HomeMy WebLinkAboutResolution 95-037-CCIf I
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
A RESOLUTION ESTABLISHING GRANT )
COUNTY'S PROCEDURE FOR )
SECURING TELEPHONE OR WRITTEN )
QUOTATIONS FOR PUBLIC WORKS )
PROJECTS )
P
RESOLUTION NO. 95- 37 -CC
WHEREAS, RCW 36.32.250 prohibits a contract for public works from being
entered into by the county legislative authority or by any elected or appointed officer
of the county until after bids have been submitted to the county upon specifications
therefor; and
WHEREAS, RCW 36.32.250 authorizes a county to dispense with advertisement
and competitive bidding as to public works projects with an estimated value of ten
thousand dollars up to one hundred thousand dollars by utilizing a small works roster
process as provided in RCW 39.04.155; and
WHEREAS, RCW 39.04.155 outlines the small works roster contract award
process; and
WHEREAS, RCW 39.04.155 requires that the governing body of the municipal
entity shall establish a procedure for securing telephone or written quotations from the
contractors on the general small works roster and the specific small works roster for
the appropriate category of work; and
WHEREAS, the Grant County has a general small works roster; and
RES. ESTABLISHING A PROCEDURE FOR SECURING
TELEPHONE OR WRITTEN QUOTATIONS - 1
WHEREAS, the governing body of Grant County desires to establish a procedure
for securing telephone or written quotations from the contractors on the general small
works roster and specific small works rosters when established.
NOW, THEREFORE, BE IT RESOLVED, that the Grant County Board of
Commissioners hereby enact the policy set forth herein, establishing a procedure for
securing telephone or written quotations from the contractors on the general small
works roster and specific small works rosters when established.
I . ADMINISTRATION.
The Plant Supervisor shall have the primary responsibility for the administration
of this Resolution and shall report to the Board of Commissioners periodically on
instances suggesting the need for clarification or revision of the procedures specified
by this Resolution. The Prosecuting Attorney shall assist the Plant Supervisor in the
discharge of Grant County's responsibilities under this policy when requested.
II. NOTIFICATION TO POTENTIALLY INTERESTED CONTRACTORS.
Grant County shall advertise twice a year, in a newspaper of general circulation,
a notice of the existence of the general small works roster and specific small works
rosters when established and solicit the names of contractors for such roster or
rosters. Such advertisement will occur in February and July of each calendar year,
at least once each week for two consecutive weeks. The enrollment period will begin
with the first publication date and will close on the 30th day following the first
publication date. The enrollment period will remain closed until the following semi-
annual enrollment period begins anew with a new publication date.
RES. ESTABLISHING A PROCEDURE FOR SECURING
TELEPHONE OR WRITTEN QUOTATIONS - 2
III. APPLICATION.
Contractors will be permitted to enroll in the small works rosters only during the
semi-annual enrollment periods. Only registered contractors will be eligible for Grant
County's small works rosters.
The general small works roster and specific small works rosters when
established, may be utilized by Grant County for securing telephone or written
quotations from the contractors for public works projects where applicable and at Grant
County's sole discretion. Invitations for quotations shall include an estimate of the
scope and nature of the work to be performed as well as materials and equipment to be
furnished.
A contract awarded from a small works roster pursuant to RCW 39.04.155 need
not be advertised. Whenever possible at least five contractors shall be invited to
submit bids.
IV. EFFECTIVE DATE: This policy shall take effect on April 4, 1995.
DATED this _ day of April, 1995.
BOARD OF COUNTY COMMISSIONERS
GRANT COUNTY, WASHINGTON
1
Tim S ad, Chair
Helen Fancher, Member
LeRoy C. Allison, Member
ATTEST:
Clerk oft Board
RES. ESTABLISHING A PROCEDURE FOR SECURING
TELEPHONE OR WRITTEN QUOTATIONS - 3