HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
Public meetings were held by the Grant County Commissioners via WEBEX Conference Call or Video only.
MONDAY, FEBRUARY 1, 2021
The Grant County Commissioners session began at 9:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:30 a.m. D Stone, Grant County COVID-19 Healthcare and Public Health Briefing
(ZOOM Meeting)
9:00 a.m. — 9:30 a.m. R Jones, Public Works Management Team Meeting — Conference Call
9:30 a.m. —10:00 a.m. J Flynn, Administrative Services Coordinator Update
10:00 a.m. —10:30 a.m. Commissioners Office Staff Meeting
10:30 a.m. —11:00 a.m. T Gaines, Central Services Update
• Technology Services: GrIS; Courts; FTR
• Interfund Communications: NSTR
• Facilities and Maintenance: Project Updates
• Fairgrounds: Project Updates
• Central Services: Current SitRep
11:00 a.m. —11:30 a.m. S Fode, New Hope / Kids Hope Update
• Shelter Update
• 2020 Stats
• Harvest of Hope updates
• Trauma Informed Services opportunities
• Board Orientation -February 18 for 1 hour
• 2021 Budget impact from recording fees
• Executive Session
11:30 a.m. —12:00 p.m. Ephrata Landfill Remedial Plan - Introductions
MISCELLANEOUS ITEMS
The Chair of the Board was authorized to sign the RW and Sons LLC (Les Wentworth) (RW & Sons LLC
Short Plat) File# P 21-0027 (preliminary P 20-0386) Final Plat Submission and Review.
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their January
29, 2021 payroll.
Page 2 of 6
Grant County Commissioners Minutes
Week of February 1, 2021
TUESDAY, FEBRUARY 2, 2021
8:45 a.m. — 9:00 a.m. Potts and Associates, Legislative Session Update
9:00 a.m. —10:00 a.m. K Eslinger, Human Resources Update
Calendar Items
02/03/21— GrIS Teamsters Reopener Kick -Off
02/04/21— Dental Surgery Follow -Up
02/09/21— HWC Leadership Update (HWC Meeting was
held on 01/28)
Discussion Items`
1. COVID Situation Update
a. Federal COVID-Related Leave
b. Board Instruction re COVID
2. Webinar: Helping Your Teen Overcome Anxiety and
Depression
Authorization Requests'
3. PAR— Scott Ponozzo Follow -Up
4. PMA—Fleet Manager
Policy & Procedure
5. Policy Adoption by Board
6. Policy Update Process
7. Out -of -State Travel
8. 406— Exempt Guideline
9. 2021 Mileage Update
Recruitment /Civil Service
10. Exceptions to Hiring Freeze:
a. Assistant County Road Engineer
b. WISE Coordinator (2)
c. Youth Partner Peer Support Specialist (2)
d. Family Partner Peer Support Specialist (2)
e. Therapist (2)
f. Deputy Prosecutor - Civil (1)
g. Deputy Prosecutor - DC (1)
h. Legal Secretary (1)
11. Public Records Officer
Labor Relations/ Legal Actions
12. Labor & Legal Report Review
a. Request to Bargain
b. Request to Bargain
HR Overview & Process
X HR Department Overview X HR Staffing Model
/ Healthcare (Self -Insurance) Consultation (Mgmt & EE)
Policy Management Records Management
X HR Philosophy
Dept HR Responsibility
Personnel Action Request (PAR) for the salary, wage and/or position change for Harold (Scott)
Ponozzo, Sheriffs Office.
Page 3 of 6
Grant County Commissioners Minutes
Week of February 1, 2021
10:30 a.m. —11:00 a.m. L Stoltman, Conservation District Update
11:00 a.m. —12:00 p.m. D Hooper, Development Services Update
• Workload Report; Permit Fees and Building Code Adoption
1:00 p.m. —1:30 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:00 p.m. S Castro, Public Works Update (Items 1 through 4)
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve items 1
through 4 on the agenda as presented. The motion passed unanimously.
1. Request to purchase 70 tons of Category 8B Standard Gradation Road Salt in the amount of
$10,500.00 delivered, without sales tax from LTI, Inc. through the Washington State Department
of Enterprise Services Contract No. 02714. (Approved)
2. Lease Agreement between Grant County and Raymond and Loretta Mayer for Mayer Pit,
Stockpile Site and Right of Ingress and Egress to site located in the NW % of the NW % of S 6, T
22 N, R 25 E W M. Royalty fee is $0.35 per ton and will be re -negotiated after 5 years.
(Approved)
3. Request to purchase equipment on the 2021 Equipment Expense Program through the
Washington State Department of Enterprise Services Contracts in the total amount of
$95,221.87. (Approved)
a. One (1) 2021 For Police Interceptor AWD Pursuit -rated utility/SUV (Agate Black) for
Sheriff Department detective in the amount of $47,903.04 from Columbia Ford through
Department of Enterprise Services contract #05916. This vehicle is a downgrade from
Chevrolet Tahoe due to lack of availability.
One (1) each 2021 Chevrolet Tahoe Police Pursuit vehicle (Summit White). For Sheriff
Department K9 unit in the amount of $47,318.77 from Bud Clary Chevrolet through
Department of Enterprise Services contract #05916.
4. Request to rescind Resolution No. 21 -008 -CC for notice of hearing for vacating a portion of
surplus rights of way along parcel no. 121306000 in the Stratford Town Plat within S 10, T 22 N,
R 28 E W M. The public hearing on February 16, 2021 is longer needed. (Approved)
2:00 p.m. — 2:30 p.m. Consent Agenda (Items 1 through 21)
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve items 1
through 21 on the agenda as presented. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioners Office Invoices and Public Defense Invoices for approval. (Approved)
2. Change of corporate officers/stockholders applications for: Sunland Store in Quincy, WA; and
Phoenix Pizza Company in Quincy, WA, from the Washington State Liquor and Cannabis Board.
(Approved)
Page 4 of 6
Grant County Commissioners Minutes
Week of February 1, 2021
3. Letter of appointment for Linda Gorsuch to the Veterans Advisory Board to the American Legion
Post 28 position for a 4 -year term beginning February 2, 2021 through February 1, 2025.
(Approved)
4. Letters of re -appointment to Summer Sahli (Director Section 2) and Chuck Sandman (Director
Section 4) to the Noxious Weed Control Board to another 4 -year term beginning March 1, 2021
through February 28, 2025. (Approved)
5. Budget transfer request in the amount of $7,000.00 from the Travel budget to the Small Tools -
Minor Equipment budget (001.101) due to computers being purchased that were not projected
in this year's budget. (Approved)
6. 2021 Recording Fee Surcharge Distribution Agreement between Grant County, Housing
Authority of Grant County, and New Hope for the sole purpose of distributing funds obtained by
the County as a result of RCW 36.22.178. Term is January 1, 2021 through December 31, 2021.
(Approved)
7. Addendum to contract for Professional Services (Hearing Examiner) with Andrew Kottkamp.
This adds Hearings Examiner services for drug forfeitures, felony forfeiture, dangerous dog
adjudication, and other duties as needed. These decision reports will be sent to the Sheriff's
Office and Prosecuting Attorney's Office. (Approved)
8. Resolution No. 21 -009 -CC in the matter of response to the COVID-19 pandemic and requesting
limits on state of emergency duration without legislative approval. (Approved)
9. Request from McKay Healthcare / Hospital District No. 4 to temporarily increase their registered
warrant cap from $500,000.00 to $750,000.00 through December 2021. (Approved)
AUDITOR'S OFFICE
10. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
$513,726.62)
11. Recommendation from the Finance Committee to move One Million Dollars ($1,000,000.00)
from the current expense fund to set up a reserve fund for the new county -wide Enterprise
Resource Planning (ERP) System. (Approved)
12. If #4 is approved, they request to create a new fund #312.000 - County ERP System (Enterprise
Resource Planning) for a new county -wide software system. They also request that any monies
transferred into this fund or revenues received or earned should be invested by the Treasurer in
the County's investment pool. (Approved, Resolution No. 21 -010 -CC creating this new fund)
SHERIFF'S OFFICE
13. 2020-2022 Grant County Sheriff Towing Contract with Tow Pros LLC for a 3 year term beginning
January 2020 through December 31, 2022. (Approved)
14. Request to purchase 8 Glock Generation 5 pistols in the amount of $3,601.05 from Gunarama
Wholesale Inc Law Enforcement Equipment. This was approved in their 2021 Capital Expense
budget. (Approved)
Page 5 of 6
Grant County Commissioners Minutes
Week of February 1, 2021
SUPERIOR COURT
15. Services Agreement with Jose Castillo dba Bi -Lingual Services for the purposes of providing
interpreter services to the Court. Term is March 1, 2021 through February 28, 2022. (Approved)
FACILITIES AND MAINTENANCE
16. Request to continue the Keyless Access program to the Youth Services, Public Works, and Moses
Lake Wheeler Road facilities, in the amount of $168,000.00. This was approved in their 2021
Capital Expense budget. (Approved)
17. Request to surplus the previously installed Sony audio system (Asset ID 100505) located in
Superior Court. Their intent is to give 2 amplifiers to Technology Services then dispose of the
remainder at the landfill. (Approved)
GRANT INTEGRATED SERVICES
18. Community Health Plan of Washington Provider Agreement with Community Health Plan of
Washington for providing Medicaid Insurance to their clients. (Approved)
19. Amendment #10 to Beacon Facility Agreement with Beacon Health Options, Inc. amending
exhibit B. (Approved)
20. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services
through the Moses Lake HYP 365 contract, during November 2020 in the amount of $96.37; and
December 2020 in the amount of $386.85, to the Grant County Health District. (Approved)
21. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services
through the Quincy Partnership for Youth contract, during November 2020 in the amount of
$96.35; and December 2020 in the amount of $48.80 to the Grant County Health District.
(Approved)
WEDNESDAY, FEBRUARY 3, 2021
C Carter, Out
12:30 p.m. —1:30 p.m. D Stone at AeroTech Tour (Moses Lake)
THURSDAY, FEBRUARY 4, 2021
C Carter, Out
7:00 a.m. — 8:00 a.m. R Jones, Moses Lake Chamber Response Team Meeting (Zoom)
(Cancelled)
Page 6 of 6
Grant County Commissioners Minutes
Week of February 1, 2021
FRIDAY, FEBRUARY 5, 2021
C Carter, Out
11:00 a.m. —12:00 p.m. D Stone, Legislative Steering Committee (LSC) Meeting
Signed this 7ti day of 2021.
)KMIROF COUN�Y COMMISSIONERS
Gr nt C4nty, W hingt n
Cindy.)Carte'., Chair
Danny E. S ne, Vice- hair
�JeV,16ember
Bar ra . Vasquez, C
Clerk of/the Board