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� MIf� UTES
� GRANT COUI�TY BOARD OF COMMISSIONERS
MONDAY, NOVEMBER 7,2016
The Grant County Commissioners session began at 8:�0 a.m. with all Commissioners in attendance.
8:30 a.m.—9:00 a.m. ASC Update and Misc BOCC Action
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz,to approve items 3,
and 9 through 12 on the agenda as presented. Items 2, 3, 5 through 8, and 13 were not ready for
signature. The motion passed unanimously.
1. Possible vouchers for insurance, legal services,grant administration, etc.
, 2. Anticipating: Professional Services Agreement for Legal Representation of Indigent Individuals
in Grant County District Court, Full Time Contractor, between Grant County and Patricl< Earl.
Term is January 1, 2017 through December 31, 2018. (Item not ready for signature)
3. Anticipating: Professional Services Agreement for Legal Representation of Indigent Individuals
in Grant County District Court, Conflicts/Overflow Contractor, between Grant County and Derek
R.Johnson. Term is January 1, 2017 through December 31, 2018. (Item not ready for signature)
4. 2017-2018 Professional Services Agreement, Interpreter, between Grant County and Ross
Miller. (Approved)
5. Anticipating: 2017-2018 Professional Services Agreement, Interpreter, between Grant County
and Saul Castillo. (Item not ready for signature)
6. Anticipating: 2017-2018 Professional Services Agreement for Legal Representation of Indigent
Individuals in the Juvenile Division of Grant County Superior Court (Juvenile Offenders Only),
Conflicts Contractor, between Grant County and Thomas Wolfstone. (Item not ready for
signature)
7. Anticipating: 2017 Eastern Washington Vacation/Travel Planner Agreement between Grant
County, by and through the Grant County Tourism Commission, and NW Weekend Get-Aways,
LLC. Term is December 1, 2016 through December 1, 2017. (Item not ready for signature)
8. Anticipating: 2017 Grant County Fishing Map Insert Agreement between Grant County, by and
, through the Grant County Tourism Commission, and NW Weekend Get-Aways, LLC. Term is
December 1, 2016 through December 1, 2017. (Item not ready for signature)
9. 2017 Recording Fee Surcharge Distribution Agreement between Grant County,the Housing
. Authority of Grant County, and New Hope Domestic Violence and Sexual Assault Services for the
sole purpose of distributing funds obtained by the County pursuant to RCW 36.22.178. Funds
distribution is for 40%to New Hope and 60%to the Housing Authority. Term is January 1, 2017
through December 31, 2017. (Approved)
� 10. 2017 Recording Fee Surcharge Distribution Agreement between Grant County,the Housing
Authority of Grant County, and New Hope Domestic Violence and Sexual Assault Services for the
sole purpose of distributing funds obtained by the County pursuant to RCW 36.22.179 and 1791.
Funds distribution is for 30%to New Hope and 70%to the Housing Authority. Term is January 1,
2017 through December 31, 2017. (Approved)
Page 2 of 7
, Grant County Commissioners Minutes
� Week of November 7, 2016
11. Grant County Payment Request#10 to Washington State Department of Commerce on
Consolidated Homeless Grant(CHG) No. 16-46108-10, administered through the Grant County
Housing Authority, in the amount of$17,589.39, (Approved)
, 12. 2017-2018 Filing Fee Surcharge Distribution Agreement between Grant County and the
Columbia Basin Dispute Resolution Center, Inc. Term is January 1, 2017 to December 31, 2018.
(Approved)
13. Anticipating: Reimbursement No. 7 to the Department of Commerce on CDBG General Purpose
Grant No. 15-62210-022, Royal Water District Rehabilitation Project in the amount of
� $303,461.48. (Item not ready for signature)
9:00 a.m.—9:30 a.m. D Hooper, Planning Department Update
Items discussed were: Cannabis Regulations; Code Enforcement; Columbia Bluffs Development
, Agreement; and Dune Lakes Development Agreement and NSA.
9:30 a.m.—10:00 a.m. Planning Department Budget Meeting
10:00 a.m.—10:30 a.m, Commissioners Office/Disability Board/Board of Equalization Budget
Meeting
10:30 a.m,—10:45 a.m. Citizen Public Comment Period (No public in attendance)
11:00 a.m.—11:30 a.m, New Hope Budget Meeting
' 1:30 p.m,—2:00 p.m. Facilities and Maintenance Budget Meeting
. 2:00 p.m,—2:30 p.m. Fairgrounds Budget Meeting
2:30 p.m,—3:00 p.m. Public Records Budget Meeting
3:00 p.m,—4:30 p.m. C Carter at North Central Washington Behavioral Health Organization
Meeting—Conference Call (GrIS, Moses Lake)
3:00 p.m.—3:30 p.m. Treasurer's Office Budget Meeting
3:30 p.m,—4:00 p.m. Technology Services Budget Meeting
4:00 p.m,—5:00 p.m. 2017 Budget Discussion
MISCELLANEOUS ITEMS
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amount of$1,744,799,77,as recorded on a listing
and made available to the Board.
Page 3 of 7
Grant County Commissioners Minutes
Week of November 7, 2016
TUESDAY, NOVEMBER 8,2016
The session was continued at 8:30 a.m. with all Commissioners in attendance.
8:30 a.m,—8:50 a.m. Consent Agenda (Items 1 through 7)
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz,to approve items 1
through 7 on the agenda as presented BUT amending item 5 (see below). The motion passed
unanimously.
COMMISSIONERS OFFICE
1. Commissioner's Office and Public Defense Vouchers. (Approved)
2. Budget extension request in the amount of$536,270.00 from the Administrative Services
Coordinator for the Economic Enhancement Strategic Infrastructure Fund #113.115 for the
, following SIP Projects: (Approved,the public hearing was scheduled for December 5, 2015 at
1:30 p.m.)
a. SIP#2016-05 Port of Warden, Wastewater Collection System, $229,000.00 grant;
b. SIP#2016-06 Port of Moses Lake, Wastewater Extension, $100,000.00 grant and
' $47,270.00 loa n;
c. SIP#2016-07 Port of Quincy, Industrial Park No. 5 Road Improvements,$100,000.00
grant and $60,000.00 loan.
3, Special occasion liquor license for Columbia Basin Allied Arts. Their event will be held January
27, 2016 at the Grant County Fairgrounds. (Approved)
GRANT INTEGRATED SERVICES
4. Request to purchase 8 computers with Windows 8.1 or higher and MSOffice. The approximate
amount is$12,000.00. (Approved)
, HUMAN RESOURCES
5. Recommendation Memorandum to approve a resolution establishing salary levels for Grant
County Elected Officials, effective January 1, 2017 and updated January 1 of each subsequent
year: (Approved as amended below, Resolution No. 16-184-CC)
Elected Official Salary Standard
County Assessor �51.5%of the salary for Superior Court Judge by the WCCSEO
' County Auditor �51.5%of the salary for Superior Court Judge by the WCCSEO
County Clerk �51.5%of the salary for Superior Court Judge by the WCCSEO
County Commissioner �5 53%of the salary for Superior Court Judge by the WCCSEO
Page 4 of 7
Grant County Commissioners Minutes
Week of November 7, 2016
County Coroner �51.5%of the salary for Superior Court Judge by the WCCSEO
County Sheriff 63%of the salary for Superior Court Judge by the WCCSEO
County Treasurer �51.5%of the salary for Superior Court Judge by the WCCSEO
This resolution will repeal Resolution No.86-128-CC that set the Commissioners salaries. District 1
and District 2 will be effective January 1,2017;and District 3 effective January 1,2019.
6. Recommendation Memorandum for the BOCC to approve an amended benefits renewal
decision for 2017 plan year. (Approved)
a) Alter the plan design of the "core plan" increasing:
a. the deductible from $750 (3x family)to$1,000 (3x family);
b. the out-of-pocket maximum from $3,250 ($7,250 family) to$5,000 ($10,000 family);
c. the office visit copay from $30 to $35
b) Maintain the traditional cost sharing process;
c) Accept the recommendation on a drug utilization management program;
d) Continue to review concerns with the healthcare reserve issue but hold on any discussion on
action until such time as Accounting can provide a detailed financial review and that the HIC
has had the opportunity to review and advise; and
e) Direct HR to bring data to the HIC in January 2017 to review the option of moving the
healthcare program from self-insured to fully-insured.
7. Recommendation Memorandum to approve action on 2016 compensation adjustments for the
elected positions listed below: (Approved)
Elected Position Proposed Action
, County Commissioner No action. These positions received increases in 2016 per Resolution 86-128-CC.
District Court Judge No action. These positions received increases in 2016 per the direction of the
WCCSEO.
Superior Court Judge No action. 7hese positions received increases in 2016 per the direction of the
WCCSEO.
County Auditor Recommended 1%COLA retro to 01/01/16, matching the increase provided to the
general employee base.
County Clerk Recommended 1%COLA retro to 01/01/16, matching the increase provided to the
general employee base.
County Treasurer Recommended 1%COLA retro to 01/01/16, matching the increase provided to the
general employee base.
Page 5 of 7
Grant County Commissioners Minutes
Week of November 7, 2016
County Assessor Recommended 1%COLA retro to 01/01/16, matching the increase provided to the
general employee base.
County Prosecuting No action. This position received an increase in 2016 per the direction of the Board
Attorney following review of data provided by the WCCSEO in keeping with process outlined in
RCW 36,17,020.
County Sheriff Recommended 4%adjustment retro to 01/01/16. This accounts for a 1%COLA and a
4% market adjustment based upon a review of like-sized counties,
County Coroner Recommended 1%COLA retro to 01/01/16, matching the increase provided to the
general employee base.
9:00 a.m.—9:30 a.m. Superior Court Budget Meeting
9:30 a.m.—10:00 a.m. Coroner's Office Budget Meeting
10:00 a.m.—10:30 a.m. Miscellaneous General Government Budget Meeting
10:30 a.m.—11:00 a.m. Emergency Management Budget Meeting
11:00 a.m.—11:30 a.m. Central Services and Interfund Communications Budget Meeting
12:00 p.m.—1:00 p.m. Commissioners at PUD Commissioner Lunch (PUD Office, Ephrata)
1:30 a,m,—2:00 p,m. J Tincher, Public Works Update
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens,to approve items 1
and 2 on the agenda as presented. The motion passed unanimously.
1. Resolution/Notice of Hearing: Stratford Estates Speed Limit with a hearing date of November
29, 2016 at 2:00 pm. (Approved, Resolution No. 16-185-CC)
2. Resolution/Notice of Hearing: 2017-2022 Six Year Transportation Improvement Plan with a
hearing date set for November 29, 2016 at 1:30 p.m. (Approved, Resolution No. 16-186-CC)
1:50 p.m. —2:00 p.m. Open Record Public Hearing, Declaring Public Works Vehicles Surplus
The Commissioners held an Open Record Public Hearing to consider a request from Public
Works to surplus the following county vehicles and sell at public auction through the
Washington State Department of Enterprise Services website:
http://www.des.wa.�ov/services/Surplus/BuvSurplus/Pa�es/default.aspx
Page 6 of 7
Grant County Commissioners Minutes
Week of November 7, 2016
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0017 1FTWX33Y98EB26056 143230 miles 2008 Ford F350 Super Duty Dually 4x4 Super Cab w/6.8 Liter Engine
0605 1FAHP34N06W231577 64005 miles 2006 Ford Focus w/2.0 Liter Engine
0627 3C4PDDBG2CT293430 117585 miles 2012 Dodge Journey AWD SXT w/3.6 Liter V6
3012 1C6RD7FT3CS235563 114513 miles 2012 Dodge Ram 1500 ST Quad Cab 4X4 w/5J Liter V8
7017 263CA4CT8AH128816 104730 miles 2010 Dodge Charger w/5.7 Liter V8 Engine.
7045 2C3CDXATXCH234265 143033 miles 2012 Dodge Charger w/5J Liter V8 Engine.
7050 1GNSK2E06CR284586 138330 mfles 2012 Chevy Tahoe 4WD w/5.3 Liter Engine,
Jeff Tincher discussed the vehides and stated that another department is interested in
purchasing car#0605 and he's requesting it be removed from the surplus list.
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens,to close the
public comment period. The motion passed unanimously. Commissioner Stevens moved to
approve surplus list from Public Works removing vehicle 0605, as presented. Commissioner
Swartz seconded and the motion passed unanimously,The hearing adjourned. (Approved,
Resolution No. 16-183-CC)
2:00 p.m, —2:30 p.m, Public Works Budget Meeting
2:30 p.m.—3:00 p.m. Prosecuting Attorney's Office Budget Meeting
3:00 p.m.—3:30 p.m. Grant County Museum Budget Meeting
3:30 p.m. —4;00 p.m. Auditor's Office Budget Meeting
4:00 p.m. —4:30 p.m. Assessor's Office Budget Meeting
4:30 p.m. —5:00 p.m. Fairgrounds Director Interview
6:00 p.m.—7:30 p.m. FAIR ADVISORY COMMITTEE MEETING
MISCELLANEOUS ITEMS
Commercial Lease (agreement) between Steve and Chris Molitor and Grant County, by and through the
Grant County Sheriff's Office for lease of the fenced area and building located at 391 Limit Street NE,
Ephrata,WA. The term is January 1, 2017 through December 31, 2017. (This agreement was signed by
Sheriff Tom Jones, not the BOCC)
WEDNESDAY, NOVEMBER 9, 2016
The session was continued at 2:30 p.m. with all Commissioners in attendance.
Page 7 of 7
Grant County Commissioners I!llinutes
Week of November 7, 2016
9:30 a.m.— 11:00 a.m, R Stevens, Disability Board Meeting
11:30 a.m.—1:00 p.m. HEARINGS EXAMINER �
2;30 p.m.—3:30 p,m. Fairgrounds Director Interviews '
3:30 p.m,—4:00 p,m. 2017 Budget Discussion
4:00 p.m,—5:00 p.m. VETERANS ADVISORY BOARD MEETING
5:00 p.m,—5:30 p,m. Veterans Assistance Fund Budget Meeting
7:00 p.m.—8:30 p.m. Commissioners at Health Board Meeting(Public Works Meeting Room)
THURSDAY, NOVEMBER 10,2016
9:00 a.m.— 10:30 a.m. C Swartz at Multi Agency Communications Center(MACC) Board
Meeting (Armory Building, Moses Lake)
10:30 a.m.—11:30 a.m. C Swartz at LEPC Meeting (Simplot, Moses Lake)
FRIDAY, NOVEMBER 11,2016
Veteran's Day Holiday, Courthouse Closed
Signed this ��a' "` day of [d���' . 2016.
BOARD OF COUNTY COMMISSIONERS
Grant County,Washington
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Cind Carter, Chair
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Carolann Swartz, Vice- hair ��
��tteSt: ,a _ �� r�����--
,,- Richard Stevens, Member
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�CIar ra J, Vasquez, -IVI
k of the Board ;
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