HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, FEBRUARY 19, 2018
President's Day Holiday, Courthouse Closed
TUESDAY, FEBRUARY 20, 2018
The Grant County Commissioners session began at 8:45 a.m. with Commissioners Stevens and Carter in
attendance. Commissioner Taylor was out and excused.
8:45 a.m. - 9:00 a.m. Z Kennedy, Legislative Session Update
9:00 a.m. - 9:50 a.m. K Eslinger, Human Resources Update
Recommendations
1. Karrie Stockton PAR
2, Dan Dale PAR
3. Exception to Hiring Freeze - Intensive Supervision
Counselor
Compensation, Benefits, & Payroll
4. NOVAtime Kickoff
5. ACA Reporting (1095 & 1094)
Recruitment / Civil Service
6. Courtroom Security
Labor Relations
7. Teamsters-GrIS - CSS, Initial Svcs, Therapy Svcs, SUD
Negotiation. Negotiations for 01/01/18 contract
Personnel Action Request (PAR) for the salary, wage and/or position changes for: Karrie
Stockton, Central Services- Communications; and Daniel Dale, Prosecuting Attorney's Office.
(Approved)
Hiring Freeze Exception Form for an Intensive Supervision Counselor at Juvenile Court and Youth
Services. (Approved)
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Grant County Commissioners Minutes
Week of February 19, 2018
Pursuant to RCW 42.30.140(4)(a) Negotiations: Commissioner Stevens called an Executive
Session to order at 9:12 a.m. to go until 9:22 a.m. to discuss collective bargaining, grievance
issues, and negotiations. In attendance were Commissioners Stevens and Carter, and Kirk
Eslinger, Human Resources Director. Commissioner Stevens closed the session at 9:22 a.m.
10:00 a.m. —10:30 a.m. Canvassing Board Precertification of Election (Elections Department)
11:00 a.m. —11:20 a.m. J Gingrich, Veterans Services Update
11:30 a.m. —11:50 a.m. J Strickler, ASC Update and Misc BOCC Action (Items 1 through 8)
A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to approve items 2
and 3, 5 through 8 on the agenda as presented. Item 4 was not ready for signature. The motion passed
with 2 Commissioners in attendance.
1. Possible vouchers for insurance, legal services, grant administration, etc.
2. Washington State Department of Social & Health Services, County Program Agreement, Al/AN
WISe Fee -For -Service, DSHS Agreement No. 1763-23261 for a term of July 1, 2017 through June
30, 2018. (Approved)
3. Amendment to Amerigroup Washington, Inc. Participating Provider Agreement with Grant
County, by and through its Grant Integrated Services department. The amendment modifies
Attachment A — Behavioral Health Capitation (Medicaid Reimbursement), and attaches the
Behavioral Health Services' Wraparound with Intensive Services. Effective date is January 1,
2018. (Approved)
4. Anticipating: Addendum to Professional Services Agreement for Legal Representation of
Indigent Individuals in the Juvenile Division of Grant County Superior Court (Juvenile Offenders
Only), between Grant County and Dovie Sigle. (Item not ready for signature)
5. Addendum to Professional Services Agreement for Legal Representation of Indigent Individuals
in the Juvenile Division of Grant County Superior Court (Juvenile Offenders Only), between
Grant County and Thomas Wolfstone. (Approved)
6. Grant County Vendor Agreement (GrIS Developmental Disabilities), Period February 1, 2018
through June 30, 2019, with EnTrust Community Services for the provision of Individual
Supported Employment and Community Access. (Approved)
7. Washington State Coalition against Domestic Violence for Latina -Centered mobile advocacy
services to survivors and grassroots community engagement in Grant and Adams Counties,
effective and retroactive date of October 1, 2017 through September 30, 2020 in the amount of
$50,760.00. (Approved)
8. Reimbursement Request (A-19) for contract work performed by Grant County, by and through
Grant Integrated Services, during January, 2018 on Washington State Department of Corrections
contract in the amount of $686.25. (Approved)
1:30 p.m. — 2:20 p.m. J Tincher, Public Works Update (Items 1 through 5)
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to approve items 2
through 5 on the agenda as presented. Item 1 was not ready for signature. The motion passed with 2
Commissioners in attendance.
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Grant County Commissioners Minutes
Week of February 19, 2018
1. Execution of Contracts: Crushing and Stockpiling 201,8 awarded to DeAtley Crushing for the bid
amount of $388,900.00. (Item not ready for signature)
2. Authorization to Purchase Vehicles: Coroner — 2 ea. 2018 Toyota Tundra SR Dbl Cab 4WD
pickups for the purchase price of $80,296.68 including sales tax from Bud Clary Toyota of Yakima
through the Department of Enterprise Services contract #05916. (Approved)
3. Recommendation to award the quote for the Flatbed Car Trailer to Trailer Boss of Spokane, WA
for the amount of $5,577.26 not including sales tax. (Approved)
4. Resolution No. 18-025-CC Notice of Hearing in the matter of Declaring Surplus Equipment of
County Owned Property with hearing set for March 13, 2018 at 2:00 pm. (Approved)
5. Local Agency A & E Professional Services Lump Sum Consultant Agreement between Grant
County Public Works and Nicholls Kovich Engineering, PLLC of Veradale, WA for SHV Bridge Load
Ratings for 125 Grant County Bridges for the maximum amount payable of $139,603.75 with a
completion date of 1/31/2023. (Approved)
2:30 p.m. — 2:50 p.m. G Dano, Prosecuting Attorney's Office Update
3:00 p.m. — 3:20 p.m. Consent Agenda (Items 1 through 15)
COMMISSIONERS OFFICE
I. Commissioner's Office and Public Defense Vouchers. (Approved)
2. Commissioners February 5, 2018 Minutes for approval. (Approved)
3. Request from the Administrative Services Coordinator fora budget extension in the amount of
$70,000.00 to the Economic Enhancement Strategic Infrastructure Fund #113.155 for SIP project
#2018-01, Port of Quincy ($35,000 grant and $35,000 loan). (Approved. The public hearing will
be set at a later date.)
4. Letter of re -appointment for Craig Cleveringa to the Grant County Horticultural Pest and Disease
Board for another 2 year term from February 20, 2018 through February 20, 2020. (Approved)
CENTRAL SERVICES
5. Request authorization to forgo the competitive bidding process and authorize the emergency
repair of the air handling unit #1 in the Law and Justice Building using Holmes Electric in the
amount of $7,586.75. (Approved)
FAIRGROUNDS
6. Request to proceed with the repair of Water Truck #2 in an amount between $3,000.00 and
$4,000.00. This is an estimate as it is difficult to get quotes. This was approved in their capital
expenditure budget. (Approved)
7. Request for out of state travel for Rebecca Martinez to attend the 2018 Saffire Training Summit
from May 7 —11, 2018 in Austin, TX. (Approved)
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Grant County Commissioners Minutes
Week of February 19, 2018
CORONER
8. Request for out of state travel for Craig Morrison to attend the International Association of
Coroners and Medical Examiners convention from July 22 — 28, 2018 in Las Vegas, NV.
(Approved)
TECHNOLOGY SERVICES
From the January 8, 2018 Consent Agenda: Request to initiate professional services from Tier 3
Systems Support Services from Ednetics (their VMware and NetApp SAN hardware support VAR)
in the amount of $20,250.81. This was approved in their Capital Outlay budget. It has been
determined that this previously approved amount is not sufficient. The total amount is now
$25,808.76. This cost change can be absorbed in their current budget. (Approved)
SHERIFF'S OFFICE
10. Request to surplus quantity 11- Taser X26 Electronic Control Devices as they are no longer
functional and cannot be repaired by the manufacturer. (Approved, Resolution No. 18-026-CC
declaring these items surplus)
11. Request to purchase the following Capital Expenditures as approved in their budget: (Approved,
Resolution No. 18-027-CC authorizing a sole source purchase from Axon.)
a. Three (3) Ballistic Helmets in the amount of approximately $2,500.00 from Chase
Tactical.
b. Thirty-three (33) Ballistic Vests in the amount of $36,300.00 from Municipal Emergency
Services through a State Contract.
c. Ten (10) Taser Smart Weapons Packages in the amount of $17,500.00 from AXON. They
are a sole source provider.
d. Ten (10) Cradle Point in -car Wireless Network Units in the amount of $15,000.00
through Technology Services.
e. 2014 Ford F-250 Pickup in the amount of $21,660.00 through Public Works.
f. Vehicle Upgrade (K-9) in the amount of $10,000.00 through Public Works.
SHERIFF'S OFFICE — DEPARTMENT OF EMERGENCY MANAGEMENT
12. Request for signature on Property Transaction Form to surplus a Cell Phone Amplifier. This item
was taken to the landfill on December 14, 2017. (Approved)
13. Request for signature on Property Transaction Form to surplus a Typewriter. This item was
taken to the landfill on December 14, 2017. (Approved)
14. Request for signature on Property Transaction Form to surplus 8 Desk Phones. This item was
taken to the landfill on December 14, 2017. (Approved)
15. Request for signature on Property Transaction Form to surplus a GPS unit. This item was taken
to the landfill on December 14, 2017. (Approved)
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Grant County Commissioners Minutes
Week of February 19, 2018
3:30 p.m. — 3:50 p.m. District Court Update
4:00 p.m. — 4:20 p.m. Open Record Public Hearing, CDBG Public Services Grant
Application(s) / Closeout
The Commissioners held an Open Record Public Hearing to seek public comment on its intention
to submit an application to the State of Washington for 2018 Community Development Block
Grant (CDBG) Public Services Grant funding, to prepare for closeout the 2017 Public Services
Grant.
Jill Hammond, Administrative Services Coordinator, stated the purpose of the public hearing is
to review community development and housing needs, inform citizens of the availability of
funds and eligible uses of the state Community Development Block Grant (CDBG) funds, and
receive comments on proposed activities and funded activities that are nearing closeout,
particularly from lower income persons residing in the Grant and Adams County areas.
Comments on the County's intention to apply for 2018 CDBG Public Services Grant funding in
the estimated amount of $121,097.00 and will also be received in addition to performance
reporting and its closeout of the 2017 Public Services Grant No. 17-62210-005.
The following handouts were available in both English and Spanish:
o Grant County's CDBG Public Participation Plan;
o The Department of Commerce's Community Development Block Grant Program Public
Hearing Handout; and
o The Federal Citizen Participation Requirements for Local Government Applicants to the
State CDBG Program.
Present at the hearing was Olivia Gutierrez from the OIC of Washington who is a Spanish
interpreter.
It was communicated that individuals interested in or requiring technical assistance to become
knowledgeable with the CDBG program or who desire to contribute ideas -to solving some of the
community's needs will be provided assistance upon request to the County's CDBG Citizen
Participation Coordinator.
Public Services Grant
Present at the hearing was Candi Jaeger of the OIC of Washington, which administers the
County's Public Services Grant. Candi provided a report of program activities that were
undertaken with 2017 funds and a report on the planned use of 2018 funds.
Candi Jaeger, Prosperity Center Director with the OIC of Washington, reported on program
activities. They assisted 180 clients in home ownership; 14 clients with business counseling
(1040 hours of counseling hours).
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Grant County Commissioners Minutes
Week of February 19, 2018
Also worked with High Schools with the Dave Ramsey Education Curriculum and participated
in the Point in Time count, and the food banks.
The Energy Assistance program services 1875 households totaling $617,538.00 throughout
Grant/Adams Counties,
The Weatherization Program — serviced 14 homes this past year in Grant/Adams Counties.
A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to close the
public comment portion of this hearing. The motion passed with 2 Commissioners in
attendance. Commissioner Carter moved to approve:
• The County's submittal of an application to the Department of Commerce for 2018
CDBG Public Services Grant funds
• To accept closeout of the CDBG Public Services Grant No. 17-62210-005
• The County's possible submittal of an application to Commerce for 2018 CDBG
General Purpose Funds,
Commissioner Stevens seconded and the motion passed with 2 Commissioners in attendance.
The hearing adjourned. (Approved, Resolution No. 18-028-CC)
MISCELLANEOUS ITEMS
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of $621,219.62 and $59,459,59, as
recorded on a listing and made available to the Board.
The Commissioners approved and signed the Grant County Public Works Payroll Salary Fund for the
February 16, 2018 payroll.
The Commissioners approved a recommendation from the Veterans Services Coordinator for an
exception to the Veterans Assistance Fund Policy, for a veteran to exceed current dollar limits for the
2018 year.
WEDNESDAY, FEBRUARY 21, 2018
T Taylor, Out
9:30 a.m. —12:00 p.m. TOURISM COMMISSION MEETING
10:00 a.m. —10:30 a.m. R Stevens at WRCIP Board of Directors — Sit Down Meeting (Clear Risk,
Ephrata)
Page 7 of 7
Grant County Commissioners Minutes
Week of February 19, 2018
THURSDAY. FEBRUARY 22.2018
T Taylor, Out
9:30 a.m. — 2:30 p.m. BOARD OF EQUALIZATION HEARINGS
10:00 a.m. —1:00 p.m. R Stevens at Columbia River Caucus "Commissioners" Meeting (Holiday
Inn Express, Moses Lake)
FRIDAY, FEBRUARY 23, 2018
T Taylor, Out
10:00 a.m. —10:30 a.m. R Stevens, Canvassing Board Certification of Election
(Elections Department)
1:30 p.m. — 3:30 p.m. C Carter, WSAC Legislative Steering Committee — Webinar
(Did not attend)
Signed this day of 2036
BOARD OF COUNTY COMMISSIONERS
Grant County, Washin n
Richard Stevens, ghair
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Taylor, Viceftha
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Attest* `I\ VJIAJL I
Cindy Carte Membe
Barbara J. a ez�i C
Clerk of the ardC/