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GRANT COUNTY BOARD OF COMMISSIONERS
Public meetings were held by the Grant County Commissioners via WEBER Conference Call or Video only.
MONDAY, MARCH 1, 2021
The Grant County Commissioners session began at 9:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:30 a.m. D Stone, Grant County COVID-19 Healthcare and Public Health Briefing
(ZOOM Meeting)
9:00 a.m. — 9:30 a.m. R Jones, Public Works Management Team Meeting —Conference Call
9:30 a.m. —10:00 a.m. J Flynn, Administrative Services Coordinator Update
10:00 a.m. —10:30 a.m. Commissioners Office Staff Meeting
10:30 a.m. —11:00 a.m. T Gaines, Central Services Update
• Technology Services: General Updates; Project Updates
• Interfund Communications: General Updates
• Facilities and Maintenance: General Updates; Project Updates
• Fairgrounds: Ongoing operations
• Central Services: Upcoming schedule; Current SitRep
11:00 a.m. —11:30 a.m. S Fode, New Hope / Kids Hope Update
• Shelter update
• Funding
• Board orientation
• Personnel update
11:30 a.m. —12:00 p.m. Filing with County Auditor the Inventory of County Capitalized Assets
Madeline Prentice, Chief Accountant, provided the annual report on the Inventory of County
Capitalized Assets totaling $4,174,712.06. The total for Public Works is $31,668,160.13. She
stated this amount is drastically changed from the previous year because Grant County updated
the capital asset threshold amount to assets over $5,000.00 and everything under $5,000.00 is
on each department's small and attractive list.
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve the
Inventory of County Capitalized Assets per RCW 36.32.210 as presented. The motion passed
unanimously. (Approved, Resolution No. 21 -014 -CC)
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA)
ACCOMODATIONS PROVIDED UPON REQUEST.
Page 2 of 7
Grant County Commissioners Agenda
Week of March 1, 2021
12:00 p.m. —1:00 p.m
1:00 p.m. —1:30 p.m.
1:30 p.m. — 2:30 p.m.
3:00 p.m. — 4:00 p.m
3:30 p.m. —4:30 p.m.
MISCELLANEOUS ITEMS
WSAC Virtual Assembly
G Dano, Prosecuting Attorney's Office Update
K Eslinger, Human Resources Process Discussion
C Carter at Grant Transit Authority— Facility and Maintenance Manager
Position — Evaluations (Moses Lake)
R Jones at Grant County Economic Development Council — Introduction
(Moses Lake)
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their February
26, 2021 payroll. (Approved)
TUESDAY, MARCH 2, 2021
The session was continued to 9:45 a.m. with Commissioners Carter and Stone in attendance.
Commissioner Jones was out until 9:00 a.m. and excused.
8:00 a.m. — 9:00 a.m. R Jones, Out
8:45 a.m. — 9:00 a.m. Potts and Associates, Legislative Session Update
9:00 a.m. —10:30 a.m. K Eslinger, Human Resources Update
Calendar Items
03/05/21— 03/12/21— Vacation
03/09/21 — HR Update Meeting Canceled (Out -of -State Vacation)
Discussion Items
1. Opening of County Offices & Services
2. HWC Recommendation re Wellness Program
3. Wage Review for Admin Services Coordinator
Authorization Requests
4. PAR —Jerry Gingrich
5. PAR—Janice Flynn
6. PMA— Facilities Maintenance
7. PMA—Application Specialist
8. PMA — Program Coordinator
Compensation, Benefits, & Payroll
9. Tech Services
Page 3 of 7
Grant County Commissioners Agenda
Week of March 1, 2021
Employee ,& Department Issues
10. Fairgrounds
11. Public Works
Labor Relations/ Legal Actions
12. Labor & Legal Report Review (New Items)
a. ASC —Outside Resources
b. Document Signature
L Corrections MOU
ii. Corrections CBA
iii. Deputy Sheriffs CBA
13. Labor & Legal Report Review (Continuing Items)
a. State Auditor's Office (Rang Investigation)
b. Association 2021 CBA Negotiations
c. Corrections 2021 CBA Negotiations
d. Sheriff Support 2022 CBA Negotiations
e. Deputy Sheriff's 2021 CBA Negotiations
f. GrIS Teamsters 2020 Reopener
g. GrIS Teamsters 2021 CBA Negotiations
h. PERC (COR) 131213-U-18 (Pay Schedule)
L PERC 132603-P-20 (Gribble Arbitration)
j. PERC (Shift Rotation Arbitration)
k. PERC (Brissey Arbitration)
I. PERC (ASC) 133077-U-20 (Public Works ULP)
m. PERC (ASC) 133122-E-20 (AFSCME)
HR Overview &Process
16. HR Overview Process Documentation
Personnel Action Request (PAR) for the salary, wage and/or position changes for Jerry Gingrich
and Janice Flynn, Commissioners Office. (Approved)
10:30 a.m. —11:00 a.m. L Stoltman, Conservation District Update
11:00 a.m. —12:00 p.m. D Hooper, Development Services Update
• Workload Report; RFP for Professional/Personal Services; Marijuana Notices from Liquor and
Cannabis Board; Comprehensive Plan Amendment Cycle
12:30 p.m. —1:30 p.m. Ephrata Landfill Remediation — Consultant Overview
1:30 p.m. — 2:00 p.m. S Castro, Public Works Update (Items 1 through 7)
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve items 1
through 7 on the agenda as presented. The motion passed unanimously.
Page 4 of 7
Grant County Commissioners Agenda
Week of March 1, 2021
1. Amended Interlocal Agreement between Grant County and the Town of Wilson Creek to award
a sub -grant to the Town of Wilson Creek for the purpose of funding the Town's effort to operate
and maintain a yard waste collection for town residents. (Approved)
2. Resolution Notice of Hearing in the matter of declaring county owned property surplus and
ordering the sale thereof (miscellaneous vehicles and equipment). Hearing to take place March
23, 2021 at 1:30 p.m. (Approved, the public hearing was scheduled for March 23, 2021 at
1:30 p.m.)
3. Request to purchase Rollup Construction Signs and Stands through Washington State
Department of Enterprise Services contract #02717. Purchase amount totaling of $17,705.00 not
including sales tax from Pacific Safety Supply dba Dicke Safety. (Approved)
4. Authorization to Call for Bids for Stratford Road Reconstruction Project, CRP 17-06. Bid opening
date to be March 23, 2021 at 1:30. (Approved)
5. Local Agency Real Estate Professional Services Negotiated Hourly Rate Consultant Agreement
between Grant County and Universal Field Services, Inc. for project title Grape and Maple Drive
for preliminary right of way activities / right of way assessment and feasibility support services.
(Approved)
6. Local Agency Agreement between Grant County and the Washington State Department of
Transportation for project on Grape Drive and Maple Drive. Work will include grading, drainage,
curb and gutter, sidewalk, HMA, widening, traffic control and other items. (Approved)
7. Execution of Contracts between Grant County and Seubert Excavators for 2021 Crushing and
Stockpiling. Contract amount is $497,100.00. (Approved)
Items signed but not on Public Works agenda:
• Resolution No. 21 -016 -CC notice of hearing for Vacating Park Place and adjacent easement S 3,
T 18 N, R 28 E WM. (Approved public hearing was set for March 30, 2021 at 1:30 p.m.)
• Resolution No. 21 -015 -CC notice of hearing for Vacating Stratford Town Plat S 10, T 22 N, R 28 E
WM. (Approved public hearing was set for March 30, 2021 at 1:30 p.m.)
2:00 p.m. — 2:30 p.m. Consent Agenda (Items 1 through 19)
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve items 1
through 4, and 6 through 19 on the agenda as presented. Item 5 was held for further review. The
motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioners Office Invoices and Public Defense Invoices for approval. (Approved)
2. Commissioners November 30 and December 7, 2020 Minutes for approval. (Approved)
3. Washington State Department of Commerce Treasury Rent Assistance Program (T -RAP) funding
application for grant period March 1, 2021 through December 31, 2021. (Approved)
4. Letter of re -appointment for Marilyn Meseberg to the Lodging Tax Advisory Committee (LTAC)
for another two-year term beginning March 2, 2021 through March 2, 2023. (Approved)
Page 5 of 7
Grant County Commissioners Agenda
Week of March 1, 2021
5. Letters of re -appointment for the following members of the Fair Advisory Committee for
another three-year term beginning March 2, 2021 through March 1, 2024: (Held for further
review)
a. Christy Welch
b. Kevin Burgess
c. David Dormier
d. David Eck
6. Budget extension request in the amount of $400,000.00 to the Economic Enhancement Strategic
Infrastructure Ending Fund Balance (113.155) for the following Strategic Infrastructure Program
projects: (Approved, the public hearing was set for March 29, 2021 at 10:30 a.m.)
a. SIP 2021-01: Grant County Hospital District No. 4, McKay Healthcare, Phase 1 Capital
Improvement Plan - $350,000.00 grant
b. SIP 2021-02: Grant County Hospital District No. 1, Samaritan Healthcare, Infrastructure
Support for Replacement Public Hospital - $50,000.00 grant
7. Budget extension request in the amount of $385,000.00 to the Economic Enhancement Strategic
Infrastructure Ending Fund Balance (113.155) for the following Strategic Infrastructure Program
projects: (Approved, the public hearing was set for March 29, 2021 at 10:30 a.m.)
a. SIP 2020-05: Port of Quincy, Industrial Park #4 Rail Extension Conceptual Plan -
$85,000.00 ($42,500 grant/ $42,500 loan)
b. SIP 2020-06: Port of Quincy, Intermodal Yard Container Expansion — Phase 2 -
$300,000.00 grant
Okanogan County Resolution No. 165-2020 in the matter of the appointment of trustee to the
North Central Regional Library Board of Trustees, Jill Sheley representing Okanogan County
(replacing Jim Brucker). (Approved)
Reimbursement No. 2, Request No. 2 on the Department of Commerce CDBG Public Services
Grant No. 20-62210-005 for January 2021 expenses, administered through the OIC of
Washington for the amount of $17,457.70. (Approved)
DITOR'S OFFICE
10. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
$753,953.73)
11. Budget extension request in the amount of $1,000,000.00 from Current Expense (#001) to the
ERP Reserve Fund #312. This fund was created for the county's new ERP System. (Approved, a
public hearing was set for March 29, 2021 at 10:30 a.m.)
SHERIFF'S OFFICE
12. Recommendation from Sheriff Tom Jones and the Law and Justice Council that the final site of
the new jail be built at the location of the current work release facility located at 1631 Division
Ave, Ephrata. (Approved)
Page 6 of 7
Grant County Commissioners Agenda
Week of March 1, 2021
WSU EXTENSION
13. Memorandum of Agreement between Washing State University Extension and Grant County in
the amount of $104,728,00 to provide and extension program. Term is January 1, 2021 through
December 31, 2021. (Approved)
GRANT INTEGRATED SERVI
14. 3 -Administrator Change Notification form — Behavioral Health Agency Service Provider from the
Washington State Department of Health / Behavioral Health Agencies, stating that Dell
Anderson is the Administrator at the Grant Integrated Services facilities in Quincy, Royal City,
and Mattawa. (Approved)
15. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services'
Prevention and Recovery Center (PARC), during December 2020, in the amount of $20,143.32
on Washington State Health Care Authority Contract No. K3919.
PUBLIC WORKS
16. Request to purchase one (1) 2021 Ford F150 4WD Crew Cab for the Development Services
Department, in the amount of $39,125.90 (incl sales tax) from Columbia Ford through a
Washington State Department of Enterprise Services contract #05916. (Approved)
TECHNOLOGY SERVICES
17. Purchase Order No. 350 in the amount of $18,026.76 from Lenovo for Technology Services
replacement towers for their employees (Quad Replacements). (Approved)
TREASURER'S OFFICE
18. Request to transfer the Trial Court Improvement monies from the Law and Justice Fund per SSB
5454. The amount is $16,853.00. (Approved)
FAIRGROUNDS
19. Recommendation to award the bid for the Asphalting of Stalls project to J.M. Pacific for the
amount of $58,157.50 (only bid received). The 2021 Capital budget for this project is $45,000.00
but the director has funding within the stall installation project that can be transferred and used
for this paving project. Contract with J.M. Pacific will be signed. (Approved)
2:30 p.m. — 3:30 p.m. R Escure, Sand Dunes Park - Discussion
Page 7 of 7
Grant County Commissioners Agenda
Week of March 1, 2021
WEDNESDAY, MARCH 312021
R Jones, Out
9:00 a.m. —10:00 a.m. D Stone, Grant County Industrial Alliance (GCIA) Introduction
THURSDAY, MARCH 4, 2021
D Stone and R Jones, Out
7:00 a.m. — 8:00 a.m. R Jones, Moses Lake Chamber Response Team Meeting (ZOOM)
(Cancelled)
10:00 a.m. —11:00 a.m. C Carter, Columbia Basin Domestic Violence and Sexual Assault
Consortium Meeting
10:00 a.m. —11:00 a.m. R Jones, Lodging Tax Advisory Committee (LTAC) and Tourism
Commission — Funding Discussion
FRIDAY, MARCH 5, 2021
R Jones, Out
9:00 a.m. — 9:30 a.m. R Jones, North Central Region COVID call with Leadership (Cancelled)
11:00 a.m. —12:00 p.m. D Stone, Legislative Steering Committee (LSC) Meeting
Signed this day of 2021.
F COUNTY COMMISSIONERS
nt Co ty, WaAingto�
Cindv Carter,RChair
Danny E. Stone, Vice -Chair
ob Jo s ember
ar ara J. Vasque;
le of the Board