HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, JUNE 18, 2018
The Grant County Commissioners session began at 9:00 a.m. with all Commissioners in attendance.
9:00 a.m. 9:20 a.m. J Hammond, ASC Update and Misc BOCC Action (Items 1 through 6)
A motion was made by Commissioner Taylor, seconded by Commissioner Carter, to approve items 1
through 6 on the agenda as presented. The motion passed unanimously.
1. Possible vouchers for insurance, legal services, grant administration, etc. (Approved)
2. Amendment No. 1 by and between Coordinated Care Corporation, Coordinated Care of
Washington and Grant County dba Grant Integrated Services to extend agreement for ninety
(90) days and shall be effective from July 1, 2018 through September 29, 2018. (Approved)
3. Reimbursement Request (A-19) for contract work performed by Grant County, by and through
Grant Integrated Services' Prevention and Recovery Center (PARC), during April 2018 on
Washington State Department of Social & Health Services Division of Behavioral Health and
Recovery Contract No. 1763-94250 in the amount of $8,102.41. (Approved)
4. Request for release of funds on SIP 2016-09 and 2017-02, Port of Hartline, Hartline Fuel Facility
Upgrade in the amount of $167,604.67 to the Port of Hartline and $4,355.00 to the Grant
County Economic Development Council for its 2.5% Admin Fee. (Approved)
5. Performance Excellence NW — WSQA Intent to apply and determination of eligibility form
requiring signature from BOCC Chair for Washington State Quality Award Compliance. This
program is for an independent assessment of its quality management, accountability and
performance system. Application requirements is based on funds received from Department of
Commerce and funds received through local housing surcharges (document recording fees).
(Approved)
6, Washington State Department of Commerce, Community Services and Housing Division, Office
of Crime Victims Advocacy SFY2019 Crime Victim Service Center Grant No. 19-31219-057 with
Grant County, by and through New Hope Domestic Violence & Sexual Assault Services. Funding
is in the amount of $124,124.00 with a term of July 1, 2018 through June 30, 2019. (Approved)
10:00 a.m. —10:15 a.m. Commissioners Office Safety Meeting
10:30 a.m. —10:45 a.m. Citizen Public Comment Period (No public in attendance)
11:30 a.m. —11:50 a.m. District Court Update
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Grant County Commissioners Minutes
Week of June 18, 2018
1:30 p.m. — 2:20 p.m. Grant Integrated Services Update
• HR update
• City View Update
• North Central Accountable Community of Health Update
• Financials
2:30 p.m. — 3:20 p.m. Open Record Public Hearing, Adopting the 2018 Comprehensive Plan
Update
The Commissioners held an Open Record Public Hearing to consider the unanimous
recommendation from the Grant County Planning Commission to adopt the 2018
Comprehensive Plan, Official Zoning Map, and various development regulations supportive of
and necessary to implement the 2018 Comprehensive Plan.
Damien Hooper, Director of Development Services stated each commissioner received a binder
for this project (File #P18-0079) and this represents about a years' worth of time from the
Planning Department and Planning Commission. Mr. Hooper delivered each commissioner a
binder of information on this hearing. It included the following:
• Summary of recommendation from the Planning Commission with 18 Findings of Fact and 5
Conclusions of Law
• Staff Report which includes:
o Attachment A is the 2018 Comprehensive Plan with associated appendices
o Attachment B is the public comment received and counties responses
o Attachment C are the agency and public mailing lists that were utilized during this
process
o Attachment D is the application material for the Comprehensive Plan Update and
Revised Ch. 23.04, 23.12, and 24.08 of the Grant County Code; Environmental
Review in which this had to comply to the environmental standards of WAC 197-11
"SEPA". They issued an addendum to their current EIS and adopted the original EIS
done for the 1999 and 2006 Comprehensive Plans.
Mr. Hooper stated the Planning Commission conducted Open Public Workshops from August
2017 to April 2018. There was a public comment period that took place on March 22 and April
1. The Planning Commission held a Public Hearing on May 2, 2018 at 7pm and invited members
of the public to give their testimony regarding the update. No members of the public attended.
The Planning Commission, at the conclusion of the hearing, forwarded to the Board of County
Commissioners their unanimous recommendation to approve the 2018 Comp Plan update along
with the associated development regulations and directed staff to prepare a new official zoning
map (shown to the BOCC) which reflects a revised zoning map for all of the properties in Grant
County that received Comprehensive Plan amendments at some point in the past but never
followed through with their rezone to perfect their comp plan designation. The official map will
be placed on the GIS website.
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Week of June 18, 2018
Mr. Hooper gave a quick overview of the Comprehensive Plan Update which included 4 primary
items they took care of:
1. Overriding issue of Plan Certification: comp plan that came forward in the late 90's was
verbose. Staff has cut the plan by half from what was adopted previously. It's very simple,
easy to follow, understand, and use.
2. The Agriculture (AG) lands review: they annually received comments from the Department of
Commerce that they didn't like the county taking on comp plan amendments one parcel at a
time. Staff notified Commerce that they will do a comprehensive plan review of AG during
their Comprehensive Plan update. This resulted in the removal of over 200,000 acres out of
AG that shouldn't have been placed there in the first place and into a Rural Resources Zone
which still maintains a density of 1 home per 40 acres and provides similar zoning
characteristics. This process is supported by the AG lands memo in the binder they received.
3. Critical Areas regulations is another key component to the update. It was not compliant to
the GMAat the time and standards have changed. They also mimic their shoreline critical
area standards that was adopted 4 years ago.
4. Consistency between zoning and comprehensive plan. They've operated for years with
inconsistencies and they are being fixed through this update.
Damien Hooper stated that he recommends the BOCC uphold the Planning Commission
recommendation of approval.
Commissioner Stevens asked about minor changes that may be needed to be made in the
future. Would staff have to go through this entire process again? Mr. Hooper stated that
scrivener's errors will be easily corrected as he wrote into the Findings of Fact that ability for
staff to correct those.
Mr. Hooper stated that Ben Floyd of Anchor QEA was unable to attend the hearing today. He
played a major part in this update.
Commissioner Taylor moved to close the public comment portion of the hearing. Commissioner
Carter seconded and the motion passed unanimously. Commissioner Carter moved to accept
the unanimous recommendation of the Grant County Planning Commission and adopt the 2018
Comprehensive Plan, revised Chapters 23.04, 23.12, and 24.08 of the Grant County Code, and an
Official Zoning Map; and direct Development Services staff to prepare the necessary Resolution
and Ordinance for the Board of County Commissioners signature to enact the same, recognizing
the 18 Findings of Fact and 5 conclusions of law also forwarded to the Board of County
Commissioners by the Planning Commission. Commissioner Taylor seconded and the motion
passed unanimously. The hearing adjourned. (Resolution No. 18 -062 -CC and Ordinance No. 18-
063 -CC)
MISCELLANEOUS ITEMS
The Commissioners wrote a letter of support to the US Department of Transportation for the
Washington State Department of Transportation's 2018 BUILD grant application for the Washington
State Rural Rail Rehabilitation Project.
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Week of June 18, 2018
TUESDAY, JUNE 19, 2018
9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update
Calendar Items
06/21/18 —Work in Ellensburg
06/19/18 through 07/13/18 —Adjusted schedule (4 weeks)
Discussion Items
1. Process for Policy Approval
Recommendations
2. Jeff Tincher PAR
3. Kirk Eslinger Leave Request Documentation
Budget, Finance, & Risk
4. EEO Plan
8. Fairgrounds
Policy .'& Procedure
9. 204 - Disability Support & Reasonable
Accommodation
10. County Properties and ADA Service Animals
11. 1202 - Travel Authorization Expense
Reimbursement
Labor Relations
12. Association — CH; DC, PW; SW; YS
Negotiation: Negotiations for 01/01/19
PERC. PERC No Number Assigned
Other: Relationship with Unit
13. Association —Deputy Sheriff
Negotiation: Negotiations for 01/01/18
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Grant County Commissioners Minutes
Week of June 18, 2018
14. Teamsters-GCSO — Corrections
Negotiation: Negotiations for 2016-19
15. Tea msters-GCSO —Sheriff Support
Negotiation: Negotiations for 01/01/19
PERC: PERC 130683-P-18
PERC 130684-P-18
16. Teamsters-GrIS — CSS, Initial Svcs, Therapy Svcs
Negotiation: Negotiations for 01/01/18
Legal Actions
17. Hoover v Grant County
Personnel Action Request (PAR) for the salary, wage and/or position changes for Jeff Tincher,
Public Works.
The Commissioners signed and approved Personnel Policy No. 204 titled "Disability Support
Compliance" and Policy No. 1106 titled "County Properties and ADA Service Animals".
10:00 a.m. —10:50 a.m. M Webb, Fairgrounds Update
• Fairgrounds Project Updates
• Fair Planning Update
• Final Days
11:00 a.m. —11:20 a.m. J Gingrich, Deputy Clerk of the Board Update
BOCC:
• County Pin
o Tourism Paying?
• EO/DH Training Luncheon:
o July 2, 2018
■ Matt Klein, GCSO — COOP (training)
■ Barb Vasquez, BOCC —County Pin (info)
• FAC — Kandi Bersanti
o Expires 7/31/18
Board of Equalization (BOE):
• Training conducted 5-7, 2018
• Scheduled through August 23, 2018
• Less than 30 hearings left to conduct
• Less than 5 petitions to schedule
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Week of June 18, 2018
Tourism Commission:
• June 20, 2018 @ 9:30am:
o Presentation from David Goverdare, artist of "Grandfather Cuts Loose the Ponies".
EFSP:
• Received Phase 35 dollar amounts
o Meeting July 10, 2018 @ Samaritan
• Working Phase 33 & 34 to closure
o Jon Bartlett
Veteran Services:
• Monthly Update
• July 11, 2018 meeting:
o Medical Lake Veteran's Cemetery Presentation
■ Rudy Lopez
• Storage
o Moving from storage unit to GCFG on 6/20/18
• Ordering of surplus
• June 13th — Presented to Worksource in Chelan
• Serving those who Served Conference
o Wenatchee, August 1-2, 2018
0 1 night
o VAB?
• Veteran Services Fair
o August 8, 2018 @ BBCC
o Senator Dan Newhouse
• Grant County Veteran Stand Down:
o September 29, 2018
■ Veteran Resource Fair
1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:20 p.m. J Tincher, Public Works Update (Items 1 through 3)
A motion was made by Commissioner Taylor, seconded by Commissioner Carter, to approve items 2 and
3 on the agenda as presented. Item 1 was not ready for signature. The motion passed unanimously.
1. Execution of Contracts: 4 -NE Reconstruction Project awarded to Tommer Construction of
Ephrata, WA for the bid amount of $939,855.00. (Item not ready for signature)
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Week of June 18, 2018
2. WA State Department of Transportation Local Agency Agreement for Randolph Road
Overlay/Grind/Inlay and include ADA ramps, sidewalk, traffic control and other items.
(Approved)
3. Request authorization to purchase Central Shop Equipment: One (1) each EEAC330A POLARTEK
ECO Air Conditioner in the amount of $4,866.16, excluding sales tax, from Snap -on Industrial
through NASPO ValuePoint Contract #05316 administered through the Department of
Enterprise Services. (Approved)
2:30 p.m. — 2:50 p.m. Consent Agenda (Items 1 through 8)
A motion was made by Commissioner Taylor, seconded by Commissioner Carter, to approve items 1
through 8 on the agenda as presented. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioner's Office and Public Defense Vouchers. (Approved)
2. Multi -Agency Communications Center MACC Bond Claims Payment Request (Batch 01-77) in the
amount of $3,052.33; and (Batch 01-76) in the amount of $21,199.38. (Approved)
TREASURER'S OFFICE
3. Application from Jeremy Weaver (Weaver's Professional Services) for Resale of Tax Title
property for Parcel No. 18-1303-001 with a starting bid of $125.00. The Treasurer recommends
denial of the offer. (The Commissioners approved the recommendation to deny the offer)
4. Application from Jeremy Weaver (Weaver's Professional Services) for Resale of Tax Title
property for Parcel No. 17-1293-000 with a starting bid of $125.00. The Treasurer recommends
denial of the offer. (The Commissioners approved the recommendation to deny the offer)
5. Application from Jeremy Weaver (Weaver's Professional Services) for Resale of Tax Title
property for Parcel No. 16-1781-000 with a starting bid of $701.00. The Treasurer recommends
denial of the offer. (The Commissioners approved the recommendation to deny the offer)
6. Application from Jeremy Weaver (Weaver's Professional Services) for Resale of Tax Title
property for Parcel No. 18-2352-000 with a starting bid of $125.00. The Treasurer recommends
denial of the offer. (The Commissioners approved the recommendation to deny the offer)
7. Pursuant to RCW 54.28.090, request to distribute the PUD Privilege Tax funds received in the
amount of $2,957,717.93 as provided on a listing by the Treasurer. (Approved, Resolution No.
18 -064 -CC)
AUDITOR'S OFFICE—ACCOUNTING DEPARTMENT
8. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amounts of
$67,443.39 and $2,128,754.31)
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Grant County Commissioners Minutes
Week of June 18, 2018
MISCELLANEOUS ITEMS
Request from New Hope for out of state travel for Trisha Glenn, Debbie Gonzalez, Amy Gallardo and
Kate Hoch to attend the National Sexual Assault Conference from August 28-31, 2018 in Anaheim, CA.
Commissioners Taylor and Carter signed the Health District Voucher listing in the amount of $8,107.21.
WEDNESDAY, JUNE 20, 2018
7:00 a.m. — 8:00 a.m. T Taylor at Grant County Economic Development Council — Board
Meeting (ATEC, BBCC)
8:30 a.m. — 9:00 a.m. R Stevens, WRCIP Fiscal Committee Conference Call
9:30 a.m. —12:00 p.m. TOURISM COMMISSION MEETING
6:00 p.m. — 7:30 p.m. C Carter at Fair Advisory Committee Meeting (Republican Building,
Fairgrounds)
THURSDAY, JUNE 21, 2018
R Stevens, Out
6:30 p.m. — 8:00 p.m. T Taylor at Grant Transit Authority Board Meeting (Moses Lake Office)
(Did not attend)
FRIDAY. JUNE 22, 2018
R Stevens, Out
2:00 p.m. —4:00 p.m. C Carter at Nat Washington House Archive Ceremony (Ephrata) (Did not
attend)
Page 9 of 9
Grant County Commissioners Minutes
Week of June 18, 2018
Signed this day of 018.
-2?r BOARD OF COUNTY COMMISSIONERS
Attest:
Ba bara J. Va , C
clerk of the Bo�d
V2ounty, W shi ton
Richard Stevens, Chair