HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, MARCH 4, 2oig:,
The Grant County Commissioners session began at 9:0o a.m. with Commissioners Carter and Stevens in
attendance. Commissioner Swartz was out and excused.
8:3o a.m. — 9:0o a.m. Elected Official Roundtable Meeting
9:0o a.m. — 9:5o a.m, J Strickler, ASC Update and MISC BOCC Action
A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to approve items 1, 2,
and 4 through 8 on the ASC Agenda as presented. Item 3 is on hold. The motion passed with 2
Commissioners in attendance.
i. Possible vouchers for Interfund Communications, insurance,
and/or grant administration. (Approved)
2. Lease between Grant County Public Hospital District No. 5, a
Washington Public Hospital District having its principal place of
business at Mattawa Community Medical Clinic at 210
Government Road, Mattawa, Washington 99349� and Grant
County, by and through Grant Integrated Services, for
undesignated office and procedure room space on a periodic
basis in the building located at 2i5 ist Street and Columbia,
Mattawa, Washington. Term is February i, 2oig through
January g1, 2016 for $i,xoo/month. (Approved)
3. First Amendment to Interlocal Agreement Between the Counties
of Adams, Ferry, Grant, Lincoln, Okanogan, Pend Oreille,
Stevens, and Spokane for Mental Health Treatment and
Services. The amendment changes Sections 3.4.1 and 6.2.3.
(This item is being placed on hold)
4. Amendment #g for Anchor QEA to include Sand Hollow
Wasteway under Tasks 2.i, 2.z, and 2.g in the amount of
$io,000.00. These funds already exist in the Grant Agreement
wi�h the Department of Ecology and will require no `out of
pocket' expense to the County. (Approved)
5. Title VI Certification (of the Civil Rights Act of i964) for BOCC
Chair signature; accompanies the County's upcoming application
for CDBG Public Services Grant No. i3-65400-005 for 2013-
zo14 funding for the provision of public services to low income
persons in Grant and Adams counties through Opportunities
Industrialization Center (OIC) of Washington, Yakima office.
(Approved)
6. Public Services Environmental Review form for BOCC Chair
signature; accompanies the County's upcoming application for
CDBG Public Services Grant No. 1g-654o0-005 for 2oig-2o14
funding for the provision of public services to low income
persons in Grant and Adams counties through Opportunities
Industrialization Center (OIC) of Washington, Yalcima office.
(Approved)
7. Updated Grant County CDBG Grant Application Process Citizen
Participation Plan. (Approved)
COMMISSIONERS' MARCH 4, 2o1g MINUTES
Page 2 of 6
10:0o a.m. —10:15 a.m.
io:3o a.m. — io:45 a.m.
ii.00 a.m. — i1:2o a.m
12:0o p.m. — i:oo p.m.
1:15 p.m. — i:55 P.m.
2:0o p.m. — 2:5o p.m.
g:oo p.m. — 3:2o p.m.
8. Amendment No. 5 to DSHS Contract No. ii6g-2�goo between
the State of Washington Department of Social and Health
Services (DSHS) and Grant County, by and through Grant
Integrated Services. The amendment adds an Exhibit A, Awards
& Revenues. (Approved)
Commissioners Office Safety Meeting
Citizen Public Comment Period (No public in attendance)
Budget and Finance Update
Elected Official and Department Head Monthly Luncheon
L Allison, Grant Integrated Services Update
T Hechler, Human Resources Update
Adoption of Grant County Capitalized Assets (Inventory Statement)
A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to adopt the
presented Annual County Inventory of Capitalized Assets and certify and file same with the
County Auditor. The motion passed with 2 Commissioners in attendance. (Resolution No.1g-
oi2-CC)
3:go p.m. — 3:5o p.m.
MISCELLANEOUS ITEMS
D Hooper, Planning Department Update
In regard to the Youth Services Administration Contract that has been on hold on the ASC Agenda, Lee
Pence has advised that the Superior Court Judges have communicated that there is no need to renew this
contract because neither party (the BOCC or the judges) have requested to change administration or the
agreement. We can lceep administering it "as is" for an indefinite period of time.
TUESDAY, MARCH 5, 2oi3_
The session was continued at io:oo a.m. with Commissioners Carter and Stevens in attendance.
Commissioner Swartz was out and excused.
10:0o a.m. —10:2o a.m. Open Record Public Hearing, Sheriff's Office, Auditor's Office, and Grant
Integrated Services Budget Extensions
The Commissioners held an Open Record Public Hearing to consider the following budget
extension requests:
1. SherifPs Office Fund #109, Department #15i in the mount of $i5,ig6.6o to cover 2oY2
expenses within their INET Forfeiture Account.
2. Auditor's Office — Accounting Department Fund #507, in the amount of $650,000.0o to
establish the initial budget amounts for the newly formed Dental Insurance Fund.
3. Grant Integrated Services - Directions in Community Living — Developmental Disabilities
Fund #125, Department #16� in the amount of $81,000.0o to account for additional
expenditures related to increase grant funding that occurred late in 2o1z.
COMMISSIONERS' MARCH 4, 2oig MINUTES
Page g of 6
Commissioner Stevens moved to close the public comment portion of the hearing. Commissioner
Carter seconded and the motion passed with 2 Commissioners in attendance. Commissioner
Stevens moved to approve the budget extension as presented. Commissioner Carter seconded
and the motion passed with 2 Commissioners in attendance. The hearing adjourned.
(Resolution 1Vo. i3-or4-CC)
io:3o a.m. —10:5o a.m.
12:0o p.m. — i:oo p.m.
�:go p.m. — 2:2o p.m.
2:3o p.m. — 2:5o p.m.
3:0o p.m. — g:15 p.m.
L Stoltman, Conservation District Update
C Carter at S1ci11Source Meeting (Moses Lalce WorleSource)
D Pohle, PW Update
x. Award Recommendation: Road 6-SE Reconstruction to Advance
Excavation of Moses Lalce, WA for the bid amount of $692,249�04•
(Approved)
2. Bid Award: furnish & deliver Culvert Pipe (Material Contract #2oig-
09) awarded to James Pipe & Supply, Inc. of Ridgefield, WA in the
amount of $4i,18i.5i. (Approved)
3. Execution of Contracts: Misc. Equipment
Item g) Furnish & deliver (i) Service Crane Body awarded to Titan
Truck Equip. of Spolcane, WA for the bid amount of $i9,ig8.22 incl.
sales tax. (Approved)
4. Execution of Contracts: Shop Equipment/Spokane House of Hose of
Spokane, WA to furnish & deliver (1) Power Crimp Hose Machine for
the arnount of $4�829•3i. (Approved)
5. Execution of Contracts: Asphalt Crack Sealant awarded to Crafco,
Inc. for the bid amount of $i8�,�g2.i2 (This item was not ready
for signature)
6. Execution of Contracts: Liquid Asphalt awarded to Idaho Asphalt
Supply, Inc. of Idaho Falls, ID for the bid amount of $2,287,372.10.
(This item was not ready for signature)
D Lee, Prosecuting Attorney's Office Update
Consent Agenda (Items i through i2)
A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to approve the Consent
Agenda as presented. The motion passed with 2 Commissioners in attendance.
COMll�IISSIONERS OFFICE
1. Cornmissioners Office and Public Defense Vouchers.
(Approved)
2. Commissioners January 28 and February 4, 2oi3 for approval.
(Approved)
FACILITIES AND MAINTENANCE
3. Recommendation to award the RFQ for architectural and
engineering worlc on the District Court building remodel to The
DOH Associates. (Approved)
COMMISSIONERS' MARCH 4, 2oig MINUTES
Page 4 of 6
FAIRGROUNDS
4. Request to purchase an Open Air Structure in the amount of
$15,2io.00 plus tax from Main Street Hardware, using
rairgrounds Bond money. (Approved)
5. Request to purchase a 3/a ton, Regular Cab Trucic in the amount
of $25�931.21 though the ER&R program at Public Worlcs, using
Fairgrounds Bond money. (Approved)
6. Request to utilize the Public Worles expertise on the Bidding
Process for the new SherifYs Building to be placed on the
Fairgrounds. The Tairgrounds will reimburse Public Works for
all costs associated with the process, using Fairgrounds Bond
money. (Approved)
JLNENILE COURT AND YOUTH SERVICES
�. Recommendation to award the Electrical Panel C/ Wallc in
Freezer Capital Outlay Project to Segalini Electric, LLC in the
amount of $4,12i.�8 including tax, (Approved)
H. Independent Electrical Services LLC Change order #2 in the
amount of $3,829.0o for the Emergency Generator Replacernent
project. (Approved)
HUMAN RESOURCES
9. Out of State Travel request for the Director and the HR
Generalist to attend the Western Region Chapter of the
International Public Management Association conference from
May 1— g, 2oig in Orange, CA. (Approved)
�o. Personnel Action Request Recommendation regarding a request
from the Treasurer's Office for an exception to the hiring freeze
to hire 1 Deputy Treasurer III due to a recent resignation. The
Director recommends approval. (Approved)
i1. Personnel Action Request Recommendation regarding a request
from the Auditor's Office to start and employee transferring
positions at a step higher than 1-3, the Accounting Clerk position
at a Band 8, Step 4. The Director recornmends approval.
(Approved)
A�SESSOR'S OFFICE
i2. Resolution to levy a tax on all taxable property in Grant County, and
the taxable property within the various taxing districts, as shown by
the 2oi3 Assessment rolls of said county, said being for the purpose
of defraying the State, County, Road, Municipal, Hospital, Fire
District, Cemetery Districts and other expenses. (Approved. This
item was later rescinded March 1a, Zo�3 and amended
with Resolution No. 13-o16-CC)
3�3o p.m. — 4:2o p.m. J Gingrich, Fairgrounds Update
COMMISSIONERS' MARCH 4, 2oi3 MINUTES
Page 5 of 6
MISCELLANEOUS ITEMS
The Chair of the Board was authorized to sign the Health District Voucher listing in Che arnount of
$33�854•16.
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amount of $294,197•94, as recorded on a listing
and made available to the Board.
WEDNESDAY, MARCH 6, 20��°
C Swartz, Out
9�3o a.m. — i:oo p.m.
6:0o p.m. — 8:0o p.m.
6:0o p.m. — �:go p.m.
R Stevens at Columbia River Policy Advisory Group Meeting -CRPAG
(Olympia)
R Stevens at Legislative Steering Committee Meeting (WSAC Office,
Olympia)
PLANNING COMMISSION MEETING
THURSDAY, MARCH 7 2013�,
C Swartz, Out
8:0o a.m. — g:oo p.m.
i:3o p.m. — 3:3o p.m.
4:0o p.m. — 5:0o p.m.
FRIDAY, MARCH 8, 2oi�:
R Stevens at Legislative Steering Committee Meeting (John A. Cherberg
Bldg, Conf Rm A/B/C, Olympia)
C Carter at Area Aging/Council of Governments Meeting (� Wenatchee
Office) (Cancelled)
VETERANS ADVISORY MEETING
9:0o a.m. — 3:3o p.m. BOARD OF EQUALIZATION HEARINGS
COMIVIISSIONER�' MARCH 4, 2oi3 MINUTES
Page 6 of b
Signed this __���°" day of , 2o1g.
IiOARD C7F COUNTY COMMISSIONL;RS
G a t unty, TN . i gton
Cin y C;art r, Chair
1
Car �a n Swartz
Richard Stevens