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HomeMy WebLinkAboutGrant Related - BOCC (002)Housing Authority of Grant County www.hagc.net January 3., 2022 Grant County Board of Commissioners ATTN: Janice Flynn PO Box 37/35 C Street Ephrata, WA 98823 Dear. Ms. Flynn: 1139 Larson Blvd. e Moses Lake, WA 98837-3308 Phone: (509) 762-5541 a Fax: (509) 762-2202 Toll Free: (800) 747-9202 e TTY (800) 833-6388 Dated this d,,iv of ......... 4 -------------- " 2 0 Z Boiiird of County Coinnnissioners Grant COLinty. W'"ashington App-n.weLi'Y saWroy e b stain Dist #I Dist #I Dist Tr I ist #2 Dist #1 Ust #2 F)ist #3 Dist #3 . . . . ........ INS t #3 Please consider this letter and attached documentation the Housing Authority's claim for draw #9 for December, 2021, for the ESG-CV Program. I certify that: The information on the A-19 and supporting documentation for the ESG-CV Program (ESG), contract # 20-46130-100., in the amount of $1,230.62 is a true and accurate report and that all reported expenditures are properly chargeable to the ESG grant. Sincerely, Christopher A. Sutherland Financial Director 7h6 Housing Authority of Grant County, Washington is an equal opportunity provider and employer and does not discriminate on the basis of race, color, national origin, religion, sw; physical or I mental disability, or status. The Authority of Grant County's and are designed to provide assurances that with disabilities will be given reasonabI e accommo n EQUAL HOUSIN upon request, so that they may fully access and utilize the housingprograms and related services, datio s, OPPORTUNITY If you or anyone in your family is a person with disabilities, and you require a specific accommodation in order to fully utilize our programs and services, please contact the Housing Authority. Contract# 20-4613C-1 no (SSG) Grant County/GCHA HAGC Submitted to GC by: Date: C l 31�;� Request for Reimbursement No. #9 Grant County's Subrecipient Checklist: State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 Questions to ask before submitting a payment request Was the expenditure or cost: _X Made for an allowable activity under the grant guidelines? _X Authorized (or not prohibited) under state or local laws or regulations.? _X Approved by the federal awarding agency, if required? _X Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43? For payroll transactions: _X Does the employee's time and effort documentation meet the requirements of Circular A-1 22? _X Allocable to the program? (i.e., was the dollar amount charged to the program relative to the benefits received by the program? Is the federalgrantor being charged its fair share of the cost?) _X Based on actual costs, not budgeted or projected amounts? _X_ Applied uniformly to federal and non-federal activities (i.e., is the federal government being charged the same amount as if non-federal funds were being used to pay the cost) ? _X Given consistent accounting treatment within and between accounting periods? (Consistency in accounting requires that costs incurred for the same purpose, in like circumstances, be treated as either direct costs only or *indirect costs only with respect to final cost objectives). _X Calculated in conformity with generally accepted accounting principles, or another -comprehensive basis of accounting, when required under the applicable cost principles? _X Not included as a cost (or used to meet cost sharing requirements) of other federally -supported activities of the current or a priorperiod? _X Net of all applicable credits? (e.g'., volume or cash discounts, insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales). _X Not included as both a direct billing and as a component of indirect costs? _X Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of being incorporated as part of the indirect cost rate). _X Supported by appropriate documentation? (e.g., approved purchase orders, receiving reports, vendor invoices, canceled checks, and time and attendance records.) Documentation may be in an electronic form. _X Correctly charged to the proper account code and grantperiod? HAACC0UNT1NG\L0TUS\L0TUS\ESG GRANT\ESG Subrecipient Checklist.docx Page 1 Total $0.00 $0.00 $0.00 $278,466.00 $0.00 $1,230.62 $0.00 Invoice Total: Grantee Name: Lead Grantee I Total Report Month/Year: GRANTCOU HA OF GRANTCOtJNTY MONTi-I = _ '.' BUDGET' :t--D.� ,t . :: . ­­. tt'. -::: -,-,. ... . eceiniier-2lI.' .,..,rar 'O,r.,a' .<: ,.-.. ::.>,: gip. 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F. a.: - s'::, Volunteer lncent�ves (uni ue Activit ,,: , y .... ::.. ::,. 00 :.:::. ::::�.::::_,: W.:,::::>::::x.:.Y-:::::..>:::.!.:::.. .:.- _t - ia5Wrfig:.(un queactivity :: ?: :.:::.. .. 7 : .. ; _ - -.: v - . :Horrte[ess:Prevention .:.. - k t.. _. _:.- .- .-_, ...�-...:::....... ,: __ ..... :. . .... -.: !..11 E. ! :::: .'. `:....:. ......, t. .' .. $0 04 f .. _:_< Subtotal<Rapid Rehousiijg; , ....:::... `. :;. ` h $O:QO Homelessness;Preventwn;, - .1,: j :...::,..... 1..;,,, ;;,,,:' ,reventIdi,'v�enta-,Assistance, ...... <T. • x3 s 1:;'^$20,[)00 QQ .:,.m:.:. $1;07,2OQ ,: $OOQ . . . ::,; y x • :Prevention 0ther.EEnancial•Assistance* "1' $5,000 00 �: r , «` $ x i4 E ...... :::::::• r PreVerlt[o.q-Case,Management:. �ncludcngCE) $5.,OOQ00 rr ,.,., $0 00 .. ... --` I :. ^ ...-.' . :.. �. .n;(J e. ,:.. 14 a.i.t':,i .y a ...t, r _ ::::: - M .r: X `.:. ;.:Hazard Pay,(un�que.°a,gttvlty): ' ` i% x v s -. r X. a� .. z . fid.. r' sw i;', ! $0.00 -. --�1.v .- .-..... .. .:..: � ., > - :Landlord ancentiv..es: urn ue act�,y� .. r .....::......_ x s. x .. :$0.00 rX >.;::: ».=is=1:•,. 4:." Volunteerlr►aentiueS{unique_activity _ .: Y�:!.a..... J:k. 1:y.c_. :.. :,. ,.. ix..<s.::.: .t,!,- ex .,,<-..::x<:k:s FI..,t:X, :u,':' _:; ��:i{•r 2r :,.s ..$QOQ <_ .. _a ... �. 1. ..::.. v:r•:.::a•. .: :.•�..... ' Yt •, 1 .. ::. :... _... Trammg (unlqu aat�vity}.- :_. $000 .... .. ..-•/� ,..:... ...(.:;. t .z i'i .<> ..:>',•f .•_M >...>... ,. \ -. r f,, : v.. 1. .. : - -_ .. .. _.-...:.:. -x' Subtotal Homelessnessrevention, _: I Oil _ $O Oo H TOTAL OF BALANCE Apr -21 May 21 Jun 21 JuV21 Aug -21 Sep -21 Oct -21 Nov -21 Dec -21 Jan -22 DRAWS REMAINING DRAW #1 DRAW #2 DRAW# 3 DRAW #3 DRAW #4 DRAW# 4 DRAW #5 DRAW #6 DRAW# 5 DRAW #7 1783.97 10457 60.08 56.18 130.37 79.81 158.62 $2,373.60 $15,626.40 $0.00 $20,000.00 $0.00 $20,000-00 $0.00 $45,000.00 $0.00 $80,000.00 1109.8 1914 1645 895 895 895 895 $8,248.80 $32,217.20 $0.00 $5,000.00 $0.00 $20,000.00 ::,::: I.-- -': 1537.:. 0 :,.. :. 34 00 •, :: : 1783 2,821.68J 1 Z2942.5 2 2 3046'.0 2 7,7 .OD 2045.00 143 0 OZZ 00 7 7 1. . 1 1 2 _ 0 x. 0 $0.00 $5,000.00 $0.00 $5,000.00 $0.00 $278,466.00" $0.00 $1,230-62 $278,466.00 $0.00 $1,637.12 $4,052.30 $5,931..97 $4,796.27 $3,725.08 $2,996.18 $2,456.37 $974.81 $1,ZW.62 $27,800.72 $529,131.28 General Ledger Detail Report Summary Report for Period 12 Ending 12/3112021 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 01 - Account Number/Description Beg Balance Debit Credit Net Change End Balance 401000-9-01 MGMT SALARIES - ESG 156.57 0.00 0.00 0.00 156.57 408200-9-01 MGMT FICA:ESG Grant -01 11.76 0.00 0.00 0.00 11.76 408201-9-01 MGMT SUTA:ESG Grant -01 1.78 0.00 0,00 0.00 1.78 408202-9-01 MGMT L&I:ESG Grant -01 0.39 0.00 0.00 0.00 0.39 408204-9-01 MGMT RETIREMENT:ESG Grant -C 14.03 0.00 0.00 0.00 14.03 408205-9-01 MGMT MED/DENTNIS/LI:ESG Grp 25.93 0.00 0,00 0.00 25-93 411000-9-01 ADMIN SALARIES-ESG Grant 335.02 90.81 0.00 90.81 425.83 417001-9-01 ADMIN FEES -GRANT CO-ESG Grp 11500.00 0.00 0.00 0.00 11500.00 418200-9-01 ADMIN FICA-ESG Grant 25.02 6.59 0.00 6.59 31-61 418201-9-01 ADMIN SUTA-ESG Grant 3.05 1.03 0.00 1.03 4.08 418202-9-01 ADMIN L&I-ESG Grant 1.47 0.54 0.00 0.54 2.01 4182049-01 ADMIN RETIREMENT-ESG Grant 44.90 15.80 0.00 15.80 60.70 418205-9-01 ADMIN MEDIDENTNIS/L-ESG Gra 95.06 43.85 0.00 43-.W 138.91 PROJECT 01 - Total: 21214.98 158.62 0.00 158.62 21-3-73-60 Run Date: 113/2022 10:64:09AM Page: 1 G/L Date: 12/3112021 User Logon: CAS General Ledger Detail Report Summary Report for Period 12 Ending 12/31/2021 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 07 - Account Number/Description Beg Balance Debit Credit Net Change End Balance 471501-9-07 471506-9-07 HAP PAYMENTS RENT RR:ESG C 61703.80 0.00 0.00 0.00 61703.80 RENT RR DEPOSITS:ESG Grant -0 11545.00 0.00 0.00 0.00 11545.00 PROJECT 07 - Total: 8,248.80 0.00 0.00 0.00 81248.80 Run Date: 1/3/2022 10:54:09AM Page: 2 G/L Date: 1213112021 User Logon: CAS General Ledger Detail Report Summary Report for Period 12 Ending 12131/2021 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 10 - Account Number/Description Beg Balance Debit Credit Net Change End Balance 471501-9-10 PREVENTION HAP PAYMENTS RI 13,842,32 11072.00 0.00 11072.00 14,914.32 471506-9-10 PREVENTION RENT DEPOSITS:E 21264.00 0.00 0.00 21264.00 PROJECT 10 - Total: 16,106.32 11072.00 0.00 Ll , 072. 00�2 71178.32 Report Total: 26,570.10 11230.62 0.00 1,230. 271800.72 Run Date: 1/312022 10:64:09AM Page: 3 G/L Date: 1213112021 User Logon: CAS General Ledger Detail Report Detail Postings for Period 12 Ending 1213112021 HOUSING AUTHORITY OF GRANT COUNTY (GCH) Account Number/Description Perio Date J Journal Comments Beg Balance Debit Credit Net Change End Balance 471501-9-07 HAP PAYMENTS RENT RR:ESG Gr 6,703.80 0.00 0.00 61703.80 6,703.80 0.00 0.00 0.00 61703.80 471501-9-10 PREVENTION HAP PAYMENTS RE 13,842.32 12 12/112021 AP -004011 536.00 0.00 14,378.32 12 121112021 AP -004011 536.00 0.00 14, 914.32 13,842.32 1,072.00 0.00 1,072.00 14,914.32 471506-9-07 RENT RR DEPOSITS:ESG Grant -07 11545.00 0.00 0.00 1,545.00 1,545.00 0.00 0.00 0.00 1,545.00 471506-9-10 PREVENTION RENT DEPOSITS:EE 2,264.00 0.00 0.00 2,264.00 2,264.00 0.00 0.00 0.00 2,264.00 Report Total: 24,355.12 1,072.00 0.00 1,072.00 25,427.12 Run Date: 11312022 8:54:54AM Page: I GIL Date: 11312022 User Logon: SAB Grantee Name: Lead Grantee I Total Report Month/Year: GRANT COUNT[HA 0FGRANT COUNTY MONTH BUDGET December -21 -:.. _ 5 .. ",:. f'- - t ) ,::-. ..... J. _ S -til. N./ G7:s- Y' _. Aa i ,:✓�-� Admm,, ,. ,, ,. .,.r ..1._„ r.,} fi -„ .,« .-.-s r ..:., . .,,..,.. .•. 1�,...... ._ ar. .. +.'.. .{ .t ?,,. Y. r5 - ' t,.,•, i '2 - t .......: ... .. .. . ': z.. `.4 y. .ate. Y..:... r ...5" Y .�.. yam':,. ? �^.'��.�� yY $18, 01� �sr �J.✓ p HMIS. $20,000.00 $0.00 Training (unique activity)$0.00 Street Outreach Outreach Essential Services $20,000.00 $0.00 Hazard Pay unique activity) $0:00 Handwashing stations/portable bathrooms (unique activity) $0.00 Volunteer Incentives (unique activity) $0.00 Training unique activity $0.00 Subtotal Street Outreach $0:00 Permanent Emer 'en Shelter Shelter'Case: Mana ement, includin ',CE u -.._ R $45,000;00, $0.00 Shelter,* erations >:>; y < } a $80 000:00 �` $0.00 _ ;... w Renovation v> „ r z $0.00 Ma'or`Rehabilitation $ 0.00 Conversion. „ = „, a' $0.00 Hazard.Pa uni •ue activit „ ;4 , $0.00 Volunteer Incentives: uni ue'`activitz; u. $0.00 Trainin $0.00 Subtotal Permanent Emer en Shelter , , : , ' $0.00 Temporary Emergency Shelter Shelter Case Management (including CE)' $0:00 Shelter Operations $0.00 Leasing existing real property or temporary structures . $0.00 Acquisition $0.00 Renovation - $0.00 Hazard Pay unique activity)$0,00 Volunteer Incentives (unique activity) $0.00 Training (unique activity) ;> $0.00 Other Shelter Costs „ $0 .00 Subtotal Temporary Emergency Shelter $0.00 Rapid Rehousing RRH Rental Assistance':; $40;466.00. $0.00 RRH Other Financial Assistance* $5,000.00 7$0.00 RRH Case Management (including CE) $20,000.00 $0.00 Hazard Pa (unique activity) $0.00 Landlord Incentives (unique activity) ' - $0.00 Volunteer Incentives unique activity)$0.00 Training (unique activity) $0.00 .Homeless Prevention $0.00 Subtotal Rapid Rehousing $0.00 Homelessness Prevention Prevention Rentalsista As ce n $20,000:00 $1,072.00 :;. :$0:00 Prevention Other Financial Assistance* $5,000:00 $0:00 Prevention Case Management (including CE) . $5,000:00 " $0.00 Hazard Pa (unique activity) :- ; $0.00 Landlord Incentives (unique activity$0.00 Volunteer incentives unique activity)$0.00 Training (unique activity)$0.00 Subtotal Homelessness Prevention $0.00 TOTAL OF BALANCE Apr -21 May -21 Jun -21 Jul -21 Aug -21 Sep -21 Oct -21 Nov -21 Dec -21 Jan -22 DRAWS REMAINING DRAW #1 DRAW #2 DRAW# 3 DRAW #3 DRAW #4 DRAW# 4 DRAW #5 DRAW #6 DRAW# 5 DRAW #7 1783.97 104.57 60.08 56.18 130.37 79.81 158.62 $2,373.60 $15,626.40 $0.00 $20,000.00 1109.8 1914 1645 895 895 895 895 1637.12 $2,942:50 $2,234.00' $3,046.701 `$2,770.00I $2,045.00 $1,431.00 $1,072.00'. $0.00 $278,466.00 $0.00 $1,230.62 $0.00 $1,637.12 $4,052.30 $5,931.97 $4,796.27 $3,725.08 $2,996.18 $2,456.37 $974.81 $1,230.62 $0.00 $20,000.00 $0.00 $45,000.00 $0.00 $80,000.00 $8,248.80 $32,217.20 $0.00 $5,000.00 $0.00 $20,000.00 $17,178.32 $2,821.68 $0.00 $5,000.00 $0.00 $5,000.00 $278,466.00 $27,800.72 $529,131.28 HMIS Data Quality HA Grant County Report [FY 2022] CoC Category Filter: Agency CoC Date Range: 12/01/2021 thru 12/31/2021 Q1. Report Validation Table Program Applicability: All Projects Total number of persons served g Number of adults (age 18 or over) 1 Number of children (under age 18) q. Number of persons with unknown age p Number of leavers p Number of adult leavers p Number of adult and head of household leavers p Number of stayers 5 Number of adult stayers 1 Number of veterans 0 Number of chronically homeless persons p Number of youth under age 25 0 Number of parenting youth under age 25 with children p Number of adult heads of household Number of child and unknown -age heads of household 1 p Heads of households and adult stayers in the project 365 days or more Mon Jan 3 09:04:33 AM 2022 p 1/8 > ►� Powered ByLARITI �`'FLUMAN SERVICES HMIS Data Quality HA Grant County Report[FY 2022]coC Category Filter: Agency CoC Date Range: 12/01/2021 thru 12/31/2021 Q1. Report Validation Table Program Applicability: All Projects Total number of persons served 0 Number of adults (age 18 or over) 0 Number of children (under age 18) 0 Number of persons with unknown age 0 Number of leavers 0 Number of adult leavers 0 Number of adult and head of household leavers 0 Number of stayers 0 Number of adult stayers 0 Number of veterans p Number of chronically homeless persons 0 Number of youth under age 25 0 Number of parenting youth under age 25 with children 0 Number of adult heads of household p Number of child and unknown -age heads of household 0 Heads of households and adult stayers in the project 365 days or more 0 1/8 Mon Jan 3 10:00:45 AM 2022 Powered By y� YLARITY MAN SERVICES