HomeMy WebLinkAboutMinutes - BOCCMINUTES
MONDAY, MARCH 26, 2018
The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:00 a.m. Elected Official Roundtable
9:00 a.m. — 9:20 a.m. J Hammond, ASC Update and Misc BOCC Action (Items 1 through 4)
A motion was made by Commissioner Carter, seconded by Commissioner Taylor, to approve items 2
through 4 on the agenda as presented. The motion passed unanimously.
1. Possible vouchers for insurance, legal services, grant -administration, etc. -
2. Memorandum of Agreement between Washington State University Extension and Grant County
(Appendix A), for the period January 1, 2018 through December 31, 2018 to provide an extension
program and funding in the amount of $100,632.00. (Approved)
3. Grant County Reimbursement for Reimbursement No. 3 on CDBG Public Services Grant No. 17-
62210-005 for the period of February 2018, with the Department of Commerce and administered
through the 01C of Washington in the amount of $13,489.13. (Approved)
4. 2018 Agreement Regarding Use of County Property for Public Purpose between Grant County and
Sage N Sun for its annual recreational event to be held June 7, 2018 through June 10, 2018.
(Approved)
9:30 a.m. — 10:00 a.m. R Stevens, Finance Committee Meeting
Items discussed were: Approval of minutes from 2/28/18 meeting; investment activity -
purchases and maturities; registered warrant balances review; revenues comparisons for prior
month and year ago; new business and old business.
10:00 a.m. —10:15 a.m. Commissioners Office Safety Meeting
10:30 a.m. —10:45 a.m. Citizen Public Comment Period (No public in attendance)
11:00 a.m. —11:20 a.m. Budget and Finance Update
1:00 p.m. —1:20 p.m. T Gaines, Central Services Update
1:30 p.m. — 2:00 p.m. Department Head Review
Page 2 of 5
Grant County Commissioners Minutes
Week of March 26, 2018
TUESDAY, MARCH 27, 2018
The session was continued at 9:00 a.m. with all Commissioners in attendance.
9:00 a.m. — 9:50 a.m. Shorecrest Estates Plat Discussion
10:00 a.m. —10:20 a.m. Bid Opening, Grant County Paper of Record for Legal Notices
The following bids were received:
• Columbia Basin Herald $4.00 per column inch
• Grant County Journal $5.75 per column inch
A motion was made by Commissioner Taylor, seconded by Commissioner Carter, to turn the bids
over to the Clerk -of the Board, and hold until t_h-e bid __award_which_will_be April 2, 2018 at 9:30 a.m.
The motion passed unanimously.
10:30 a.m. —10:50 a.m. C Hanson, Nature Conservancy Update
11:00 a.m. —11:20 a.m. Juvenile Court and Youth Services Update
1:30 p.m. — 2:20 p.m. J Tincher, Public Works Update (Items 1 through 4)
A motion was made by Commissioner Carter, seconded by Commissioner Taylor, to approve items 1
through 4 on the agenda as presented. The motion passed unanimously.
1. Recommendation to award the Road Stabilization 2018 project and to provide 718 tons of
Magnesium Chloride (30%) to EnviroTech Services, Inc. in the amount of $113,817.36
($158.52/ton). (Approved)
2. Washington State County Road Administration Board (CRAB) Digital Submittal Certification form
(due April 1). (Approved)
3. Request to the County Road Department for Reimbursable Work for the Town of Wilson Creek
Bridge Load Rating project to be completed no later than 12/31/18 and not to exceed the
maximum of $2,000.00. (Approved)
4. Execution of Contracts: (2) 58,000.00 2018 Truck Chassis awarded to Freightliner Northwest of
Spokane, WA for $272,736.30 (including sales tax). (Approved)
1:30 p.m. —1:35 p.m. Bid Opening, Asphalt Materials 2018
The following bids were received:
• Idaho Asphalt Supply $337/ton (HF -150) $337/ton (HFE-90)
• Western State Asphalt $335/ton (HF -150) $335/ton (HFE-90)
• Central WA Asphalt $46/ton (HMA %2") $46.95/ton (HMA 3/8")
• Granite Construction $49/ton (HMA Y2") $49/ton (HMA 3/8")
Page 3 of 5
Grant County Commissioners Minutes
Weelc of March 26, 2018
A motion was made by Commissioner Carter, seconded by Commissioner Taylor, to turn the bids
over to Public Works for their review and recommendation. The motion passed unanimously.
1:35 p.m. —1:40 p.m. Bid Opening, Road 28 -SW Reconstruction Project
The following bids were received:
• Hurst Construction
$424,998.00
• Selland Construction
$451,130.00
• Tommer Construction
$517,108.25
• Granite Construction
$489,168.00
• Wheeler Excavation
$377,777.00
• HLT Construction
$422,266.00
A motion was made by -Commissioner -Carter, secondedbyCommissioner-Taylor,-to turnthebids - -- - over to Public Works for their review and recommendation. The motion passed unanimously.
1:45 p.m. — 2:00 p.m. Open Record Public Hearing, Vacation of Alley between Lots 15 and 4 of
the Trinidad Plat (Wayne Smith Petitioner)
The Commissioners held an Open Record Public Hearing to consider a petition from Wayne
Smith to vacate the rights-of-way known as the alley between lots 25 and 4 of Block 10, Trinidad
Resurvey Plat, in S 18, T 20 N, R 23 E, WM.
Jeff Tincher, Public Works Director, read into the record the following Engineers Report:
The Board of County Commissioners of Grant County Washington has received a petition
to vacate that portion of County Road Right -of -Way (ROW) being a portion of Right -of -
Way known as the alley between lots 25 and 4 of Block 10, Resurvey of and Addition to
Trinidad, lying in Section 18 of Township 20 North, Range 23 East W.M., all in Grant
County, Washington, as highlighted on the attached Exhibit A.
The Board of County Commissioners determined that consideration should be given to the
petition and directed the County Road Engineer to prepare a report on the proposed
vacation and abandonment for a public hearing to be held at 1:45 PM, March 27, 2018.
The Notice of Hearing was published in the County Official Newspaper and the Noticeof
Hearing was posted at each termini in compliance with RCW 36.87.050.
This section of County Road ROW is currently unimproved and the County does not
maintain an active Road on this ROW. All affected parcels are either owned by the
proponents or have frontage on other currently maintained public roads.
I find that, this section of County Road is not necessary and useful to the public and the
public would be benefitted by its vacation and abandonment.
Page 4 of 5
Grant County Commissioners Minutes
Week of March 26, 2018
Commissioner Carter moved to close the public comment portion of the hearing. Commissioner
Taylor seconded and the motion passed unanimously. Commissioner Taylor moved approve the
vacation as presented. Commissioner Carter seconded and the motion passed unanimously.
The hearing adjourned. (Resolution No. 18 -041 -CC)
2:30 p.m. — 2:50 p.m. G Dano, Prosecuting Attorney's Office Update
3:00 p.m. — 3:20 p.m. Consent Agenda (Items 1 through 6)
A motion was made by Commissioner Taylor, seconded by Commissioner Carter, to approve items 1
through 6 on the agenda as presented. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers. (Approved)
2. Commissioners March 5, 2018 Minutes for approval. (Approved)
3. New liquor license application for Emerald Desert Nursery, 7499 Road L.5 NW, Quincy, WA
98848, from the Washington State Liquor and Cannabis Board. (Approved)
TECHNOLOGY SERVICES
4. Request to purchase technical assistance and network support services from Ednetics (their
Cisco hardware support VAR) in the amount of $17,688.80 (including tax) to design and
configure DMVPN network service. This was approved in their 2018 budget. (Approved)
DISTRICT COURT
5. Budget extension request in the amount of $2,715.89 to purchase a laptop via Technology
Services for Courtroom 209, using Trial Court Improvement Funds. (Approved, public hearing
scheduled for April 30, 2018 at 11:00 a.m.)
AUDITOR'S OFFICE— ACCOUNTING DEPARTMENT
6. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved. The total amount is
$427,359.10)
MISCELLANEOUS ITEMS
The Commissioners approved the recommendation of the Public Works Director to award the 28 -SW
Road Construction project (CRP 17-03) to Wheeler Excavation in the amount of $377,777.70.
The Commissioners signed a 29 Year Dedicated Service Award to Howard Anderson.
Page 5 of 5
Grant County Commissioners Minutes
Week of March 26, 2018
Commissioner Richard Stevens was authorized to sign the Health District Voucher listing in the amount
of $3,526.55.
WEDNESDAY, MARCH 28, 2018
The session was continued at 9:30 a.m. with all Commissioners in attendance.
8:30 a.m. 9:30 a.m. TTaylor, Central Safety Meeting
9:30 a.m. - 9:50 a.m. B Hill, Public Defense Update
10:30 a.m. -10:50 a.m. T Jones, Sheriff's Office Update
11:00 a.m -11:20 a.m. K Allen, Clerk's Office Update_
THURSDAY, MARCH 29, 2018
No meetings held
FRIDAY, MARCH 30, 2018
R Stevens, Out
11:00 a.m. - 2:00 p.m. T Taylor at Eastern Washington Council of Governments (EWCOG)
Meeting (Lincoln County Courthouse)
Signed this /DYh day of s; , 2018.
ttest:
B rbara J. Vas e ,
erk of the Boar
BOARD OF COUNTY COMMISSIONERS
GrpA-C,ounty, WashiMton
Richard Stevens Chair
ToI r, V' e- h i]
Cindy Car er, Member