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Home My WebLink AboutMinutes - BOCC MINUTES GRANT COUNTY BOARD OF COMMISSIONERS MONDAY,AUGUST 1,2016 The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance, 8:30 a.m.—9:00 a.m. Elected Official Roundtable Meeting 9:00 a,m,—9:20 a.m. J Strickler,ASC Update and Misc. BOCC Action A motion was made by Commissioner Stevens, seconded by Commissioner Swartz,to approve items 2,4 and 5 on the agenda with changing term for item 2 to September 1, 2016 and ending December 31, 2017. Item 3 was not ready for signature.The motion passed unanimously. 1. Possible vouchers for Interfund Communications, insurance, legal services,grant administration, etc. 2. Armored Car Services Agreement between Grant County, Washington, and GardaWorld Cash Services for carrier services on behalf of the County at the locations, times, prices,frequencies, and liability limits set forth on Schedule A to the Agreement. Term is tentatively set at,4�g� September 1, 2016 through December 31, 2017. (Approved) 3. Anticipating: Special Use Lease between the Washington State Department of Natural Resources and Grant County,for the lease of property for public outdoor recreation commonly known as the DNR Moses Lake Sand Dunes property,the legal description of which is set forth in Exhibit 1A. Rent is at$0.00 throughout the term for the County's responsibility for management, public safety, law enforcement, and trash collection arising from heavy public use of the premises. Term is tentatively set for July 1, 2016 through June 30, 2019 with the understanding that Grant County will actively pursue purchase of the property. (Item not ready for signature) 4, Question Concerning Representation (QCR) Settlement Agreement by and between Teamsters Local 760 (Union) and Grant County Integrated Services (Employer) pertaining to the inclusion of new positions in an existing bargaining unit covered by a collective bargaining agreement between the parties currently covering a term of January 1, 2014 to December 31, 2016. The Agreement constitutes a full and complete settlement of the Question Concerning Representation assigned case#128095-E-16 by the Public Employment Relations Commission. (Approved) 5. Addendum D, Employment Specialists, addressing the inclusion of new positions in the existing bargaining unit covered by the Integrated Services collective bargaining agreement currently covering a term of January 1, 2014 to December 31, 2016. These new positions and employees are being included as a result of the parties settling a QCR Settlement Agreement (ASC Action Item #4, above), assigned case#128095-E-16 by the Public Employment Relations Commission. (Approved) 9:30 a.m,—9:50 a.m. D Hooper, Planning Department Update 1 Page 2 of 5 Grant County Commissioners Minutes Week of August 1, 2016 10:00 a.m.—10:20 a.m. Commissioners Office Safety Meeting(Cancelled) 10:30 a.m.— 10:45 a.m. Citizen Public Comment Period (No public in attendance) 11:00 a.m,—11:20 a.m. C Pence, New Hope Domestic Violence and Sexual Assault Services Update 12:00 p.m.—1:00 p.m. Elected Official and Department Head Monthly Luncheon 3:00 p.m.—4:30 p.m. C Carter at North Central Washington Behavioral Health Organization Meeting(GrIS Office, Moses Lal<e) MISCELLANEOUS ITEMS As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of$1,540,366.16, as recorded on a listing and made available to the Board. TUESDAY,AUGUST 2, 2016 The session was continued at 9:00 a.m. with all Commissioner Carter and Commissioner Stevens in attendance. Commissioner Swartz was excused. 9:00 a.m.—9:50 a.m. K Eslinger, Human Resources Update Items Discussed were: Contract Negotiations: Sheriff Support 2016:Proposai Per,d�ng;Teamster GrIS 2016 (css; Initial;Therapy):Proposals Pending;PERC 127508-M-15 - Deputy Sheriff Mediation:Proposal Pending;PERC 127886-M-16-Corrections Mediation:o6/zs;Association Mediation (PERC 127-990- M-16; PERC 127991-M-16; PERC 127988-M-16; PERC 127989-M-16:o�/ia.Other Actions: District Court Grievance:o9/z6-z�;Holiday Pay Grievances (�ep sner�ff;Corrections;SheriffSupport�:Step 3;PERC 128207- Unit Clarification:s�nedui�ng;BHO Wage Comparable; Edward Jones/ MassMutual; WCCSEO 09/01/16 Increase; Healthcare Options Research; Accessing Personnel Policies from the External Web; Personnel Policy Committee; 514—Solicitation; and Healthcare Reserves and Plan Accounting. �I 10:00 a.m.— 10:10 a.m. Open Record Public Hearing, Sheriff's Office and Museum Construction ; Fund Budget Extensions � i Open Record Public Hearing to consider budget extension requests for the following Grant County funds: � i i i Page 3 of 5 Grant County Commissioners Minutes Week of August 1, 2016 • Sheriff's Office in the amount of$9,312.00 to replace the non-functioning heat pump(AC Unit)at the Work Release center. • Grant County Museum Construction Fund in the amount of$261,027.49 to transfer the 2015 remaining balance to the 2016 budget, Madeline Prentice addressed the museum construction fund monies that were not budgeted in 2016. A motion was made by Commissioner Stevens,seconded by Commissioner Carter,to close the public comment period.The motion passed with 2 Commissioners in attendance.Commissioner Stevens moved to approve the budget extensions as presented.Commissioner Carter seconded and the motion passed with 2 Commissioners in attendance.The hearing adjourned.(Resolution 16-066-CC) 10:30 a.m.—10:50 a.m. L Stoltman, Conservation District Update 11:30 a.m.—12:00 p.m. Assessment and Taxation System RFP Discussion 1:00 p.m.— 1:20 p.m. Consent Agenda (Items 1 through 8) A motion was made by Commissioner Stevens, seconded by Commissioner Carter,to approve items 1, 2, and 4 through 8 on the agenda as presented. Item 3 was held for further review.The motion passed with 2 Commissioners in attendance. COMMISSIONERS OFFICE 1. Commissioners Office and Public Defense vouchers for approval. (Approved) 2. New application for direct shipment receiver/beer/wine restaurant/taproom off premises for Friend's Riviera, 23758 Crescent Bar Dr. NW Ste. 2, Quincy, Washington from the Washington State Liquor and Cannabis Board. (Approved) TECHNOLOGY SERVICES 3. Request to purchase 4 work benches in the amount of$3,401.18 from Grainger.com for the department's lab, These items were approved in their 2016 Capital Outlay budget. (Item held for further review) 4. Request to purchase a Smart Board in the amount of$6,775,41 from touchboards,com for the department's conference room. This item was approved in their 2016 Capital Outlay budget. (Approved) SHERIFF'S OFFICE 5. Request to pay Basin Refrigeration in the amount of$10,056.96 for the work they performed at the Work Release facility replacing the HVAC unit. (Approved) Page 4 of 5 Grant County Commissioners Minutes Week of August 1, 2016 CENTRAL SERVICES 6. Request to pay MJ Takisaki in the amount of$213,091.00 for their second progress billing for the Youth Services project CSD 1615. (Approved) 7. Request to pay CXT Inc. in the amount of$190,859.61 for the prefabricated bathroom at the Fairgrounds. (Approved) 8. Request to pay Central Washington Asphalt in the amount of$38,455.05 for the replacement of Parking Lot"A". (Approved) 1:30 p.m.—2:20 p.m. J Tincher, Public Works Update Items discussed were: Wireless Communication Facilities; Weed Board Notice; and BST shots for Road 23 and U-SW, Cost Share 7-SW Project, and 20-NE Project. 3:00 p.m.—3:50 p.m. C Carter at Columbia Basin Herald—Public Records Discussion (CBH, Moses Lake) WEDNESDAY,AUGUST 3,2016 11:00 a.m.—12:00 p.m. MCI<INSTRY MONTHLY OWNERS MEETING MISCELLANEOUS ITEMS The Commissioners approved a Proclama�ion of Local Emergency, due to the impacts suffered from the wildfire of August 2, 2016,throughout a portion of Grant County. THURSDAY,AUGUST 4, 2016 "Tentative"JUVENILE HEARINGS—(Cancelled) 10:00 a.m.—11:00 a.m. BOARD OF EQUALIZATION ANNUAL MEETING 1:30 p.m.—3:30 p.m. C Carter at Area Aging/Council of Governments Meeting (East Wena�Cchee Office) Page 5 of 5 Grant County Commissioners Minutes Week of August 1, 2016 FRIDAY,AUGUST 5,2016 "Tentative"JUVENILE HEARINGS—(Cancelled) MISCELLANEOUS ITEMS The Chair of the Board was authorized to sign the Allen Evenson (Evenson Short Plat), File#P 16-0244 (P16-0141 preliminary) Final Plat Submission and Review, Signed this U/� day of , 2016, OF COUNTY COMMISSIONERS r t nty,Wa ing n Cindy Carter, Chair ,� �� Carol��n Swartz,Vice- air test: � t ,�}.��.Ca � � I / � Richard Stevens, Member Ut�-'. � Bari ara J, Vasqy z, C CJ,c�rk of the Board