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Home My WebLink About*Other - BOCCGRANT COUNTY OFFICE OF THE COUNTY COMMISSIONERS Memo Q Dated this _ � day of _ �a 20_ To: Board of County Commissioners Board of County Commissioners Grana: County Washington From: Jerry Gingrich, Deputy Clerk 2 .�ppt'oye1sa_ppprove Abstain Cc: Barbara J. Vasquez, ez Clerk of the Board - - -� Dist4 1 ---�- Dist----- q f:�ist # 2 Dist # 2 Madeline Prentice, Accounting .._�� - Date: January 19, 2022 Re: Temporary Exception to Policy for Receipt Pr f Commissioners, Soo %0 d � 00 am requesting a one-month temporary exception to the receipt �yment process for Grant County. I spoke with Madeline Prentice regarding this matter and she agrees with this temporary exception request. The request is to process the Burke Media invoice as normal with the requirement that all supporting documents be submitted prior to February 16, 2022 (the next Tourism Meeting) or no further payments will be processed. This exception is a direct result of the changing of the process for the LTAC Grants. As of January 1, 2022, the Grant County Tourism must process their claims for reimbursement just as other LTAC Grant recipients — meaning this is a reimbursement. Historically, the Tourism Commission has paid the invoices based off Burke Media invoice as he was the contracted organization. Now - invoices, tear -sheets, etc. must be turned in with the claim for reimbursement and be verified prior to processing. Thank you for your consideration on this matter. Danny E. Stone Rob Jones ° Cindy Carter District l District 2!w ^4� F;?,, District 3 "To meet current and future needs, serving together with public and private entities, -while fostering a respectful and successful work 'environment." January 19, 2022 Grant County Tourism Commission Grant County Courthouse P.O. Box 37 Ephrata, Washington 98823 January 2022 Invoice Regional Publications, Radio and Television Advertisin * NW GolfMaps Ad, Distribution and Website Ad MARKETING PROMOTIONS EVENTS Travel Planners, Summer Guide -s-, Visitor Guides and Sponsorships • Scenic Byways Guide Book Ad, Website Ad and Map Ad • Washington State Visitor Guide Full Page Ad and 86 Accommodations Listings • Accommodations Listings 3 Formats (WA State Visitor Guide, Eastern Washington Travel Planner) • Eastern Washington Travel Planner (Cover Artwork, Ad Artwork, Listings and Proofing) Online Ma&eting Campaign • Social Networks, Online Advertising and Post Boosting (January) • Fishing M agician.com Advertising (advertising banner- annual fee) Cam ' "an Production 0 Print Advertising Production (all campaign artwork and preproduction) Specialty MvertisinglMallin blicationslWebsites • Golf Courses, Wineries and Craft Beers Brochure (5m printed) • Trails and Watchable Wildlife Booklet (5m printed) • Grant County Coloring Book and Crayons (5m printed) • Campaign Posters (3- 11 " 17" 4 color posters, 5m each printed) • Certified Folded Distribution (1-5 Corridor, Central Washington, Eastern Washington) Trade Shows (Tri -cities, Puyallup, Spokane, Seattle) -a Booth Expenses, Booth Crew Labor, Lodging and Hospitality Expenses, Materials/Supplies Campaign Materials Storage • Extra Space Storage (January) • Yenney Storage (January) Marketing Agenqy Retainer * January 2022 January Invoice Due Thank you, Bill Burke Attachment: 2022 Grant County Tourism Commission Working Budget, as of 1/17/22 C. $2,795.00 10,182.61 33,603.19 11750.00 530.00 11458.33 352.95 794.50 11989.00 61545.85 61295.92 31057.99 17,799.53 25,000.00 150.00 110.00 3,000.00 $115,f414.87 4720 S. PROGRESS CT. , VERADALE, WA 99037 PHONE 509.921.5579 FAX 509.921.5979 EMAIL billmel23@comcast.net 5�79301416