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Home My WebLink AboutMinutes - BOCC MINUTES C� RANT COUNTY BOARD OF CUMMISSIONERS MOI�DAY, NOVEMBER 28, 2016 The Grant County Commissioners session began at 8:30 a,m. with Commissioners Carter and Swartz in attendance. Commissioner Stevens was at International Association of Fairs and Expositions (IAFE) Convention (Las Vegas, NV). 8:30 a.m.—9:00 a.m. Elected Official Roundtable Meeting 9:00 a.m,—9;20 a.m. J Strickler,ASC Update and Misc BOCC Action A motion was made by Commissioner Swartz, seconded by Commissioner Carter,to approve items 3, 6 and 7 on the agenda as presented. Items 2,4, and 5 were not ready for signature.The motion passed with 2 Commissioners in attendance. 1. Possible vouchers for insurance, legal services,grant administration, etc. 2. Anticipating: Professional Services Agreement for Legal Representation of Indigent Individuals in Grant County District Court, Full Time Contractor, between Grant County and Patrick Earl. Term is January 1, 2017 through December 31, 2018. (Item not ready for signature) 3. 2017-2018 Professional Services Agreement for Legal Representation of Indigent Individuals in the Juvenile Division of Grant County Superior Court(Juvenile Offenders�Only), Conflicts Contractor, between Grant County and Thomas Wolfstone. (Approved) 4. Anticipating: 2017 Animal Shelter Contract between Grant County and Grant County Animal Outreach, Inc. Term is January 1, 2017 to December 31, 2017. (Item not ready for signature) 5. Anticipating: 2017-2019 Davis Shows NW, Inc.Agreement with Grant County for the provision of shows, amusement rides,games and concessions during the Grant County Fair. Term is from date of final signature through September 30, 2019 (for August Fairs in 2017, 2018,and 2019). (Item not ready for signature) 6. Negotiated Settlement Agreement between Dune Lake Investment Company, LLC, and Grant ' County Washington, by and through the Grant County Planning Department, regarding agreements and obligations of the parties in concert with a Development Agreement(serving as Exhibit A). (Approved) 7. Correction to: Reimbursement No. 6 to the Department of Commerce on CDBG General Purpose Grant No. 15-62210-022, Royal Water District Rehabilitation Project in the amount of $132,279.19 (as opposed to $144,115.57) and Reimbursement No. 7 in the amount of $315,297.86 (as opposed to $303,461.48). This involves an internal record-I<eeping matter with no change in the dollar amount between the two reimbursement requests to Commerce, but requires new form A-19's to be signed by the BOCC chair for submittal to Commerce. ; (Approved) � �I 9:30 a.m.—10:30 a.m. 2017 Budget Discussion � � 10:30 a.m.—10:45 a.m. Citizen Public Comment Period (No public in attendance) � i Page 2 of 11 Grant County Commissioners Minutes Week of November 28, 2016 11:00 a.m.—11:50 a.m. Budget and Finance Committee Meeting 1:00 p.m.—1:30 p.m. C Carter w/D Couture, Courthouse Security Discussion 1:30 p,m.—2:00 p.m. C Carter w/ P Hill TUESDAY, NOVEMBER 29,2016 The Grant County Commissioners session began at 9:00 a.m. with Commissioners Carter and Swartz in attendance. Commissioner Stevens was at International Association of Fairs and Expositions (IAFE) Convention (Las Vegas, NV). 9:00 a.m.—9:50 a.m. K Eslinger, Human Resources Update Recommendation for 2017 Compensation Adjustments; Contract Negotiations; Sheriff Support 2016: 11/30; PERC 127886-M-16-Corrections Mediation: 12/14; PERC 127-990; PERC 127991; PERC 127988; PERC 127989-Association Mediation (CH, DC, PW, YS): 01/17; Other Actions: Holiday Pay Grievance; PERC 128406-E-16—Solid Waste Representation; Labor Disclosure for Corrections Mediation: Compiling Data; Compensation for GCSO Command Staff; Edward Jones Update; GrIS 2017 Budget Impacts; and 2017 Planning. 10:00 a,m.—10:30 a.m. C Carter at Canvassing Board Certification of Election (Elections Department) 11:00 a.m.—11:30 a.m. C Carter, Finance Committee Meeting 12:00 p.m.—1:30 p.m. C Carter at North Central Workforce Development Board Meeting (WorkSource, Moses Lake)(Did not attend) 1:30 p.m.—2:20 p.m. J Tincher, Public Works Update A motion was made by Commissioner Swartz, seconded by Commissioner Carter,to approve items 1 and 4 on the agenda as presented. Items 2 and 3 were not ready for signature. The motion passed with 2 Commissioners in attendance. 1. Resolution adopting the 2017 Annual Road Construction Program. (Approved, Resolution No. 16-189-CC) 2. Execution of Contracts for the County Road Safety Project—Rumble Strips and Flashing LED Signs awarded to Apply-a-Line of Pacific, WA for the total bid amount of$84,537.70. (Item not ready for signature) Page 3 of 11 Grant County Commissioners Minutes Week of November 28, 2016 3. Execution of Contracts for the County Road Safety Project—Horizontal Curve Signs awarded to Shamrock Paving of Spokane, WA for the total bid amount of$577,777.77. (Item not ready for signature) 4. Request to the Commissioners�For Signature Authorization to the Public Worl<s Director giving him authorization to sign a Grade Crossing Construction and Maintenance Agreement between Grant County and BNSF (Burlington Northern Santa Fe Railroad)to improve the existing Adams Road at-grade crossing. (Approved) 1:30 p.m.—1:50 p.m. Open Record Public Hearing,Adopting a Comprehensive Six Year Transportation Improvement Program for 2017-2022 The Commissioners held an Open Record Public Hearing to adopt the Six Year Transportation Improvement Program for the years 2017-2022. Jeff Tincher, Public Works Director, discussed the Program and stated that the new plan has been updated in a new format using the new cost accounting system. A motion was made by Commissioner Swartz, seconded by Commissioner Carter to close the public comment portion of the hearing. The motion passed with 2 Commissioners in attendance. Commissioner Swartz moved to approve the Program as presented. Commissioner Carter seconded and the motion passed with 2 Commissioners in attendance. The hearing adjourned. (Approved, Resolution No. 16-188-CC) 2:00 p.m.—2:20 p.m. Open Record Public Hearing, Ordinance Modifying CH. 11.04 of the Grant County Code titled "Maximum Speed Limits"—Stratford Road Estates The Commissioners held an Open Record Public Hearing to consider Jeff Tincher Public Works Director stated a petition was received from Stratford Rd, Estates community to reduce speed limit from 35 mph to 25 mph for all the roads in Stratford Road Estates. Section 11.04.025 of Grant County Code amended with the following: Road Vicinity Road Speed MP From MP To Mile Name Log Limit Length 5.6 NE Stratford 94035 25 0_0 Stratford Rd .548 End of Road .548 Estates 5.7 NE Stratford 94037 25 0_0 J.4 NE .354 5.8 NE .354 Estates 5.8 NE Stratford 94038 25 0_0 J.2 NE .316 J.4 NE .316 Estates Page 4 of 11 Grant County Commissioners Minutes Week of November 28, 2016 5.9 NE Stratford 94039 25 0_0 Stratford Rd ,457 J.4 NE .457 Estates J.2 NE Stratford 94041 25 0_0 5.7 NE .186 5.9 NE .186 Estates J.4 NE Stratford 94036 25 0_0 5.6 NE .418 End Cul-de-Sac .418 Estates AND Section 11.04,035 of Grant County Code amended with the following: Road Vicinity Road Speed MP From MP To Mile Name Log Limit Length �.� �€e� �14A�-5 �-5 A;8 �� 34-� €�-e#�ea� 34� C�� C•� �A� '9'tt!JY- '�J t1:C T�t-Y7'E :�JY �-t9--hYE' ��JY C c,� '�-9-FY� C+r�.� �9 �J tYV �E � 7-Y�'E �3'YH C��+n+n�� C•� �� 7�F�9 J� G:t! 7tt-cl�t�ttt :'i�� y':'t-Ytl�C �`Y�� C�+� �,€ C+rn�-ast{'vra �`Ft7Y't' '�3 G:C '�Y—F+YE :1.-�C� 7:7-t+tC �tiC C�,� ,•� �a�€er� �949�f �-5 9�9 �-�-�€ :41� €n� E a I de-� :41� €sr�a�eses Page 5 of 11 Grant County Commissioners Minutes Week of November 28, 2016 J,6 NE Stratford 94042 35 0_0 5.6 NE .458 End of Road .458 Estates The roads that are proposed to be changed are: 5.6 NE, 5.7 NE. 5.8 NE, 5.9 NE,J.2 NE,J.4 NE— those are all currently 35 mph and to reduce down to 25 mph. When the petition came in it had majority support from all the current homeowners in the area that have houses, There are about a little more than half has been developed.There are still quite a few undeveloped, but the majority of them were in support and signed'the petition. Public Worl<s director added as a county engineer,J.6 NE.This is at the end of Stratford Rd. Estates. It is a plat and there are one or two houses that are currently there at the beginning of it. The current speed limit on that road is 50 mph because it doesn't have an assigned speed so he recommends reducing it down to 35 mph. at the end of it to put a speed limit on that road. Meiers Enterprises owns that stretch along there and they were not in support of 25 mph because they have the frontage along that road, but they were in support of 35 mph. Public Works Director recommends approval of the petition. Katie Sanders, Rd. 5.9—stated she is a stay at home mom and knows of 70 kids in that neighborhood and there a lot of construction workers going through at 50 mph. Her kids have almost gotten hit a few times. Commissioner Swartz asked if there was a homeowners association. Ms. Sanders stated that they did not. She stated that they had a neighborhood watch BBQ and everyone was in support of the reduction of speed limit. Ms. Sanders was the one that started the petition and went to every house. Commissioner Carter said that they can notify the Sheriff's office and they can put an emphasis patrol out there. Commissioner Carter asked when the speeding took place. Ms. Sanders said that it was all the time. Ms.Sanders said they put a "slow down kids"sign out and someone crashed into it. Holly Bowden, Rd. 5.7—she stated that J.6 should be considered 25 mph not 35 mph.as it is in conjunction with the rest of the streets.There are already 2 children and another on the way from just one household. Future home development in that area is going swiftly. Mr.Tincher said that when they received the petition for the speed limit,the GIS Dept. pulled the map of the area and it shows all the property owners so they matched up the signatures with who owns the lots out there,They are after the majority of the people in that area that want that,That was very evident for the whole part of Stratford Rd. Estates. The area he added was all owned by one property owner at this time. That road is currently 50 mph because it is unmarl<ed. Any county road that is unmarked is 50 mph.This can be revisited when there are more property owners there. Mr.Tincher stated that once ordinance is passed,the sign shop know and they will start locates and so within a month of that will have it signed. (posted) New regulatory sign will be flagged to bring some attention to it.They will also ask for enforcement. Another idea is to bring in the radar trailer next year. Page 6 of 11 Grant County Commissioners Minutes Week of November 28, 2016 A motion was made by Commissioner Swartz, seconded by Commissioner Carter to close the public comment portion of the hearing.The motion passed with 2 Commissioners in attendance. Commissioner Swartz moved to approve the petition as presented and adding the new section as proposed by the Public Works Director. Commissioner Carter seconded and the motion passed with 2 Commissioners in attendance. The hearing adjourned. (Approved, Resolution No. 16-190-CC) 2:30 p.m.—2:50 p.m. G Dano, Prosecuting Attorney's Office Update 3:00 p.m, —3:15 p.m. Consent Agenda (Items 1 through 3) A motion was made by Commissioner Swartz, seconded by Commissioner Carter,to approve items 1 and 3 on the agenda as presented. Item 2 is being withdrawn by the Human Resources Director. The motion passed with 2 Commissioners in attendance. COMMISSIONERS OFFICE 1. Commissioner's Office and Public Defense Vouchers. (Approved) HUMAN RESOURCES 2. Recommendation on Compensation Adjustments by Employee Group: (Item is being withdrawn per the Human Resources Director) Eznplo�ee Grottp Recornmenda�ion on COLA Recornmendation (Cost a#'I,iving Adjustment) on Tncreases Non-Exempt Exempt i.r2%COLA applied to all wage scales retroactive to oz/oi/i�. Apply available step increases,effective Public Defenders on the 1st day of the pay period following the anniversary of the position Prosecuting Attorneys date. Standard calculation process applied to existing Unique Scales Wa e scales calculated from the hourl rate of g Y Probationary increases available for Manager--Supervisor Step 1. those hired at step i. Department Head Step increases will continue throughout Union Represented COLA will be directed through the applicable the applicable CBA and beyond its collectively bargained agreements(CBA), expiration unless specifically restricted by contract language. Elected Official Determined through Resolutions 86-i28, 08-06�,&i6-184,as well as the direction of the WCCSEO. Hourly Processed on a case-by-case basis recommended by the Elected Official or Department Head,with the concurrence of the County Commissioners. i Page 7 of 11 Grant County Commissioners Minutes Weelc of November 28, 2016 3. Personnel Action Requests for the salary,wage and/or position changes for Craig Allen, Assessor's Office. (Approved) 3:30 p.m.—3:50 p.m. Certification of Tax Levies to the Grant County Assessor Pursuant to the provisions of RCW 84.52.070 the Board of County Commissioners hereby acknowledges receipt of the 2017 budgets and estimates as submitted by various taxing districts within Grant County certifying the amounts to be raised by taxation on the assessed valuation of the property within each taxing district for the purpose of levying taxes. We further acknowledge that the County Assessor has been provided with a copy of the budget and estimate's as certified and filed by the respective taxing districts as listed on the attachment provided. 4:00 p.m.—4:10 p,m. Open Record Public Hearing, Declaring Certain Sheriff's Office Property Surplus Open Record Public Hearing to declare the following items surplus from the Grant County Sheriff's Office and sell them at a public auction on December 3,2016 at 9;00 a.m. located at 2301 Road 4 NE, Moses Lake-Yarbro Auction Facility. 1975 Chevrolet Van(yellow) VIN;CPY325V302467 WA/C59889 1973 Chevrolet AMB(white) VIN:CPZ353V315137 WA/C36175 1986 Chevrolet Blazer(white) VIN: 1G8ED18J8GF16�915 WA/60162C 1985 Ford Econo(white) 1FTJE3411FHA40799 WA/4�707C 2004 Mule I<AF300C ID: FE290DE654176 2004 Mule I<AF300C ID: FE290DE654179 Custom Trailer(no identifiable#'s) WA/3696NW DOL Record No VIN Page 8 of 11 Grant County Commissioners Minutes Week of November 28, 2016 US Dept of Def Diesel Gen Engine 51<W 60HZ Model: MEP 002A N S N:6115-00-465-1044 SN: I<Z15173 Sitting on trailer w/no identifiable#'s 1993 EZ Loader Boat Trailer VIN; IZEISJY16PA025858 WA/55341C Has metal industrial lighting cage on it 1981 NSS UtilityTrailer VIN: N101069 WA/C52248 Has meta) industrial lighting cage on it US Dept of Def Diesel Gen Engine 5KW 60HZ Model: MEP 002A N S N: 6115-00-465-1044 SN: KZ15736 Sitting on trailer WA/C52248 1998 BGTEX Utility Trailer VIN: 16VNX1622W1C03143 WA/72239C 2004 YACHT Utility Trailer VIN:4H102121740359366 WA/70181C 1995 RAVEN UtilityTrailer VIN: IR1UF1211SD950504 WA/59948C 1999 Northwood Boat 12ft Aluminum hull HIN: RSB21632J899 Vessel Reg /WN24667 1999 Long Boat Trailer VIN: LCAFP1115XT022248 WA/63793C 1999 Landing Craft AOGXX 23ft HIN: PER19024A99S Page 9 of 11 Grant County Commissioners Minutes Week of November 28, 2016 2011 EZLoader Boat Trailer VIN:WA98234144 Tractor,Wheeled, Industrial (UNIMOG) Freightliner Corp NSN: 2420-01-160-2754 SN: 1FG999996JM45113 Carrier,Cargo,Tracked 2ton 1991 Hagglunds M1067 SN:88 AGL 6994 NSN: 2350-01-281-6450 Generator DeWalt DG2900 SN: 54546 Generator Yamaha EF4600A SN:7UV-200530 Grant County#0202 Pressure Washer DeWalt DPD3300 SN:2812037269 Camouflage Trailer Tooele MilitaryTrailer Behind old county shop No identifiable numbers Honda Outboard 40hp SN:3600560 NSN: 2010DSOUTMOTO Fuel Heater Remighton 55 SN:079784-01 Fuel Heater Dyna-Glo Pro SN: F070700155 Water Pump Valley Vantage WP-2055CM Page 10 of 11 Grant County Commissioners Minutes Week of November 28, 2016 SN: 168FA60054106 Air Compressor(Surplus to Grant County Public Works, not sold at auction) Ingersoll Rand Model:2475 SN: 1026991 Dave Ponozzo will work with the Accounting Department after the auction to put the proceeds into a fund that they can use to help purchase major pieces of equipment as they need them. A motion was made by Commissioner Swartz, seconded by Commissioner Carter to close the public comment portion of the hearing. The motion passed with 2 Commissioners in attendance. Commissioner Swartz moved to approve the request and declare the property surplus, as presented. Commissioner Carter seconded and the motion passed with 2 Commissioners in attendance, The hearing adjourned. (Resolution No. 16-191-CC) 5:30 p.m.—6:30 p.m. C Swartz at Big Bend Community College—PTEC Capital Project Meeting (ATEC, BBCC) MISCELLANEOUS ITEMS The Commissioners approved and signed the Grant County Payroll Authorization form for the October 28 and November 9, 23, 2016 payrolls. WEDNESDAY, NOVEMBER 30, 2016 R Stevens at International Association of Fairs and Expositions (IAFE) Convention (Las Vegas, NV) 8:30 a.m.—9:30 a.m. C Carter at Central Safety Committee Meeting(Sun Lakes Meeting Room) 12:00 p.m.—3:00 p.m. C Swartz at Rail Tour(Moses Lake Chamber) Page 11 of 11 Grant County Commissioners Minutes Week of November 28, 2016 ' THURSDAY, DECEMBER 1,2016 R Stevens at International Association of Fairs and Expositions (IAFE) Convention (Las Vegas, NV) 7:00 a,m.—8:00 a.m. C Swartz at Moses Lal<e Chamber Response Team Meeting(Moses Lake Chamber Office) 1:30 p.m.—3:30 p.m. C Carter at Area Aging/Council of Governments Meeting(E Wenatchee Office) FRIDAY, DECEMBER 2, 2016 10:00 a.m.—2:00 p.m. C Swartz at Municipal Research and Services Center(MRSC) Board of Directors Meeting(Seattle Office) Signed this�day of ,�(�. , 2016. BOARD OF COUNTY COMMISSIONERS Grant County,Washington ��W� �'�..s-�� Cind Carter, Chair // � C��.�� Caro nn Swartz,Vice- air �,,. ._._.__._ _---- ,,�''At st: ,� �� %� �� ' Richard Stevens, Member 'r �,/' . l B rb ra J.Vasque , M� ler� of the Board ,