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Resolution 96-029-CC (002)r. 1 B: \E -5A BOARD OF COUNTY COMMISSIONERS Grant County, Washington IN THE MATTER OF COUNTY POLICY ) RE: A HAZARD COMMUNICATION PLAN ) WHICH INCLUDES NOTIFICATION TO ) EMPLOYEES OF ALL HAZARDOUS ) SUBSTANCES WITH WHICH THEY MIGHT ) BE EXPOSED. ) RESOLUTION NO. 96 -29 -CC BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF GRANT COUNTY, WASHINGTON, as follows: WHEREAS, as a result of WAC 296-62-05415, Grant County as an employer is required to provide employees with information and training on hazardous chemicals in their work area at the time of their initial assignment and whenever a new hazard is introduced into their work area; and, WHEREAS, the Board of Grant County Commissioners recognizes that training as outlined in the above WAC is vital for the safety of Grant County employees; now, therefore, BE IT HEREBY RESOLVED by the Board of Grant County Commissioners that the Grant County Hazard Communication Policy and Procedure, attached hereto and incorporated herein by reference as Exhibit A is hereby adopted. BE IT FURTHER RESOLVED that the terms and conditions of the Hazard Communication Policy and Procedure shall apply to all employees of Grant County APPENDIX 5 Page 1 of 16 rescinding all prior resolutions dealing with Hazardous Communication Plans. ADOPTED by the Board of County Commissioners of Grant County, Washington, this Il, day of March, 1996. BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, WASHINGTON Tim Sne d, hMir rv, Member LeRoy Allison, Member ATTEST: Q.( -Gia,' At-41(� Peggy/igg, Cletof the Board APPROVED AS TO FORM: i Prosecuting Attorney APPENDIX 5 Page 2 of 16 EXHIBIT A GRANT COUNTY HAZARD COMMUNICATION POLICIES AND PROCEDURES 1. Purpose In order to protect and preserve a safe work place and to comply with WISHA, WAC 296-62-054, a written Hazard Communication Program has been established. All departments of Grant County are included within this program. The written policy will be available in Material Safety Data Sheet (MSDS) notebooks. These notebooks will be at the locations indicated in Exhibit B. 2. Policy Grant County wants to ensure that the hazards of all chemicals utilized in Grant County work places are explained to all potentially affected employees. Employer Responsibility It is the responsibility of each Department Head or Elected Official to give each County employee a copy of this policy at its adoption. It is the responsibility of each Department Head/Elected Official/ Supervisor to give a copy to each new employee hired after this policy is adopted. Employee Responsibility It is the responsibility of each County employee to familiarize himself/herself with and to comply with this policy. Policy Requirements General Definition: A hazardous chemical product is any chemical which is a flammable, toxic, an irritant, carcinogen, unstable, or harmful if swallowed or inhaled. This will generally be indicated on the warning label of the product. A. Container Labeling It is required that all containers received for use will: • Be clearly labeled as to the contents, • Note the appropriate hazard warning, and • List the name and address of the manufacturer. All secondary containers must also be labeled with either an extra copy of the original manufacturer's label or the generic labels which have a space for identity and for the hazard warning. For help with labeling, please see your supervisor or the Risk Manager. APPENDIX 5 Page 3 of 16 B. Material Safety Data Sheets (MSDS) It is required that MSDS be obtained from the manufacturers, which will be achieved through the Written Procedures for Collection of MSDS (see Exhibit C following) . The MSDS will be contained in a notebook in each department which must be kept up to date. Incoming data sheets with new and significant health/safety information must be reviewed and that information passed on to the affected employees. Each notebook will include this policy, a list of hazardous chemicals and the MSDS. Copies of MSDS for all hazardous chemicals will also be kept by the Risk Manager. The exception to this is the departments who, because of the volume of MSDS, will provide the Risk Manager with only a list of their hazardous materials and not copies of the MSDS. This list will be updated with the name of each new hazardous chemical as each new MSDS is filed in the Public Works Department. The MSDS will be available to all employees in their work areas for review. If MSDS are not available or new chemicals in use do not have MSDS, immediately contact your Elected Official $ Department Head, or the Risk Manager. C. Written Procedures For Collection of Material Safety Data Sheets. It is necessary to have written procedures to help maintain the upkeep of the MSDS Notebooks. The written procedures and flow chart are attached as Exhibit C and Exhibit D. D. Employee Training and Information It is required that all employees attend a training program. At the adoption of this policy, the training packets will be circulated to each Department Head or Elected Official who will train existing employees. A safety video is available from the Risk Manager for Department Heads or Elected Officials to use during training. Prior to starting work, the Department Head/Elected Official will see that each new employee views the County's safety video and is given a training packet which will have information on the following: • An overview of the requirements contained in the Hazard Communication Standard, WISHA, WAC 296-62-054. (Video and Pamphlet) • Location and availability of the County's written hazardous chemical policy. (Training Packet) • Physical and health effects of the hazardous chemicals. (Video) • Methods and observation techniques used to determine the .presence or release of hazardous chemicals in the work area. (Video) • How to lessen or prevent exposure to these hazardous chemicals through usage of control/work practices, and personal protective equipment. ( Video) APPENDIX 5 Page 4 of 16 • How to read labels and review an MSDS to obtain appropriate hazard information. (Video) • Location of MSDS Notebook and location of hazardous chemicals list. ( Training Packet) • Chemicals present in the workplace operations and what emergency procedures to follow in case of chemical exposure. (Elected Official/ Department Heads to inform employees) • Copy of this Hazard Communication Policy. • Training certificates to be filled out by the Department Head or Elected Official After receiving training, each employee will sign a Training Certificate verifying that they viewed the video, received the Training Packet, and understand Grant County's policy on Hazard Communication. The Training Certificates will be filed with the Risk Manager. Prior to a new chemical hazard being introduced into any section of the County, each employee of that section will be given the appropriate training and information. 3. List of Hazardous Chemicals A list of all known Hazardous Chemicals used by employees of the County will be accumulated after this policy goes into effect and will be sent to all Department Heads and Elected Officials by the Risk Manager. Further information on each noted chemical can be obtained by reviewing MSDS in the locations listed in this document in Exhibit B. The List of Hazardous Chemicals shall be periodically updated and distributed by the Risk Manager who will add the appropriate information from the MSDS received for all new chemicals. 4. Hazardous Non -Routine Tasks Periodically, employees are required to perform hazardous non -routine tasks. Prior to starting work on such projects, the Elected Official or Department Head will give all affected employees information about hazardous chemicals to which they may be exposed during such activity. This information will include: Specific chemical hazards, Protective/ safety measures the employee can take, and APPENDIX 5 Page 5 of 16 • Measures the County has taken to lessen the hazards including ventilation, respirators, presence of another employee, and emergency procedures. 5. Informing Contractors It is required that contractors be provided the following information: • Hazardous chemicals to which they may be exposed while on the job site, and • Precautions the employees may take to lessen the possibility of exposure by usage of appropriate protective measures. The Elected Official or Department Head will be responsible for contacting each contractor before work is started to gather and disseminate any information concerning chemical hazards that the contractor is bringing to the workplace. 6. Conclusion Compliance to this program and standards in our daily work is mandatory for all employees. This program can only be successful if all County employees do their part.r, c 4 TIM S EAD, hair DatO Boar of C missioners HELEN FANCHER, Member Date Board of Commissioners LEROY ; ALLISON-, Member Date Board elf Commissioners WILLIAM A. WIESTER Date Grant County Sheriff DON MCDOWALL Date Grant County Assessor APPENDIX 5 Page 6 of 16 JOHN D. KNODELL Date Prosecuting Attorney GORDON E. HARRIS Date Grant County Clerk WILLIAM L. VARNEY Date Grant County Auditor DARRYL D. PHEASANT Date Grant County Treasurer PENNY L. SIBLEY Date Grant County Coroner EVAN E. SPERLINE Date Superior Court Judge KENNETH L. JORGENSEN Date Superior Court Judge JANIS M. WHITENER- Date MOBERG District Court Judge APPENDIX 5 Page 7 of 16 RICHARD C. FITTERER Date District Court Judge APPENDIX 5 Page 8 of 16 0W.4.00Z— ip �V HAZARD COMMUNICATION PROGRAM Notebook Locations Department Location Assessor Auditor County Clerk Commissioners Coroner District Court Public Works Maintenance Fairgrounds Juvenile Planning Prosecuting Attorney Sheriff Superior Court Treasurer Drugs and Alcohol Mental Health APPENDIX 5 Page 9 of 16 EXHIBIT C PROCEDURES FOR COLLECTION OF MATERIAL SAFETY DATA SHEETS (MSDS) When a Hazardous Chemical product is purchased that does not have a MSDS on file in the Department's MSDS Notebook, the following procedure will be used to obtain the MSDS: [Except for Public Works who will develop their own procedure for obtaining MSDS] . 1. The employee purchasing the product asks the vendor for a MSDS for the product. • If the employee obtains a MSDS on the product, he/she shall give all copies to the supervisor. In turn, the supervisor files one copy in the department's/office's MSDS Notebook and sends one copy to the Risk Manager. • If the employee is unable to obtain a MSDS for the product, he/she shall fill out a MSDS Request Form provided by the Risk Manager with the product name, manufacturer's name and address, vendor's name and address, department/ offices, and MSDS Notebook location. The MSDS Request will be sent to the Risk Manager, with one copy of the MSDS Request filed in the department. 2. The Risk Manager upon receiving a MSDS Request Form, will contact the manufacturer of the product. A MSDS will be requested with the use of a form letter asking that MSDSs be directed to the Risk Manager. • If MSDSs are received in the Risk Manager as requested, Risk Manager will acknowledge the date MSDSs are received, will generate a letter to the requesting department/ office with the assigned MSDS identification number and instructions to the department/office on standard procedures of filing MSDSs in the department's/ office's notebook, and will send one copy to the Risk Manager for filing. • If MSDSs are received in the department/office instead of the Risk Manager, then the employee shall give all copies of MSDSs to the supervisor. In turn, the supervisor files one copy of the MSDS in the department's/ office's MSDS Notebook and sends at least one copy of the MSDS on the product to the Risk Manager. Risk Manager will follow the above procedure. • If MSDSs are not received in the Risk Manager's office 20 days following the sending of first request letter to the manufacturer, the Risk Manager will send a second request letter to the manufacturer. • If MSDSs are received after the second request letter, then no action is taken except for normal distribution procedure. • If MSDSs are not received in the Risk Manager's Office 20 days following the APPENDIX 5 Page 10 of 16 sending of the second request letter to the manufacturer, then the Risk Manager will send a letter to the Department of Labor and Industries to inform them of non-compliance of the manufacturer to WAC 296-62-05413(10) . • If the Risk Manager is unable to generate a request letter to the manufacturer due to incomplete information on the MSDS Request Form, Risk Manager shall contact the user division to obtain the needed information. Upon receiving the information, the Risk Manager will follow necessary procedures for requesting a MSDS from the manufacturer. APPENDIX 5 Page 11 of 16 Employee sends MSDS's to his/her supervisor Supervisor files one I Risk Mang. directs Copy of MEDS in note- MSDS's to Risk book & sends copies Manager & to the to Risk Manager proper department N I MSDS's do not arrive in Risk Manager I Risk Manager does a 3 week follow up on MSDS requests I Risk Manager reorders MSDS's if not received APPENDIX 5 Page 12 of 16 of products IPurchase by Department i I Employee receives � Employee does not re- MSDS'a from vendor ceive MSDS's from Ven - when he/she purchases dor when he/she pur- the product chases the product I Employee fills out MEDS request form I Risk Mang. receives MSDS request forms on the product Risk Mang. orders MSDS from the manufacturer with use of a form letter. MSDS's to be sent directly to Risk Manager I Employee is in the I Risk Mang. receives possession of MSDS's MSDS's Employee sends MSDS's to his/her supervisor Supervisor files one I Risk Mang. directs Copy of MEDS in note- MSDS's to Risk book & sends copies Manager & to the to Risk Manager proper department N I MSDS's do not arrive in Risk Manager I Risk Manager does a 3 week follow up on MSDS requests I Risk Manager reorders MSDS's if not received APPENDIX 5 Page 12 of 16 MSDS REQUEST FOR POTENTIALLY HAZARDOUS MATERIALS DEPARTMENT COMPILED BY DATE PRODUCT NAME VENDOR DEPT NUMBER TELEPHONE DESCRIPTION OF MANUFACTURER DEPT NOTEBOOK PRODUCT NAME 6 ADDRESS NAME & ADDRESS STORAGE LOCATION' APPENDIX 5 Page 13 of 16 TO: ALL ELECTED OFFICIALS AND DEPARTMENT HEADS FROM: for GRANT COUNTY SAFETY COMMITTEE DATE: RE: HAZARD COMMUNICATION PROGRAM The Training Subcommittee of the County's Safety Committee has put together the attached Hazard Communication Policy after having the safety chairpersons from your offices go over several drafts. Their input has been very helpful. The Policy has been approved by the Risk Manager and adopted by Resolution. Here's what you need to do now: ❑ Inventory all chemical products in your workplace using the same reference used on the MSDS (a blank sample is attached). Determine which chemicals are hazardous by checking the words on the label such as CAUTION, WARNING, or DANGER. You can also check the product's MSDS for hazard information. Note: Consumer products are not considered hazardous when you can demonstrate they are used in the workplace in the same manner as normal consumer use, and where the duration and frequency of exposure is not greater than exposures experienced by other consumers (i.e. WhitsOut, dish soap). Cartridge type canisters of chemicals (such M_Sopy machine toner) are not covered by the Hazard Communication Standard, however, office machine chemicals that are not enclosed in cartridges should be considered hazardous chemicals. The following is a partial list of products that are usually hazardous: ACID INSECTICIDES ADHESIVES HERBICIDES AEROSOLS JANITORIAL SUPPLIES BATTERY FLUIDS LACQUERS CATALYSTS COPIER CHEMICALS CAUSTICS PAINTS CLEARING AGENTS PESTICIDES DEGREASE AGENTS PROCESS CHEMICALS DETERGENTS SHELLACS FLAMMABLES SOLVENTS FOAMING RESINS SURFACTANTS FUELS VARNISHES FUNGICIDES WATER TREATMENTS INDUSTRIAL OILS WOOD PRESERVATIVES There are several sources that list hazardous substances or criteria for determining whether chemicals are hazardous.4 These include Appendices A and B of the Hazard Communication Standard, and the general occupational health standards (Chapter 296-62 WAC). ❑ Label hazardous chemical containers. Check each container entering your workplage for appropriate labeling. Manufacturers and distributors must be sure that each container of hazardous chemicals they ship or sell is labeled, tagged or marked with the identity of the chemical(s), the appropriate warnings and the name and address of the manufacturer or other responsible party. You must also label containers into which hazardous chemicals are transferred unless it is a portable container intended to be used immediately. Each label must have the following on it: * name of hazardous chemical * name and address of manufacturer * hazard warning - phrases such as "caution" "danger" or "harmful if inhaled" do not meet the intent of the standard by themselves. If, when inhaled, the chemical causes lung damage, then that is the appropriate warning. Lung damage is the hazard, not the inhalation. There are some situations where the specific target organ effect is not known and the more general warning statement is permitted. APPENDIX 5 Page 14 of 16 ❑ You are required to have a Material Safety Data Sheet (MEDS) for each hazardous chemical you have in the workplace. There is a section in the attached MSDS Notebook to file these sheets if you like. A copy of each MSDS must also be sent to Risk Manager along with instructions from you as to where the hazardous chemical is located. Where employees travel between workplaces, the MSDS notebook may be kept at a central location at the primary workplace facility, however, the employee must be able to immediately obtain MSDS information in the case of an emergency or upon request. If your MSDS Notebook is kept anywhere other than shown on Appendix B of Grant County's Policy, please inform me. MEDS can be kept on computer as long as employees have proper access and knowledge of how to use them. Check each MEDS you receive. There should not be any blank information items on the MSDS. (See attached MEDS checklist and a blank sample of a MSDS). ❑ If you do not have a MSDS and should have one, fill out an MSDS Request Form in this notebook, keep a copy and send original to Risk Manager. ❑ Make a copy of Grant County'a Policy and Appendices for each of your employees. Those workers who are directly exposed (or potentially exposed) to hazardous chemicals on the job must receive additional information and training on the particular hazards of the chemicals to which they are exposed or potentially exposed. The location and availability of this Policy and all MSDS must be made known to all of your employees. ❑ You must train your employees about how they can detect the presence or release of hazardous chemicals; the physical and health hazards of hazardous chemicals in the work area; how they can protect themselves through work practices, emergency procedures and with protective equipment. They should understand the labeling system and MSDS. Tailor your training to the types of hazards and exposures your employees encounter. Follow up your training by observing to be sure that your employs" know how to handle chemicals and are using the training they were given. If protective equipment is required, see that it is available and being used. If you hire employees on contract from a temporary employment service, you are responsible for informing and training the worker(s) about hazardous chemicals in the workplace. ❑ To determine your training requirements: • Follow each chemical from storage through use to disposal. Determine which employees are or could be exposed to it. • Review your existing methods for controlling exposure. List specific procedures for each work area and substance. To help organize your exposure control methods, think of them as three areas: 1) Administrative controls, such as having a standby person for confined space entry, rotating employs" to reduce exposure, lockout/tagout procedures, and substitution of a non-toxic or lose toxic chemical. 2) Engineering controls, which include exhaust ventilation systems, dust collection systems, and process enclosures. 3) Personal protective equipment you provide, such as respirators, gloves, boots, aprons, goggles and face shields. • Review your current procedures for handling chemicals and compare them to recommended practices indicated on the MSDS or label. • List emergency procedures for each work area and each substance. Good emergency response procedures help protect the safety and health of your employees and reduce the potential lose of property and equipment. An emergency is not the tins to learn : procedures! ❑ You must inform employees who might perform hazardous non -routine tasks about any hazardous chemicals he or she may encounter during such activity. Some examples of non -routine tasks are: confined space entry or tank cleaning. ❑ Inform Risk Manager of the names of the employees you have trained. If you like, you may make copies of the certificate in this notebook for your employees and send a copy to Risk Manager. ❑ Because of the County's concern for the safety of its employees and the liability of the County, the Risk Manager, alone or in conjunction with a representative of the County's Safety Committee, may be checking your department's MEDS, chemicals or the training records filed in Risk Manager. APPENDIX 5 Page 15 of 16 HAZARD COMMUNICATION TRAINING CERTIFICATE (Send a Copy to Risk Manager ) I HAVE RECEIVED HAZAIW CC!ltMICUICS MINING AS DESCRIBED IN GRANT CWM*S BAZMD CCWMCMCN PMICZ. MINING "a ,..,.... ..�.s.� elf (Date) Employee's signature Sdcial Security Number Mork Area I hereby certify that the above named employee has beam provided haaard communication training on (Date) Instructor's signature APPENDIX 5 Page 16 of 16