HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
Public meetings were held via WEBEX Conference Call or Video (info below) AND
"in-person", with a room capacity of 18 individuals.
MONDAY, APRIL 5, 2021
The Grant County Commissioners session began at 9:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:30 a.m. D Stone, Grant County COVID-19 Healthcare and Public Health Briefing
(ZOOM Meeting)
9:00 a.m. — 9:30 a.m. C Carter, Public Works Management Team Meeting — Conference Cali
9:30 a.m. —10:00 a.m. J Flynn, Administrative Services Coordinator Update
10:00 a.m. —10:30 a.m. Commissioners Roundtable — Miscellaneous Discussion
• Weed District No. 51 Plan
• Hymes Parcel — Park Vacation Decision
• Notary Services in BOCC Office
• New Consent Agenda Format — Draft Email
• Free Dump Days
• Grand Coulee Vaccine Clinic
10:30 a.m. —11:00 a.m. T Gaines, Central Services Update
• Technology Services: General Updates; Project Updates
• Interfund Communications: General Updates
• Facilities and Maintenance: Project Updates; General Updates
• Fairgrounds: Ongoing Operations
• Central Services: Upcoming Schedule; Current SitRep
Pursuant to RCW 42.30.110(1)(f) Commissioner Carter called an Executive Session to order at 10:40
a.m. to go until 10:50 a.m. regarding Personnel Disciplinary Matters. In attendance were
Commissioners Carter, Stone and Jones, Tom Gaines, Central Services Director and Kirk Eslinger,
Human Resources Director. The session was continued to 10:55 a.m. Commissioner Carter closed
the session at 10:55 a.m.
11:00 a.m. —11:30 a.m. S Fode, New Hope / Kids Hope Update (Cancelled)
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Grant County Commissioners Minutes
Week of April 5, 2021
11:30 a.m. —12:00 p.m. Bid Award — County Paper of Record for Publishing Legal Notices
On March 30, 2021, the Commissioners held a bid opening for the Paper of Record for legal notices.
The following bid was received:
• Columbia Basin Herald $5.50 / per column inch
After review and discussion, a motion was made by Commissioner Jones, seconded by
Commissioner Stone, to award the paper of record from July 1, 2021—June 30, 2022 to the
Columbia Basin Herald in the amount of $5.50 per column inch. The motion passed unanimously.
12:00 p.m. —1:00 p.m. WSAC Virtual Assembly
1:00 p.m. —1:30 p.m. Open Record Public Hearing, Ordinance creating Ch. 6.46 of the Grant
County Code titled "Controlled Substances"
The Commissioners held an Open Record Public Hearing to consider an Ordinance rescinding
Ordinance No. 21 -020 -CC and recreating Ch. 6.46 of the Grant County Code titled "Controlled
Substances" banning knowing possession of unlawful controlled substances and readopting an
amendment to Ch. 1.32 of the Grant County Code titled "Code Enforcement and Penalties."
Unknown to the Clerk, the FTR System was NOT recording anyone in the hearing room. Only
the call-in users were recorded.
Kevin McCrae gave a brief overview of this proposed ordinance. He stated if this Ordinance is
passed now, they have 30 days to charge as a misdemeanor.
A motion was made by Commissioner Stone, seconded by Commissioner Jones to close the
public comment portion of the hearing. The motion passed unanimously. Commissioner Stone
moved to approve the new Ordinance as presented. Commissioner Junes seconded and the
motion passed unanimously. The hearing adjourned. (Ordinance No. 21 -029 -CC) (Clerk's note:
the public brought to the Commissioners attention that the hearing notice for the Ordinance
signed by the commissioners did NOT have the language "a copy of the full text of the
ordinance can be found by contacting our office". It was decided to readvertise with that
verbiage and hold another public hearing on April 26, 2021 at 2:30 p.m.)
2:00 p.m. — 5:00 p.m. R Jones, Out
TUESDAY, APRIL 6, 2021
8:45 a.m. — 9:00 a.m. Potts and Associates, Legislative Session Update
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Grant County Commissioners Minutes
Week of April 5, 2021
9:00 a.m. —10:00 a.m. K Eslinger, Human Resources Update
Discussion items
1. COVID Situation Update
a. Protocol for Return to work after travel
b. COVID Accommodations
2. Follow-up to Tom Gaines Discussion
3. Development Services Update:
a. Deputy Fire Marshal
b. Plan Examiner post
c. Outside Assistance
4. Public Works Update
a. Application Control
b. Facilities Maintenance
Compensation, Benefits, & Payroll
5. Deferred Compensation:
Vendor Deductions; EE Count
Mass Mutual $7,855.00 45
Nationwide $6,365.83 38
PenSery $2 303.00 26
$16,523.83 _ 109;
6. Tech Services Comp Review
Employee & Department Issues
7. Fairgrounds
10:30 a.m. —11:00 a.m. L Stoltman, Conservation District Update
11:00 a.m. —12:00 p.m. D Hooper, Development Services Update
• Workload Report; Soap Lake Annexation
11:30 a.m. —12:00 p.m. D Stone, PCC Rail Authority Executive Session
1:00 p.m. —1:30 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:30 p.m. S Castro, Public Works Update (1 Item)
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve item 1 on
the agenda as presented. The motion passed unanimously.
1. Execution of contracts between Grant County and EnviroTech Services, Inc. for the 2021 Road
Stabilization Project for the amount of $221,802.00. (Approved).
2:30 p.m. — 3:00 p.m. Consent Agenda (Items 1 through 22)
• Open the meeting — Call to Order
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Grant County Commissioners Minutes
Week of April 5, 2021
• Acceptance of Agenda
• Public Comment on items
• Consent Agenda
• Regular Agenda (items pulled for discussion)
• Adjournment
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve items 1
through 16, and 18 through 20, and 22 on the agenda as presented. Items 17 and 21 were held for
further review. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioners Office Invoices and Public Defense Invoices for approval. (Approved).
2. Commissioners January 4 and 11, 2021 Minutes for approval. (Approved).
3. Chelan County Resolution No. 2021-26, which will amend their Resolution No. 2018-103, Five
County Joint Resolution regarding the appointment of Trustee representing Chelan County to
the North Central Regional Library Board of Trustees. The resolution corrects the end term date
appointing Jim Mitchell to December 31, 2025. (Approved).
4. Grant County designation of the Grant County Economic Development Council (aka Grant
County EDC) as its Associate Development Organization (ADO) with the Washington State
Department of Commerce to coordinate economic development services for the County under
contract with Commerce. Designation is effective from July 1, 2021 through June 30, 2023.
(Approved).
5. Special occasion liquor license application for Desert Aire Men's Club in Mattawa, WA for their
event on May 22 and 23, 2021 at the Golf Course Snack Shack, from the Washington State
Liquor and Cannabis Board. (Approved).
6. Agreement for Paper of Record for Legal Notices and other Publication Services with Hagadone
News Network, dba The Columbia Basin Herald at the rate of $5.50 per column inch. Term is July
1, 2021 through June 30, 2022. (Approved).
7. Letter of re -appointment for Ken Slininger to the Veterans Advisory Board for another 4 -year
term beginning April 6, 2021 through April 5, 2025. (Approved).
8. Reimbursement request #6 (March expenses) from HopeSource in the amount of $220,893.31
on the Washington State Department of Commerce Shelter Program Grant No. 21-4610C-104.
(Approved).
9. Request #3, reimbursement #3 on Washington State Department of Commerce Community
Development Block Grant (CDBG) Program Public Services Grant (PSG) No. 20-62210-005, to the
OIC of Washington, in the amount of $16,819.44. This is for February 2021 expenses.
(Approved).
10. Reimbursement Request #7 on Washington State Department of Commerce Eviction Rent
Assistance Program (ERAP) Grant No. 21-4614C-108, administered through the Housing
Authority of Grant County, in the amount of $35,593.00. (Approved).
11. Letter of support request from the Port of Coulee City urging the Washington State Senate to
fund the $846,000.00 which was included in the 2021-2023 House Capital Budget for the Coulee
City Medical Clinic project. (Approved).
12. Intergovernmental Cooperative Purchasing Agreement with Pierce County for the purchasing of
goods and services. (Approved).
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Grant County Commissioners Minutes
Week of April 5, 2021
13. Resolution No. 21 -030 -CC authorizing execution of Intergovernmental Cooperative Purchasing
Agreement with Grant County (item 12 above). (Approved).
AUDITOR'S OFFICE
14. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
$543,257.76).
GRANT INTEGRATED SERVICES
15. Schedule A for State of Washington Developmental Disabilities Residential Support Programs
Cost Report, General Information and Certification Form for signature. (Approved).
16. Claim Status Pricing Addendum (Version 20210311) from Etactics, Inc. for a new feature for their
clearing house for insurance claims. This adds $.10 per transaction if needed. (Approved).
17. Request to purchase furniture for their new Ephrata Office in the amount of $33,278.30 from
The Husk Company. (Item held for further review).
18. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services'
Prevention and Recovery Center (PARC), during February 2021, in the amount of $18,741.95 on
Washington State Health Care Authority Contract No. K3919. (Approved).
FACILITIES AND MAINTENANCE
19. Recommendation to award the contract to shut down/start up the county's cooling equipment
for the air conditioning service to McKinstry in the amount of $8,400.00 (annually), using their
Washington State Department of Enterprises Contract No. 02919. (Approved).
FAIRGROUNDS
20. Request to hire Stan's Construction for new cattle chute construction in the amount of
$10,682.59. There are funds left over from the purchase of horse stalls and they would like to
utilize those funds. (Approved).
21. Request to purchase fair swine pens and show rings from Triton Barn Systems in the amount of
$25,758.09. There are funds left over from the purchase of horse stalls and they would like to
utilize those funds. (Held for further review).
PROSECUTING ATTORNEY'S OFFICE
22. Held from the March 30, 2021 Consent Agenda: Statutory Warranty Deed for and in
consideration of exchange of land pursuant to Resolution No. 20 -092 -CC of Board of County
Commissioners of Grant County, Washington in hand paid, conveys, and warrants to Olga
Moskalenko (Alex Bistrika, Brother) for tax parcel number(s) 171293001 and 171293003 located
in Grant County, Washington. (Approved).
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Grant County Commissioners Minutes
Week of April 5, 2021
3:00 p.m. — 3:20 p.m. C Carter w/ D Anderson, Grant Integrated Services— Rebranding Process
Discussion
3:20 p.m. — 3:40 p.m. R Jones w/ D Anderson, Grant Integrated Services — Rebranding Process
Discussion
3:40 p.m. —4:00 p.m. D Stone w/ D Anderson, Grant Integrated Services— Rebranding Process
Discussion
MISCELLANEOUS ITEMS
The Chair of the Board was authorized to sign the Sandra Celestino (Celestino Short Plat) File # P 21-
0063 (preliminary P 20-0401); and the Anatoly Gushchin (Tormozov Short Plat) File # P 20-0402
(preliminary P 20-0164) Final Plat Submission and Review.
WEDNESDAY, APRIL 7, 2021
11:00 a.m. —11:30 a.m. R Jones, Grant County Leadership Weekly COVID Call (Zoom)
THURSDAY, APRIL 8, 2021
9:00 a.m. —10:00 a.m. R Jones, Multi Agency Communications Center (MACC) Board Meeting
9:00 a.m.-4:00 p.m. BOARD OF EQUALIZATION HEARINGS
1:30 p.m. — 3:00 p.m. C Carter, Area Aging / Council of Governments Meeting (Did not attend)
6:00 p.m. — 7:00 p.m. FAIR ADVISORY COMMITTEE MEETING
7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School District Board Meeting (Zoom)
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Grant County Commissioners Minutes
Week of April 5, 2021
FRIDAY. APRIL 9. 2021
11:00 a.m. —12:00 p.m. D Stone, Legislative Steering Committee (LSC) Meeting
Signed this day of 2021.
Attest
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Barbar J. Va4jez, CMC
Clerk of the Board
BOARD OF COUNTY CO MISSIONERS
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Cindy Carter, hair
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Danny E. SO ne, Vice -Chair
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