HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, DECEMBER �, 2012:
The Grant County Commissioners session began at 8:3o a.m. with Commissioners Stevens and Swartz in
attendance. Commissioner Carter was out and excused.
8:3o a.m. — g:oo a.m. Elected Official Roundtable Meeting
9:0o a.m. — 9:5o a.m. J Striclder, ASC Update and MISC BOCC Action
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to approve items i
through 6, 8, 9, and i3 on the ASC Agenda as presented. Items �, 10 through 12 did not arrive for
signature. The motion passed with 2 Commissioners in attendance.
i. Possible vouchers for Interfund Communications, insurance, and/or
grant administration. (Approved)
2. Grant County Payment Request #ii to Washington State Department
of Commerce on Consolidated Horneless Grant (CHG) No.12-46io8-
io, administered through the Grant County Housing Authority, in
the amount of $8,532.00. Accompanying this request is
documentation to the Department of Cornmerce for reimbursement
of $799.8o that had been withheld by Commerce from Request #9.
(Approved)
3. Grant County Paymen� Request #4 to Washington State Department
of Commerce on Emergency Solutions Grant (ESG) No. 13-4610�-
008, administered through the Grant County Housing Authority, in
the amount of $5,009.05. (Approved)
4. Grant County's Request for Reimbursement #i4 on Washington
State Department of Commerce Housing and Essential Needs (HEN)
Grant No.11-462o4-5ii, administered through the Grant County
Housing Authority, in the amount of $19,g64.6o. (Approved)
5. Grant contract between the Washington State Department of
Commerce and Grant County, by and through Grant Integrated
Services' New Hope Sexual Violence & Domestic Violence, STOP
Violence against Women Formula Grant Program to improve
community response to violence against women in Grant and Adams
Counties. The grant amount is $83,6�o and runs from January i,
20�3 through December g1, 2oig. (Approved)
6. Grant contract between the Washington State Attorney
General/Department of Health and Grant County, by and through
Grant Integrated Services' New Hope Sexual Violence & Domestic
Violence, Support for Pregnant and Parenting Teens and Women
which continues existing worlc in Adams County with New Hope's
task force. The grant amount is $23�932 and runs from September �,
2012 through August 31, 2oig. (Approved)
�. Anticipating: 2oi3 Professional Services Agreeinent, Conflict and
Overflow Investigator, between Grant County and Jason Dowd of
Valley Investigations, LLC. (Did not arrive for signature)
8. 2o1g Animal Shelter Contract between Grant County and Grant
County Animal Outreach, Inc. (Approved)
COMMISSIONERS' DECEMBER 3, 2012 MINUTES
Page 2 of 6
xo:oo a.m. — io:15 a.m.
lo:go a.m. — 10:45 a.m.
ii:oo a.m. —1i:2o a.rn.
9. 2oi3 Professional Services Agreement, Conflict and Overflow
Investigator, between Grant County and Karl Calhoun of Calhoun
Investigative Services. (Approved)
10. Anticipating: 2o1g Professional Seivices Agreement, Conflict and
Overflow Investigator, between Grant County and Jeff Wade of Wade
Investigative Services. (Did not arrive for signature)
1i. Anticipating: 2o�g Professional Seiwices Agreement for Legal
Representation of Indigent Individuals in Grant County Superior
Court (Adult Felony Only), Overflow/Conflicts Contractor, between
Grant County and Alan White. (Did not arrive for signature)
12. Anticipating: Memorandum of Understanding between Grant
Couniy and R�C Silicon, Inc. to improve the current public warning
system by taking advantage of current technology and initiating the
timely purchase and transition to a newer system with REC-donated
software and materials which will provide for mass notification and
public warning. (Did not arrive for signature)
13. BOCC Action on November 29, 2oi21etter/request from Grant
County Coroner Craig Morrison for reconsideration/authorization of
funds for the defense of Jerry Jasman, Deputy Coroner, and any
other legal counsel needed by the Coroner's office associated with
Grant County Superior Court Cause #i2-2-o0877-5, D. Angus Lee,
Grant County Prosecuting Attorney, v. Jerry Jasman. (Denied)
Comrnissioners Office Safety Meeting
Citizen Public Comment Period (No public in attendance)
Open Record Public Hearing, 2oi3 Grant County Budget, Tax Levies, and
Capital Facilities Plan Adoption.
The Commissioners held an Open Record Public Hearing to adopt Che 2oi3 Grant County Budget,
Making Tax Levies, and Adopt the Capital Facilities Plan.
Dave Firebaugh, Auditor stated that Jacob Taylor, Chief Accountant has put together the zoi3
Budget for the BOCC to approve today. The total balanced budget is $i3o�583�928•00. The
current expense budget is $35�919�301.00. (Resolution 12-o�6-CC)
The levy certification amount is increasing 4.2i915o% ($666,487.00) from the previous year, as
prepared by the Assessor's Office. (Resolution No. 12-o77-CC). The Capital Facilities plan for
2oig-2oi8 is also being presented for adoption, as prepared by the Administrative Services
Coordinator. (Resolution No. i2-o78-CC). Also passed is Resolution No. i2-o75-CC
setting land classification and assessments for funding the 2oig budget of the Noxious Weed
Control Board.
Commissioner Swartz moved to close the public comment portion of the hearing. Coinmissioner
Stevens seconded and the motion passed with 2 Commissioners in attendance. Commissioner
Swartz moved to approve the budget, capital facilities plan, Noxious Weed Control Board Land
Classification and Assessments, and certify the levies as presented. Cominissioner Stevens
seconded and the motion passed with 2 Commissioners in attendance. The hearing adjourned.
i2:oo p.m. — 1:0o p.m.
i:15 p.m. — 2:0o p.m.
Elected Official and Department Head Monthly Luncheon
L Allison, Grant Integrated Services Update
2:0o p.m. — 2:5o p.m. T Hechler, Human Resources Update
COMMISSIONERS' DECEMBER g, 2012 MINUTES
Page 3 of 6
g:oo p.m. — 3:io p.m. Open Record Public Hearing, Veterans Assistance Fund Budget
Extension
The Commissioners held an Open Record Public Hearing to consider a budget extension request
for the Veterans Assistance Fund #io4, Department #146 in the amount of $10,000.0o to cover
unforeseen expenditures through the end of 2oi2 (Operating Supplies and Leases and Rentals).
Commissioner Swartz moved to close the public cornment portion of the hearing. Commissioner
Stevens seconded and the motion passed with 2 Commissioners in attendance. Commissioner
Swartz moved to approve the budget extension as presented. Commissioner Stevens seconded
and the motion passed with 2 Commissioners in attendance. The hearing adjourned.
(Resolution No. 12-o79-CC)
3�3o P•m• — 3�45 P•m. Consent Agenda (Items 1 through i3)
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to approve items i
through 13 on the Consent Agenda. The motion passed with 2 Commissioners in attendance.
COMMISSIONERS OFFICE
i. Commissioners Office and Public Defense Vouchers. (Approved)
2. Commissioners November 12 and i9, 2oi2 Minutes for approval.
(Approved)
3. Special Occasion license application for Our Lady of Fatima Catholic
Church, 20o N Dale Rd, Moses Lalce, WA 98837, from the
Washington State Liquor Control Board. (Approved)
4. Recommendation from the Grant County Tourism Commission to
appoint Timothy Alling to the Lodging Tax Advisory Committee,
replacing Scott Tymczyszyn. (Approved)
AUDITOR'S OFFICE
5. Budget Extension request in the amount of $1,000,qoo.00 to cover
actual medical insurance claims for the remaining 2oi2 calendar
year. (Approved, the public hearing has been set for
December 26, 2oi2 at ii:oo a.m.)
HUMAN RESOURCES
6. Personnel Action Request Recoinmendation regarding a request
from District Court for an exception to the hiring freeze to hire i-
Deputy Clerk II due to a recent separation. The Director
recommends approval. (Approved)
�. Personnel Action Request Recommendation regarding a request
from Public Worlcs — Solid Waste Division to re-evaluate the
compensation bands of the Landfill Equipment Operator and the
Landfill Attendant. The Director recommends re-banding the
Landfill Attendant position from Band g to Band 5; but does not
recommend any change to the Landfill Equipment Operator position.
(Approved)
COMMISSIONERS' DECEMBER g, 2oi2 MINUTES
Page 4 of 6
8. Personnel Action Request Recommendation regarding a request
from Grant Integrated Services — Directions in Community Living, to
restructure, rename and re-band the 3 DCL Manager Positions to i
Program Manager Position titled Residential Services Manager; and
to create a new position titled Community Living Specialist II. The
Director recornmends approval. (Approved)
9. Personnel Action Reques� Recomrnendation regardirig a request
from the Clerlc's Office for an exception to the hiring freeze to hire a
Deputy Clerlc II Position due to a recent resignation. The Director
recommends approval. (Approved)
GRANT INTEGRATED SERVICES
10. Budget Extension request (Directions in Community Living Fund
#i25, Department #16�) in the amount of $200,000.0o to receive
additional grant funding from the Washington State Department of
Social and Health Services — Division of Developinental Disabilities,
to cover the increase in staffing costs. (Approved, the public
hearing was set for December 26, 2012 at 1i:oo a.m.)
i1. Budget transfer request (New Hope Fund #128, Department #1�0) in
the ainount of $�65,000.0o from ending fund balance into
salaries/wages and benefits due to step increases after the 2012
budget was adopted. (Approved)
i2. Budget transfer request (PARC Fund #1i5, Department #i57) in the
amount of $�6,500.0o due to less than expected salary expenses and
an increase in professional service expenses. (Approved)
J�TVENILE COURT AND YOUTH SERVICES
13. Recommendation to award the Generator Replacement Project to
Independent Electrical Services LLC for the proposed Alternative #2
bid in the amount totaling $156,757.�2. (Approved)
4:0o p.m. — 4:3o p.m, D Lee, Prosecuting Attorney's Office Update
Pursuant to RCW 42.go.iio(i)(i) Commissioner Stevens called an Executive Session to order at 4:13 p.m.
to go until 4;18 p.m, regarding REC Litigation. Tn attendance were Commissioners Stevens, Swartz, and
Lee Pence, Civil DeputyAttorney. Commissioner Stevens closed the session at 4:i8 p.m.
MISCELLANEOUS ITEMS
The Commissioners approved and signed the Grant Public Worlcs County Payroll Salary Fund for
November go, 2oi2.
The Chair of the Board was authorized to sign the Randy and Cindy Niessner (Randy Niessner Short Plat)
File #i1-5589-oi, Final Plat Submission and Review.
COMMISSIONERS' DECEMBER 3, 2012 MINUTES
Page 5 of 6
T�TESDAY, DECEMBER 4, 2oi2:
The session was continued at 9:0o a.m. with Commissioners Stevens and Swartz in attendance.
Commissioner Carter was out and excused.
8:3o a.m. — 8:5o a.m.
9:0o a.m. — 9:2o a.m.
9:3o a.m. — 9:5o a.m.
10:0o a.m. — 10:3o a.m.
1o:go a.m. — 10:5o a.m.
J Gingrich, Fairgrounds Update (Cancelled)
P Jones, Port of Moses Lalce Update
T Jones, Jail Maintenance Discussion
R Stevens, Finance Committee Meeting
B Hill, Public Defense Update
i1:oo a.m. — ii:2o a.m. D Pohle, Public Works Update
i. Execution of Contracts: Mini Excavator awarded to Blueline
Equipment in the amount of $4�,862.00. (Not ready for
signature)
2. Authorization to Call for Bids: 2013 Crushing and Stoclepiling
(Approved, the bid opening was set for January 8, 2o�g at
i:go p.m.)
1i:go a.m. —12:0o p.m.
4:0o p.m. — 6:0o p,m.
MISCELLANEOUS ITEMS
Senator Parlette Legislative Conference Call
R Stevens at REC Pre-Mediation Discussion (Seattle)
The Chair of the Board was authorized to sign the Health District Voucher listing in the amount of
$33�95i.67.
WEDNESDAY, DECEMBER �, 2ox2:
C Carter, Out
R Stevens at REC Mediation (Seattle)
�:oo a.m. — 8:0o a.m.
io:oo a.in. — i2:oo p.m
12:0o p.m, — 5:0o p.m.
�:oo p.m. — 8:go p.m.
C Swartz at Moses Lalee Chamber Response Team Meeting (Moses Lalce
Chamber Office)
C Swartz at Pygmy Rabbit Recovery Meeting (WDFW Ephrata Office)
C Swartz, Grant County Deputies PERC Mediation
PLANNING COMMISSION
COMMISSIONERS' DECEMSER 3, 2012 MINUTES
Page 6 of 6
THURSDAY, DECEMBER 6, 2012:
C Carter, Out
r:3o p.m. — 3:go p.m. R Stevens at Area Aging/Council of Governments Meeting (E Wenatchee
Office)
4:0o p.m. — 5:0o p.m. VETERANS ADVISORY BOARD MEETING
MISCELLANEOUS ITEMS
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement clairns certified by the
auditing officer as required by RCW 42.24.090, in the amounts of $2,334•45� $82,,64.70, and
$534�752•85� as recorded on a listing and made available to the Board.
,��--�
Signed this �' day of , 2oi2.
BOARD OF COUNTY COM SSIONERS
Gra t-�ou ty, Washi gton
Richard Stevens, Chair
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Cindv Carter � _ O
Carolann Swartz
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