HomeMy WebLinkAboutMinutes - BOCC M i N UTES
GRAI�T COUNTY BOAI�D OF COMMISSIONERS
MONDAY,JUNE 20, 2016
The Grant County Commissioners session began at 8:30 a.m, with Commissioners Carter and Stevens in
attendance, Commissioners Swartz was out until 12:00 p.m. and excused,
8:30 a.m,—9:00 a.m. Elected Official Roundtable Meeting
9:00 a.m.—9:20 a.m. J Strickler,ASC Update and Misc BOCC Action
A motion was made by Commissioner Stevens, seconded by Commissioner Carter,to approve items 2, 3,
7 and 8 on the agenda as presented. Items 4 through 6 were not ready for signature.The motion passed
with 2 Commissioners in attendance.
1. Possible vouchers for Interfund Communications, insurance, legal services,grant administration,
etc.
2. Reimbursement No. 3 to the Department of Commerce on CDBG General Purpose Grant No. 15-
62210-022, Royal Water District Rehabilitation Project,for the period May 1 through May 27,
2016, in the amount of$3,898.31. (Approved) i
3. Authorization for release af�OCC approved funds on Str�tegic Infrastructure Program (SIP)
#2016-02, Grant County Port District#10 (Moses Lake)Wide-Body Hangar Infrastructure Project
in the amount of a $200,000 grant and the 2.5%Administrative Fee of the project in the amount
of$5,000 to the Grant County Economic Development Council. (Approved)
4. Anticipating: Update to Grant County,Washington, f�olicies& Procedures, Policy Number 1500,
General Financial Policies. (Item not ready for signature)
5. Anticipating: Update to Grant County,Washington, Policies& Procedures, Policy Number 500,
Standards of Conduct. (Item not ready for signature)
6. Anticipating: Update to Grant County,Washington, Policies& Procedures, Policy Number 1600,
Other County Operations/Procedures. (Item not ready for signature)
7. Resolution No. 16-060-CC Authorizing Execution of Interlocal Agreement for the Procurement,
Use, and Maintenance of Radio Equipment between Grant County, by and through�the Grant
County Sheriff's Office, and the Multi Agency Communications Center(MACC);the agreement is
set for BOCC action as ASC Action Item #8. (Approved)
8. Interlocal Agreement for the Procurement, Use, and Maintenance of Radio Equipment between
Grant County, by and through the Grant County Sheriff's Office, and the Multi Agency
Communications Center(MACC) for the purpose of upgrading the Computer Aided Dispatching
server owned by MACC in order to provide the level of service required by Grant County. The
Agreement's effective date is June 20, 2016 and shall remain in full force and effect indefinitely ,
unless earlier terminated or modified as provided, or until such time as the CAD server is �
replaced. (Approved)
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Grant County Commissioners Minutes
Week of June 20, 2016
9:30 a.m.—9:50 a.m. J Tincher, Public Worl<s Update
A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to approve item 1 on
the agenda as presented. The motion passed with 2 Commissioners in attendance.
1. Execution of Contracts: U and 23-SW Road Project awarded to North Central Construction for
the total bid amount of$247,603.00. (Approved)
9:30 a.m.—9:40 a.m, Bid Opening, Mattawa Shop—Mattawa, WA
The following bids were received:
Apollo Sheet Metal Item# Bid�mount
45'x72' Semi-Heated Bldg 1A $526,700.00
45'x72' Heated Bldg 1B $553,700.00
36'x44' Heated Bldg 2 $378,500.00
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j Blackrock Construction Item# Bid Amount
45'x72' Semi-Heated Bldg 1A $562,000.00
45'x72' Heated Bidg 1B $587,000.00
36'x44' Heated Bldg 2 $409,000.00
Halme Builders Item# Bid Amount
45'x72' Semi-Heated Bldg 1A $480,000.00
45'x72' Heated Bldg 1B $470,000.00
36'x44' Heated Bldg 2 $375,000.00
Rock Steel Structures Item# Bid Amount
45'x72' Semi-Heated Bldg 1A $477,102.00
45'x72' Heated Bldg 1B $499,472.00
36'x44' Heated Bldg 2 $245,196.00
S A R Construction Co, Item# Bid Amount
45'x72'Semi-Heated Bldg 1A $371,929.00
45'x72' Heated Bldg 1B $389,929.00
36'x44' Heated Bldg 2 $264,929.00
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Grant County Commissioners Minutes
Week of June 20, 2016
A motion was made by Commissioner Stevens, seconded by Commissioner Carter,to turn over
the bids to Public Works for their review and recommendation. The motion passed with 2
Commissioners in attendance.
10:00 a.m.—10:20 a.m. Commissioners Office Safety Meeting
10:30 a.m. —10:45 a.m. Citizen Public Comment Period
Ed White,Whites Concessions came in to discuss the Grant County Fair and that they are not
able to work at the Fair in 2016. He was told that their menu interfered with the sales of the
other vendors. ,
White's Concession has been working our fair for 37 years. He calls Moses Lake home and
doesn't understand why he cannot work the Grant County Fair.
His son usually runs the ATM machines at the Fair but he was told he would have to bid on the
service, As far as he knows,there was no bid request for ATM services at the Fair.
The Commissioners said they would speak with the Fair Interim Director and get back to him.
' 11:00 a.m,—11:20 a.m. D Nelson, Building Department and Fire Marshal's Office Update
Items discussed were: Current Activity and reports; 2015 Code Cycle; Energy Code; and Travel
ICC Annual Code Hearings Business Meeting.
11:35 a,m. —11:40 a,m. BID OPENING, CDBG ROYAL WATER DISTRICT PROJECT
The following bids were received:
• Premier Excavation $772,577.28
• Pegram Construction $708,050.32
• Larry Brown Construction $917,090.49
• Advanced Excavation $875,244.88
• Selland Construction $844,856.19
, These bids were turned over to Century West Engineering for their review and recommendation.
1:30 p.m.—2:20 p.m. Grant Integrated Services Update
The following items were discussed: GrIS Updated Org Chart with New Positions; Financial
supporting documents with Org Chart;Joel's Law's request and status; Mid Adopter update and
Amerigroup meeting; Update who we have met with;Space at Courthouse for Behavioral Health
Services; Strategic Plan update; and Cityview shower settlement.
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Grant County Commissioners Minutes
Week of June 20, 2016
Pursuant to RCW 42.30.11Q(1)(i) Cornmissioner Carter called an Executive Sessian to arder at
1:33 p.m. ta go until 1:36 p.m. to discuss with legal counsel representing the agency matters
relating to agency enforcement actions, or to discuss with legal counsel representing the agency
litigation or potential litigation. In attendance were Cammissioners Stevens, Carter, Swartz,Jim
Mitchell, Civil Deputy Prosecuting Attorney, and the Grant Integrated Services Leadership Team:
Gail Goadwin, Lisa Cordova, Lnc Ohl, and Darla Boothman, Commissianer Carter closed the
session at 1:36 p,m.
2:3p p.m,—3:20 p.m. T Gaines, Central Services Update
4:OQ p.m.—4:20 p.m. B Smith, District Court Update (Cancelled)
7UESDAY,JUNE 21.2016
� The session was continued at 9:00 a.m.with all Commissioners in attendance.
9:Od a.m.—9.50 a.m. K Eslinger, Numan Resaurces Update
I�ems discussed were:Cantract Ne�otiations-Sheriff Support 2016: Prapasal Pending;Teamster �
GrIS 2016{CS5; Initial;Therapy}: Proposals Pending; PERC 127508-M-15: Deputy Sheriff
Mediation: proposals Pending; PERC 127886-M-16-Corrections Mediatir�n:06J23; Associatian
Mediation {PERC 127-990-M-�.6; PERC 127991-M-16; PERC 127988-M-16; PER�1279$9-M-16}:
07j18; �ther Actions- District Court Grievance:09J26-27; Holiday Pay Grievances:Step 3; PERC
127645-U-15- Public Works ULP: Pending Dismissal; Cotarthouse Grievar�ces:06J20; Public
Emplayees Ber�efits [3oard (PEBB} program;and GriS Structure Pian.
10:Q0 a.m,—10:50 a.m. B Adame, Fairgrounds Update
Items discussed were: Ungoing projects: Fire Southeast af Fairgraunds, Qepartment of
Agricuiture#K1858 (Bathroom#7), Sewer System Improvements; Calendar; Fairgrr�ur�ds Update:
Grounds Keepers,Security;and Fair Updates:Vendors.
11;OQ a.m.—11:15 a.m. Consent Agenda (Items 1 through 17}
A motion was made by ComrYtissioner Stevens,seconded by Comrnissioner Swartz,to approve items 1 '
through 16 an the agenda as presented. Item 17 is being amended (see below).The motion passed ;
unanimously. '
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�OMMISSIONERS GlFFICE �
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1. Commissioner's Office and Public Defense Invoices. (Approved) (
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Grant County Commissioners Minutes
Week of June 20, 2016 ,
2. Commissioners June 6, 2016 Minutes for approval, and May 30, 2016 REVISED Minutes for
approval. (Approved)
3. New marijuana license application for Mount Baker Retail Partners, LLC(Flora and Zachary Fleet,
and Dante Jones) 1209 Hwy 281 Spur, Ste K, Quincy, WA 98848 (Marijuana Retailer and Medical
Marijuana)from the Washington State Liquor and Cannabis Board. (The Commissioners voted
to deny the retail portion of the application because it is not permitted in that zone. The ;
Board approved the applicant.) j
4. New liquor license application for Desert Aire Shopping Park(Nidhi and Vil<rant I<alra, Rishu �
Shukla, and Mushtaq Jauhar) Desert Aire, WA 99344,from the Washington State L.iquor and i
Cannabis Board. (Approved) !
5. Appointment letter for John Mcl<ean to the Grant County Water Conservancy [ioard, (Approved) j
6. Letter of non-objection for the Columbia Basin Cancer Foundation Special Occasion Liquor �
License for the Port of Moses Lake 50t"Anniversary celebration on July 1, 2016. (Approved) '
7. Grant County Request for Reimbursement No. 8 on CDBG Public Services Grant No, 15-62210-
005 for the period May 1—May 31, 2016,with the Department of Commerce and administered �
through the OIC of Washington, in the amount of$20,227.75, (Approved)
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TREASURER'S OFFICE �
8. Pursuant to RCW 54.28.090, request to distribute the PUD Privilege Tax funds received in the
amount of$2,719,985.32 as provided on a listing by the Treasurer. (Approved) ;
COitONER'S OFFICE
9. Request for out of state travel for Craig Morrison and Jerry Jasman to attend the International ;
Association of Coroners and Medical Examiners convention from July 23—29, 2016 in Las Vegas, �
NV. (Approved) I
CENTRAL SERVICES ;
10. Recommendation to make a progress payment to A Central Asbestos in the amount of
$16,035.25 for the demolition of the Annex windows on the 3rd floor(CSD 1612). (Approved)
11. Recommendation to make the first progress payment to MJ Takisal<i in the amount of
$417,227.20 for the Juvenile Court and Youth Services repair project(CSD 1615). (Approved)
12. Request to make the final payment to Utilities Plus in the amount of$1,440.00 for the
emergency utility locating services they performed at the Fairgrounds for the sewer project(CSD '
1611). (Approved) I
13. Washington State Department of Enterprise Services,Agreement No. 2016-994 H (1-1) Invoice !
No. 3 payable to Mcl<instry Essention in the amount of$554,924.13 for construction services; ,
and Agreement No. 2016-994 A(1-1) Invoice No. 5 payable to Mcl<instry Essention in the ;
amount of$139,802.86 for professional services, all for the Courthouse Campus Renovation
project investment grade audit, design fees, and construction management. (Approved) �
14, Recommendation to make the final payment to MC Construction in the amount of$19,924.00 �
for the Parking Lot A Sidewalk Project(FM1605). The retainage of$996.20 will be held and �
released later. (Approved)
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Grant County Commissioners Minutes
Week of June 20, 2016
15. Recommendation to make the 3rd progress payment to DW Excavating in the amount of
$379,463.72 for their work at the Fairgrounds for the sewer project(CSD 1611), (Approved)
HUMAN RESOURCES
16. Recommendation Memorandums regarding: 5th Sick Leave Donation Request(Recipient 16-05)
for an employee of the Sheriff's Office-Corrections; and 4th Sicl<Leave Donation Request
(Recipient 16-06)�For an employee of the Sheriff's Office.The HR Director recommends approval
of both. (Approved)
SUPERIOR COUR7
17. Budget extension request in the amount of$18,626.40 to purchase 3 full sets of Washington
Practice from Thomson Reuters, one for each Judge. (After discussion,the Board approved 2
full sets($12,471.60)to be purchased after the budget extension hearing set for July 18,2016
at 2:30 p.m. The 3Yd set will be budgeted within their 2017 budget)
i 1:30 p.m.—2:20 p,m. T Jones, Sheriff's Office Update
I 2:30 p.m.—2;50 p.m. G Dano, Prosecuting Attorney's Office Update
6:00 p.m.—7:00 p.m. R Stevens at Okanogan County—Martin Hall Discussion (Okanogan
Coun�y Commissioners Hearing Room)
6:30 p.m.—8:30 p.m. C Swartz at MRSC Board of Directors Dinner(Emory's Restaurant,
Everett)
MISCELLANEOUS ITEMS
The Chair of the Board was authorized to sign the Port District No. 2 (Royal Slope) Red Rock Coulee Short
Plat, File#P16-0209 (P 16-0121 Preliminary) Final Plat Submission and Review.
As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of$783,023.40, as recorded on a listing
and made available to the Board.
WEDNESDAY,JUNE 22,2016
8:30 a.m.—9:30 a,m. C Carter at Central Safety Committee Meeting(Public Works Meeting
Room) (Rescheduled) i
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Grant County Commissioners Minutes
Week of June 20, 2016
9:30 a.m,—11:30 a,m, C Swartz at Municipal Research and Services Center(MRSC) Board of
Directors Meeting(AWC Conference, Everett)
10:00 a.rn. —12:00 p.m. R Stevens at WRCIP Board of Directors Sit Down Meeting(Clear Risl<
Solutions, Ephrata)
7:00 p.m.-9:00 p.m. pLANNING COMMISSION
MISCELLANEOUS ITEMS
The Chair of the Board was authorized to sign the Health District Voucher listing in the amount of
$11,122.81,
Contract between Grant County and A L Central LLC dba A Central, LLC,for abatement of aIl.Asbestos
Containing Materials (ACM) at the Grant County Courthouse, 35 C Street NW, Ephrata, WA 98823 with
McKinstry Essential LLC acting as the General Contractor. Term is spring of 2016 through project �
completion (CSD 1612). �
Contract between Grant County and A L Central dba A Central, LLC,for abatement of all Asbestos
Containing Materials (ACM) at the Grant County Courthouse, 35 C Street NW, Ephrata,WA 98823,wi�lh
a term of January 24, 2016 through April 1, 2016. �
THURSDAY,JUNE 23, 2016
"Tentative"JUVENILE HEARINGS (Cancelled)
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10:00 a.m, —3:30 p.m. C Swartz at Grant County Economic Development Council Board Retreat �I
(CB Tech, Moses Lake)
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FRIDAY,JUNE 24,2016 �
"Tentative"JUVENILE HEARINGS(Cancelled) �
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Page 8 of 8 �
Grant County Commissioners Minutes
Week of June 20, 2016
Signed this � day of 2016,
BOA,$Q OF COUNTY COMMISSIONERS
G� t C�� ty,W �i ton
Cindy Carter Chair
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����`���`..��°�'..������.,�.
Car9.6a-r�� Swartz, Vice-C ir � ���
ttest: � ��� ``
Richard Stevens, Member
� rbara J.Vasquez
lerk of the Board
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