HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
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TThe Grant County Commissioners session began at 13:30 a.m. with all Commissioners in attendance.
3:30 a.m. — 9:00 a. m. Elected Official Monday Morning Meeting
9:00 a.m. - 9:20 a,rn. J Hammond, ASC Update and IVlisc BOCC Action (Items 1 through 6)
A motion was made by ("'ornmissioner Carter, seconded by Commissioner Taylor, to approve items 3
through 6 on the agenda as presented. Item 2 was not ready for signature. The motion passed
unanimously„
:1. Possible vou-chers for insurance, legal services, grant administration, etc.
:�. Antic1j:; atlncj: Addendum to the 2013 _. 2019 Professional Services Agreement for Legal
Representation of Indigent Individuals in the Juvenile Division of Grant County `superior Court
(Juvenile Offenders Only), between Grant County and Dovie Sigle. (Vtem not ready for
signature)
3. Grant County Request for Reimbursement; for No. 2 on CDBG Public Services Grant No. 17-
62210-005 for ti`Xr period November 2017 —January 2013, with the Department of Commerce
and administered throuf;h the OIC of Washington in 'the amount of ")16,736.63. (Approved)
4. Memorandun'a of Understanding for participation in the Whole Person Caro Collaborative
Learning Community between Grant County,, by and through its Grant: Integrated Services
Department arid North Central Accountable Community Health. Term shall be effective from
clate of signature:. and continue until the change plan is submitted to NCACH or the learning
activing corraes to completion, whichever comes last. (Approved)
5. 2013 Agreernent Regarding Use of County Property for Public Use between Grant; County and
the Autism Society of Grant County on Saturday, May 19, 2013 frorn 9:00 a.m. to 3:00 p.m. for
the Autism :Society's Awareness Wall. (Approved)
6. 2013 Professional Services Agreement -for Legal Representation of' Indigent Individuals in the
Juvenile Division of Grant County Superior Court (Juvenile Offenders Only), Conflicts Contractor,
between Grant County and Lyli'ane Couture dba Couture Law firm Inc.. (Approved)
9:30 a.m. -- 9:50 a.m. Inventory of County Capitalized Assets filed with County Auditor
The ComrYaissioners sigr•t,ecl R.esollurtion No., 113 -033 -CC adopting theannual county, inventory of
capitalized assets for 2017.
10:00 a.m. -• 110:15 a.m. Commissioners Office Safety Meeting
10:30 a.m. -- 9.11;1:45 a.m. Citizen Public Comment Period (No public. 6n attendance)
Page 2 of 7
Grant Country Cornimissioners Nliinutes
Week of IMlar-ol'r 5,21018
11:00 a.m.--11:20 a.rn. S Fode, New Hope Update (Cancelled)
.1. Shelter update
2. Budget Extension for W.!rizon contract
3. April is Child Abuse Prevention Awareness Month, request for pinwheel garden on
Courthouse lawn
4. Safety/Risk Assessment project
5. lease agreement for CAC portion of our office
12:00 p.m. --1:00 p.m. Elected Official and Department Head Monthly Luncheon
1:00 p.m. -- 3:00 p.m. R Stevens at PCC flail Authority Meeting (Davenport)
1:30 p.m. --1:50 p.rrr. Columbia Basin Dispute Resolution Center (C:BDRC) Annual Update
The CBDRC submitted a Grant County Commissioners 2017 Report as a summary of the year.
2:00 p.m. -- 2:30 rmn. T Taylor w/ K Eslinger, Courthouse Security Discussion (Human
Resources)
hAISCE L.L.ANIE EUS ITEMS.
The Commissioners signed Resolution No. 18 -034, -CC approving the following budget extensions that
were approved at: a public hearing that was held on February 27, 2018 at :10:00 a.m.:
New Hope Fund #128, Department #170 in the amount of $15,000.00 to purchase a new Dodge
Grand Caravan. This request was originally approved on October 2, 2017 but the van was not
delivered until 2:018 and the funds were not carried forward to their, 2018 budget.
Central Services Fund #001 Department #:112 in the amount of $11,132.11 to receive insurance
reimbursement funds due to equipment damages caused by recent power outages.
Juvenile Count and Youth Servico s Fund #001., Department #117 in -the amount of $524,153.27
for salaries and benefits that: were not calculated correctly in their 2017 budget and for
expenses relai:ed to ,the transition to Martin Hall Detention Center that were not budgeted.
I40TIE: The Sheriff's Office presented a budget extension request in the amount of $14,100.00 to
complete a Jail Camera project but it: was deterrn1ned that this was not needed and funds will be
transferre„I from the Jail Concessions Fund #112154 instead.
The Commissioners approved and signed the Grant County Public Works Payroll Salary Fund for the
March 2, 2018 payroll.
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42:.24.080, and these expense reimbursement claims certified by the
auditing officer as required by RCW 4.2.2/4,090, in the amount: of $508,159.95, as recorded on a listing
and made available to the Board.
Page 3 of 7
Ciirant Goutilty C.ornimissioners Il mutes
'Week of Mardi 5, 2018
:'WESDAY n111_I ( �2018
The session was continued at 8:45 a.m. with all Commissioners in attendance.
3:45 a.m.. — 0:00 a.m. Z Kennedy, Legislative Session Update
0:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update
C)iscussiein IU�ms
___.__
1. Mral Reimbursement Policy
Training Program
_2.
f�Gec��mr���nllaGrins
_
3. PAR-- Trisha Stevens
A, PAR — Irene Garza
S. PAR -- ."suhail Palacios
6. Plirin.g Freeze — GAL Volunteer Coordinator
Esudget,inairce, L Risk
pdate—
7. Investigation U77777771
C.oMpensitiorr, i3CSne1`i��, �r Pay/►�,�II
g. FfWC vBenefits Audit
C,akaa+ar~ Relcltld Ins
9. Association- CH; IAC; PW; SW,. YS
GYimn- Digtrld COUrt Grievance
L0401 ActiObs
10. EEOC Complaint Y
Personnel action reCluest (PAR) for the salary, wage and/or position changes for: Irene Garza,
Grant Integrated Services; Suhail Palacios, Juvenile Court and Youth Services; and Trisha
Stevens, Auditor's Office • Elections Department. (Approved)
Hiring I:re!e;ze (Exception Form fora GAL Volunteer Coordinator at Juvenile Court and Youth
Services. (Approved)
10:00 a.m. --10:;10 a.m. J Bishop, Port of Moses Lake — Sister City Relationships Discussion
10::30 a.m. --1.10:50 a.m. L Stoltman, Conservation District Update
11:00 a.m. --11:50 a.m. D Hooper, Development Services Update
Items tto discuss were: Permit Activity; New Position; Health District/Development Services
Memo; 201.8 Comprehensive Plan Update; and Moses Pointe.
Page 4 of 7
Eirant County C;ornimissioners Minutes
Week of March 5., 2011.8
12:00 p.m. --1:15 P.M. C Carter at North Central WorkForce Development Committee Meeting
(SkillSource, Moses take)
1:30 p.m. -- 2:20 p.m. J Tincher, Public Works Update (Items 1 through 6)
A motion was made by Commissioner Cartier, seconded by Commissioner Taylor, to approve items 1
'through 6 on the agenda as presented. The motion passed unanimously.
a. Request from Juvenile Court aril Youth Services to downsize the number of vehicles assigned to
their office, -the -following is recommended:
Part 1:
Fla rt 2:
Remove the Iist:ed downsized vehicle -.s out of the ER & R fleet. Collected cumulative
reserves will be refunded to the General Fund (001) via inter -fund transfer: (Approved)
#64.4,'02 Ford Taurus, $28,864.66
##66`:i,'06 Ford Taurus, $23,440.74
#671,'07 Chevrolet, Express Van, $33,185.09
"r'OTAL $85,490.49
Sell vehicle f#6'11.,'07 Chevrolet, Express Van to County Roads for $6,000.00 through an
inter -fund transfer from County Roads to ER & 11 and then subsequently transferred to
the General Fund per RCW 36.34.
Surplus vehicle #644,'02 Ford Taurus & #665,'06 Ford Taurus, $23,440.74 along with
other motor -pool vehicles will be disposed of through the Washington State
Department of Enterprise Services (DES) administered public auction at: a later date. For
each vehicle the proceeds, less any costs or fees will be distributed as follows:
f#6114• and #665, the proceeds shall be transferred to the General Fund (001)
after receipt from DES.
2.
Recommendation to award the 58,000 Ib Truck Chassis purchase to Freightliner Northwest to
furnish and deliver two (2:) 2019 Western ;'Star Model 4900FA truck chassis for the bid amount of
$252,'600.00 excluding sales tax. Q,Approved)
3. Request to the County Road Department for Reimbursable Work between the City of Quincy
and Grant County -to do ditching work on 'LO -.NW Road. Work to be clone up to the maximum of
$4,999.00. (Approved)
4. Request to the County Road Department for Reimbursable Work between City of Ephrata and
Grant County to sealcoat the city section of Martin Road. Work to be done up to the maximum
of $5,000.00 and completed no latter than October 31., 2018. (Approved)
5. Request to create and maintain a social media page with. Facebook for employment recruitment,
public inforrriation, road improvements and processes, and to engage and promote their
agency. (Approved)
6. Authorization to call for Bids: Asphalt Material 2018 with a bid opening date of March 27, 2018
at 1:30 (no contract). (ApprOVE.,d)
1.:30 p.m. --1:40 p.rn. Bid Opening, 28 -SW Road Reconstruction Project, CRP 17-03 (Cancelled)
Page 5 of 7
Grant County Corninvtissioners IVlinutes
Week of Mardi fir, 2028
2:30 p.m. -- 2:50 p.m. G Dano, Prosecuting Attorney's Office Update
3:00 p.m. -- 3:20 p.rri. Consent Agenda (Items 1 through 15)
A motion was made by C:omrrrissioner Carter, seconded by Commissioner'Taylor, to approve items 1
through 10 and 12 through 1.5 on the agenda as presented. Item 11 was held to confirm partial State
funding of the project, The motion passed unanimously.
COMMISSIONERS (OFFICE
1. Commissioner's Office and Public Defense Vouchers. (Approved)
2. Commissioners February 19, 2018 Minutes for approval. (Approved)
3. Personnel Action Request; (PAR) for the wages, salary and/or position changes for June Strickler,
Commissioners Office. (Approved)
4. Finance Corti rnittee recommendation to amend the registered warrant caps for the following
entities: (Approved)
a. McKay Healthcare and Rehabilitation Center / Hospital District #4 from $1.5 million to
$0;00,000.00
b. Coulee Medical Center / Hospital District #6 from $4.7 million to $4 million.
AUDITOR'S OFFICE • ACCOI.UNTINE, IDE:P,iturrimE:NT
5. Request to allow the Country Treasurer to invest excess reserve funds held in the Healthcare
Reserve Fund (Fund #525). (Approved)
6. Request to transfer cash balances for the following funds: (Approved)
a. Erneq envy Services Fund #102 will become a project under the Sheriff's Office Fund
#00:1.114 and transfer $65,489.31 to this fund and close fund #102. (Resolution No.
18-03i54CC
b. Central Services Fund #523 will be rolled into the Current Expense Fund #001 and
transfer $10,709.65 to that fund and close fund #523. (Resolution No. :18..035 -CC)
PLU DITOR'5 OFFICE: -•- EllEcBIONS DEPARTMENT
1. Request to purchase a Sharp IVIX-3050N photocopier/fax/copier from Business Interiors in the
amount of $.1,,115.30. This was not budgeted in their 2018 budget so a budget extension is
being requested as well. (Approved, the public hearing was scheduled for April 2, 2018 at
2:00 p,rn.)
FAII11GROUNDia
8. Recommendation to appoint. Deanna Martinez and David Dormier to the Fair Advisory
Committee for a 3 year term bei;inning March 6, 2018 through March 5, 2021. (Approved)
9. Request to obtain a demolition permit 'to demolish the current grandstand seating sections
(Nort;hwest;/,I>outhwest/S(D,utheast,) at the rodeo arena. (Approved)
Page 6 of 7
Grant C;ounity Cornirnis sioners @Jliinut,es>
Week of March 5, 21018
10. Request to ►award the Request for aids (RFP) and proceed with the tree stump removal project
in the amount, of $11,059.75 using Storwick Family Contracting. This was approved in their
capital expenditure budget. (Approved)
11. Request to purchase two (2) horizontal beam grandstands (bleachers) sections in the amount of
$864,943.62 using a King County Directors Association (KCDA) who holds the contract with
Allplay Sports. (This item is being held to confirm State funding for -the partial funding of the
projiect)
NEW HOPE
12. Request for out: of state travel for Suzi Focle to attend the National Children's Alliance leadership
conference from June 1.0-13 in Washington D.C. (Approved)
13. Request for budget extension in the amount of $8,367.00 to receive Verizon Foundation funds
received from a contract: with WSCADV. Funds will be spent on wages, mileage, and client non-
food supplies. (Approved, the public hearing was scheduled for April 2, 2018 at 2:00 p.m.)
PUBLIC C►EFENISE
14. Request to purchasr. 6 --- Apple Ipad Pro Smart units in the amount of $7,241.40 from CDW
through the Department: of Technology Services. This amount is $1,445.08 more than the
approved arn0unt in their Capital 1 -Expenditures budget. The Department's budget is able to
accommodate the extra expense-, (Approved)
CE:NITRAL. SERVICES
15. Request for out of state travel for Cori Woodiwiss of -the Sheriff's Office to attend the Facility
Dude University from IVl,arch 18-21, 2018 in San Diego, CA. (Approved)
3:30 p.m. --4:20 p.n'i. M Webb,, Fairgrounds Update
4:30 p.m. -- 5:00 p.m� Commissioners at Technology Services Data Center Tour
(TS Deprartment)
MIS4: ELLANJEiC)USIITI'rNAS
Commissioner Richard Stevens was authorized to sign the Health District Voucher listing in the amount
of 1$7,667.36.
WEDN1ESDAY,_M Ii_if_I•ll 7' 2O11.8
No meetings held
Plage 7 of 7
Ciiranit County C.orriimissiorier;s I Yliinijtes
VVe elk of Mlarci'1 5, 2018
9:00 a.rn. --10:00 a.m. T'Taylor at Multi Agency Communications Center (MACC) Board
Meeting; (Moses Lake Office)
1:30 la.m. — 3:::30 p.m. C Carter at Area Aging / Council of Governments Meeting (E Wenatchee
Office)
C Carter, Out
B:OO a.m. 12:00 p.m.. TREASURER'S OFFICE MOBILE HOME DISTRAINT SALE
Signed this clay of 2018.
fa
Ba barn .I. 'Vasquez,
C' rk of the Board
BOARD OF COUNTY COMMISSIONERS
Gran unty, Wash3n n
Richard Stevens, Chair