HomeMy WebLinkAboutMinutes - BOCC MIIVUT�S '
GRANT COUNTY BOARD 0� �OMMISSICJNERS �
MONDAY, OCTOBER 16,2017
Due to lack of a quorum,the regularly scheduled meetings have either been cancelled or rescheduled.
Please note that Commissioner Stevens will be available for the public comment period. i
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T Taylor,Out I
9:00 a.m.—4:00 p.m. C Carter at Mattawa Area Legislative Tour (Hund Memorial Park, i
Mattawa) j
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10:30 a.m.—10:45 a.m. Citizen Public Comment Period (No public in attendance)
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TUESDAY, OCTOBER 17, 2017
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The Grant County Commissioners session began at 8:00 a,m. with all Commissioners in attendance. �
8:00 a.m,—8:50 a,m. Reserved Parking at the Courthouse Complex- Discussion
9:00 a.m,—9:50 a.m. K Eslinger, Human Resources Update �
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10:00 a.m.—11:00 a.m. R Stevens, Out �
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10:00 a,m.—10:50 a.m. M Webb, Fairgrounds Update (Rescheduled to October 24, 2017)
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11:00 a.m.—11:20 a.m. J Strickler,ASC Update and Misc BOCC Action (Items 1 through 13) i
A motion was made by Commissioner Taylor, seconded by Commissioner Carter,to approve items 4, I
and 6 through 13 on the agenda as presented. Items 2, 3, and 5 were not ready for signature. The j
motion passed unanimously. �
1. Possible vouchers for insurance, legal services,grant administration, etc. �
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2. Anticipating(Note: Name of the agreement and details yet to be determined]. Regarding the ,
City of Quincy agreeing with Grant County for payment of a portion of the Quincy Valley Medical '
Center debt (registered warrants for hospital). (Item not ready for signature)
3. Anticipating: Grant County Vendor Agreement between Grant County, by and through Grant ',
Integrated Services' Development Disabilities, and Service Alternatives for Individual Supported �
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Employment and Community Access. Term is October 16, 2017 through June 30, 2019. (Item '
not ready for signature)
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Grant County Commissioners Minutes
Week of October 16, 2017 i
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4. Grant County Vendor Agreement between Grant County, by and through Grant Integrated '
Services' Development Disabilities, and Goodwill Industries of the Inland Northwest for �
Individual Supported Employment and Group Supported Employment, Term is October 16,
2017 through June 30, 2019. (Approved)
5. Anticipating: Grant County Vendor Agreement between Grant County, by and through Grant
Integrated Services' Development Disabilities, and First Choice Services for Individual Supported
Employment, Term is October 16, 2017 through June 30, 2019. (Item not ready for signature)
6. Grant County Vendor Agreement between Grant County, by and through Grant Integrated
Services' Development Disabilities, and Compass Career Solutions for Individual Supported II
Employment and Community Access. Term is October 16, 2017 through June 30, 2019. �
(Approved) �
7. Reimbursement Request(A-19)for contract work performed by Grant County, by and through ��
Grant Integrated Services, for one client service fee (tendered on Sept. 21, 2017) on Washington '�
State Department of Corrections contract in the amount of$228.75. (Approved) �
8. Reimbursement Request(A-19)for contract work performed by Grant County, by and through i
Grant Integrated Services,for two clients' service fees (tendered in August of 2017)on
Washington State Department of Corrections contract in the amount of$457.50. (Approved) I
9. Reimbursement Request(A-19)for contract work performed by Grant County, by and through I
Grant Integrated Services' Prevention And Recovery Center(PARC), during June of 2017 on �
Washington State Department of Social & Health Services' Division of Behavioral Health and ;
Recovery Contract No. 1563-42A�76 in the amount of$23,585.35, (Approved) ;
10. Memorandum of Understanding Regarding Community Truancy Boards between the Grand i
Coulee Dam School District and Grant County, by and through Grant County Juvenile Court& �
Youth Services,to facilitate the acts of all parties toward a more collaborative and uniform ;
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process for truancy cases. Term is September 1, 2017 through August 31, 2018. (Approved) ;
11. New Hope Domestic Violence and Sexual Assault Services,J&T Cleaners Janitorial Services i
Contract between Grant County, by and through New Hope, and J&T Cleaners for weekly I
janitorial and related services at 311 West Third Street in Moses Lake,Washington. Term is �
October 16, 2017 through June 30, 2018. (Approved) �
12. Letter of Agreement between Jesse Shergill of Shergill Enterprises, LLC and Grant County, by and �
through Grant County Tourism,for a kiosl<to be placed on the property located at Big Wally's, '
9944 N. Hwy 2 in Coulee City,WA 99115. Term is October 16, 2017 through September 28, �
2022. (Approved) �
13. Reimbursement Request#3 on Washington State Department of Commerce on Consolidated �
Homeless Grant(CHG) No. 17-46108-10, administered through the Grant County Housing i
Authority, in the amount of$24,696,83. (Approved) i
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11:30 a.m. - 11:50 a.m. J Gingrich, Veterans Services Coordinator Update I
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Ongoing Items: '
• GCVSO Office Location Update ,'
• Monthly Veterans Assistance Fund Update �
• Budget Update
• VAB By-Laws Update
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• VAF Policy Update j
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Grant County Commissioners Minutes '
Week of Ocfiober 16, 2017 �
New Items: �
• Veterans Court
Upcoming Events
• NACVSO Summit, Bellevue, WA
o October 24-25, 2017
• Veterans Advisory Board �
o January 10, 2018—4:00 pm ;
1:30 p.m.—2:20 p.m, J Tincher, Public Worl<s Update (Items 1 through 3) �!i
A motion was made by Commissioner Taylor, seconded by Commissioner Stevens,to approve items 1
through 3 on the agenda as presented. The motion passed unanimously. j
1. Request to the County Road Department for Reimbursable Work with Washington State Parks
and Recreation Commission for Sun Lakes/Dry Falls State Park to do paving patch repair on Park �
Lake Road between the Mirror Creek Culvert and the Deep Lal<e Road Intersection and 3 small ;
section along the main campground road. Worl<to be completed no later than 5/30/2018 with �
a maximum of$4,000.00. (Approved) '
2. Execution of Quit Claim Deed and Real Estate Excise Tax Affidavit between Grant County Public �
Works and Port of Royal Slope for parcel no. 071390810 (located at 5108 Road 13.9-SW, Royal '
City) and parcel no. 160083002 (located at 5035 Road 13.9-SW, Royal City) all within S 7,T 16 N, !
R 26 E, WM. (Approved)
3. Request to purchase a used 2015 John Deere 772GXT Motor Grader through the National Joint
Powers Alliance (NJPA) process (Contract No. 032515-JDC). (Approved) ;
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2:30 p.m.—2:45 p.m. G Dano, Prosecuting Attorney's Office Update �
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2:45 p.m. —3:00 p.m. Coulee Medical Center/Hospital District No. 6— Registered Warrant '
Cap Discussion
3:00 p.m. —3:20 p.m. Consent Agenda (Items 1 through 4) ;
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A motion was made by Commissioner Stevens, seconded by Commissioner Taylor,to approve items 1 i
through 4 on the agenda as presented. Item 2 was approved, but the cap amount was amended to
$5 million. The motion passed unanimously.
COMMISSIONERS OFFICE ;
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1. Commissioner's Office and Public Defense Vouchers. (Approved) ,
2. He/d from the October3, 2017 ConsentAgenda Meeting: Recommendation from the Finance
Committee to cap the registered warrants for the Coulee Medical Center/Hospital District No. 6
at$4.5 million dollars. (Approved, but the cap amount was increased to$6 million)
3. Multi-Agency Communications Center MACC Bond Claims Payment Request (Batch 01-47) in the
amount of$116,648.66. (Approved) :
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Grant County Commissioners Minutes
Week of October 16, 2017
JUVENILE COURT AND YOUTH SERVICES
4. Recommendation to award the bid for the HVAC System Cleaning project to the only bidder,
Pringles Power Vac, Inc. in the amount of$8,748.00. Their bid included an Option B which
would include sealing the ducts and would change the total bid amount to $15,854.40. The
amount approved in their capital outlay budget is $8,485.00. They request that the cost overage
be transferred from another capital outlay purchase that wasn't completed. (Approved)
3;30 p.m. —3:50 p.m. Open Record Public Hearing, Approval of an Amendment to the Grant �
County Conservation District Resolutions related to their System of
Assessments (rates and charges) j
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The Commissioners held an Open Record Public Hearing to approve the Grant County Conservation �
Districts(GCCD)amended Resolution Nos.071117-02 and 071117-03. These resolutions do not change �
the assessment rates/charges previously approved, but amends and adds certain language within the I
resolution. The amendments being made are: �
e Resolution No.071117-02 !
o adds the word°Disability"to"that all those lands subject to Category Senior Citizen and i
Disabilitv Exemptions shall be exernpt from this resolution (bottom of page 1 in green) �
o adds the language"Resolved,that all those lands assessed under five hundred dollars �
($500)shall be exempt from the resolution(top of page 2 in green)
• Resolution No. 17-1117-03 �
o Adds language:The rates appealed must first be paid,"either by the first half covering
January to June or the second half of the taxes covering July to December."(first page in j
green) �
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Darryl Pheasant,Treasurer, stated that he and the Assessor have reviewed the changes made to the �
GCCD resolutions. He stated that he now is thinking that some language needs to be amended, The
realization that there isn't a definitive answer to how this is going to be completed,the statement i
from the contractor will not comply with the current resolution. Many of our parcels do not have an j
acreage number,the provider will treat acreage as a zero and not charge an acreage amount to the �
number. That intent is contrary to what the BOCC is voting on today. Language is needed to be �
added to show an exception to have this contractor providing the service being in compliance to j
what is being voted on today. The resolution talks about a base charge and an assessor's rate per �
acre. It doesn't make a distinction for some parcels that don't have acreage,will be zero.
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Harold Cross, Grant County Conservation District, stated in consultation with their contractor,they ;
can only act on information provided by the Assessor's rolis. If they show zero, how would they
know if there are acres associated with this?
Melissa McKnight,Assessor, discussed their 3 main ways they address parcels: square footage, ,,
acreage, or by a lot. The assessor will be taking a spreadsheet from their 3rd party provider,
downloading it into the system and running reports. i
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Grant County Commissioners Minutes
Weelc of October 16, 2017
Mr. Pheasant stated that the current language that the BOCC is voting on, does not provide for that
flexibility. The Board needs to make an exception to the per acre rate to acknowledge this situation,
If they don't then the resolution is stating they have to do it no matter what and figure it out.
Commissioner Taylor agreed with Mr. Pheasant. There is a technical point because the resolution
says they shall calculate the rates per parcel and per acre per year. There is no provision to say if
the assessor's rolls have no acreage description, it is zero. The language needs to be added to the
resolution.
Commissioner Carters recommended language: calculated rates per parcel, per year, as a
classifications and acreage amounts in the Assessor's Office.
Darryl Pheasant recommended language: except for those parcels that have no acreage on the
Assessor's property tax parcel list,within the boundaries set by the GCCD,those parcels will not
have a per acre fee.
Commissioner Taylor asked about the rates, it says per parcel and per acre. What about half an
acre?
Harold Cross explained that if even if it's a tenth or half acre, it will be calculated as such.
Melissa McKnight then asked they have odd acreages in their computer. Will they round it up to
one or figure it off that?
Harold Cross stated they will go by the exact acreage listed.
Mr. Pheasant wants to make sure the provider is complying with the correct language. Add the
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language "except for the parcels that are currently listed as zero". The Commissioners stated this i
sentence can be added to the resolution.
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A motion was made by Commissioner Stevens, seconded by Commissioner Taylor,to close the I
public comment portion of this hearing. The motion passed unanimously. Commissioner Stevens I
moved to approve the amended resolutions with the added language as recommended by the
Treasurer, Commissioner Taylor seconded and the motion passed unanimously. The hearing
adjourned. (Approved) �
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4:00 p.m,—4:20 p,m, D Nelson, Building Department and Fire Marshal's Office Update �
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Items discussed were: Current activity and reports; 501 Issues; and retirement. �
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MISCELLANEOUS ITEMS �
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Commissioner Richard Stevens was authorized to sign the Health District Voucher listing in the amount 1,
of$7,245.74, !
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Grant County Commissioners Minutes �
Week of October 16, 2017 I
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As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the �
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the i
auditing officer as required by RCW 42.24.090, in the amount of$348,662,66, as recorded on a listing i
and made available to the Board.
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The Commissioners approved and signed the Grant County Public Works Payroll Salary Fund for the �
October 13, 2017 payroll.
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WEDNESDAY, OCTOBER 18, 2017 '
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7:00 a.m,—8:00 a.m, T Taylor at Grant County Economic Development Council Board Meeting i
(ATEC, BBCC) ,
9:30 a.m.— 11:30 a.m, TOURISM COMMISSION MEETING j
2:00 p.m. —4:00 p.m. R Stevens at Legislative Steering Committee Meeting(Hilton Hotel ,
Seattle Airport)
THURSDAY,OCTOBER 19, 2017 '�
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T Taylor at Washington State Fair Association (WSFA) Convention (Hilton,Vancouver) ;
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10:00 a.m.—11:00 a.m. R Stevens at Grant Transit Authority Board Meeting (Multi Model ;
Transportation Center, Moses Lal<e) !
12:00 p.m.—1:00 p.m. C Carter at Columbia Basin Domestic Violence and Sexual Consortium
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Meeting(New Hope, Moses Lake) �
2:00 p.m.—3:00 p.m. AUDITOR'S OFFICE POLICY TRAINING �
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FRIDAY,OCTO�ER 20, 2017 %
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T Taylor at Washington State Fair Association (WSFA) Convention (Hilton,Vancouver)
9:00 a.m,— 10:00 a.m. CENTRAL SERVICES �
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Page 7 of 7
Grant County Commissioners Minutes ,
Week of October 16, 2017 ;
Signed this--���%4=` day of � , , 2017. �
BOARD OF COUNT COMMISSIONERS
G n ou ty,Wa ingt n ;
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Cin Carter, Chair '
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==��'s�.+.���_ �----��.___.� i
Richard Stevens, Vice- hair
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��test:
r'� �,, �� ��' Tom Taylor, Member
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` /�Ba�bara J. Vasque , �
�� Clerk of the Board �
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