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Resolution 17-112-CCBOARD OF COUNTY COMMISSIONERS Grant County, Washington RESOLUTION No. 17- 11 0---'-CC WHEREAS, the following Grant County funds do not have an adequate level of budget appropriation to -make the following expenditures: • Sheriff Surplus Fund #140.114 in the amount of $80,298 to establish the beginning fund balance. In late December, 2016, a resolution was approved to establish this fund, but a budget was not prepared and the resolution did not establish the beginning fund balance. • Sheriff's Office Fund#140.000 in the amount of $10,300.00 to purchase a Crossmatch L Scan Ten -Print Palm Print Livescan machine. • Courthouse Improvement Bond Fund #308.000 in the amount of $1,372,000.00 for 2017 unbudgeted expenses. There were remaining bond funds available at the end of 2016, but a 2017 budget was not prepared at budget time for this fund. • Quadrennial Fund #502.180 in the amount of $97,500.00 to cover excess equipment purchases. • Tourism Commission Fund #114.156 in the amount of $7,000.00 from their Tourism Advertising Hotel/Motel Tax Revenue balance to cover 2018 Visitor guides and fishing inserts that were more than projected. • Grants Admin Fund #190.001 in the amount of $120,948.00 for pass through funding from the Department of Commerce for a CDBG Public Services Grant No. 17-62210- 005 for the OIC of Washington. • Economic Enhancement Strategic Infrastructure Ending Fund Balance #113.115 in the amount of $211,908.67 to fund the following SIP projects: o #2017-01: City of Soap Lake, Paul Lauzier Community Park Renovation $72,700.00 (Grant) o #2017-02: Port of Hartline, Hartline Fuel Facility Upgrade $39,208.67 (Grant) o #2017-03: City of George, Industrial Part No. 5 Water System Improvements (Reallocation) $100,000.00 (this is a reallocation from #2015-06) • Public Works Pits and Quarries Fund #560 in the amount of $375,000.00 as the crushing contract was higher than anticipated. • Treasurer's O&M Fund# 111.153 in the amount of $13,000.00 to cover additional costs due to increase in foreclosure parcels and additional labor costs associated with the foreclosure sale process. WHEREAS, these additional budget expenditures were not anticipated when preparing the 2017 budget; and WHEREAS, in accordance with RCW 36.40.140 a public hearing, must be held to authorize additional budget appropriations. WHEREAS, on the 28th day of March, 2017 at 3:30 p.m., a public hearing was held in the Grant County Commissioners' Hearing Room. Page 1 of 2 N:\Staff\BVasquez\Resolution-Ordinance\Budget ExtensionsWear end 2018 budget extensions 1227Ldocx NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF GRANT COUNTY, STATE OF WASHINGTON, that a budget appropriation in the total amount of $1,955,098.00 to be allocated to the 2017 budget according to the following schedule of categories and items: APPROPRIATIONS & FINANCING SOURCES (See Attached) PASSED AND ADOPTED this k day of I K, 2017. YNay 1ea. ❑ ATTEST: w XBarbarza J. ' a, ez f tle Fgar l/ BOARD OF COUNTY COMMISSION RS Abstain NT C N -Y, WASHINGTON Cindy C ter, Chair El Richard Stevens, Vice -Chair ❑ w� 1 - 1 Tom Taylor, Me er Page 2 of 2 N:\Staff\BVasquez\Resolution-Ordinance\Budget Extensions\0 - Supplemental Extension REVISED.docx R5: ATTACHMENT TO RES, 2017 Budget Extension Fund#140 Department# 114 REVENUES: Revenue 140.114.00.0000,308000000 EXPENDITURES: Account Number: 140.114.00.0000.508000000 EXPLANATION Budget extension for Sheriff Surplus Fund #140.114 to establish the beginning fund balance. Funds were received late in Dec,, 2016, and a 2017 budget was not prepared for this fund. � o (e � , $80,298.00 $80,298.00 $80,2:98.00 $80,298,00 Rya ATTACHMENT TO RES. 2017 Budget Extension Fund#140 Department# 114 REVENUES: Revenue $0.00 EXPENDITURES: Account Number: 140.114.00.0000.594216400 $10,300.00 $10,300.00 EXPLANATION Budget extension :For Sheriff Surplus Find #140.114 to purchase a new Crossmat.eh Ten -Print Palm Print Livescan finger print scanner. R5: ATTACHMENT TO RES, 2017 Budget Extension .fund #308 Department #000 REVENUES: Revenue 308.000.00.0000.308000000 $1,372,000.00 $1,372,000.00 EXPENDITURES: Account Number: 308.000.00,0000.594113501 $78,467.93 308,000,00,0000,594114101. $62,826.09 308..000.00.0000.594146201 $1,136,691.60 308,000,0.0.0000.594146300 $2,338.79 308.000.00,0000.594146301 $7,631.55 308.00.0.00.0000,594186200 $33,734.59 308.000.00,000O 594276200 $50,309.45 $1,372,000.00 EXPLANATION Budget extension for Courthouse Improvement Bond Fund #308.000 for 2017 unbudgeted expenses. A 2047 budget was not prepared for this fund during the 2017 budget period, R5: ATTACHMENT TO RES. 2017 Budget Extension Fund #502 Department 4180 REVENUES: Revenue 502,18 0.00.00 0 0348000000 $97,500.00 $97,500.00 EXPENDITURES:. Account Number: 001.1G42.00.9180.518803000 $97,500.00 $97,500.00 EXPLANATION Budget extension for Quadrennial Fund #502.180 in the amount of $97,500.00 to cover excess equipment purchases. H T Nvf f_-R I I November 21, 2017 TO: Grant County Commissioners FROM: Jill Hammond , k SUBJECT: Budget Extension #114 (Tourism Dated this � t t� day of I " � ' 20.U._ Hoard of County Commissioners Grunt County, Washington ApPr.Q;ve 17isapornve A-bhtain- Dist 91 Dist # i Gist # 1 Dist #2'�� ist # 2 Dist # 2 Dist #3 Dist # 3 _ Dist # 3 The Tourism Commission is requesting that you authorize a budget extension from Tourism Advertising Hotel/Motel Tax Revenue Balance in the amount of $7,000,00, Reasons are: - The first half payment for the 2018 visitor guides and fishing insert were more than projected. From Hotel/Motel Tax Revenues 114156,00,0000.313310000 To the Following Accounts: Maps/Visitor Guides Pro Sery 114156,00.0000,557304102 Please let me know if you have any questions, c: Madeline Prentice $7,000.00 $7,000.00 GMiANT CNOUNTTT'Y (,0)'vlNll SSl0NERS P.O, Box 37, Ephrata, VVA 98823 (509) 754-2011 ext. 2931 — Fax (509) 754-6098. www.to u rg rantcou nty, com GRANT COUNTY BOARD OF COUNTY COMMISSIONERS r► J To: Board of County Commissioners From: June Strickler, Administrative Services Coordinator Ir Date: December 4, 2017 Rea Budget Extension Public Hearing --CDBG Public Services Grant I am requesting a budget extension and public hearing for Washington State Department of Commerce on CDBG Public Services Grant No. 17-62210-005, which is in the amount of $120,948.00 for pass through funding for the OIC of Washington. Period of performance is July 1, 2017 through June 30, 2018. The Contract Face Sheet serves as Attachment 1 to this memo. I Amount._. Budget Codes; $120,948.00 Revenue account #190001.00.0000.333142200 Expense account 4190001.00.0000.534904907 Thank you, Please contact me at ext. 2937 should you have any questions. Eno. cc; Madeline Prentice, Accounting (w/ enc) Dat.ad this 'J "' day of 1�1-�I�r' ,.201�� Board of County COMMissigW'S Orant County, Washington ove Dot? ove Dim 81 Dist# i —_ Dist'St I Dist #tj Dist # 2 _ _ Dist # 2 Dist #3 Dist 43 _ Dist # 3 :t i A l IJ 2,i 11 & ? b day of %, Ue—,, 20_0 Board of County Commissionel-S Grant County, WasIll-tIgtoll App_rove Pisa W M V-e btain Dist 1 I Dist # I . ).4,44 To,. Board of County Commissioners Dist #2 Dist#2 . Dist # 3 t Dist# 3 Dist # 2 Frorm June Strickler, Administrative Services Coordinator Date.w December 5, 2017 #2 Re: Budget Extension Public Hearing — SIP Project #2017-01, 2017-02, and 2017-03 I am requesting budget extensions for the below SIP projects, which were approved by the BOCC on November 13, 2017 (a copy of the approval Memo and Resolution are attached). Specifically, I am requesting that these projects' committed funds be transferred from the Economic Enhancement Strategic Infrastructure Ending Fund Balance (1113155-00-0000-308000000) as follows: Project Amount/Type Bud et Codes: SIP #2017-01: City of Soap Lake, $72,700 (Grant) Revenue account Paul Lauzier Community Park # 113,155,00.9914.389900000 Renovation Expense account 113.155.00.9914,589906000 SIP #2017-02: Port of Hartline, $39,208.67 (Grant) Revenue account Hartline Fuel Facility Upgrade # 113,156,00.9902,389900000 Expense account # 113,155.00,9902,5899,06000 SIP #2017-03: City of George, $100,000 (Grant) Revenue account Industrial Park No. 5 Water System This is a reallocation # 113,155,00,9904,389900000 Improvements (Reallocation) from SIP #2015-06 for Expense account a $100,000 Grant. # 113.155.00,9904.589906000 a -TOT -AL. Thank You. cc: Madeline Prentice, Chief Accountant (after BOCC approval) R5: ATTACHMENT TO RE, S, 2017 Budget Extension h'und#560 Department# 000 REVENUES: Revenue EXPENDITURES: Account Number:. 560.000.00.0000.5.94400000 EXPLANATION Budget extension for Pits & Quarries - higher crushing contract costs than anticipated. $0.00 $375,000.00 $375,000.00. R5: ATTACHMENT TO RE, S. 2017 Budget Extension Fund #111 Department #153 REVENUES: Revenue 111.153.00,0000.341420000 $13,000.00 $13,000.00 EXPENDITURES: Account Number: 111.153.00,0000,597080000 $5,000.00 111,153.00,0000.514224100 $3,000.00 $13,000.00 EXPLANATION Budget extension for Treasurer's O&M - additional costs due to increase in foreclosure parcels and additional labor costs associated with the foreclosure sale processes,