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Home My WebLink AboutMinutes - BOCCMINUTES GRANT COUNTY BOAR® OF COMMISSIONERS MONDAY, APRIL 23, 2018 The Grant County Commissioners session began at 8:30 a.m. with Commissioners Taylor and Carter in attendance. Commissioner Stevens was out and excused. 8:30 a.m. — 9:00 a.m. Elected Official Roundtable 9:00 a.m. — 9:20 a.m. ASC Update and Misc BOCC Action (Items 1 through 5) A motion was made by Commissioner Carter, seconded by Commissioner Taylor, to approve items 2 through 4 on the agenda as presented. Item 5 was not ready for signature. The motion passed with 2 Commissioners in attendance. 1. Possible vouchers for insurance, legal services, grant administration, etc. 2. Agreement for Paper of Record for Legal Notices and other Publication Services between Grant County and Hagadone News Network, dba The Columbia Basin Herald. Term is July 1, 2018 through June 30, 2019. (Approved) 3. Professional Services Agreement for Horticultural Pest and Disease Board (HPDB) Coordinator/Inspector Consultant between Grant County, by and through HPDB, and Jody Ann Kane. Term is February 1, 2018 through December 31, 2018. (Approved) 4. 2018 Agreement Regarding Use of County Property for Public Purpose between Grant County and Ephrata Chamber of Commerce for its Car & Toy Show and Shine event on July 21, 2018 for utilization of a portion of the Courthouse and surrounding area, etc. (Approved) 5. Anticipating: Phoenix Protective Corporation (PPC); Security Service Agreement between Grant County, on behalf of Superior Court and Grant County Juvenile Court & Youth Services for the provision of two uniformed guards at the Law & Justice Building and two uniformed guards at Juvenile Court and Youth Services Building (Monday and Tuesdays only). Term is May 1, 2018 through December 31, 2018. (Item not ready for signature) 10:00 a.m. —10:15 a.m. Commissioners Office Safety Meeting 10:30 a.m. —10:45 a.m. Citizen Public Comment Period (No public in attendance) 11:00 a.m. —11:50 a.m. Budget and Finance Update 1:30 p.m. — 2:30 p.m. Grant County Safety Center Presentation Discussion MISCELLANEOUS ITEMS The Commissioners wrote a letter of non -objection to the Washington State Liquor and Cannabis Board for a special occasion liquor license application for La Union Promotions and their Jaripeo Baile Rodeo event to be held at the Fairgrounds on April 29, 2018. Page 2 of 5 Grant County Commissioners Minutes Week of April 23, 2018 TUESDAY, APRIL 24, 2018 The session was continued at 9:00 a.m. with Commissioners Taylor and Carter in attendance. Commissioner Stevens was out and excused. 8:15 a.m. - 8:45 a.m. C Carter at New Hope / Superior Court Meeting re: Protection Orders (Superior Court Jury Room) 9:00 a.m. - 9:50 a.m. K Eslinger, Human Resources Update Discussion Items 1. NOVAtime Project 2. Lincoln Financial Audit Recruitment / Civil Service 3. Pest Board Coordinator Labor Relations 4. Association - CH; DC; PW; SW; YS Grievance: Assessor's Office Grievance 5. Teamsters-GCSO — Corrections Negotiation, Corrections Mediation Arbitration Grievance: Corrections — Pay Schedule Change Teamsters-GrIS — CSS, Initial Svcs, Therapy Svcs Negotiation. Negotiations for 01/01/18 10:00 a.m. -10:30 a.m. Department Head Review 11:00 a.m. -11:20 a.m. Juvenile Court and Youth Services Update 12:00 p.m. -1:00 p.m. C Carter at PUD Commissioner Luncheon (PUD, Ephrata) 12:00 p.m. -1:00 p.m. T Taylor at Security Committee Meeting (Multi -Purpose Room) 1:30 p.m. - 2:20 p.m. J Tincher, Public Works Update (Items 1 through 3) A motion was made by Commissioner Carter, seconded by Commissioner Taylor, to approve items 1 through 3 on the agenda as presented. The motion passed with 2 Commissioners in attendance. 1. Execution of Contracts: Asphalt Hauling & Dispatch Services 2016- 2018 awarded to Bulk Service Transport, Inc. dba James J. Williams of Longview, WA to furnish asphalt hauling and dispatch services for approximately $125,000 to $150,000 for the 2018 season. (Approved) Page 3 of 5 Grant County Commissioners Minutes Week of April 23, 2018 2. Execution of Contracts: Road Stabilization 2018 project awarded to EnviroTech Services, Inc. for the bid amount of $113,817.36. (Approved) 3. Recommendation to award the quote for the Scrap Metal Crushing contract to Tommer Equipment dba Moses Lake Iron and Metal in the amount of $93.00 per ton for material at the Ephrata Landfill. (Approved) 2:30 p.m. — 2:50 p.m. G Dano, Prosecuting Attorney's Office Update 3:00 p.m. — 3:20 p.m. Consent Agenda (Items 1 through 4) A motion was made by Commissioner Carter, seconded by Commissioner Taylor, to approve items 1 through 4 on the agenda as presented. The motion passed with 2 Commissioners in attendance. COMMISSIONERS OFFICE 1. Commissioners Office and Public Defense Vouchers. (Approved) 2. Commissioners April 9, 2018 Minutes for approval. (Approved) 3. New liquor license applications for: Woodinville Whiskey Company, 8472 Road S -NW, Quincy, WA 98848; and Lozano Racing Stables, 12614 Road 1.5 -NW, Quincy, WA 98848, from the Washington State Liquor and Cannabis Board. (Approved) AUDITOR'S OFFICE—ACCOUNTING DEPARTMENT 4. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. (Approved) MISCELLANEOUS ITEMS The Commissioners signed a 30 Year Dedicated Service Award for Michael Horst, Public Works. Designation of County Commissioner Tom Taylor to serve as the County Legislative Authority on the Canvassing Board for the Special Election to be held on April 24, 2018. (Commissioner Stevens was previously designated) WEDNESDAY, APRIL 25, 2018 The session was continued at 9:30 a.m. with Commissioners Taylor and Carter in attendance. Commissioner Stevens was out and excused. 8:30 a.m. — 9:30 a.m. Traylor, Central Safety Meeting Page 4 of 5 Grant County Commissioners Minutes Week of April 23, 2018 9:30 a.m. — 9:50 a.m. B Hill, Public Defense Update 10:30 a.m. —10:50 a.m. T Jones, Sheriff's Office Update 11:30 a.m. —12:00 p.m. T Taylor, Finance Committee Meeting Items discussed were: Approval of minutes from 3/28/18 meeting; investment activity - purchases and maturities; registered warrant balances review; revenues comparisons for prior month and year ago; new business and old business. 2:30 p.m. — 3:30 p.m. Assessor's Office Grievance Meeting Pursuant to RCW 42.30.110(1)(f) Commissioner Taylor called an Executive Session to order at 2:30 p.m. to go until 3:00 p.m. to receive and evaluate complaints or charges brought against and employee. In attendance were Commissioners Taylor and Carter, Kirk Eslinger and Matt Morrison of Human Resources, Karen Maedke and Rick Cole , Union Representatives, Pat Emmal, Union Attorney, and Melissa McKnight and Melissa Olivas from the Assessor's Office. The session was then continued to 3:15 p.m. Commissioner Taylor closed the session at 3:15 p.m. THURSDAY, APRIL 26, 2018 R Stevens, Out 9:00 a.m. — 4:00 p.m. BOARD OF EQUALIZATION HEARINGS (Cancelled) MISCELLANEOUS ITEMS The Commissioners wrote a letter of support to the Recreation and Conservation Office for the City of Soap Lake's request for grant funding for the renovation of their Smokiam Parks new full-size basketball court and skateboard area. Commissioners Taylor and Carter authorized the Clerk of the Board to stamp their signature of approval to the Health District Voucher listing in the amount of $2,966.05. FRIDAY. APRIL 27, 2018 R Stevens, Out 9:00 a.m. —4:00 p.m. BOARD OF EQUALIZATION HEARINGS (Cancelled) Page 5 of 5 Grant County Commissioners Minutes Week of April 23, 2018 Signed this _a�� day of —1p, 2017. BOARD OF COUNTY COMMISSIONERS Gran unty, Washingtpp R.i .hard--tevens, Chair, loft. Vi Cindy Carter,CMember J. Vasquez, the Board