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Home My WebLink AboutGrant Related - BOCC (003)_ � `�'�- � �, Housing Authority of Grant County 1139 Larson Blvd. •Moses Lake, WA 98837-3308 Phone: (509) 762-5541 9 Fax: (509) 762-2202 Toll Free: (800) 747-9202 a TTY (800) 833-6388 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........... ........... .......... .......... www.hag'c.net January 3,. 2022 Dated this- day of .20 ' z2 Board of County COMInissioners Grant COUnly, W"ashington AppLove A U -sap Le AhstaLin Dist # I Dist #I Dist #I Grant County Board Of Commissioners Dist #2' Dist #") Dist #42V ATTN: Janice Flynn Dist #3 ..... f\ ............ .. Disl #3 PO Box 37/35 C Street ...... . . . . ............ . ... Dist Ephrata, WA 98823 Dear Ms. Flynn: Please consider this letter and attached documentation the Housing Authority's claim for draw #3 for December,, 2021, for the Eviction Rent Assistance Program 2.0 (ERAP 2.0). 1 -certify that: The information on the A-19 and supporting documentation for the Eviction Rent Assistance Program -(ERAP), contract # 21-46190-108, in the amount of $1,223,598,89 is a true and accurate report and that all reported expenditures are properly chargeable to the ERAP 2.0 grant. Sincerely, Christopher A. Sutherland Financial Director The Housing Authority of Grant County, Washington is an equalopportunity provider and employer and does not discriminate on the basis of race, color, national ori 'n, religion, sex, physical or mental i loye disability, or familial status. The Housing Authority of Grant County's policies andpractices are designed to provide assurances that persons with disabilities will be given reasonable accommodations, EQUAL HOUSING upon request so that they may fully access and utilize the housing programs and related services. OPPORTUNITY If you or anyone in your family is a person with disabilities, and you require a specific accommodation in order to fully utilize our programs and services, please contact the Housing Authority. Contract 21-4619C-1 08 (ERAP 2.0) Grant County/GCHA HAGC Submitted to GC by: Date: Request for Reimbursement No. #3 Grant County's Subrecipient Checklist: State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 Questions to ask before submitting a payment request Was the expenditure or cost: _X Made for an allowable activity under the grant guidelines? _X Authorized (or not prohibited) under state or local laws or regulations? _X Approved by the federal awarding agency, if required? _X Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43? For payroll transactions: _X Does the employee's time and effort documentation meet the requirements of Circular A-1 22? _X Allocable to the program? (i.e., was the dollar amount charged to the program relative to the benefits received by the program? Is the federalgrantor being charged its fair share of the cost?) _X Based on actual costs, not budgeted or projected amounts? _X_ Applied uniformly to federal and non-federal activities(i.e., is the federal government being charged the same amount as if non-federal funds were being used to pay the cost)? _X Given consistent accounting treatment within and between accounting periods? (Consistency in accounting requires that costs incurred for the samepurpose, in like circumstances, be treated as either direct costs only or indirect costs on with respect to final cost objectives). _X Calculated in conformity with generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? _X Not included as a cost (or used to meet cost sharing requirements) of other federally -supported activities of the current or a prior period? _X Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries, refunds,, rebates, trade-ins, adjustments for checks not cashed, and scrap sales). _X Not included as both a direct billing and as a component of indirect costs? _X Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of being incorporated as part of the indirect cost rate). _X Supported by appropriate documentation? (e.g., approved purchase orders, receiving reports, vendor invoices, canceled checks and time and attendance records.) Documentation may be in an electronic form. _X Correctly charged to the proper account code and grant period.? H:\ACCOUNTING\LOTUS\LOTUS\EVICTION PROTECTION GRANTTRAP 2,0\ERAP 2.0 Subrecipient Checklist.docx Page 1 Lead Grantee Name: I I List Sub Grantee Names Below TOTAL OF REMAINING Report Week or Month/Year: DECEMBER 2021 1 1 1 IBUDGET I Oct -21 Nov -21 Dec -21 Jan -22 Feb -22 Mar -22 Apr -22 May -22 Jun -22 DRAWS BALANCE Admin $3141161:00 Operations "$403,921:00 Rent and Utility Assistance $8;257;948.00 B . and For Subcontracting Rent/Utilities Advance y y �` c 4 ��?y,. 's •'� 4- ' n �' s c i `a S' �' i '� Yy s '^•'v° ka I By and For�Advance 4 r,...,. z x.,,. , , y1, $0.00 $0.00 $0.00 $68.37 $19,588.74 $28,654.09 $129,469.93 $1,098,703.78 $1,194,944.80 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Totals $0.00 $0.00 $0.00 $0.00 $0.00 $8,976,030.00 $129,538.30 $1,118,292.52 $1,223,598.89 $0.00 $314,161.00 $48,311.20 $355,609.80 $2,423,118.51 $5,834,829.49 $2,471,429.71 $6,504,600.29 Lead Grantee Name: I I List Sub Grantee Names Below Report Week or Month/Year: DECEMBER 2021 IHAGC Total Totals $0.00 $0.00 $0.00 $0.00 $0.00 Invoice Total: $1,223,598.89 General Ledger Detail Report Summary Report for Period 12 Ending 12131/2021 PROJECT 01 - Total: 11546,918.52 11227,614.76 41080.00 1t223,534.76 21770,453.28 00,0 6 F..!, .3 -o 2 9 + HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 01 - 12,-,19(0 00 0 3 18 oO3 Account Number/Description Beg Balance Debit Credit Net Change End Balance 401000-8-01 MGMT SALARIES - ERAP 21399.44 31683.29 0.00 3,683.29 61082.73 408200-8-01 MGMT FICA - ERAP 180.02 275.82 0.00 275.82 455.84 408201-8-01 MGMT SUTA - ERAP 2.59 0.00 0.00 0.00. 2.59 408202-8-01 MGMT L&I - ERAP 8.62 12.80 0.00 12.80 21,42 408204-8-01 MGMT RETIREMENT - ERAP 399.55 318.03 0.00 318.03 717.58 408205-8-01 MGMT MED/DENT/VIS/LI - ERAP 693.58 324.53 0.00 324.53 1,018.11 4110008-01 ADMIN SALARIES - ERAP 14,936.66 19,853.55 0.00 19,853.55 34,790.21 417100-8-01 AUDIT Grant County- ERAP 12,500.00 0.00 0.00 0.00 12, 500.00 418200-8-01 ADMIN FICA - ERAP 1,132.86 11507.69 0.00 11507.69 21640.55 418201-8-01 ADMIN SUTA - ERAP 168.85 186.95 0.00 186.95 355.80 418202-8-01 ADMIN L&I - ERAP 91.32 122.97 0,00 122-97 214.29 418204-8-01 ADMIN RETIREMENT - ERAP 1,457.20 11390.51 0.00 11390.51 21847-71 418205-8-01 ADMIN MED/DENT/VIS/L ERAP 928.47 201.13 0,00 201.13 11129.60 419013-8-01 TELEPHONE - ERAP 160.04 160.04 0.00 160.04 320,08 419017-8-01 OFFICE SUPPLIES - ERAP`17175.29 552.65 0.00 552-65 11727-94 419018-8-01 POSTAGE - ERAP 7.14- 0.00 0.00 0.00 7.14- 471501-8-01 HAP PAYMENTS -RENT - ERAP 11501,320.80 11184,397.26 41080.00 1,180,317.26 1681,638.06 4715048-01 HAP PAYMNTS UTILITIE: ERAP 9137 - 0.37 14,627.54 0.00 14,627.54 23,997.91 PROJECT 01 - Total: 11546,918.52 11227,614.76 41080.00 1t223,534.76 21770,453.28 00,0 6 F..!, .3 -o 2 9 + 2 7 5 v'S 2 12,-,19(0 00 0 3 18 oO3 + 0-0 0- *1 ,524 53 + 7 6 1�9507�1,69 + 6. v 627 -m 54 18 6 0 9 5 + 002 1 SAI9 0 5 1 .201 13 + 160 Ott, + 5 .52,* 6 5) 4 6 4 e 1 3 0 14 2 111'0 9 as A Run Date: 1/312022 10:63:49AM G/L Date: 12/3112021 Page: I User Logon: CAS General Ledger Detail Report Summary Report for Period 12 Ending 12/31/2021 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 02 - Account Number/Description Beg Balance Debit Credit Net Change End Balance 419018-8-02 POSTAGE - ERAP 102.03 64.13 0.00 64.13 166.16 471501-8-02 HAP PAYMENTS - EMAP 11084.00 0.00 0.00 0.00 1 1084.00 PROJECT 02 - Total: 11186.03 64.13 0.00 — 4..-13 1 11250.16 Report Total: 11548,104.55 1,227,678.89 4,080. '1,223,598,89 21771,703.44 Run Date: 1/312022 10:63:49AM Page: 2 G/L Date: 12/31/2021 User Logon: CAS