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GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, MAY 6, 2013
The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance,
8:30 a.m. — 9:00 a.m.
9:00 a.m. — 9:50 a.m.
Elected Official Roundtable Meeting
J Strickler, ASC Update and Misc. BOCC Action
Pursuant to RCW 42.30.110(1)(i) Commissioner Carter called an Executive Session to order at 9;08 a.m.
to go until 9:13 a.m. regarding Potential Litigation. In attendance were Commissioners Stevens, Carter,
Swartz, Lee Pence, Civil Deputy Prosecuting Attorney, and June Strickler, Administrative Services
Coordinator. The session was then continued to 9:20 a.m. Commissioner Carter closed the session at
9:20 a.m.
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to approve item 1 on
the ASC Agenda as presented. Items 2 through 4 were not ready for signature. The motion passed
unanimously.
1.
2.
3.
4.
Possible vouchers for Interfund Communications, insurance, and/or grant administration.
(Approved)
Anticipating: Interlocal Agreement between Grant County and Big Bend Community College
for the provision of welding services to Grant County through Big Bend educational
programs. Term will be May 6, 2013 through May 6, 2014. (Not ready for signature)
Anticipating: CenturyLink ISDN PRS or DSS Advanced Rate Plan Agreement for Washington
Special Pricing. (Not ready for signature)
Anticipating: CenturyLink Private Switch/Automatic Location Identification Service
Agreement. (Not ready for signature)
10:00 a.m. —10:15 a.m.
10:30 a.m. —10:45 a.m.
11:00 a.m. —11:50 a.m.
12:00 p.m. —1:00 p.m
1:10 p.m. —1:50 p,m
2:00 p.m. — 2:50 p,m.
Commissioners Office Safety Meeting (Cancelled)
Citizen Public Comment Period (No public in attendance)
City of Moses Lake/Grant County — Settlement Agreement Discussion
Elected Official and Department Head Luncheon
L Allison, Grant Integrated Services Update
T Hechler, Human Resources Update
3:00 p.m, — 3:20 p.m. D Hooper, Planning Department Update
Page 2 of 6
Grant Counfiy Commissioners Minutes
Week of May 6, 2013
MISCELLANEOUS ITEMS
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24,080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of $460,835,25 and $162,266,86, as
recorded on a listing and made available to the Board.
The Chair of the Board was authorized to sign the Ram Farms, LLC— Ricl< Mianecki (R. Mianecki Short
Plat) File #12-5698-01, Final Plat Submission and Review.
The Commissioners approved and signed the Grant Public Works County Payroll Salary Fund for May 3,
2013,
TUESDAY, MAY 7, 2013
7:00 a.m. — 9:00 a.m. C Swartz at 20t" Annual Grant County Mayor's Prayer Breakfast (ATEC,
BBCC)
9:00 a.m. — 9:20 a.m. Open Record Public Hearing, Ordinance Adopting a New Title to Ch. 6 of
the Grant County Code Defining Fire Hazards, Prohibiting Sky Lanterns,
and Regulating Open Burning
The Commissioners held an Open Record Public Hearing to consider an Ordinance adopting a
new chapter to Title 5 of the Grant County Code defining Fire Hazards, Prohibiting the Use of Sky
Lanterns, and Regulating Open Burning,
Dave Nelson, Fire Marshal and Director of Community Development, discussed how he was
approached by the Grant County Fire Chiefs and Fire Commissioners look into the possibility of
adopting an Ordinance that would ban sky lanterns as they have been causing forest fires, brush
fires, etc. The addition is a new title to Chapter 6(Peace, Safety and Morals) of the Grant
County Code to define what a fire hazard is and gives the Fire Marshal or designated
representative to define or determine if a fire hazard exists on some premise or property. Also
to define open burning, which is a burning of natural vegetation which the Department of
Ecology implements but there is not an enforcement for Grant County to enforce this. This also
defines recreational fires (camp fires, cooking fires) allowing them within the unincorporated
areas within Grant County unless there is a burn ban implemented.
Commissioner Stevens asked about "open burning" and asked for clarification. Mr. Nelson
stated that Open Burning is regulated under state law and enforced by the Department of
Ecology and we are now adopting it locally. Open burning burn piles have to be a minimum of 5
feet in diameter and 5 feet high. Agriculture burning is an entirely different subject and is not
being addressed in this Ordinance.
Page 3 of 6
Grant County Commissioners Minutes
Week of May 6, 2013
Cornmissioner Carter asked about recreational fires. Discussion ensued, Burn barrels have been
banned since the 1970's,
Tom Taylor, Moses Lake Fire Chief, spoke in favor of this Ordinance.
Jeremy Burns, Ephrata Fire Chief and Chair of the Grant County Fire Chiefs and Commissioners,
spoke in favor of this Ordinance and stated that all Chiefs and Commissioners throughout Grant
County are in favor of this Ordinance.
Cornmissioner Stevens moved to close the public comment portion of the hearing.
Commissioner Carter seconded and the motion passed with 2 Commissioners in attendance.
Commissioner Stevens moved to adopt the Ordinance as presented making the effective date
June 1, 2013. Commissioner Carter seconded and the motion passed with 2 Commissioners in
attendance. The hearing adjourned. (Ordinance/Resolution No. 13-028-CC)
10:00 a.m, —10:20 a.m.
10:30 a.m, —10:50 a.m.
11:00 a.m. —11:30 a.m.
11:30 a.m. —12:00 p.m.
1:30 p.m, — 2:20 p.m.
K Nesse, WSU Cooperative Extension Master Gardener Presentation
L Stoltman, Conservation District Update
C Carter at Canvassing Board Certification of Election (Elections
Department)
B Smith, District Cpurt Update (Cancelled)
D Pohle, Public Works Update
1. Execution of Contracts: Concrete Pad for Landfill Glass Pulverizer awarded to Tommer
Construction of Ephrata, WA for the bid amount of $34,333.00 not including sales tax.
4
5.
(Approved)
Local Agency Agreement Supplement: County Road Safety Project (Not ready for signafure)
Resolution No. 13-027-CC to Increase County Road Budget to obligate accrued Federal STP
Funds at the request of WSDOT in the amount of $1,800,000.00 to the County Roads Fund, Fund
101, budget for 2013. (Approved)
Execution of State of Washington County Road Administration Board (CRAB) Rural Arterial
Program (RAP) Project Agreement for Construction Proposals for 7-NE Road, Adams Road, and
Martin Road. (Approved)
Recommendation to award R-NE Road project contract to Tommer Construction Co., Inc. of
Ephrata, Washington in the amount of $798,333.00. (Approved)
2:30 p.m, — 2:50 p.m. D Lee, Prosecuting Attorney's Office Update
Pursuant to RCW 42.30.110(1)(i) Commissioner Carter called an Executive Session to order at
2:53 p.m. to go until 3:05 p,m, regarding Lin Litigation, Century Linl< Contract, and REC Litigation.
In attendance were Commissioners Stevens, Carter, Swartz, and Lee Pence, Civil Deputy
Attorney. Commissioner Carter closed the session at 3:05 p,m.
Page 4 of 6
Grant County Commissioners Minutes
Weelc of May 6, 2013
3:00 p.m, — 3:15 p.m. Consent Agenda (Items 1 through 13)
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers. (Approved)
2. Commissioners April 22, 2013 Minutes for approval. (Approved)
3, Corrected - New license application for Moses Lake Mini Mall, 4619 Stratford Rd NE, Ste
104, Moses Lal<e, WA 98837, from the Washington State Liquor Control Board.
(Approved)
4. Request for use of county property (front lawn, steps, restroom facilities and parking
lots) for the Basin Summer Sounds event to be held July 19 and 20, 2013. (Approved)
5. Reappointment of Joshua Robert to the Grant County Mosquito Control District #1
Board of Trustees for another 2 year term beginning May 9, 2013 through May 8, 2015.
(Approved)
6. Special Occasion license for the Mattawa Area Multi-Cultural Chamber of Commerce
event on June 22, 2013 at the Desert Aire Golf Course Clubhouse, from the Washington
State Liquor Control Board. (Approved)
FACILITIES AND MAIN7ENANCE
7. Recommendation to award the Request for Qualifications (RFQ) for the Whitaker
Building remodel project to the DOH Associates as the architect and planners of this
project. (Approved)
HUMAN RESOURCES
8. Personnel Action Request Recommendation regarding a request from Grant Integrated
Services to create a new position titled "Peer Support Specialist" and Band it at Band 2.
The Director recommends approval. (Approved)
GRANT INTEGRATED SERVICES
9. Recommendation to award a lawn maintenance contract to Joe's Tree & Landscape
Service for lawn maintenance at the Quincy office, 203 Central, Quincy, Washington.
(Approved)
SUPERIOR COURT
10. Out of state travel request for Lynnette Henson to attend a Fair and Effective Practices
in Jury System Management seminar from September 4-6, 2013 in Phoenix, AZ.
(Approved)
TECHNOLOGY SERVICES
11. Out of state travel for Dave Patten to Exchange Server 2010 training from May 20-24,
2013 in Chicago, IL. (Approved)
Page 5 of 6
Grant County Commissioners Minutes
Week of May 6, 2013
12, Recommendation to award the Electronic Content Management System project bid to
VP Consulting, Inc. (VPCI) in the amount of $345,838.00. (Approved)
EMERGENCY MANAGEMENT
13. Request to purchase the following items using Homeland Security grant funds:
(Approved)
a, Gate Materials $5,000.00
b. Security Cameras $12,000.00
c. Ham Radio $4,000.00
d. Generator $5,000.00
Total $26,000.00
3:30 p.m. — 4:20 p.m.
WEDfVESDAY, MAY 8, 2013
J Gingrich, Fairgrounds Update
C Swartz at WSAC Biennial Planning Meeting and Regular Board of Directors' Meeting
(Campbell's, Chelan)
8:00 a.m. — �:00 p.m
9:30 a.m, —11:30 a.m
11:30 a.m. — 2:00 p.m.
7:00 p.m. — 8:30 p.m.
THURSDAY, MAY 9, 2013
C Carter at 7t" Annual Community Partnership against Substance Abuse
(ATEC, BBCC)
R Stevens, Disability Board Meeting
HEARINGS EXAMINER
C Carter and R Stevens at Health Board Meeting (Public Works Meeting
Room)
C Swartz at WSAC Biennial Planning Meeting and Regular Board of Directors' Meeting
(Campbell's, Chelan)
8:30 a.m. — 9:30 a.m,
Central Safety Committee Meeting (Multi-Purpose Room)
9:30 a.m. — 3:00 p.m. BOARD OF EQUALIZATION HEARINGS
Page 6 of 6
Grant County Commissioners Minutes
Week of May 6, 2013
9:00 a.m. —10:30 a.m.
11:00 a.m. —12:00 p.m.
4:00 p.m. — 5;00 p.m
FRIDAY, MAY 10, 2013
R Stevens at MACC Meeting (Armory Building, Moses Lake)
R Stevens at LEPC Meeting (Grant County Fire District 5 Training Center,
Moses Lal<e)
VETERANS ADVISORY BOARD MEETIfVG
C Swartz at WSAC Biennial Planning Meeting and Regular Board of Directors' Meeting
(CampbelPs, Chelan)
C Carter, Out
9:00 a.m. — 3:30 p,m. BOARD OF EQUALIZATION HEARINGS
Signed this eD day of 2013.
BOARD OF COUNTY COMMISSIONERS
�t,County, Wa�ing�r�,p
Cindy Cartel�� Chair
Ca r a• n Swa rtz �
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Richard Stevens