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M I N UTES ;
GRANT COUI�TY BOARD OF COMMISSIONERS
MONDAY,JUNE 26, 2017
The Grant County Commissioners session began at 8:30 a.m. with Commissioners Stevens and Taylor in
attendance. Commissioner Carter was out and excused,
8:30 a.m.—9:00 a.m. Elected Official Roundtable Meeting
9:00 a.m.—9:45 a.m, J Strickler,ASC Update and Misc BOCC Action
A motion was made by Commissioner Taylor, seconded by Commissioner Stevens,to approve items 3,4,
6, 7, 9 through 15, and 18 on the agenda as presented. Items 2, 5, 8, 16 and 17 were not ready for
signature. The motion passed witli 2 Commissioners in attendance.
1. Possible vouchers for insurance, legal services,grant administration, etc.
2. Anticipating: Washington State Military Department Public Assistance Grant Agreement No.
D17-164 with Grant County. Funding is through the Washington State Military Department and
the Federal Emergency Management Agency(FEMA), Funding Source Agreement No. FEMA-
4903-DR-WA(in an amount yet to be determined for damages due to Washington Severe
Winter Storms, Flooding, Landslides, and Mudslides for the repair or restoration of damaged
public facilities). (Item not ready for signature)
3. Grant County Request for Reimbursement No, 11 to the Department of Commerce on CDBG
General Purpose Grant No. 15-622�0-022, Royal Water District Rehabilitation Project, for the
period Jan. 28, 2017 through Feb. 24, 2017 in the amount of$1,184.45. (Approved)
4. Grant County Request for Reimbursement No. 12 to the Department of Commerce on CDBG
General Purpose Grant No. 15-62210-022, Royal Water District Rehabilitation Project,for the
period Feb. 25, 2017 through May 26, 2017 in the amount of$38,212.54. (Approved)
5. Anticipating: Memorandum of Agreement between the State of Washington Department of
Veterans Affairs and Grant County,Washington.7erm is August 1, 2017 through June 30, 2019.
(Item not ready for signature)
6, Insurance Renewal Quotation for Crum & Forster Storage Tank Pollution Liability Coverage in
the amount of$4,493.00 for insurance coverage on Grant County aboveground and
underground storage tanl<s. (Approved)
7. Modification of Closing Date Addendum to Vacant Land Purchase and Sale Agreement between
Grant County and the Moses Lake School District#161,for the District's purchase of a portion of
Tax Parcel #170612000 near Paxson and Valley roads(Fairgrounds) in Moses Lake, Washington.
The Agreement was signed by the BOCC on December 12, 2016 with a closing date of June 30,
2017. The Modification changes the Closing Date set forth in the agreement as follows: "...to be
fifteen (15) days after subject parcel has been created through a legal segregation". (Approved)
8. Anticipating: Interlocal Investment Services Agreement between the Quincy Columbia Basin ,
Irrigation District and Grant County,for participation in the County Investment Pool. Term is yet
to be determined. (Item not ready for signature) i
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Grant County Commissioners Minutes '
Week of June 26, 2017 ,
9, Grant Counfiy Request for Reimbursement No. 8 on CDBG Public Services Grant No. 16-62210-
005 for the period April 1—April 30, 2017,with the Department of Commerce and administered
through the OIC of Washington, in the amount of$29,523.06 (which includes Grant County's
administration fee of$3,500), (Approved)
10. Addendum—Extension of Current Agreement (to Vendor Agreement) between Grant County, by
and through Developmental Disabilities, and ServiceAlternatives to provide Individual
Supported Employment and Group Supported Employment, The Addendum modifies the
contract termination date from June 30, 2017 to August 31, 2017, (Approved)
11. Addendum— Extension of Current Agreement (to Vendor Agreement) between Grant County, by
and through Developmental Disabilities, and First Choice Services to provide Individual
Supported Employment and Group Supported Employment. The Addendum modifies the
contract termination date from June 30, 2017 to August 31, 2017. (Approved)
12. Addendum— Extension of Current Agreement (to Vendor Agreement) between Grant County, by
and through Developmental Disabilities, and Goodwill lndustries of the Inland Northwest to
provide Individual Supported Employment and Group Supported Employment. The Addendum
modifies the contract termination date from June 30, 2017 to August 31, 2017. (Approved)
13. Addendum— Extension of Current Agreement (to Vendor Agre2ment) between Grant County, by
and through Developmental Disabilities, and EnTrustto provide Individual Supported
Employment and Group Supported Employment and Community Access. The Addendum
rnodifies the contract termination date from June 30, 2017 to August 31, 2017, (Approved)
14. Addendum—Extension of Current Agreement (to Vendor Agreement) between Grant County, by
and through Developmental Disabilities, and Moses Lake Community Health to provide for
education and information services and Birth to Three Child Development Services. The
Addendum modifies the contract termination date from June 30, 2017 to August 31, 2017.
(Approved)
15. BOCC Chair signature on Attachment 6 to Washington State Department of Archaeology and
Historic Preservation Grant#FY16-90006-001 with Grant County, by and through Facilities &
Maintenance, and McKinstry for the County Courthouse Exterior Rehabilitation Project;
Competitive Negotiation and Small Purchases Contracting Documentation. (Approved)
16. Anticipating—NOTE: Specific name of contract amendment may change: Amendment#2 to
Contract between Grant County and Thyssenkrupp Elevator Corporation signed by the Board of
County Commissioners on March 20, 2017, The amendment extends the contracts' Date of
Completion from "on or before June 2017"to "on or before August 31, 2017". (Item not ready
for signature)
17. Anticipating—NOTE: Specific name of contract amendment may change: Amendment#1 to
Contract between Grant County and Cost Less Carpet signed by the Board of County
Commissioners on April 17, 2017. The amendment extends the contracts' date of substantial
completion from "on or before June 31, 2017" to "on or before August 31, 2017". (Item not
ready for signature)
18. Washington State Department of Social and Health Services County Program Agreement,
Community Residential Services, with Grant County, by and through Grant Integrated Services'
Developmental Disabilities Department. Contract#1763-95888 with a term of July 1, 2017
through June 30, 2019. (Approved)
10:00 a.rn.—10:15 a.m. Commissioners Office Safety Meeting
Page 3 of 7
Grant County Commissioners Minutes
Week of June 26, 2017
10:30 a,m.—10:45 a.m. Citizen Public Comment Period (No public in attendance)
11:00 a.m.—11:50 a.m. Budget and Finance Update
12:00 p.m.—12:30 p.m. T Taylor w/ K Eslinger, Human Resources Discussion (HR Office)
(Rescheduled to 6/28/17 at 10:00 a.m.)
1:00 p.m,—3:00 p.m. R Stevens at PCC Rail Authority+Meeting(Davenport)
MISCELLANEOUS ITEMS
The Commissioners approved and signed the Grant County Public Works Payroll Salary Fund for the June
23, 2017 payroll,
TUESDAY,JUNE 27,2017
The session was continued at 9:00 a.m. with Commissioners Stevens and Taylor in attendance.
Commissioner Carter was out and excused.
9:00 a.m.—9:50 a.m. K Eslinger, Human Resources Update
10:00 a.m.—10:20 a.m. Open Record Public Hearing, Interfund Benefit Fund#505 Budget
Extension
The Commissioners held an Open Record Public Hearing to consider a budget extension request
in the total amount of$1,666,507.87 from the Auditor's Office—Accounting Department for the
Interfund Benefits Fund#505, Department# 185 for the following:
• $1,272,720.62—LEOFF 1 transfer
• $393,787.25—Stop Loss reimbursements
Madeline Prentice,Chief Accountant, discussed the proposal, They discovered that starting in
2007-2016 the LEOFF 1 employee benefit premiums were not being swept from the Sheriff's
Office to the Benefit Fund. Processes are now in place and monies are being swept accordingly.
The Stop Loss reimbursements were being received but misapplied to the current expense fund
instead of the Interfund Benefits Fund.
A motion was made by Commissioner Taylor, seconded by Commissioner Stevens,to close the
public comment portion of this hearing. The motion passed with 2 Commissioners in
attendance. Commissioner Taylor moved to approve the budget extension as presented.
Page 4 of 7
Grant County Commissioners Minutes
Week of June 26, 2017
Commissioner Stevens seconded and the motion passed with 2 Commissioners in attendance,
The hearing adjourned. (Approved, Resolutian No. 17-056-CC)
11:00 a.m.—11:20 a.m. W Swanson,Juvenile Court and Youth Services Update
11:30 a.m.—12:00 p.m. R Stevens, Finance Committee Meeting
Items discussed were: Approval of 5/30/17 minutes; Investment activity-purchases and
maturities; Registered Warrant Balances Review; Revenues Comparisons for prior month and
year ago; Hanford PILT; Investment Policy Proposals by investment advisory; and Investment
Software Update.
12:00 p.m.—1:00 p.m. Commissioners at PUD Commissioner Lunch (Senior Center, Ephrata)
1:30 p.m,—2:20 p.m, J Tincher, Public Works Update (Items 1 through 4)
A motion was made by Commissioner Taylor, seconded by Commissioner Stevens,to approve items 1
through 4 on the agenda as presented. The motion passed with 2 Commissioners in attendance.
1. Resolution No. 17-054-CC for the Notice of Hearing for Vacating Surplus Right of Way—
Wheeler Townsite Excess located in S 16,T 19 N, R 29 E, WM (petition submitted by Jose
Aguirre). Public hearing was scheduled for August 1, 2017 at 1:45 p.m. (Approved)
2. Resolution No. 17-055-CC in the matter of transferring jurisdiction (Jurisdictional Transfer) of
Grant County Road F-SW to the City of Royal City. (Approved)
3. Contract for Services with Eastern Washington University requiring a Cultural Resources
Identification Survey of the 4-NE Road Reconstruction Project for Archaeological and Historical
Services, (Approved)
4, Recommendation to appoint Tony Masa to the Solid Waste Advisory Committee (SWAC).
(Approved)
2:30 p.m,—2:50 p.m. G Dano, Prosecuting Attorney's Office Update
3:00 p.m,—3:20 p.m. Consent Agenda (Items 1 through 10)
A motion was made by Commissioner Taylor, seconded by Commissioner Stevens,to approve items 1
through 7, and 9 and 10 on the agenda as presented. Item 8 was withdrawn.The motion passed with 2
Commissioners in attendance.
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers. (Approved)
2. Commissioners June 12, 2017 Minutes for approval. (Approved)
3, 2-Special occasion liquor license applications for Moses Lake Chamber of Commerce for 2
separate events: July 2, 2017 at the Grant County International Airport and August 15-19, 2017
at the Grant County Fairgrounds (during the Fair). (Approved)
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Grant County Commissioners Minutes
Week of June 26, 2017
4. 4-Special occasion liquor license applications for the Columbia Basin Rodeo Association at the
Grant County Fairgrounds (during the Fair) August 16-19, 2017. (Approved)
DISTRICT COURT
5. Request to remove from their inventory a Lateral lock file cabinet(Asset ID#100345) as they no
longer have a need for it and there is no key to lock it. (Approved, Resolution signed 7/3/17)
HUMAN RESOURCES
6. Recommendation Memorandum from the Human Resources Director regarding a request from
the Facilities and Maintenance Department to initiate the County sick leave donation policy
(Recipient 17-01). The Director does not recommend approval. (The Commissioners approved
the recommendation of the HR Director)
GRANT INTEGRATED SERVICES
7. Request for out of state travel for Courtney Armstrong to attend the 30t" National Prevention
Network Conference from September 12-15, 2017 in Anaheim, CA, (Approved)
CENTRAL SERVICES
8. Budget extension request in the amount of$2,072,773.33 to receive revenues that were
received as reimbursements to the Courthouse Improvement Bond Fund#308 but nof
deposited into the correct account. The deposits were received from Clear Risk Solutions for
reimbursement to the Youth Services Repair project and from the Department of Historic and
Archeological Restoration for the courthouse preservation project. (This item is being
withdrawn by the Director)
9. Budget extension request in the amount of$105,740.00 to reimburse the Courthouse
Improvement Bond Fund#308 for asbestos removal throughout the courthouse campus,found
during the courthouse preservation project. The original amount budgeted was$25,000.00 for
asbestos removal. Total expenditure for removal was$130,740.96. (Approved,the public
hearing will be set at a later date)
ASSESSOR'S OFFICE
10. Recommendation to approve a manifest error correction exceeding three years for Harry
Freeman—C/0 Tyranus and Marilyn Rupard (Parcel No. 60-0272-000). This property was still on
the tax rolls and should not have been due to the manufactured home being unlivable. Per
RCW 84.69.030,the County Legislative Authority has the authorization to approve such
recommendation. (Approved)
3:30 p.m.—4:20 p.m. M Webb, Fairgrounds—Pacific Engineering Evaluation Report Review
Page 6 of 7
Grant County Commissioners Minutes
Week of June 26, 2017
MISCELLANEOUS ITEMS
Commissioner Richard Stevens was authorized to sign the Health District Voucher listing in the amount
of$22,948.30.
As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24,090, in the amount of$902,571.27, as recorded on a listing
and made available to the Board.
WEDNESDAY,JUNE 28,2017
The session was continued at 9:30 a.m.with Commissioners Carter and Taylor in attendance.
Commissioner Stevens was out and excused.
8:30 a.m.—9:30 a.m. T Taylor, Central Safety Committee Meeting
9:30 a.m,—9:50 a.m. B Hill, Public Defense Update
10:00 a.m.—10:30 a.m. T Taylor w/ K Eslinger, Human Resources Discussion (HR Office)
MISCELLANEOUS ITEMS
The Commissioners approved an immediate county wide burn ban.
The Chair of the Board signed a Segregation/Boundary Line Adjustment/Lot Consolidation Application
from the Planning Department for the legal segregation of parcel no, 170612000 (Fairgrounds)to
facilitate the sale of 57.043 acres from the western portion of the parcel to the Moses Lake School
District.
The Commissioners approved the request of the Fairgrounds Director for a temporary ban of the use of
fireworks on the Grant County Fairgrounds p'roperty effective immediately.
Page 7 of 7
Grant County Commissioners Minutes
Week of June 26, 2017
THURSDAY,JUNE 29, 2017
T Taylor,Out
9:00 a,m.—3:00 p.m. BOARD OF EQUALIZATION HEARINGS
1:00 p.m.—3:00 p,m. C Carter at 2017 Gorge Amphitheater—Watershed Coordination
Meeting (PUD Commission Room, Ephrata)
3:30 p.m.—4:30 p.m. R Stevens, Legislative Steering Committee—Conference Call
6:00 p.m,—8:30 p.m. R Stevens at Fair Advisory Committee (FAC) Meeting (Fairgrounds)
FRIDAY,JUNE 30, 2017
T Taylor,Out
9:00 a,m,—3:00 p.m. BOARD OF EQUALIZATION HEARINGS
9:30 a.m.— 12:00 p,m. C Carter, SI<illSource Board Meeting (Commissioners Office Lunch Room)
Signed this_� 'M`� day of , 2017.
B b OF COUNTY COMMISSIONERS
r nt u ty,W hirrg n
Cind arte Chair
Richard Stevens, Vice-Chair
/Attest: °� �'-�_����" .
�-r'-� 1 ,� '/ -` Tom Taylor, Membe
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