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HomeMy WebLinkAboutResolution 18-099-CCBOARD OF COUNTY COMMISSI Grant County, Washington RESOLUTION TO DECLARE SURPLUS GRANT COUNTY AUDITOR'S OFFICE — ELECTIONS DEPARTMENT VOTING EQUIPMENT RE, SOLUTION No. 18- o q � -cc WHE REAS, The Grant County Auditor's Office — Elections Department has the following equipment: • One (1) ES&S Central Ballot Scanner (Asset ID# 102488F) • Five (5) Auto Mark Voter Assist Terminals (Ballot Marking Device) (Asset ID#s 102484F, 102485F, 102486F, 102487F, and 102486F). WHE RE, AS, it has been determined that these items are no longer of use to Grant County since Vote by Mail was implemented in Washington State; and WHERE AS, the Auditor's Office is requesting the Grant County Board of Commissioners declare surplus the above named items and attempt to sell them on the Department of Enterprise Services website; and WHERE AS, if they are unable to sell these items, they will be disposed of at the local landfill. NOW, THEREFORE, BE IT HERE, BY RESOLVED THAT the Board of County Commissioners declare surplus the above named items. DATED this --2nj day of 2018. Yea Nay v/ 0 0 ATTEST: BOARD OF COUNTY COMMISSIONERS Abstain GRANT COUNTY , WAS INGTON El A)J -t Z--- - - Richard Stevens, Chair Tom Taylor, Vic Chair El JA (1, P Cindy­Ue-er�Memkr N:\Staff\BVasquez\Resolution-Ordinance\Auditof's Office Elections surplus of Voter Assist Ballot Devices and Ballot Scanner 100218.doex Page I of 1 Grant County Property Transaction Form Action: iDeletion Person Submitting Form: Michele Jaderlund Date Submitted: Dept. Submitting Form: Elections DESCRIPTION OF PROPERTY/ASSET Asset I D: Description: Dept. Assigned Vehicle #, if used: I I Manufacturer: Serial #: JAM0206471223 I Cost: V, Account Expense Transfer of Property/Asset Dept. Transferred From: ISelect one Dept. Approval: I Dept. Transferred To: Iselect one Dept. Approval: I Date Transferred: F New Physical Location: Iselect One New Custodian:1 I Surplus Request Surplus Date: F0-7/02/2018 Manner of Disposal: FSell Cost of Asset: F550- (0 equipment obs Commissioner Approval Dist #1: Dist #2: Dist #3: COMPLETED FORMS ARE TO BE FORWARDED TO THE ACCOUNTING and/or TS DEPARTMENT (TS Only) Life: j-P'1e-a---i'es`e-1--` Status: Grant County Property Transaction Form Action: IDeletion Person Submitting Form: Michele Jaderlund Date Submitted: Dept. Submitting Form: Elections DESCRIPTION OF PROPERTY/ASSET Asset ID: Description:Kof MafkNotor- mrki,rj-d -dev-i(q),located,16_-' Dept. Assigned Vehicle #, if used: 1 Manufacturer: 1] Serial#: JAM0206471330 Transfer of Property/Asset Dept. Transferred From: ISelect One Dept. Approval Dept. Transferred To: ISelect One I Dept. Approval: I Date Transferred:F— New Physical Location: ISelect One New Custodian: I I Surplus Request Surplus Date: F07—/02/2018 Commissiol Manner of Disposal: Fse-11 I Dist #1: Cost of Asset: F53-90 (0 equipment obs Dist #2: Dist #3: 9 COMPLETED FORMS ARE TO BE FORWARDED TO THE ACCOUNTING and/or TS DEPARTMENT JS Only) Life: Status: Grant County Property Transaction Form Action: IDeletion Person Submitting Form: Michele Jaderlund Date Submitted: Dept. Submitting Form: Elections DESCRIPTION OF PROPERTY/ASSET Asset I D: Description: ---M rK Ofe- A t - - 46 4 ssistUr in�l -(l36lldt-,ftKE4rking- 'd'e'vic"e)',Ioca 6 t Dept. Assigned Vehicle #, if used: Manufacturer: Serial #: JAM0206471156 Cost: Account Expense#: Transfer of Property/Asset Dept. Transferred From: Iselect one Dept. Approval Dept. Transferred To: ISelect One I Dept. Approval: I Date Transferred:F New Physical Location: Iseiect one New Custodian: I I Surplus Request Surplus Date: F07/02/2018 Manner of Disposal:Fs-ell I Cost of Asset: [53-90 (0 equipment obs CommissionerA roval Dist t Dist #2: Dist #3: COMPLETED FORMS ARE TO BE FORWARDED TO THE ACCOUNTING and/or TS DEPARTMENT JS Only) Life: Status: b Grant County Property Transaction Form Action: IDeletion Person Submitting Form: Michele Jaderlund Date Submitted: Dept. Submitting Form: Elections DESCRIPTION OF PROPERTY/ASSET Asset I D: Description: �ir"oter:-As��s-is�'tT-d-t'tfiirt��]�(5�illdtmarKing::devi-c-e-)-16-c-6t 8 --in Dept. Assigned Vehicle#, if used: Manufacturer: Serial#: JAM0206471078 I Model#: I I Model Year: I Department: jElections Dept. Purchased By: FSe—lect One Physical Location: ISelect One Purchase Date: 107/30/2006 Custodian: Vendor: cost: Account Expense #: Transfer of Property/Asset Dept. Transferred From: ISelect One IDept. Approval: I Dept. Transferred To: Iselect One Dept. Approval: I Date Transferred: F New Physical Location: Iselect One New Custodian: 1 1 Surplus Request Surplus Date: F0-7/02/2018 CommissionerA roval Manner of Disposal:Fs—ell Dist Cost of Asset: F5390 (0 equipment obs Dist #27 �J- -1 Dist#3: W) b bh r COMPLETED FORMS ARE TO BE FORWARDED TO THE ACCOUNTING and/or TS DEPARTMENT JS Only) Life: Status: Grant County Property Transaction Form Action: IDeletion Person Submitting Form: Michele Jaderlund Date Submitted: jb,7�0-V - 4 Dept. Submitting Form: Elections DESCRIPTION OF PROPERTY/ASSET Asset I D: Description: W-Mdrk,-,,Vbtdt--A§§i�§t,.T-brtnin�iI (Ballo-t mar-king-devii &at0d-i((off:§ Dept. Assigned Vehicle #, if used: Manufacturer: Serial#: JAM0206471331 Model #: I I Model Year: I Department: I Elections Dept. Purchased Byj��ne Physical Location: Fs—eiect one Purchase Date: 107/30/2006 Custodian: ]Vendor: Cost: ------ ---- - - - Account Expense #: Transfer of Property/Asset Dept. Transferred From: Iselect One Dept. Approval Dept. Transferred To: ISelect One I Dept. Approval: I Date Transferred:F New Physical Location: ISelect One New Custodian: 1 1 Surplus Request Surplus Date: F7R/2018 Commissioner Manner of Disposal: FSell I Dist #1: Cost of Asset: F5-390 (o equipment obso`le—te-)---] Dist #2: 1 Dist #3: r4i COMPLETED FORMS ARE TO BE FORWARDED TO THE ACCOUNTING andlor TS DEPARTMENT (TS Only) Life: Status: Grant County Property Transaction Form Action: IDeletion Person Submitting Form: Michele Jaderlund Date Submitted: Dept. Submitting Form: Elections DESCRIPTION OF PROPERTY/ASSET Asset I D: -C Description: 2, -o I e Dept. Assigned Vehicle if used: F Manufacturer: Serial#: 12306 7571 1 Model#: 1650 1 Model Year: I Department: I Elections Dept. Purchased By:Fs—elect one Physical Location: lAuditors Office Purchase Date: 107/30/2006 Custodian: :]Vendor: Cost. Account Expense #: Transfer of Property/Asset Dept. Transferred From: ISelect One IDept. Approval Dept. Transferred To: ISelect One I Dept. Approval: I Date Transferred: F New Physical Location: ISelect One New Custodian: 1 1 Surplus Request Surplus Date: FO7— Commissioner A proval Manner of Disposal: FS—el, Dist #' Cost of Asset: [4-8510 (o equipmento Dist #2: Dist #3: COMPLETED FORMS ARE TO BE FORWARDED TO THE ACCOUNTING and/or TS DEPARTMENT JS Only) Life: Status: Barbara Vasquez From: Ed Lowry Sent: Monday, September 24, 2018 11:1 M To: Barbara Vasquez Subject: RE: Voting equipment n Soundsgood From: Barbara Vasquez Sent: Monday, September 24, 2018 8:56 AM To: Ed Lowry <elowry@grantcountywa.gov> Subject: RE: Voting equipment Disregard my last email. After talking to Richard it looks like those items are so low in value that a simple Resolution will suffice. Once surplused, I'll let you know so you can get the DES ball rolling (should be next Tueday). Barbara J. Vasquez, CMC Clerk of the Board/Administrative Assistant Grant County Commissioners Office PO Box 37 Ephrata, WA 98823 509-754-2011 ext 2928 509-754-6098 fax www.grantcount)ma.go "Do not re6ret 6row!n6 older. It iS d privile6e denied to manij." NOTICE OF PUBLIC DISCLOSURE: This e-mail account is public domain. Any correspondence from or to this e-mail account may be a public record. Accordingly, this e-mail, in whole or in part, may be subject to disclosure pursuant to RCW 42.56, regardless of any claim of confidentiality or privilege asserted by an external party, From: Barbara Vasquez Sent: Monday, September 24, 2018 8:14 AM To: Ed Lowry <elowry@grantcountywa.gov> Subject: RE: Voting equipment Ahhhhh no he didn't. Glad I asked 1 LOL I'll get the surplus process started. Did DES give any indication of their worth? That will help me determine if this requires a public hearing or not. Barbara J. Vasquez, CMC Clerk of the Board/Administrative Assistant Grant County Commissioners Office PO Box 37 Ephrata, WA 98823 509-764-2011 ext 2928 509-754-6098 fax www.grarrtqqqRt3nvaaov "Do not re6yet 6rowin6 older. It 18 dprivile6e denied to manij." NOTICE OF PUBLIC DISCLOSURE., This e-mail account is public domain. Any correspondence from or to this e-mail account may be a public record. Accordingly, this e-mail, in whole or in par� may be subject to disclosure pursuant to RCW 42.56, regardless of any claim of confidentiality or privilege asserted by an external party. From: Ed Lowry Sent: Monday, September 24, 2018 6:07 AM To: Barbara Vasquez <bvasquez@grantcountywa.gov> Subject: RE: Voting equipment Hi Barb, I was underthe assumption Jeff had talked with the you about them. They need go through the surplus process before I can put they up for auction. I spoke with Johnathan and we were going to tryto auction them. If we get no response he will declare them destroyed and we will just have to throw them away. From: Barbara Vasquez Sent: Friday, September 21, 2018 8:38 AM To: Ed Lowry <eIowrv(@grantcountywa.gov> Subject: FW: Voting equipment EM Just wondering if you know where we are with the selling of these machines on the DES website? Barbara J. Vasquez, CMC Clerk of the Board/Administrative Assistant Grant County Commissioners Office PO Box 37 Ephrata, WA 98823 509-764-2011 ext 2928 609-764-6098 fax WWW.grantcoqnt)nYaZoV "Do not re6ret 6rowin6 older. It is d privile8e denied to manij." NOTICE OF PUBLIC DISCLOSURE: This e-mail account is public domain. Any correspondence from or to this e-mail account may be a public record. Accordingly, this e-mail, in whole or in part, may be subject to disclosure pursuant to RCW 42.56, regardless of any claim of confidentiality or privilege asserted by an external party. From: Trisha J. Stevens Sent: Friday, July 27, 2018 9:40 AM To: 'jonathan.franklin@des.wa.gov' <'onathan.franklin@des.wa.go > Cc: Barbara Vasquez <bvasquez@grantcountywa.gov>; Ed Lowry <elowry@grantcountywa.go > Subject: Voting equipment HII I have attached photos of the 650 ballot scanner and the 5 automarks. Trisha Stevens I�jrant Connty Etections CertifiedEtections Nanager 509.754.2011 ext.2777