committee Meeting 12:00 p.m.- 1:00 p.m. WSAC VIRTUAL ASSEMBLY NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST Page 2 of 5 Grant County Commissioners Agenda AMENDED Week January 31, 2022 1:00 p.m.- 2:00 p.m. Commissioners Round Table- Miscellaneous Discussion • Review of Consent Agenda Items • LTAC Configuration (JG) 2:00 p.m. — 3:00 p.m. BOCC W/ Veterans Board- Veteran Service Officer Position Discussion 3:00 p.m. — 3:30 p.m. T Gaines, Central Services Personnel Discussion (Anticipated Executive Session) TUESDAY, FEBRUARY 1, 2022 Event address for https•/Zgrantcowa webex com/grantcowa/onstage/ php?MTID=e5d2a743d84fcOc452 attendees: 8a2c9ba79b9cb0d Event number: 2481 9216229 Event password: BOCC-FEB1 Video Address: 1469742596@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 Show all global call-in numbers Access code: 2481 921 6229 8:15 a.m.- 8:30 a.m. Z Kennedy, 2022 Legislative Session Update 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update 9:00 a.m. — 5:00 p.m. C Carter, Law &Mental Health Conference (vidoes) 9:00 a.m. —10:00 a.m. K Edinger, Human Resources Update 10:00 a.m.- 10:30 a.m. Department Head Review 11:00 a.m. —12:00 p.m. D Hooper, Development Services Update 1:00 p.m. — 2:00 p.m. S Castro, Public Works Update 1.0 Solid Waste (15 min.) Discussion Items: 2.0 Public Works General Update (15 min.) Discussion Items: Page 3 of 5 Grant County Commissioners Agenda AMENDED Week January 31, 2022 2.1—Snow Response Priorities (Sam C) 2.2 —Snow Problem Areas (Sam C) 2.3 — Covid Update (Decorah and Karen) 2.4 —Road Equipment Assessment (Sam C) 2.5 —Budget Process Transparency (Sam C and Loc) 3.0 Public Works Engineering/Roads (15 min.) Discussion Items: 3.11- Major Projects Update (Keith) 3.12 -Accident Update (Keith) 3.13 -Road Division Updates (Keith) 3.2 —Pit Access E -SW Road (Keith) 3.3 —Agreement with the City of Moses Lake (Keith) - Maintenance of Valley Road/Patton Boulevard 4.0 Equipment Repair and Replacement (15 min.) Discussion Items: 2:00 p.m. — 3:30 p.m. Commissioner's Meeting ` 1. Call to order/Establish Quorum -12. Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit max) 3. Approval Of Agenda 4. Correspondence (ie. Emails that have come in that need response, letters of support etc.) }r5. Commissioners Roundtable — Miscellaneous Discussion 6. Consent Agenda (Items 1 through 13)- All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If separate discussion is desired, 9 that item may be removed and placed under Board Discussion/Decision.U 6 � 7 AUDITOR'S OFFICE 1) Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. COMMISSIONER'S OFFICE 2) Approval of Commissioners January 17, 2022 Minutes 3) Invoices 4) Letter to Jean Fitzgerald, no appointment to the Civil Service Commission. 5) Reimbursement request from HopeSource on Department of Commerce Eviction Rent Assistance Program (ERAP) 2.0 No. 21-4619C-108 in the amount of $73,447.45. 6) Reimbursement request from HopeSource on Department of Commerce Shelter Program Grant No. 21-4610C-104 in the amount of $30,268.00. �s p -q, w-- Page 4 of 5 Grant County Commissioners Agenda AMENDED Week January 31, 2022 7) Reimbursement #8, request #2 from Opportunities Industrialization Center (OIC) on the Department of Commerce Eviction Rent Assistance Program (ERAP) 2.0 No. 21-4619C-108 in the amount of $42,824.20. o ✓18) Frontier Title & Escrow Closing Agreement with Richard Boness in the amount of $291, 22945.40 for the purchase of Parcel 1 located the Southeast quarter of Section , and k ,vv the Southwest quarter of Section 23, all in Township 21 North, Range 26 E.W.M., Grant County, Washington, lying Southerly of State Highway 282, and Parcel 2 located the Southeast quarter of Section 22, Township 21 North Range 26 E.WM. Grant County,. Washington, lying Southerly of State Highway 282. 9) Frontier Title & Escrow Closing Agreement with Sun Basin Raceway LLC in the amount of $510,892.38 for the purchase of property located in the Southeast quarter of Section 22, Township 21 North, Range 26 E.W.M., Grant County, Washington (Ephrata Raceway). 10) A19 for the Administrative Office of the Courts for reimbursements for the Prosecutors Office in the amount of $1,322.68 as well as the Clerk's Office in the amounts of $317.80 relating to Interagency Reimbursement Agreement IAA22169, State v Blake. 11) Settlement Agreement and General Release between Grant County (Fairgrounds) and Grant County Chillin & Grillin (Rita Reyna) in the amount of $1951.20. FACILITIES AND MAINTENANCE 12) Contract with Concrete Coatings Repair and Restoration for Project FM2203, Grant County Historic Courthouse Stairway Repair and Sealing in the amount of $51,815.20. Completion of work shall occur on or before June 15, 2022. FAIR(;UMNDS 13) Request to purchase Sharp copier in the amount of $9,093.13 from Business Interiors and Equipment through a NASPO contract. 7. Board Discussion/Decisions Items (Items to discuss and items that were re oved from Consent Agenda. These items will be acted upon individually) � (AO 8. Adjournment 3:30 p.m. — 3:35 p.m. Open Record Public Hearing, Budget Extensions for Cost of Living and Paid Family Medical Leave Act Increases Request from the Auditor's Office in the amount of $281,121.00 to cover increases in Cost of Living and Paid Family Medical Leave Act expenses. Page 5 of 5 Grant County Commissioners Agenda AMENDED Week January 31, 2022 3:35 p.m. — 3:40 p.m. Open Record Public Hearing, Amendment to Grant County Code Ch. 9.06 and 9.07 titled "Dog Control" and "Dangerous Dogs" Request from the Sheriff's Office to remove the dog licensing requirements. 5:30 p.m. - 6:30 p.m. Commissioners at Grant County Sheriff's Town Hall Meeting (Larson Substation) WEDNESDAY, FEBRUARY 2, 2022 D Stone, Shrubsteppe Long -Term Strategy Advisory Meeting (Zoom) 9:00 a.m. — 5:00 p.m. C Carter, Law & Mental Health Conference (vidoes) THURSDAY, FEBRUARY 3, 2022 7:00 a.m.- 8:00 a.m. 10:00 a.m. —11:30 a.m. 12:00 p.m. -1:00 p.m. 7:00 p.m.- 8:00 p.m. FRIDAY, FEBRUARY 4, 2022 12:00 p.m. -2:00 p.m. R Jones, Moses Lake Chamber Response Team Meeting D Stone, QUADCO Meeting C Carter, Columbia Basin Domestic Violence and Sexual Assault Consortium Meeting R Jones, Moses Lake School District Board Meeting R Jones, WSAC Legislative Steering Committee Session Meetings GRANT COUNTY BOARD OF COMMISSIONERS DRAFT MEETING AGENDA Week of January 31—February 4, 2022 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings are in person with a WEBER Conference Call/Video option available (info below) MONDAY, JANUARY 31, 2022 Event address for https://grantcowa.webex.com/grantcowa/onstage/g.php?MTID=ec8b45al8c724c4f36c1538 attendees: 533f01 cda2 Event number: 2488 654 9167 Event password: BOCC-JAN31 Video Address: 1469742596@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 Show all global call-in numbers Access code: 2488 654 9167 9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update • Go over the week's meeting schedule • NovaTime —Reports • Claims /Incidents and Accidents • Commissioner Boards/Committees—Appointment Process (Jerry) • Martin Hall meetings • Ordinance amending Ch 2.04 of the Grant County Code re: Commissioner Meetings/session/telephonic attendance • Consent Agenda Item Submission Form: • New Agenda Format 11:00 a.m. —11:30 a.m. Budget and Finance Update 11:30 a.m.- 12:00 p.m. D Stone, Finance Committee Meeting 12:00 p.m.- 1:00 p.m. WSAC VIRTUAL ASSEMBLY 1:00 p.m.- 2:00 p.m. Commissioners Round Table- Miscellaneous Discussion • Review of Consent Agenda Items • LTAC Configuration (JG) NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAYADD AND/OR DELETE AND TAKE ANYACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Page 2of5 Grant County Commissioners Agenda Week January 31, 2022 2:00 p.m. — 3:00 p.m. BOCC W/ Veterans Board- Veteran Service Officer Position Discussion 3:00 p.m. — 3:30 p.m. T Gaines, Central Services Personnel Discussion (Anticipated Executive Session) TUESDAY, FEBRUARY 1, 2022 Event address for https•//grantcowa webex com/grantcowa/onstage/g.php?MTID=e5d2a743d84fcOc452 attendees: 8a2c9ba79b9cb0d Event number: 2481 921 6229 Event password: BOCC-FEB1 Video Address: 1469742596@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 Show all global call-in numbers Access code: 2481921 6229 8:15 a.m.- 8:30 a.m. Z Kennedy, 2022 Legislative Session Update 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update 9:00 a.m. — 5:00 p.m. C Carter, Law &Mental Health Conference (vidoes) 9:00 a.m. — 10:00 a.m. K Eslinger, Human Resources Update 10:00 a.m.- 10:30 a.m. Department Head Review 11:00 a.m. —12:00 p.m. D Hooper, Development Services Update 1:00 p.m. — 2:00 p.m. S Castro, Public Works Update 1.0 Solid Waste (15 min.) Discussion Items: 2.0 Public Works General Update (15 min. Discussion Items: 2.1—Snow Response Priorities (Sam C) 2.2 —Snow Problem Areas (Sam C) 2.3 — Covid Update (Decorah and Karen) 2.4 —Road Equipment Assessment (Sam C) Page 3 of 5 Grant County Commissioners Agenda Week January 31, 2022 2.5 —Budget Process Transparency (Sam C and Loc) 3.0 Public Works Engineerinq/Roads (15 min.) Discussion Items: 3.11- Major Projects Update (Keith) 3.12 -Accident Update (Keith) 3.13 -Road Division Updates (Keith) 3.2 —Pit Access E -SW Road (Keith) 3.3 —Agreement with the City of Moses Lake (Keith) - Maintenance of Valley Road/Patton Boulevard 4.0 Equipment Repair and Replacement (15 min.) Discussion Items: 2:00 p.m. -3:30 p.m. Commissioner's Meeting 1. Call toorder/Establish Quorum 2. Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit max) 3. Approval Of Agenda 4. Correspondence (ie. Emails that have come in that need response, letters of support etc.) 5. Commissioners Roundtable —Miscellaneous Discussion 6. Consent Agenda (Items 1 through 13) -All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1) Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. COMMISSIONER'S OFFICE 2) Approval of Commissioners January 17, 2022 Minutes 3) Invoices 4) Letter to Jean Fitzgerald, no appointment to the Civil Service Commission. 5) Reimbursement request from HopeSource on Department of Commerce Eviction Rent Assistance Program (ERAP) 2.0 No. 21-4619C-108 in the amount of $73.,447.45. 6) Reimbursement request from HopeSource on Department of Commerce Shelter Program Grant No. 21-4610C-104 in the amount of $30.,268.00. 7) Reimbursement #8, request #2 from Opportunities Industrialization Center (OIC) on the Department of Commerce Eviction Rent Assistance Program (ERAP) 2.0 No. 21-4619C-108 in the amount of $42,824.20. Page 4 of 5 Grant County Commissioners Agenda Week January 31, 2022 8) Frontier Title & Escrow Closing Agreement with Richard Boness in the amount of $291,945.40 for the purchase of Parcel 1 located the Southeast quarter of Section 22, and the Southwest quarter of Section 23, all in Township 21 North, Range 26 E.W.M., Grant County, Washington, lying Southerly of State Highway 282, and Parcel 2 located the Southeast quarter of Section 22, Township 21 North, Range 26 E.WM., Grant County, Washington, lying Southerly of State Highway 282. 9) Frontier Title & Escrow Closing Agreement with Sun Basin Raceway LLC in the amount of $510,892.38 for the purchase of property located in the Southeast quarter of Section 22, Township 21 North, Range 26 E.W.M., Grant County, Washington (Ephrata Raceway). 10) A19 for the Administrative Office of the Courts for reimbursements for the Prosecutors Office in the amount of $1,322.68 as well as the Clerk's Office in the amounts of $317.80 relating to Interagency Reimbursement Agreement IAA22169, State v Blake. 11) Settlement Agreement and General Release between Grant County (Fairgrounds) and Grant County Chillin &Grillin (Rita Reyna) in the amount of $195,1.20. FACILITIES AND MAINTENANCE 12) Contract with Concrete Coatings Repair and Restoration for Project FM2203, Grant County Historic Courthouse Stairway Repair and Sealing in the amount of $51,815.20. Completion of work shall occur on or before June 15, 2022. FAIRGRnt INnS 13) Request to purchase Sharp copier in the amount of $9,093.13 from Business Interiors and Equipment through a NASPO contract. 7. Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon individually) 8. Adjournment 3:30 p.m. — 3:35 p.m. Open Record Public Hearing, Budget Extensions for Cost of Living and Paid Family Medical Leave Act Increases Request from the Auditor's Office in the amount of $281,121.00 to cover increases in Cost of Living and Paid Family Medical Leave Act expenses. 3:35 p.m. -3:40 p.m. Open Record Public Hearing, Amendment to Grant County Code Ch. 9.06 and 9.07 titled "Dog Control" and "Dangerous Dogs" Page 5of5 Grant County Commissioners Agenda Week January 31, 2022 Request from the Sheriff's Office to remove the dog licensing requirements. 5:30 p.m. - 6:30 p.m. Commissioners at Grant County Sheriff's Town Hall Meeting (Larson Substation) WEDNESDAY, FEBRUARY 2, 2022 D Stone, Shrubsteppe Long -Term Strategy Advisory Meeting (Zoom) 9:00 a.m. — 5:00 p.m. C Carter, Law &Mental Health Conference (vidoes) THURSDAY, FEBRUARY 3, 2022 7:00 a.m.- 8:00 a.m. R Jones, Moses Lake Chamber Response Team Meeting 10:00 a.m. —11:30 a.m. D Stone, QUADCO Meeting 12:00 p.m. —1:00 p.m. C Carter, Columbia Basin Domestic Violence and Sexual Assault Consortium Meeting 7:00 p.m.- 8:00 p.m. R Jones, Moses Lake School District Board Meeting FRIDAY, FEBRUARY 4, 2022 12:00 p.m. — 2:00 p.m. R Jones, WSAC Legislative Steering Committee Session Meetings