HomeMy WebLinkAboutMinutes - BOCC �
CQMMI�SICINERS' PRt)CEED►IN�-S
We�ek of November 6, 2i�0�
The Grant County Cam�ussxoners session was called to order at 9:Q0
a.m. by Chairman Deborah Moore, aI1 of the Commisszoners were in
attendance with the Clerk ofthe Board.
The Commissioners read and approved the minutes of the preceding
session as written_
��-�,���I'he Commissioners approved a request by the Department of
Emergenc� Management far a budget extension for i;he purchase of a fax
machine and laser printer in the amount crf$2,561.
�����.� The Carzim i ssioners announced their decision to divrde the
Department of Community Development with D►ave Nelson as the Director
of the Building and Fire Marshal C}ffice, and Scott Clark as Direc�or of the
Planning Department.
������ The Commissione�s received a Sumamons and complairat from the
tTnited States of Amerzca regarding the Hintz et ai mattex. The matter was
refe�-red to the Prosecuting Attorney for handling,
��,����' The Commissioners received to letters fram Craig Maxwell. The
mat�er was ref�rred to the Prosecuting Attorney for handling.
$�.����a The Commissioners approved the request by th� County Coroner ta
con�rract �vith Penny S�b1�y far one weekend per month at a cost of$404 to
allow the Coroner to have one weekend per month off calL
I�"���The Commissioners set a Public Meeting for November 27, 200Q at
3:00 p.m. r�gaxding a 1'lat Alteration request by Sandra Thompson to
cambzne Lot #32, Lot #33, an� Lot #34 of Desert Aire No. 6, Replat l�o. 2
into one parcel.
As there was no further business ta came before the Saard the session
was continued until Nove�nber 7, 2000.
November 7, 2000
The session was continued at 9:0� a.m. with a11 of the Commissioi�ers
in attendance with the Clerk of the Board.
The Commissioners met with the Public Works D►irectar regarding
PLP Le�ter-WSDC?E, Ea�ement-USBR, Weather Info., Gravel Road Study,
Hearing No�ice-Road Vacatzon, Road Systen�/KULE.
j�„z���A matir�n was made by Commissioner Allison, seconded by
Commissianer Snead that Reso�ut'ron Number 2400-141-C� settzng a Public
Hearin� for Deeernber 5, 2000 at 10:3Q a.m. on the vacat�on of a portian af
County Road 2 SE from the Northeast corner of Section 17, Township l S
Narth, Range 30 E. �.M. be passed. The motzon carried.
:`����The Commissioners received notifieatic�n from the Publzc Works
Director that U-SW Road Recc�nstruction project was built in accordanee
with the p�ans and specificatzons, and that al� materials �ncorpora�ed into �he
project met contract specifications.
C��..�a 3 As of this date the Board by a majority vote does approve for payment
those vouchers zncluded in the list filed in the Auditors 4ffice 11106/2t}OQ in
the total amount of$443,$�4.5�.
��°.-�,�-�� The Commissioners signed a Contract for Service� u�ith Grant County
T�tle Company for more effective access to its mainframe camputer for the
purpose of allo�ing ease af access to public records.
As there wa� no further business to come before the Board the sesszon
was adjou�ned until November 13, 2Q00,
B4ARD QF CCJUNTY C41�ZMISSI4NERS
ATTEST: CrT�:AN'T COUNTY, WAS��fiGTON
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GraM CuUnty �
Commisslar�er�
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GRA�fT COUNTY �l�,�T cou,yl�,
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I 24 Fnterprise St. S.E �„. tJ�'`��
Ephrata, WA .9£3£323 "�� '�
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MICHAEL A.MURRAY,P.E. I �lOn2 �09/754-6082 � ��v'' ,
Dir�ctor of Public Wori<s Pax 509/754-6087 �"'�,�
and County[ngineer
DAVID N.HEILMAN
Assistant Director of Public Works
and County Engineer Serial No.
�
COMMISSIONERS AG�NDA
November �, 2000
PLP Letter - WSDOE
Easement - USBR
Weather Info.
Gravel Road Study
Hearing Notice - Road Vacation
Road System/KULE
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CONTRACT FOR SERVICES
WHEREAS, Grant County, a municipal corporation, at P.O. Box 37, Ephrata, Wa. 98823,
hereinafter referred to as the "County", desires to provide more effective access to its
mainframe computer for the purpose of allowing ease of access to public records for
Grant County Title Company at P,O. Box 460, Moses Lake, Wa., hereinafter referred to
as "GCTC".
The County agrees to provide such access for GCTC in exchange for the promise of
GCTC to reimburse the County for expenses incurred in providing such service; the
Cou �y and GCTC enter into this contract this �� � day of
�.�-���`►�aa��� V-" , 2000 which contains the following terms:
WITNESSETH;
1. Duties of Grant Countv: The County does hereby agree to initially purchase certain
communications equipment listed in the attached Appendix A at a cost of
$_ 0 ; and thereafter, to provide limited data entry services to GCTC
and its employees only. Specifically, the County agrees to provide GCTC with access
to its mainframe computer on a dial up communications line supplied by GCTC
between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday of any regular
work weelc.
Additionally, support services and assistance besides those listed in the attached
Appendix A are available to GCTC at a cost of$50.00 per hour.
2. Duties of Grant Countv Title Compan� In consideration for the County providing
access to its mainframe computer, GCTC promises to reimburse the County for their
share of the purchase price of the equipment in the amount of$ 0
according to Appendix A attached hereto. The balance of equipment costs will be
borne by other entities.
3. Term: This contract is for an initial period of one (1) year to commence upon the date
of signing by both parties. This contract can be extended each year for four (4)
additional consecutive years by written consent of both parties thirty (30) days prior
to expiration.
4. Reimbursement: The County shall submit invoices for reimbursement of the
purchase price of the equipment included in the attached Appendix A and which are
necessary to provide GCTC with the services described in this contract. The County
shall also submit invoices for the cost of staff assistance at the rate indicated in
section 1 above. GCTC will have thirty (30) days upon receipt of each invoice in
which to submit payment in full.
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5. Sus�ension of Services: The County reserves the right to suspend services far bricf
periods of tinle wzthaut liability for the purpose of maintenance of hardware and/or
software. The County shall give notice prior to any period of suspension whenever
possible. Further, any period of suspensian will not result in any form of liability to
the Cai�nty.
6. Exclusive Sez�vice: GCTC, upon signizlg this agreement, shall not enter into any other
agreements o�r contracts with another party for the provision of any service which they
are receivizlg from the County upan commencement of this contract and for the period
af this cantract.
7. Amendments: Any amendmexi�(s} to this contract including a change in the scope ar
purpose of the service are invaiid unless the change is appxoved in advance and in
writing by both the Cou��ty and GCTC.
s. Termination: This contract is for a period of one (1) year from tl7e date of signing and
will autornatically terminate at that time uniess extended pursuant ta the conditions
st�ted herein.
In the evellt that GCTC fails to remit payment withix�thirty (30) days of receipt af an
invoice from the County will result in immediate terminatian of the contract.
This agreement shall continue in full force and effect and shall govern all transactions
between the partics until canceled or terminated by either party. It is agreed that
either party shall have the privilege, with or without cause, to cancel and/or terminate
this agreement at any time on thirty (30} days written notice to the other party.
This contract between the County and GCTC is to pravide a service to GCTC only.
Any use of these services by anather individual, entity, etc., besides GCTC for any
reason will resu�t in immediate termination af the cantract with ar withaut notice by
the Caunty.
9. Forfeiture: Upon termination of this contract, for any reasoza, any claims that GCTC
may hava in any equipment p�.irchased under this contract by the County and for
which the County has been reimbursed, or any equiprnent in the possession of the
County ui�der this contract, will be automatically forfeited to the County. ;
10. Liability: GCTC agrees to hald harmless the County fox any liability it may incur due I
to the information and/or use af the information accessed through this sexvice. �
11. Inte�ration Clause: This document and the attached Appendix A comprise the entire i
agreement between these parties, and any statements, promises, or inducements made �
by either party or agent of either party that are not contained in this written contract
sha11 not be valid or binding.
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12. Assi�nment: GCTC shall not assigi� its rights and duties under this contract vvithottt
' the priar written cansent of the County.
13. Notice: Any required written natices under the terrns of this contract shall be
sufficiently given if personally delivered ar mailed to the following locatians.
. Grant County Assessor's Office
P.O. Box 37
Ephr�ta, Wa. 9$823
Grant Caunty Title Company
P.O. Box 4b0
Moses Lake, Wa. 98837
14. Casts and Attorney's Fees: If either party brii�gs any actian for any relief against tk�e
other, declaratory or otherwise, arising out of this cantract, the prevailing party sha11
be entitled to an award of costs of litigation, including reasanable attorneys Cees, in
addition ta any other relief.
15. Severabilitv: It is understaod and agreed to by the parties that if any part, term, or
provision of this agreement is held by the Courts to be illegal, the validity of the
remaining provisians sha11 not be affected and the rights and obligatio�ls of the parties
shall be construed and enforced as if the agreement did nat contain the particular
provision held to be in�valid. If it should appear that any provision hereof is in
conflict with any statute of the State of Washington, said pravision which may
conflict therewith shall be deezned modified to conform to such statutory provision.
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�xecuted this�,,���day of ��.�4�(1�Lz�t�'�� '�,i����_G� �
Attest:
By: Grant County
,
�� �.z�t ��..._. ���.� , Chair
Comrnissioner
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Cammissioner
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a �y. �✓-�..% .s�
Commissio er Clerk o Baard
By: Grant County Assessar
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By: Grant County Title Campany,Inc. I
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Approved as t: �rm: '
By: � �'`i.�'/' �,� 9 �.._.�.-,
Jl� I . ell �
Grant County Prosecuting Attorney :
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, APPENDIX A
Gxant Caunty Total Expenditures
1. SHIVA LAN Rover 4E Expansion Remate Network Controller $2,204.Q4
2, 56K Asynehronous external Madem ( 8@$2Q0.00 Each) $1,604.00
Grant Caunty Title Company's share of the total cost to Grant Cauzaty and for which
Grant County Title Campany has agreed to reimburse Grant Caunty:
1. 'la cast of Remote Netwc�rk Controller $ �
2. �/a cost (2 @ 200.00) �sync External Modems �d
ALL REMOTE ACCESS EQUIPMENT HAS BEEN FULLY DEPRECIATED AT
TI-IIS TIME.
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` GRANT COUNTY �T coU�
DEPARTMENT OF /� ��
/ � <�- f
EMERGENCY MANAGEMENT ;� L ,�`.. --
509-762-1462 Suite 911 � �n
Fax: 509-762-1465 6500 32nd Ave NE '' � �
e-mail: gcem @ atnet.net Moses Lake,WA 98837 _�U���U�6yl I;pn4��,
`r�t�o�wasa��
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Graat Caunty
Camrnissionen
October 31, 2000
Grant County Board of {I�� '� �
County Commissioners
P. O. Box 37
Ephrata WA 98823
Dear Commissioners,
I have enclosed a copy of an amendment to our contract with LTS LlUE Richland, showing an
amendment of$2,861.00 the costs for new eq��ipment. An ink jet facsimile machine and a laser
printer.
I respectfully request a resolution to increase our budget for the amount of$2861.00 a revenue
source, For the purpose of expending these func�s offered by the US Dept of Energy to purchase
equipment.
Than,1�you
�-�
� �--.�. ,�-�'°�
a Lor�z
Director
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p����V�! pi��pp�'vve
�i����� pi�t.�.�,�
cc Bob Mosher, Auditors Office , ����,;�
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11. l�Ni�Nf�M�h!`P T�F�4�1 �#'�D CC�h1�71T1t,�1�}�.
1. �1+� �hanc�e tc� th� ��ar�tr�ct �xpir�.�i�n d�t� �f C����rnb�r ��, �0�[Da �
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n�w iirt� it�m Equi�irn�nt ir�� ,J�t F�c [$$61}, �r��i L.���r F�rint�f ���,C?��}. '
�. Ir� th� F�r�a��t B�cig�t fc�r �e�ti�r� � �r�nt ���nty Emerg�ncy Nt�n�,��r�r��nt, th� t�tak i� �
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it� WIT�IE�a Wi��Fi��3�, the C�ep�rtm�nt a��i C�r�r��� ���cnaw€�d�� �.nsi ����pt tf�e t��m� crf �hs� �c�ntr��t
�m�r��m�rt��nd �x���k�ments F��r�tc� �nd ir� witrt+e��wher�c�f h�v� �x���t��f this �rrt�;nctr-r��nt �s caf t(�� dsx� �r��i '
y��� writt�n b�i�w, �'k�� ri�ht� �r��i �ali��ti�ns �f bc�tt� p�rti�� tc� thi� ���,#ra�t �re �dv�rn�d !�y thi� ^:�:�'r;��f i
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the [srig�na{ �gr��m�r�t k�et�rv�er� ti�� C��y��rtm�nt �nd xh� �r�r�t��, Any ref�r�nc+� in �t��h cr�r�rt���'k�t�a tt��
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C.nRANT COUNTY G�,�T coU,�,�
PU�L.IC VYORKS D�PARTM�NT � °
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124 Enterprise St. S.E. '� ` l �
Ephrata, WA 98f323
Phone 509 754-6082 �""°��"'""`�
MICHAEL A.MURRAY,P.E. � , „
Director of Public Worl<s FaX 509�754-6087 T�f�oR�yAfNINO��
and County Engineer
DAVID N.HEILMAN
Assistant Director of Public Works October 30, Z�n�
and County Engineer Serial No. 00-582
Board of County Commissioners
Grant County Cou��thouse
P.O. Box 37
Ephrata, WA 98823
Subject: U-SW Road Reconstruction
M�terial Certi�cation
Honorable Board af Commissiane��s;
This letter shall se�ve as certification that the �bove mentioned project was built in
accordance with the plans �nd specitications, and th�t all m�terills incorporated into the project
met contract specific�tions,
Very�'ruly yours,
�
������:�_ ��°
Michael A. Mtu-ray, P.E.
Director of Public Warks/ �
C,OUllty Ell�llleel'
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cc; Stan Delzer, Nortl� Central Region
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LYNI;TTG 1-II�NSON
�,TQ OF WA9NINat�a
�----.:- Chief Depuiy Caroner
II
��ant CA�»,
Novenlber 6, 2000 Cvmrn�s�t�ners
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ThP�Ic�nnr�hl�T�ehr.a MoQre, Chairm�r
Grant County Commissiozaers
P.O. Box 3'7
Ephrata, `VV�98823
I�ear Debra,
For the past 10 years this office has fu�lctioned with two personnei. As a result of
the departure of Penzly Sibley, this effectively reduces the st�ff to a single persol�for ca11,
Wlaiie it is recognized that a second empiayee has been added to the dep�rtxllent, it will
taice approxzmately ab�ut six months befare the new employea has received adequate
situationai trazning to assume the respansibility of rotational call. R�th�r thai� place a
single persan an call for six months, it is requested t11at Penny Sibley provide contract
services for oi�e weeicend per rnonth at a cost of $400.00. The call time would cove�
l�riday through Sunday with possib�e follaw-up on Monday for any �iutopsies that are
reqLiired fro„�aa,..th�weekend.
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�'°� Your co��s'id��Ratioi�is grcatly a,ppreciated. Thank you.
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Sincex,e�Y, +� �
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�,,�`�Jerry D. Jas�an
� Coroner
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Appr+�v� 1�i��pprove ;
Dist.� pis��k.��,.,�,Y,,�., �
C�i��t. �2 Cli�t,��._,..,.�„a. ,
[�is�e �3 Dist.#�,,,� i
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10�2 W. IVY AVE., SUITE 2 OI"HICE: (5U9) 765-7601 !
MOSL'.S I�AKE, WA 98837 MACC D1SPf�1'CH: (509}, 76"..�-1160 i
Lynette's hired date (Nov 1, 00): Pay at 80% first 6 months: Total saving
Chief Deputy Salary; $3,104.00 rounded off to $3,100.00
December 1 $2,400.00 $620.00
January 1 $2,400.00 $620.00
February 1 $2,400.00 $620.00
March 1 $2,400.00 $620.00
April 1 $2,400.00 $620.00
May 1 $2,400.00 $620.00
June 1 $2,790.00 $310.00
July 1 $2,790.00 $310.00
August 1 $2,790.00 $310.00
September 1 $2,790.00 $310.00
October 1 $2,790.00 $310.00
November 1 $2,790.00 $310.00
December 1 $3,100.00 $00
Total saving for 2001 $4340.00