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Home My WebLink AboutMinutes - BOCC � i � u�r�s GRANT COUNTY BOARD OF COMMISSIONERS MONDAY,SEPTEMBER 26,2016 The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance. 8:30 a.m.—9:00 a.m. Elected Official Roundtable Meeting 9:00 a.m.—9:20 a.m. J Stricl<ler,ASC Update and Misc BOCC Action A motion was made by Commissioner Stevens, seconded by Commissioner Swartz,to approve items 2, 3, and 6 on the agenda as presented. Items 4 and 5 were not ready for signature. The motion passed unanimously. 1. Possible vouchers for insurance, legal services,grant administration, etc. 2. Resolution Authorizing Execution of Interlocal Agreement between Grant County(through Grant Integrated Services) and Moses Lake School District 161 Regarding Counseling Services (action � Item #3, below). (Approved, Resolution No. 16-073-CC) 3. Interlocal Agreement between Grant Integrated Services and the Moses Lake School District 161 Regarding Counseling Services. Term is September 26, 2016 through June 30, 2016, (Approved) 4. Anticipating: Working Agreement By and Between Grant County and Teamsters Local Union No. 760, Initial Services,for the period January 1, 2016 through December 31, 2016. (Item not ready for signature) 5. Anticipating: Reimbursement No. 6 to the Department of Commerce on CDBG General Purpose Grant No. 15-62210-022, Royal Water District Rehabilitation Project,for the period July 30 through August 26, 2016, in the amount of$10,482.89 to Century West Engineering and $133,632.68 to Pegram Construction for a total reimbursement of$144,115.57. NOTE: The dollar amount to Pegram Construction (and therefore the total reimbursement amount)is subject to change. (Item not ready for signature) 6. Change Order#1 on Department of Commerce on CDBG General Purpose Grant No. 15-62210- 022, Royal Water District Rehabilitation Project;which incorporates moving the proposed tank, eliminating the existing tanl<demolition, adjusting the base bid schedule to reflect realized and projected savings in plan quantities, and adding most of the Additive Alternate#1 work into the contract. (Approved) 9:30 a.m.—9:40 a.m. Open Record Public Hearing, Department of Commerce CDBG Public Services Grant, Central Services, and Prosecuting Attorney's Office Budget Extensions Open Record Public Hearing to consider the following budget extension requests from: • Grants Administration Fund#190 in the amount of$125,080,00 to receive a Washington State Department of Commerce CDBG Public Services Grant No. 16-62210-005 which is pass through funding for the OIC of Washington. Page 2 of 6 Grant County Commissioners Minutes Week of September 26, 2016 • Central Services Fund#308 in the amount of$42,944.00 due to cost overruns that were not anticipated for the replacement of Parking Lot"A"at the courthouse facility. • Prosecuting Attorney's Office Fund#120 in the amount of$41,165.00 to receive additional grant money from a Department of Commerce Victim/Witness Assistance Grant. These funds are used to pay a portion of the Victim Witness Coordinator's wages, benefits,training,and the(anguage line. June Strickler and Tom Gaines each discussed their request. A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to close the public comment period. The motion passed unanimously. Commissioner Swartz moved to approve the budget extensions as presented. Commissioner Stevens seconded and the motion passed unanimously.The hearing adjourned. (Approved, Resolution No. 16-072-CC) 10:00 a.m.— 10:15 a.m. Commissioners Office Safety Meeting 10;30 a.m,—10:45 a.m, Citizen Public Comment Peripd (No public in attendance) 11:00 a.m,—11:50 a,m. Budget and Finance Update 1:30 p.m.—1:50 p.m. A Peterson, Grant County Economic Development Council—Gunpo Update �fiIS��LI./�fV�6U5 I��/i� As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of$548,243.15, as recorded on a listing and made available to the Board. The Commissioners authorized the unfreezing of the remaining 2016 step increases. TUESDAX,SEPTEMBER 27,2016 , The session was continued at 9:00 a.m. with Commissioners Carter and Stevens in attendance. Commissioner Swartz was out and excused. 9:00 a.m.—9:50 a,m. K Eslinger, Human Resources Update Items discussed were: Corrections Mediation (09/28); HIC Meeting (09/29); 09/01/16 WCCSEO Wage Increase Impact: Ries, Harry; Barlow, Brian; Dano, Garth; Hill, Brett Page 3 of 6 Grant County Commissioners Minutes Week of September 26, 2016 Contract Negotiations:Sheriff Suppor't 2016:counter-Proposal Pending;Teamster GrIS 2016 (ir,it�a�): drafting CBA;PERC 127508-M-15 - Deputy Sheriff Mediation:f�nai�zing cBa;PERC 127886-M-16- Corrections Mediation:o9/Zs;PERC 127-990; PERC 127991; PERC 127988; PERC 127989 - Association Mediation (cH,oc,Pw,YS�:unscheduled; Solid Waste Move to Association;o�/is;Other Actions: District Court Grievance:9/zs-2�;Holiday Pay Grievance:,4rbitratorselection;Holiday Pay Grievance:Hoia;Holiday Pay Grievance:Hold;PERC 128207-G16- Unit Clarification:ss/oz; Arbitration—Threat of Retaliation; Arbitration—Modification of Payroll Records; Labor Disclosure for Corrections Mediation:comp�i�ng�ata;PERC 128406-E-16—Solid Waste Representation; TS Office Administrator; Approval to transition to semi-monthly in Jan 2017; and Healthcare financial flow model. Personnel Action Requests (PAR)for the salary, wage, and/or position changes for Brian Barlow, District Court; and Harry Ries, Superior Court. 10:00 a.m. — 10:50 a.m. T Gaines, Central Services Update Items discussed were: • Technology Services: Budget Update • Facilities and Maintenance/Central Services: Budget Update;Youth Services; Fairgrounds; 2nd Floor Progress; Parl<ing Lots; and Concrete. • Interfund Communications: Budget Update; Employee Landscape; and Temporary Hire. 11:00 a.m.— 11:20 a.m. W Swanson,Juvenile Court and Youth Services Update 12:00 p.m.— 1:00 p.m. Commissioners at PUD Commissioner Lunch (Ephrata Office) 1:30 p.m.—2:20 p.m. J Tincher, Public Works Update A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to approve item 2 on the agenda as presented. Item 1 was not ready for signature. The motion passed with 2 Commissioners in attendance. 1, Execution of Contracts: Railroad Ave. Overlay,Wilson Creek awarded to Central Washington Asphalt of Moses Lake, WA for the bid amount of$95,749.00. (Not ready for signature) 2. Amendment No. 7 to the Grant County Ephrata Landfill Remedial Investigation and Feasibility Study (RI/FS) Engineering Services agreement with Parametrix for the Evaporation Pond, Pretreatment System. (Approved) Page 4 of 6 Grant County Commissioners Minutes Week of September 26, 2016 2;00 p.m.—2;20 p.m. Open Record Public Hearing, Hyer Farms Franchise Application The Commissioners held an Open Record Public Hearing to consider a franchise application for Hyer Farms to construct, operate and maintain a water pipeline along the north side of Road 9- NE in S 18,T 20 N, R 30 E; and S 13,T 20 N, R 29 E; and across/under Road Q-NE and Road R-NE. Jeff Tincher, Public Works Director, discussed the project stating that Public Works recommends approval ofthe application. A motion was made by Commissioner Stevens, seconded by Commissioner Carter,to close the public comment period. The motion passed with 2 Commissioners in attendance. Commissioner Stevens moved to approve franchise application as presented. Commissioner Carter seconded and the motion passed with 2 Commissioners in attendance. The hearing adjourned. (Approved, Order Granting Franchised signed) 2:30 p.m.—2:50 p,m. G Dano, Prosecuting Attorney's Office Update (Rescheduled to 3:30 p.m.) 3:00 p.m.—3:15 p.m. Consent Agenda (Items 1 through 6) A motion was made by Commissioner Stevens, seconded by Commissioner Swartz,to approve items 1 through 5 on the agenda as presented. Item 6 is being held for further review, The motion passed with 2 Commissioners in attendance. COMMISSIONERS OFFICE 1. Commissioner's Office and Public Defense Vouchers. (Approved) 2. Cornmissioners September 5 and 12, 2016 Minutes for approval. (Approved) 3. Request from the Housing Authority of Grant County to re-appoint Larry Shannon and Karen Wagner to their board for another 5 year term. (Approved) 4. New liquor license application for The Steakhouse at Moses Pointe,4524 Westshore Dr NE, Moses Lake, WA 98837, from the Washington State Liquor and Cannabis Board. (Approved) AUDITOR'S OFFICE—ELECTIONS DEPARTMENT 5. Designation of County Commissioner Cindy Carter to serve as the County Legislative Authority on the Canvassing Board for the Election to be held on November 8, 2016. (Approved) SHERIFF'S OFFICE 6. Budget extension request in the amount of$63,914.00 to purchase a FARO Crime Scene Laser Scanner with associated software/hardware and training. (Item being placed on hold for further review) Page 5 of 6 Grant �ounty Commissioners Minutes Week of September 26, 2016 MISCELLANEOUS ITEMS The Chair of the Board was authorized to sign the Health District Voucher listing in the amount of $23,760.75. As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of$22,920.61, as recorded on a listing and made available to the Board. WEDNESDAY,SEPTEMBER 28, 2016 The session was continued at 9:00 a.m. with Commissioners Carter and Stevens in attendance. Commissioner Swartz was out and excused. 8:30 a.m.—9:30 a.m. C Carter at Central Safety Committee Meeting(Public Worl<s Meeting Room) (Did not attend) 9:30 a.m.—9:50 a.m. B Hill, Public Defense Update 10:00 a.m.— 10:30 a.m. Appoint Commissioners to the Reserve Offieer Board of Trustees and Discussion A motion was made by Commissioner Stevens, seconded by Commissioner Carter,to appoint Cornmissioner Cindy Carter as the Chair of the Reserve Officer Board of Trustees. The motion passed with 2 Commissioners in attendance. 10:30 a.m.—10:50 a.m. T Jones, Sheriff's Office Update (Cancelled) 11:00 a.m.—11:20 a.m. I<Allen, Clerk's Office Update (Cancelled) 11:30 a.m,— 12:00 p.m. C Carter, Finance Committee Meeting 4:00 p.m.—5:00 p.m. C Carter,Veterans Advisory Board Meeting MISCELLANEOUS ITEMS The Commissioners approved the recommendation of the Building Department/Fire Marshal to lift the County Wide Burn Ban effective October 1, 2016. Page 6 of 6 Grant County Commissioners Minutes Week of September 26, 2016 THURSDAY,SEPTEMBER 29,2016 No meetings scheduled FRIDAY,SEPTEMBER 30, 2016 11:00 a.m,—2:00 p.m. R Stevens at Eastern Washington Council of Governments—EW COG Meeting(Lincoln County Courthouse) Signed this ��h day of�, 2016. BOARD OF COUNTY G MMISSIONERS r n Co nty,W hi g on Cindy Carte Chair -� ��Q�� C Swartz,Vice hair ,...y � r _......._��__ 4 ��St: ,*'. __ + f. �'t,: �� ,/� � f,�'� Richard Stevens, Member �;� � - � a d �.,�, � � �,,�' �.,��. G° B rb� J. Vasquez, CM , ° he�rk of the Board �