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Home My WebLink AboutMinutes - BOCCMINUTES SO,] neffill! Wk WIN[! .......... llj' k MONDAY, NOVEMBER 12, 2018 Veteran's Day Holiday Observed, Courthouse Closed TUESDAY, NOVEMBER 13, 2018 The Grant County Commissioners session began at 9:00 a.m. with Commissioner Carter in attendance. Commissioners Stevens and Taylor were out sick. Commissioner Taylor participated via conference as shown below. 9:00 a.m. — 9:20 a.m. Superior Court Budget Meeting 9:30 a.m. — 9:50 a.m. J Hammond, ASC Update and Misc BOCC Action (Items 1 through 10) A motion was made by Commissioner Carter, seconded by Commissioner Taylor (via conference call), to approve items 1, 2, and 5 through 10 on the agenda as presented. Items 3 and 4 were tabled until November 19, 2018. The motion passed with 2 Commissioners participating. 1. Possible vouchers for insurance, legal services, grant administration, etc. (Approved) 2. Commercial Rental Agreement, 2019-2021, between Grant County and the Washington State Council of Vietnam Veterans of America, Inc. for lease of office space at 1525 E. Wheeler Rd. in Moses Lake, Washington. (Approved) 3. BOCC action on the Strategic Infrastructure Program (SIP) Advisory Committee's recommendations on the following SIP Projects: (Tabled until November 19, 2018) • SIP Proiect #2018-13 :City of Quincy -Wastewater Reuse Project for approval of $75,000 in SIP grant funding; and • SIP Protect #2018-14: Port of Mattawa — Industrial Wastewater Treatment Facility Surge Protection for approval of $15,645.50 in SIP grant funding; and • SIP Protect 2018-15: Grant County Fire District #3 — New Fire Station in Trinidad/Crescent Bar for approval of $125,000 in SIP grant funding. 4. Anticipating: BOCC Resolution re Strategic Infrastructure Program (hereafter "SIP") Advisory Committee Recommendations for Funding (SIP Nos. 2018-13 through 2018-15). (Tabled until November 19, 2018) 5. Reimbursement Request #16 on Washington State Department of Commerce on Consolidated Homeless Grant (CHG) No. 17-46108-10, administered through Grant County Housing Authority, in the amount of $29,713.36. (Approved) 6. Amendment No. 5 to State of Washington Department of Corrections Contract No. K9412, which amends/memorializes the per diem rate offender bed/per day compensation rate of $76.49 from January 1, 2019 through December 31, 2019 and $78.79 from January 1, 2020 through December 31, 2020. (Approved) Page 2 of 5 Grant County Commissioners Minutes Week of November 12, 2018 7. Grant County Vendor Agreement (GrIS Developmental Disabilities), with Moses Lake Community Health for education and information services and Parent to Parent services. Term is October 11 2018 through June 30, 2019. (Approved) 8. Resolution No. 18-111-CC Authorizing Execution of Interagency Agreement (Interlocal Agreement) between Grant County Health District, Grant Integrated Services and Moses Lake Healthy Youth Partnership 365 regarding NCW Youth Marijuana Prevention and Education Program. (Approved, see #9 below) 9. Interagency Agreement between Grant County Health District, Moses Lake Healthy Youth Partnership 365 and Grant Integrated Services. The agreement provides a mechanism for the collaborative work, completion of deliverables, and transfer of funds necessary to carry out the priority health improvement initiatives associated with the NCW Youth Marijuana Prevention and Education Program. Term is July 1, 2018 through June 30, 2019. (Approved) 10. Contract between Ednetics Voice (Unified Communications Service) and Grant County, Contract No. EV-60-WAGCCH-010818-1B for new telephone purchase and maintenance. Term is 5 years. (Approved) 10:00 a.m. —10:30 a.m. 2019 Budget Discussion 10:30 a.m. —10:50 a.m. Open Record Public Hearing, Turnkey and Hillcrest Lighting Districts — Amendment to Parcel Assessments The Commissioners held an Open Record Public Hearing to consider the recommendation of the Grant County Treasurer to decrease the Turnkey Lighting District parcel assessment rate for 2019 from $24.00 to $19.00 per parcel; and to increase the Hillcrest Lighting District parcel assessment rate for 2019 from $16.00 to $19-00 per parcel. Commissioner Taylor participated in the hearing via teleconference. Darryl Pheasant, Treasurer, discussed his request. Commissioner Taylor moved to close the public comment portion of the hearing. Commissioner Carter seconded and the motion passed with 2 Commissioners in attendance. Commissioner Taylor moved to approve the rate assessments as presented. Commissioner Carter seconded and the motion passed with 2 Commissioners in attendance. The hearing adjourned. (Hillcrest Resolution No.18-109-CC and Turnkey Resolution No.18-110-CC) 11:00 a.m. —11:50 a.m. T Gaines, Central Services Update Items discussed were: • Technology Services: Network issues 11/2/18; Vehicle for 2019; and Lenel presentation. • Facilities and Maintenance: Heat pump in Treasurer's Office; Historic bid update; Manpower update; and budget discussion. • Fairgrounds: Fancy Farm Girl this weekend using 4H and Comm. Building; November 19, 2018 Hartford Steam Boiler inspections continue; and Project identification.. • Central Services: Budgets, expectations, year ahead. Page 3 of 5 Grant County Commissioners Minutes Week of November 12, 2018 1:00 p.m. — 5:00 p.m. R Stevens at Washington Association of Counties (WSAC) County Leaders Conference (Hotel Murano, Tacoma) 1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorneys Office Update (No attendance) 1:30 p.m. —1:50 p.m. J Tincher, Public Works Update (Items 1 through 2) A motion was made by Commissioner Carter, seconded by Commissioner Taylor (via conference call), to approve items 1 and 2 on the agenda as presented. The motion passed with 2 Commissioners participating. 1. Recommendation to award the Scrap Metal Crushing project to Pacific Steel and Recycling, Inc. of Kennewick,. WA to crush and remove scrap metal in the amount of $90.00 per ton for material at the Ephrata Landfill. (Approved) 2. Property Transaction Forms to surplus the following items via the Department of Enterprise Services Online Auction site: (Approved) a. Astro Fresh Air System (Asset #2064) b. OTC Puller Set (Asset #1873) c. Cargo Van Bulk Head d. Dual Ram Front Mount Hoist e. Tailgate Sander Spinners f. 20' Aluminum Extension Ladder g. 3 Pallets of 44 posts —various lengths h. 2013 Tahoe Sheriff Seat (item will be destroyed) 2:00 p.m. — 2:20 p.m. M McKnight, Assessor's Office. Update (No attendance) 2:30 p.m. — 2:50 p.m. Consent Agenda (Items 1 through 6) A motion was made by Commissioner Carter, seconded by Commissioner Taylor (via conference call), to approve items 1 through 6 on the agenda as presented. The motion passed with 2 Commissioners participating. COMMISSIONERS OFFICE 1. Commissioner's Office and Public Defense Vouchers. (Approved) 2. Commissioners October 22 and 29, 2018 Minutes for approval. (Approved) 3. Letter of reappointment for Nathan Cox to the Mosquito Control District #1 for another 2 year term beginning November 5, 2018 —November 4, 2020. (Approved) AUDITOR'S OFFICE —ACCOUNTING DEPARTMENT 4. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. (Approved in the amount of $413,1266.00) Page 4 of 5 Grant County Commissioners Minutes Week of November 12, 2018 5. Request to make the following budget transfers to correct previous changes and additions to the 2018 budget: (Approved) a. $45,,000.00 from the Disability Board (Fund 001.113) back to the Sheriff's budget (Fund 001.114) for stop -loss insurance for the LEOFF 1 employees. b. $153.,922.08 from Interfund Benefits (Fund 505.185) back to the Sheriff's budget (Fund 001.114) for LEOFF 1 employee's medical, dental and vision premiums. c. $164500.00 from the Maintenance budget (001.112) to the Unemployment Compensation budget (506.186) for anticipated unemployment payments for laid - off employees. d. $553,000.00 from the Juvenile budget (001.117) to the Unemployment Compensation budget (506.186) for anticipated unemployment payments for laid - off employees. PUBLIC DEFENSE 6. Request to purchase a Sharp MX-M4050 copier machine/printer in the amount of $5,340.60 for the Law Library. If approved, a request is also being made for a budget extension to cover this cost. (Approved, the public hearing was scheduled for December 4, 2018 at 10:00 a.m.) 4:00 p.m. — 5:00 p.m. T Taylor at Port of Moses Lake —Japan Sister City Trip Discussion WEDNESDAY, NOVEMBER 14, 2018 R Stevens C Carter at Washington Association of Counties (WSAC) County Leaders Conference (Hotel Murano, Tacoma) 7:00 a.m. — 8:00 a.m. T Taylor at Grant County Economic Development Council —Board Meeting (ATEC., BBCC) 10:00 a.m. —11:30 a.m. T Taylor, Disability Board Meeting (Did not attend) 11:30 a.m. — 2:00 p.m. HEARINGS EXAMINER 4:00 p.m. — 4:30 p.m. T Taylor and C Carter at District Court Commissioner Anna Gigliotti's Swearing In Ceremony 7:00 p.m. — 8:30 p.m. T Taylor and C Carter at Health Board Meeting (Public Works, Ephrata) (No Commissioners in attendance) Page 5 of 5 Grant County Commissioners Minutes Week of November 12, 2018 THURSDAY, NOVEMBER 15, 2018 9:00 a.m. —12:00 p.m. R S e e-rs, C Carter at Washington Association of Counties (WSAC) County Leaders Conference (Hotel Murano, Tacoma) 9:30 a.m. —11:00 a.m. TOURISM COMMISSION MEETING 10:00 a.m. —12:00 p.m. T Taylor at Martin Hall Juvenile Detention Center— Board Meeting (Medical Lake) (Did not participate —conference call) 2:00 p.m. — 5:00 p.m. R Stevens at Transportation Improvement Board Meeting (Hilton Seattle Airport, SeaTac) (Did not attend) 6:30 p.m. — 8:00 p.m. T Taylor at Grant Transit Authority Board Meeting (Moses Lake Office) FRIDAY, NOVEMBER 16, 2018 9:00 a.m. —11:00 a.m. R Stevens at Transportation Improvement Board Meeting (Hilton Seattle Airport, SeaTac) (Did not attend) 10:00 a.m. —10:30 a.m. T Taylor at Canvassing Board Precertification of Election (Elections Department) (Rescheduled to November 20, 2018 at 11:00 a.m.) Signed this day of 3eti , 2018. BOARD OF COUNTY COMMISSIONERS ZGraZounty, Wash Eton a Richard Stevens, Chair U- e4-,' -5 kD �10 '� yl r, Vic hai , Cindy Carte Member