HomeMy WebLinkAboutMinutes - BOCC� Ivl I N UTES
GRANT COUNTY BOARD OF C�MMISSIONERS �
MONDAY,JUNE 12, 2017
The Grant County Commissioners session began at 8:30 a,m. with all Commissioners in attendance.
8:30 a.m.—9:00 a.m. Elected Official Monday Morning Meeting
9:00 a.m.—9:20 a.m. J Stricl<ler,ASC Update and Misc BOCC Action (Items 1 through 10)
A motion was made by Commissioner Taylor, seconded by Commissioner Stevens,to approve items 3
through 5, 7, 9 and 10 on the agenda as presented. Items 2, 6 and 8 were not ready for signature. The
motion passed unanirnously.
1. Possible vouchers for insurance, legal services,grant administration, etc.
2. Anticipating: Resolution regarding Waiving Fees for Usage of Grant County Fairgrounds
Facilities. (Item not ready for signature)
3. Data Sharing, Non-Disclosure and Use Agreement between the Washington State Military
Department and Grant County and its accompanying Confidentiality Statement relating to the
Enhanced 911 emergency communications system and use of the Emergency Services IP
Network. Term is from date of final signature and "ends when the parties and their employees,
contractors and agents no longer hold, in any manner,the data of the other party". (Approved)
4. Resolution No. 17-049-CC Authorizing Execution of Interlocal Agreement between Grant County
and the King County Directors' Association (I<CDA)for the purpose of accessing available
contracts for goods and services from KCDA Awarded Vendors. (Approved)
5. Washington Associate Membership Agreement—Public Agencies (Intergovernmental
Cooperative Purchasing/Procurement Agreement) between Grant County and the King County
Directors'Association (KCDA) for the purpose of accessing available contracts for goods and
services from KCDA Awarded Vendors. Term is from date of final signature until terminated by
the parties. (Approved)
6. Anticipating: 2017 Agreement Regarding Use of County Property for Public Purpose between
Grant County and the Ephrata Chamber of Commerce for the Basin Summer Sounds event to be
held on a portion of the Courthouse and immediate surrounding area at 35 C Street NW in
Ephrata on Thursday,July 20-July 23, 2017. (Item not ready for signature)
7. Grant County Payment Request#17 to Washington State Department of Commerce on
Consolidated Homeless Grant (CHG) No. 16-46108-10, administered through the Grant County
Housing Authority, in the amount of$26,479.53. (Approved)
i, 8. Anticipating: Filing Fee Surcharge Distribution Agreement between Grant County and the
Columbia Basin Dispute Resolution Center for distributing funds obtained by the County as a
� result of RCW 7.75.035. Term is July 1, 2017 through December 31, 2018. (Item not ready for
' signature)
9. Reimbursement Request(A-19)for contract work performed by Grant County, by and through
Grant Integrated Services, during May of 2017 on Washington State Department of Social &
Health Services' Division of Behavioral Health and Recovery Parent-Child Assistance Program
(PCAP) Contract#1563-47065 in the amount of$15,538,00. (Approved)
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Week of June 12, 2017
10. Reimbursement Request (A-19) for contract work performed by Grant County, by and through
Grant Integrated Services, during May of 2017 on Washington State Department of Corrections
contract in the amount of$228.75. (Approved)
9:30 a.m.—9:50 a,m. J Gingrich, Veterans Services Coordinator Update
Open Items:
• WDVA Certification Update
• County Veteran Service Officer location
• CVSO Software Program update
New Items:
• Current Projects:
o Updating By-Laws of VAB
o Updating policy and procedures for Assistance Fund
o County outreach
• Upcoming Events
o Visit Wenatchee w/Eileen Boylston
■ June 14, 2017
■ Stand-Down meeting
o Veterans Resource Providers Conference
■ JUIy 26-27, 2017
■ Wenatchee
o Stand-Down Inventory
■ August 10, 2017
0 2017 Grant County Fair
■ Reserved booth space
o Veterans Stand-Down Event
■ Fairgrounds
■ September 12, 2017
• Staffing
10:00 a.m.—10:15 a.m. Commissioners Office Safety Meeting
10:30 a.m.—10:45 a.m. Citizen Public Comment Period (No public in attendance)
11:00 a.m.—11:45 a.m. Commissioners at Public Works Road Supervisor Meeting (Public Works)
1:30 p.m.— 1:50 p.m, M Mcl<night,Assessor's Office Update
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2:00 p.m.—2:20 p.m. Open Record Public Hearing, Columbia Basin Dispute Resolution Center
request to increase the District Court Civil Filing Fee Amount
The Commissioners held an Open Record Public Hearing to consider a request from the
Columbia Basin Dispute Resolution Center, pursuant to RCW 7.75, to increase the current civil
' filing fee in District Court from $5,00 per filing fee to $10.00 per filing fee.
Clint Opheikens read the following letter into the record;
My nqme is Clint Opheikens and 1 am here today representing the Columbia Basin
Dispute Resolution Center(an alternative dispute resolution service)in asking for an
increase in funding through the funds authorized by RCE 7.75.035.
To better understand who we are and why we are asking for this funding I would like to
tell you a little about the history of Dispute Resolution Centers. Dispute Resolutions
Centers were created by RCW7.75 and the intent of the legis/ature was given in RCW
7.75.010. That RCW states the intent to be "RCW 7.75.01".
Although this RCW established Dispute Resolutions Centers they were restricted on the
amount they could charge by RCW 7.75.030 "Quote". All of this was done in the 1984
legislature,
It was in 1990 that the legislature recognized that this would not properly fund the
Dispute Resolution Centers and that they needed additional funding and then provided it
through RCW 7.75.035 "Quote". This RCW wisely left the amount of fees actually paid to
you, the County Commissioners of Grant County. In 2007 when CBDRC was established
the County Commissioners established a fee of$5.00 for both Small Claims Court and
District Court for civil cases. In the past four years the Grpnt County District Court case
load has gone steadily down from 2874 cases in 2013 to 2559 in 2016. Fees have
followed suit from$10,765 in 2012 steadily down to$6850 in 2016.
This means that we are not only operating on fees valued at the 1990 dollar but also
having the case load going down as well.
Due to the reduction in fees and the increase of expenses to operate we have had to
reduce our staff down to a.5 FTE. We no longer have an advertising budget to advertise
for volunteers to become mediators. We also no longer have funds available for a grant
writer or a means to contact Government Agencies and Business that we have services
to offer.
Even though we have been operating on less and less funds we have been able to
increase our savings to the Grant County Court system from$36,000 in 2012 consistently
every year to$260,000 in 2016. We have increased the number of inediations and the
percentage settled every year. There is a lot more that we can do for Grant County.
Services that other DRC's are doing for other counties.
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Grant County Commissioners Minutes
Week of June 12, 2017
Things like conflict management classes in the Juvenile Justice System, Classes on
Alternatives t�o Shop Lifting and Stealing in the Juvenile Justice System, training for fihe
school districts in Restorative Practices, and a Restorative Practice method to
reintroduce students coming out of the juvenile justice system back into the school
districts in a manor to eliminate repeat offenders. We know the fees that we are asking
for will not cover the cost of these programs but they will allow us to have the
opportunity to keep loaking for ways to fund them. It will keep the doors open for us to
fulfill the intent of RCW 7.75 and offer an alternative so/ution to those who cannot
afford the expense of going to court.
Please consider our request for increased funding by increasing the surcharge for both
district court and small claims court be increased from$5.00 to$10.00 per filing.
We at the CBDRC thank you the County Commissioners for your time and consideration
in this matter and wish to continue to serve Grant County in every way that we can.
Ron Moen, Board Member of the CBDRC, stated they are a Community Service Organization,
They also provide communication skills training,to promote a healthy work environment.
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to close the
public comment portion ofthis hearing. The motion passed unanimously. CommissionerTaylor
moved to increase the filing as presented. Commissioner Stevens seconded and the motion
passed unanimously. The hearing adjourned. (Resolution No. 17-050-CC. It must be noted that
the Clerk of the Board only advertised for the fee increase to the Civil Filing Fee, not the Small
Claims Fee, per her interpretation of the request letter from the DRC. The DRC will submit
another request letter asking for a fee increase to the Small Claims Fee,and another public
hearing will be scheduled.)
2:30 p.m.—4:00 p.m. I< Eslinger, Benefits Program Planning Meeting(Rescheduled to
6/19/17)
4:30 p,m, —5:00 p.m. T Taylor at Fairgrounds Monthly Walk through Meeting(Moses Lake)
MISCELLANEOUS ITEMS
The Commissioners approved the emergency request from the Central Services Director,to hire Segalini
Electric to repair significant damage to the electrical equipment in the Law and Justice Building due to a
power surge.
As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amount of$476,017.73, as recorded on a listing
and made available to the Board.
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Week of June 12, 2017
The Commissioners approved and signed the Grant County Public Works Payroll Salary Fund for the June
9, 2017 payroll.
TUESDAY,JUNE 13,2017
The session was continued at 9:00 a.m. with all Commissioners in attendance.
9:00 a.m.-9:50 a.m. K Eslinger, Human Resources Update
Discussion I�ems
1. ADA Access Concerns
2. Financial Family Com ensation
Campensation , Benefits, & Payroll
3. Compensation for Chief Attorney Positions
4. Discussion of Benefits Budget Processes
5. Benefits Coverage Start Date
6. Re uest re Retirement Pro ram for Retire/Rehu•e
EmplayEe & b�partment Issu�s
7. Rainbow Center Complaint
Palicy& Rrocedwre
8. Policy Committee Hiatus
Recruitment/�ivil Service
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9. Director-Financial Services(GrIS)
Labor Rel�ti�ns/Legal Action
10. Association-CH,�DC;PW,•SW,• YS
Nego�,o��o�: Solid Waste Addendum Pending
District Court Snow Day-Step 1 '
Grievance: '
District Court Recruitment-Step 2
Custodial Staff Discussions
other:
EEOC Filing
Rainbow Center Complaint
11. A55oC12tlOri—Deputy Sheriff
PER�: Holiday Pay Arbitration
��nef: GCSO Payroll Workgroup
12. Teamstei'S-GCSO-Corrections
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Week of June 12, 2017
Nea��������: Corrections Mediation (PERC 127886-M-16)
���eVO�Le: Holiday Pay
Labor Disclosure for Corrections Mediation
Other:
GCSO Payroll Workgroup
13. Teamsters-GCSO—Sher ffsupport
���eVtlnCe; Holiday Pay
o�ner: GCSO Payroll Workgroup
14. TeamStePs-GPIS—CSS,Initial Svcs, Therapy S`vcs
Ne9o=�onon, Draft CBA Under Review by Union
10:00 a.m.—10:20 a.m. D Nelson, Building Department and Fire Marshal's Office Update
Items discussed were: Current activity and reports; Credit Card Sales; PSC; ICC Annual Meeting;
and Out of the office June 19-23, 2017.
10:30 a.m.—10:50 a.m, G Goodwin, Grant Integrated Services Update
11:00 a.m.—11:50 a.m. T Gaines, Central Services Update
• Technology Services: Biamp; Quads; Homeland; and Clerl<'s Office.
• Juvenile Court and Youth Services: HVAC and Building update.
• Fairgrounds: Columbia Basin Striping; Effluent Testing; and DW Excavating.
• Facilities and Maintenance/Central Services: McKinstry Update; Sidewalk Update; and
Trees.
• Interfund Communications: Nothing to report
• Central Services: Space planning; Veterans Services Coordinator; and Tom Jones.
1:30 p.m. —2:20 p.m, J Tincher, Public Works Update (Items 1 through 3)
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor,to approve items 2
and 3 on the agenda as presented. Item 1 was not ready for signature. The motion passed
unanimously.
1. Execution of Contracts: 9-NW Road Reconstruction awarded to Tommer Construction of
Ephrata, WA for the bid amount of$825,300.00. (Item not ready for signature)
2. Real Estate Excise Tax Affidavit for Chris Akerblade (Parcel No. 131745110). (Approved)
3, Recommendation to approve the following Cost Share Fund Array projects for 2017-2018:
(Approved)
• In 2017, Fund Item 1, Roads K-SW and 14.5 SW in the amount of$308,450.
• In 2018, Fund Item 2, Road 18-NE in the amount of$234,050 and, Fund Item 4 in the
amount of$58,125.
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Week of June 12, 2017
2:30 p.m. —2;50 p.m. G Dano, Prosecuting Attorney's Office Update
3:00 p.m. —3;20 p.m. Consent Agenda (Items 1 through 10)
A motion was made by Commissioner Taylor, seconded by Commissioner Stevens, to approve items 1
through 10 on the agenda as presented. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioner's Office and Public Defense Vouchers. (Approved)
2. The Commissioners May 29, 2017 Minutes for approval. (Approved)
3. Multi-Agency Communications Center MACC Bond Claims Payment Request (Batch 01-23) in the
amount of$20,015.82. (Approved) .
4. Application for added privileges for Mulligans at the Pointe, Moses Lake WA, (Centall, LLC-
Fancher/Maiers)from the Washington State Liquor and Cannabis Board. (Approved)
CENTRAL SERVICES
5. Budget extension request in the amount of$51,506.90 to pay DW Exca�ating the retainage
owed for their work on the Fairgrounds Sewer Project in 2016 ($50,080.76 budget was not
carried over into 2017); and to pay Whitney Equipment for manhole metering costs ($1,426.14).
(Approved,the public hearing was scheduled for July 17,2017 at 9:30 a.m.)
6, Budget extension request in the amount of$13,833.00 to cover striping and being over budget
for the Parking Lot Repaving project ($4,963.00); and to complete a small area surrounding the
mechanical room in parking lot"G" and being over budget ($9,140.00). (Approved,the public
hearing was scheduled for July 17, 2017 at 9:30 a.m.)
7. Recommendation to award the bid for the Parking Lots B, C, and D projects to Quality Paving
(only bid received) in the amount of$177,746.40. This is$963.40 over budget, but will be
requesting a budget extension (see item 6 above). (Approved,the public hearing was scheduled
for July 17, 2017 at 9:30 a.m.)
BUILDING DEPARTMENT AND FIRE MARSHAL'S OFFICE
8. Request to surplus their Sharp photocopier#1175MX-4501N (Asset#102837) and dispose of it
via Business Interiors. (Approved)
AUDITOR'S OFFICE—ELECTIONS DEPARTMENT
9. Authorization of Canvassing Board Representatives-Auditor's Staff, to act under authority given
in RCW 29A.60 for Trisha Gibb, Dedra Osborn and Michele Blondin to act as representatives for
the County; and for Maria Lugar and Karrie Stockton to handle the ballots through the mail
room process. (Approved)
10. Designation of County Commissioner Cindy Carter to serve as the County Legislative Authority
on the Canvassing Board for the General Election to be held on November 7, 2017, (Approved)
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Week of June 12, 2017
4:00 p.m.—5:00 p,m. T Taylor at Moses Lake Trails Planning Team Meeting (Moses Lake City
Hall Annex)
6:00 p.m. —7:30 p.m. FAIR ADVISORY COMMITTEE MEETING (Fairgrounds) (Cancelled)
WEDNESDAY,JUNE 14,2017
9:30 a.m,— 11:00 a.m, R Stevens, Disability Board Meeting
11:30 a.m.—2:00 p.m. HEARINGS EXAMINER
4:00 p.m. —6:00 p.m. R Stevens at Columbia Basin Development League Board Meeting(ATEC,
BBCC)
7:00 p.m. —8:30 p.m. C Carter and R Stevens at Health Board Meeting (Public Worl<s, Ephrata)
THURSDAY,JUNE 15,2017
1:00 p.m. —2:00 p.m. T Taylor w/D Fortier, Fire District#3 Update and Gorge Amphitheater
Site Visit
3:30 p.m, —4:30 p.m, R Stevens, Legislative Steering Committee—Conference Call
6:00 p,m, —7:30 p.m, C Carter and T Taylor at Grant County Sheriff's Town Hall Meeting
(Larson Subdivision, Moses Lake)
6:30 p.m.—8:00 p.m. R Stevens at Grant Transit Authority Board Meeting(Moses Lake Office)
FRIDAY,JUNE 16, 2017
No meetings held
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Week of June 12, 2017
Signed this�;�day of �v/l,�C/, 2017.
BOARD OF COUNTY COMMISSIONERS
Grant County,Washington
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Cind Carter, Chair
Richard Stevens, Vice-Chair
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